ERTY  City Council Special Called Joint Meeting of the Liberty Hill Economic Development Corporation (LHEDC), City Council and Williamson County Emergency Services District #4 (WCESD#4) to discuss Sales Tax Sharing MEETING MINUTES October 7,2024, at 6 :001 PM LHISDAdministration Bldg. 301 Forest, Liberty Hill,TX 78642 2801 Ranch RD 1869 Liberty Hill, Texas 78642  City Council will meet in a. Joint Special Meeting with the WCESD#4 Board and the LHEDC Board of Directors. This meeting is expected to last approx. 2 hours. After this meeting, the City Council will return to their customary meeting location at 2801 Ranch Road 1869 for a Regular  Called City Council Meeting. City Council Present: Crystal Mancilla Amanda Young Diane Williams Jacquetta Thayer Wade Ashley Council Members Absent: Michael Helbing LHEDC Board of Directors Present: Amy Gandy, President Robert Baughn Ashley Vaughan, Secretary Branden Maiorano, Vice President Mark Hutton Daniel Duckworth Board Directors Absent: Tiffany Stillwell  The Williamson County Emergency Services District #4 Directors were present.  City Staff Present: Paul Brandenburg, City Manager Mike Etienne, Deputy City Manager City Council Special Called Meeting October 7, 2024, Joint Meeting between WCESD4, City Councila and LHEDC Board  Page 1of7    Christian Kurtz, Exec. Director LHEDC Yvonne Castillo, Business Retention - LHEDC Elaine Simpson, City Secretary McKenzi Hicks, Interim Planning and Development Director City Attorney Marc Calderaro/Marianne Banks Public Works Director David Thomison Public Works Project Director. James Herrera Jeff Ringstaff, Police Chief 1) CALL TO ORDER  Director ofCommunications and Community Engagement Katie Amsler  The City Council Special Called meeting was called to order by Mayor Mancilla at 6:00PM. at the meeting room of the LHISD School Board at their Administration Building 301 Forrest., Texas. A quorum was established, for City Council and for the LHEDC. The WCESD#4 also called Mayor Mancilla welcomed all present and City Manager Brandenburg thanked all present for  their meeting to order. attending this meeting.  2) REGULAR AGENDA  a) Discussion, consideration and possible action between the Liberty Hill City Council, Liberty Hill Economic Development Corporation (LHEDC) and the Williamson County Emergency Services District #4 Board of Directors (WESD #4) regarding issues related to Sales' Tax, and interlocal agreements regarding sharing of Sales Tax. (P. Brandenburg, C.  Kurtz, M. Etienne) Topics to be discussed. may include:  1. Background and History. (K. Sanders)  Ms. Sanders (6:05 PM) explained thel history of the district and the elections that have been held related to the sales tax. She explained that the WCESD#4 took this Sales Tax as it was available, and would otherwise have possibly gone to. Austin Community College District or the Hospital District or CapMetro, etc. The' WCESD#4 was not able to sufficiently fund their needs with the two Fire Stations at that time. The District has always been open to working with the City should there ever City Manager Brandenburg introduced Christian Kurtz, Executive Director of the Liberty Hill Economic Development Corporation (LHEDC) and McKenzi Hicks, Interim Director of] Planning with the City. Mr. Kurtz and Ms. Hicks spoke briefly about the rapid rate of growth in the City. City Manager Brandenburg explained that the City would like to see al blanket agreement for Tax  be a situation oft this type.  Sharing that is fair to all and is sufficient to finance thei infrastructure needed.  City Council Special Called! Meeting October 7,2024, Joint Meeting! between' WCESD4, City Council andl LHEDC Board  2  Page: 2of7    Council Member Williams noted that at this time, developers are coming to the ESD directly to get  agreements.  2. LHEDC Strategic Plan Highlights. (C. Kurtz)  Mr. Kurtz disseminated a copy of the LHEDC Strategic Plan for the WCESD to review. He also offered a handout that explained about the abilities ofa' Type BI Economic Development There was a discussion regarding thej priority of the City Council to bring in commercial projects.  Corporation in a' Texas city with fewer than 20, 000 population.  3. LHEDC Process to attract and incentivize businesses. (C. Kurtz)  Mr. Kurtz explained that LHEDC is on a 3-year plan. They are targeting industries and working with regional partnerships to bring the kind ofbusinesses to the city that will be of greatest benefit. He also noted that he provided a Land Development Cost estimation methodology handout. 4. City cost per acre by type, issue with behind due to impact fees not always covering cost, etc.  (Impact on General Fund). (C. Kurtz)  5. Water Masterplan highlights for line updates for water flow for fire protection/Fire flow  issues. (P. Brandenburg)  City Manager Brandenburg explained that at this time, the city is about to receive two important masterplan documents; one: is the Water Masterplan, the other is the Wastewater System Masterplan. With these documents inj place, the City will be able to review utility rates and update them in order to recoup the true cost of providing the utility services. Also, these Masterplans will be central to the calculation of Impact Fees in the future. One thing that is important to all of us here is the water lines in the Downtown Fire Protection Areas. Getting the Water System Masterplan will allow the city to begin work in the downtown areas to improve 6.C City Comprehensive Plan map with controlled growth superimposed over WESD#4 area, Planning and Development Dept. Interim Director explained the City Comprehensive Plan map showing thel boundaries of the WCESD #4 and illustrating the target development areas that the City is trying to develop. She also discussed that there is an area of controlled growth sectors for the next 20 years. The City Council also recently adopted a new Ordinance which explains the  water pressure.  with latest ordinance related to utility evaluations. (M. Hicks)  City Council Special Called! Meeting October 7,2024, Joint Meeting between' WCESD4, City Councila andl LHEDC Board  3  Page 3of7    priorities for applications for water service for different projects. She continued to discuss the Development Matrix' which is on the city website and is a tool the City is using for controlling  growth.  7. WESD#4 input on funding and service costs.  The WESD#4 Directors explained that the Chiefk keeps the figures updated and there is an annual evaluation regarding the cost of providing services. The City ofLiberty Hill makes up only 10-11% The WESD#4 is concerned with being able to effectively site the new: fire stations that are needed. A new one is scheduled for Clearwater Ranch area. The money that the District earns from the Sales Tax goes into service delivery. Since 2018, the District has approximately doubled in size. Land is expensive. Without the Sales Tax funds, the District would not have been able tol keep up. Mayor Mancilla noted that the City's! priority is water. The City needs to make upgrades and expansions. The City is researching numerous options for financing oft the needed infrastructure. Council Member Williams explained that the City Council understands the pressures that growth is putting on the District because iti is on the City as well. The City Council believes that the Comprehensive plan, with the priority growth areas and restricted growth areas, will help both City  ofthe WESD#4, but it is the area that requires the most service.  and District lessen the effects oft the rapid growth.  8. Draft blanket agreement, percentage, and timeline and geographic area. Conditions where Mayor Mancilla noted that the city is trying to address this issue and is at a disadvantage due to trying to make up for lost time. Previous Councils did not maintain infrastructure sufficiently. LHEDC Director Robert Baughn noted that the city's Certificate of Convenience and Necessity (the permit to provide Water/Wastewater Utilities) - CCN, has boundaries that are larger than the city limits. This also adds to the complexity of financing the infrastructure needed. There was a discussion regarding the city'si inability to zone tracts in thel Extra Territorial Jurisdiction (ETJ). This prevents plans from being made to bring in specific projects into the area There was a brief discussion about the city's end off fiscal year situation. Interim Finance Director Terry McCord explained that after all reconciliations are made, the city should be close to ending the  and when renegotiations can be done.  outside the city limits.  year in the 'black.'  City Council Special Called Meeting October 7,2 2024, Joint Meeting between' WCESD4, City Council andl LHEDCI Board  Page 40f7    9. Discussion, consideration, and possible action related to certain existing business(es)in The Council Members and ESDI Directors discussed need for figures that explain the cost of providing services to the areas; both for City and for District. When all these figures are identified, a fair 'split" can be determined. It was discussed that the cost could be 'by the acre.'  WESD#4 Sales Tax area. (P. Brandenburg)  3) EXECUTIVE SESSION  The City Council of] Liberty Hill, along with the Williamson County Emergency Services District #4 Board, and the Liberty Hill Economic Development Corporation Board of Directors may convene in Executive Session to discuss matters involving Economic Sec. 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; CLOSED MEETING. This chapter does not require a governmental body to (1) to discuss or deliberate regarding commercial or financial information that the governmental body has received from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of the governmental body and with which the governmental bodyi is (2) to deliberate the offer ofa financial or other incentive to al business prospect described by Sec. 551.071. CONSULTATION WITH. ATTORNEY; CLOSED MEETING. A governmental  Development or to consult with legal counsel.  conduct an open meeting:  conducting economic development negotiations; or  Subdivision (1).  body may not conduct private consultation with its attorney except: (1) when the governmental body seeks the advice ofi its attorney about:  (A) pending or contemplated litigation; or (B) as settlement offer; or  (2) on ai matter in which the duty oft the attorney to the governmental body under the' Texas Disciplinary Rules of] Professional Conduct of the State Bar ofTexas clearly conflicts with this City Secretary Simpson read the' Texas Open Meeting act exceptions into the record at 7:041 PM.  chapter.  Mayor Mancilla recessed the City Council open session at 7:041 PM. Mayor Mancilla convened the City Council Executive Session at 7:05PM. Mayor Mancilla adjourned the City Council Executive Session at 7:35 PM. Mayor Mancilla reconvened the City Council open session at 7:37 PM.  No action will be taken in Executive Session. After Executive Session(s) are adjourned, the  governing bodies will return to Open Session. City Council Special Called! Meeting October 7,2024, Joint Meeting between' WCESD4, City Council and LHEDC Board  Page 5of7    a) Pursuant to' Texas Govemnment Code Section 551.071 (Consultation with Legal Counsel) Discussion in executive session (closed session) regarding options for interlocal  agreements for Sales Tax sharing.  b) Return to Open Session - Any action resulting from the Executive Sessions.  There was no formal motion resulting from the Executive Session.  Mayor Mancilla explained that the City had not provided detailed information for the other Boards regarding the total costs of providing all City services per acre. This figure can be calculated and Mayor Mancilla asked the other Boards to consider holding a follow up meeting to this meeting, in It was determined that Alma with the WCESD#4 would notify City Manager Brandenburg regarding the availability oft the WCESD#4 members for ai meeting around the first week in November, if  hopefully provided by the end of October.  early November. possible.  There was no formal action taken.  4) MEETING CONCLUDES  a) Discussion, consideration, and possible action to establish 'Next Steps' inj process of adopting Sales Tax Sharing Agreement. Any items to be discussed in future meetings may be  identified. b) Adjournment.  5) ADJOURNMENT  Given there were no further agenda items and hearing no objections from the Council, Mayor Given there were no: further agenda items and hearing no objections from the LHEDC Board Members, President Gandy adjourned the LHEDC Board meeting at 7:41 PM.  Mancilla adjourned the meeting at 7:41 PM.  Approved by City Council at their meeting on the 23rd of October 2024, by a vote of_ Ayes,  Nays and  Abstentions.  City Council Special Called! Meeting October 7, 2024, Joint Meeting between' WCESD4, City Council and LHEDC Board  6  Page 6of7    Ayhllflk  Mayor Crystal Mancilla  President Amy Gandy ofl Liberty Hill EDC  Attest:  Elaine Simpson City Secretary  hi  LBERI  City Council Special Called Meeting October 7,2024, Joint Meeting between WCESD4, City Council and LHEDC Board  Page7of7