Minutes of November 16, 2021  Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, November 16, 2021 at 6:30p.m., att the City of Alamo Municipal Building.  COMMISSION: PRESENT: Mayor Diana Martinez Okie Salinas, Mayor Pro-Tem Pete Morales, Commissioner J.R. Garza, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Rick Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC Director 1. CALLMEETINGTO ORDER Allegiance and. Pastor Tuttle led the Invocation. C.J Presentations and Announcements  COMMISSION ABSENT:  Robert L. Salinas, City Manager Alicia Cano, HR Director Alexandra Rangel, City Secretary Ronnie Cruz, City] Engineer  Adela Perez, Purchasing Sergio Zavala, Planning Director Yvette] Mendoza, Finance Director Melisa Gonzales, Special Projects Director  Mayor Diana Martinez called the regular meeting held on Tuesday. November 16, 2021 to order at 6:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of Mayor Diana Martinez stated administration and herself have been meeting with developers regarding Tower and Expressway 83, and within the next several months a new business will D. Consideration and Action to approve the minutes for the first regular meeting of Commissioner Pete Morales motioned to approve, and Commissioner Pilar Garza seconded. E. Consideration and Action to approve the minutes for the special meeting of November 9, Commissioner J.R. Garza motioned to approve, and Commissioner Pete Morales seconded. F. Presentation by Valiant Energy Sources, LLCwith discussion and action to] pre-purchase Juan Galvan and Mando Velis stated that they We are currently assisting the city with a project which would help reduce, ifnot completely eliminate, the congestion OfAEP poles and wires on a stretch of Alamo Rd, between US Highway 2 and Business 83. We are working with AEP to help lower the cost to the city for this future project. They also. stated the reason for the presentation being aj proposal for a new electrical service provider. Ifyour plan ever, gets restructured, then you will remain with) your current, provider but receive a lower rate that is effective with the new contract start date. Essentially, nothing changes except the price) your pay, which decreases. Please keep in mind this restructuring does NOT mean) you'll) have to pay an early termination fee (ETF). They were able to1 restructure our energy agreement to include all of thej fees and still be lower than what are paying Gexa at a current rate of1.984 not including the 2.7 cents from winter Uri addt thati is at 12.8. cents. This long-term plan, Blend and Extend which the city will receive a lower rate that is effective with a new contract without a higher rate. The best option is a 94 month a rate of with an all-in price of11.8 annual. savings and $218,000 for the term, he is not counting the of $136,000) from winter Uri a total of $354,000. The Swing, this is a clause in the contract during the winter ands summer months when hit with usage spike charges will not be affected.  develop.  November 2, 2021. Motion carried. 2021. Motion carried.  electricity beginning on 01/2023.    Minutes ofNovember 16, 2021  Page 2  City Manager Robert Salinas stated this is not what we) have with Gexa.  Mayor. Diana Martinez stated our City Manager is currently speaking with AEP about wiring Juan responded yes, we were able to negotiate a lower rate that was he had quoted Mr. Salinas.  underground.  City Manager Robert Salinas asked that) he was recommended thej year Juan responded just ai reminder we can always go lower, never higher. City Manager. Robert Salinas asked this is something that won' ts start until 2023.  Juan responded) yes, but itis vital tos start early. has noi issue going on the long haul.  City Manager. Robert Salinas stated as long the city is protected to get out ifwel need too, then he  Commissioner. J.R. Garza asked what is the process ofi putting this underground. already met with Mr. Salinas and they will work with you on the process. Commissioner J.R. Garza asked how. soon can they get this done.  Juan responded with AEP, they will bring in their engineers and to his knowledge they have  Juan responded they were asking $300,000 but we cut that in half we are trying toj find resources City Manager Robert Salinas stated he spoke with Dan Lucio from AEP last week, and it was mentioned they have monies in their grant program andj for the city to. send an email to send a Commissioner, Pete Morales asked will this affect ifr wei want to add sidewalks in the ared. City Manager. Robert Salinas responded no, unless they are adding new poles. As long they have ai minimum 3foot clearance but willt tryf fora 5 foot clearance. Ifthere is an action, then he would recommend to go with the longer term. Wej just have to check the language of the contract. Mayor Diana Martinez motioned to approve, and Commissioner Pete Morales seconded. Motion G. Presentation by Enprotec/ Hibbs and Todd, Inc on an update of the Wastewater Treatment Plant construction project with discussion and action on Change Order No. Josh Berryhill gave ant update on the Wastewater Treatment. Plant, currently construction isat tad delayed, that is from a contractional end. Overall construction is on schedule, change order number 1, we did have an issue modifying some side piping and that was approved by owners' allowance. Change order2 2ity was a change pump supplier, with delayofv water development board funding and vendors asking for additional, funding. The Contractor has done a great job) keeping everything in budget, because of negotiation this caused a contractional delayed not actual delayed, the! pumps are not part of the critical path. Change order. 3 is the same. situation, this is for thes solids storage tank and the suppliers requested an additional cost, unfortunately. it with all negation ity was at additional cost and it came out of the owner's allowance. Currently the owners  toc cut the cost. conversion.  carried. 3.    Minutes of November 16, 2021  Page3  cost budget sits a 8 245,000 from the original $250,000, because that item is $15,000 we have to bring it to the commission for approval. The SPR structure is coming along as well for the Mayor. Diana. Martinez asked are we: still on: schedule on the actual completion date? Mr. Berryhill responded construction completion date, yes. Change orders 1&2 have been approved, we were looking at March now it has been pushed to April, 2022. We are asking. for change order. 31 with concurrent approval with water development board for making any, purchase Mayor Pro-Tem Okie Salinas askedi is there and outlook ofany change orders that might be coming? Mr. Barryhill responded they had a meeting yesterday with the contractor and as of right now. there is not another change order. One thing Mr. Salinas is requesting is to have a back up generator, that was originally taken out to reduce cost. Now we might have additional funding through the allowance and some emergency. funding we can discuss with the contractor. WithSB  foundationj for the admin building.  order issued for this eligible for reimbursement.  3everyone in the state will be buying generators.  Mayor Pro-Tem Okie Salinas stated so we can start working on an estimate.  Commissioner. Pete Morales asked thej funding fort the water development. board has been squared City Manager Robert. Salinas responded yes, we are all up to date on our payouts and the last one Mr. Berryhill stated yesterday we had a kickoff training workshop for the operators, an Commissioner. Pete Morales motioned to approve change order 3, and Commissioner Pilar Garza City Manager Robert Salinas. stated he spoke with Raul Sesin and they are already working on the last parcel, and are meeting with the individual who owns the right of way. We should see a - Consideration and Action to: approve: a contract for eCivis services for grant services. Special Projects Melisa Gonzales stated this software allows for contracts to come in and is updated every September. There was aslightincrease, but it was budgeted andi isa3y year contract. City Manager Robert Salinas stated we added an appropration clause and aj few corrections. Mayor Diana Martinez motioned. to approve, and Commissioner Pete Morales seconded.. Motion J. Consideration and Action to approve the Lamar contract for the advertising of Alamo Special Projects. Melisa Gonzales. stated this is our annual renewal and it didg go up al little, itd does Commissioner Pete Morales motioned to approve, and Commissioner Pilar Garza seconded.  out?  was 141 we have 15 that will be sent in later this month.  introduction to the overall process. seconded. Motion carried.  H. Update on the Alamo Drain Canal Project. significant change with the drainage on Alamo Rd.  carried.  hotel/motels.  come outj from our hotel and motel tax.  Motion carried.    Minutes ofN November 16, 2021  Page4 4  K. Consideration and Action to approve a Resolution for the Hidalgo County Hazard Special Projects. Melisa Gonzales stated both ofour Chiefs have been working with the County on ar regional hazard mitigation plan and the County is asking for a resolution as Alamo part of that Commissioner Pete Morales motioned to approve, and Commissioner JR. Garza seconded. L. Consideration and Action to approve the digital billboard agreement with PSJA ISD. Special Projects Melisa Gonzales. stated this billboardi is in San. Juan and the price has stayed the Commissioner Pilar Garza motioned to approve, and Mayor Pro-Tem Okie Salinas seconded. M. Consideration and Action on a resolution to: authorize signatures for the depository bank, City Manager Robert Salinas stated the next two items are. for the same thing, we need 3 Commissioner Pete Morales motioned to appoint Commissioner.J.R Garza, Mayor Pro-Tem Okie Salinas and Commissioner Pilar Garza, and Mayor Pro-Tem Olie Salinas seconded. Motion N. Consideration and Action on: a resolution to: authorize signatures for the depository bank, Commissioner. Pete Morales motioned to appoint CommissionerJ.R. Garza, Mayor Pro-Tem Okie Salinas and Commissioner. Pilar Garza, and Commissioner Pilar Garza seconded. Motion carried. O. Consideration and Action on a resolution to vote on the 2022-2023 Ballot of the Hidalgo City Manager Robert Salinas statedi in the packet is the official ballot, the city) has 201 votes. Either Mayor Pro-Tem Olie Salinas motioned to give 101 votes for Albert Cardenas and 101 votes to. Joe  Mitigation Plan Update.  plan. Motion carried.  same and we do) have 9different turn arounds..  Motion carried. Frost] Bank.  commissioner's: signatures. so we can add them to the bank depository.  carried.  Freedom Bank.  County Appraisal District Board of] Directors. wec can split the votes or give it all to one member.  D. Olivares, and Commissioner, J.R. Garzas seconded.. Motioned carried.  Mayor Diana Martinez in dissent  P. Consideration and Action to approve the 2021 Tax Roll Totals for the City of Alamo as City Manager. Robert Salinas stated he received this from Mr. Paul Villareal Jr. to certify the Mayor Diana Martinez motioned. to approve, and Commissioner Pete. Morales seconded. Motion Consideration and Action to Reappointment and/ or Replace members of the AEDC Commissioner, Pete Morales motioned to remove. J.R. Garza and appoint Raul Medina, Mayor  per Section 26.09(e) of the Texas Property Tax Code.  totals. Carried.. Board.  Diana. Martinez seconded. Motion carried.    Minutes of November 16, 2021  Page5l  R. Consideration and Action tol Reappointment and/ or Replace members of the Planning Commissioner J.R. Garza motioned to remove Molly Gallegos, Omar Guerra, and David Martinez, and appoint. Roel Moreno, Arturo Garcia and. Jennifer Garza and Commissioner Pilar  and Zoning Board.  Garza seconded.. Motion carried. Mayor Diana. Martinez in dissent  S. Consideration and. Action on the resignation of the City Secretary, Alexandra Rangel. Commissioner Pete Morales motioned to approve, and Commissioner Pilar Garza seconded. T. Consideration and Action to appoint a City Secretary for the City of Alamo and set Commissioner Pete Morales motioned to Table and Commissioner. J.R. Garza seconded. Motion U. Consideration and Action on Ordinance: to Amend' Title9-Building! Regulations, Chapter 4-Signs, Section 9-4-12(D)(2)(a) (10) to allow two wall signs on commercial structures along the Expressway Corridor; and to also amend Section 9-4-12 (D)(2)(a) (10) (A) to Planning Director Sergio Zavala stated ini review of the Sign code, induced by the 7-11 inquiries, its seems logical that there should be a higher measure of latitude in both# of wall signs and% of wall coverage, seeing that iti is the most) highs speed trafficked thoroughfare in the City. See below  Commissioner Pete. Morales thanked Ms. Rangel and wished her the best.  Motion carried. salary. carried.  allow a maximum of 15% wall face coverage by said wall signs.  for the proposed amendments:  Current.  11 wall sign but no more than 10% ofy wallj face coverage (max of 500sq-f.)  Proposal.. : 21 wall: signs but no more than 15% ofwall face coverage (max 500s sq.f.) The amendment will allow a 2nd sign but where the total wallj face coverage will not exceed 15%. This is a slight increase upward in order to better advertise the store or services along the Expressway corridor. The amendment is designed to be reasonably flexible to the business community along the Expressway, but not to the degree of defeating the ordinances' intent of non- Mayor. Diana Martinez motioned to approve, and Commissioner, Pete Morales seconded. Motion V. Consideration and action on: al Proposed Vehicle Purchase for Codel Enforcement City Manager Robert Salinas stated) his proposal is for they purchase ofa 2022 Ford F-150f for the Code Enforcement. Department. The cost oft the vehicle is coming out to $28,832.00-see attached quote proposal. We were previously able to acquire new trucks for less than this amount, however we have noticed a slight increase in vehicle pricing due to the shortages being experienced throughout the U.S. This purchase will be utilizing ARPA funding as previously approved by the City Commission. The budget given) for this vehicle wasj for $28,000, which iti is already over. We are anticipating a surplus on some of the other items that were included on the first halfo of the ARPA funds, allowing us to make this purchase without necessarily having to worry about the overage. Keep in mind that this purchase does not include the tool box, steps, and lights that we usually add to such vehicles for another $2,000+. We will attempt to accommodate these purchases through other means. This item is before yous since the cost is over $15,000.  congestive wall advertising, Staffrecommends approval.  carried.    Minutes of November 16, 2021  Page 6  Mayor Pro-Tem Okie Salinas asked do we addi the lighting and the toolbox on the truck City Manager. Robert Salinas responded) yes, the lights for safety and the toolbox for her tools City Manager Robert Salinas responded. yes or stay here in administration, wherever we can use Mayor Diana Martinez motioned to approve, and Commissioner J.R. Garza seconded. Motion  Mayor Pro-Tem Okie Salinas asked willi it go to public works  it. carried.  W. Presentations of] Departmental Reports.  Departmental. Reports were included in the commissioner' 's packet, no comments  from the City Commission  X. Consideration and action to: administer the oath of office for Alamo Municipal Judge. City Manager Robert Salinas stated we did canvass the votes on November 9, 2021, a recount was conducted on November 10, 2021 and found no change. We arej just certifying results and Mayor Diana Martinez motioned to approve, and Mayor Pro-Tem Okie Salinas seconded. Judge Albert Garcia spoke on the victory of. Judge Celia Garcia and administered the oath of Municipal Judge Celia Garcia recited her oath of office and thanked the community. for their CITIZEN PARTICIPATION: Five minutes per person with no response from the City Pastor Tuttle congratulated the new elected officials andi voiced his opinion on masks  the oath ofo office. Motion carried.  officej for Municipal. Judge for the Cityof4 Alamo  support and prayers.  Luis Hess congratulated the new elected officials Citizens are encouraged to sign the attendance sheet.  I. ADJOURNMENT  There being noj further business, Mayor Diana Martinez adjourned the meeting at 6:46pm  OF  Martinez  ATIEST:  *  -    AAdo  Alexandrakangel, Giys Seoretary  AMO.