Minutes for. June 05, 2018  Pagelofs  THE BOARD OF COMMISSIONERS FOR THE CITY OF ALAMO, TEXAS MET FOR THE FIRST REGULAR MEETING OF JUNE ON TUESDAYJUNE 05, 2018 AT 7:00 P.M., AT THE  CITY OF ALAMOMUNICIPALBUILDING. COMMISSION: PRESENT: Mayor Diana Martinez Commissioner Maria del Pilar Garza Commissioner Trinol Medina Commissioner Robert de la Garza STAFF PRESENT: Luciano Ozuna, City Manager Ricardo Palacios, City Attorney Ronnie Cruz, City Engineer Roy Contreras, Fire Chief Yvette Mendoza, Finance Director Michael Torres, ITI Director Alicia Cano, HRI Director Margot Salas, City Secretary  COMMISSION, ABSENT: Mayor Pro-Tem Pete Morales  Melisa Gonzales, Special Projects Director Rafael Tapia, AEDC Director Julio Villarreal, Public Works Director Arnold Robles, Parks & Recreation Director Bobby Salinas, CPDI Director Melissa Rodriguez, Purchasing Director Alex Oyoke, Museum Curator  I.  CALL MEETING TO ORDER  Mayor Martinez called the meeting to order at 7:00 p.m. on. June 05, 2018 at the City of Alamo Municipal Building. Mayor Martinez led the Pledge of Allegiance and Pastor Tuttle led the  Invocation.  C. PRESENTATIONS & ANNOUNCEMENTS on May 3rd and no non-compliances were found.  Special Projects Director Melisa Gonzales stated they had a Storm Water compliancei investigation Parks & Recreation Director Arnold Robles stated his department has al lot going on right now. They stated up the Youth Center and already have close to 1001 kids registered. He stated summer track and summer tennis are going on and they willl be hosting at track meet on Friday & a tennis meet on Friday & Saturday. Thel baseball/softball. All-Starsi is currently underway and next Friday City Manager Luciano Ozuna mentioned the members of the Alamo Fire Department have now unionized. and he isn'ts sure whati it willl bring for the city in the: future but for the moment they are requesting for payroll deduction tol havet the dues paid. Alsot thel health insurance has gone up 18% and there is going tol be ai meeting on the 12th with TML regarding different options that could be D. PRESENTATION BY PSJA INDEPENDEDNT SCHOOL DISTRICT Commissioner Trinol Medina stated hel had this item placed on the agenda because it was brought tol his attention the Mayor had aj private meeting with Dr. King in support of this program and he wanted the citizenst tol bei notified witht the details ofthis meeting sincer not event the Commissioners werei informed of this meeting or the results of the meeting. He stated there was no representative from the school present andl hel believes the program was dropped by the district. Mr. Ozuna stated it was dropped and he received a letter that Dr. King had sent to staff notifying  ist ther movies int the park. Swimming classes have also stated.  adopted tol lowert the rate.  REGARDINGTHE EMPOWERED PROPOSAL PROGRAM  them] he was no longer goingt to continue with that program.    Minutes for. June 05,2018  Page2of5  Commissioner Trinol Medinas stated! he would stilll liket tos see aresolution showing the cityi is against Mayor Diana Martinez asked why the city would need to adopt a resolution if the idea of the Commissioner Trinol Medina replied the school district could bring it back up at any time. Attorney Rick Palacios stated they could have ai resolution stating the position oft the Commission andi it would serve as al letter of nonsupport which would: not carry much weight but would show  this charter system. program was dropped.  the Commission* s opinion oft thej program.  Commissioner Trino Medina asked ifthat could be donel by the next meeting.  Attorney Rick] Palacios statedi it could be considered by the Commission att the next meeting. Mayor Dianal Martinez stated ini reference tot the meeting it was ai meeting she attended where Dr. E. CONSIDERATION AND ACTION TO. APPROVE THE MINUTES FOR' THE FIRST REGULAR MEETING HELD ONTUESDAY APRIL3,2018 Commissioner Maria del Pilar Garza motioned to approve the minutes for the first regular meeting held on Tuesday April3, 2018. Commissioner Trino Medina seconded. Motion carried Mr. Ozuna stated he would like to discuss item H before taking action on item F & G. Mayor H. CONSIDERATION AND ACTION TO ADVERTISE FOR BIDS FOR THE WATER. AND: SEWER UTILITES FOR THE FM 907 EXPANSION PROJECT City Engineer Ronnie Cruz stated thisi is thej project for the relocation oft the water and sewer lines on Alamo Road from the expressway all the way to Case del Valle. He stated the relocation ofthe water lines is going tol be from the expressway to. Jasmine to an easement that the city has already acquired. Thej problem witht the water line project is that TxDoti is placing their drainage on top of the city'ss sewer lines so they talked to the contractor about making a deal but TxDot wanted to charge $48,000 which he felt is too much SO now they are going to put it in the bid packet. He stated the other part oft the project willl be lowering the six crossings. He: stated on Casa del Valle there ist the man holet that needs work and his recommendation is to go with the contractor since while they are digging they can take care oft the issue. He stated they are ready to go out for bids Mr. Ozuna asked ift they anticipate change orders. He has seen the plans but once they start to dig Mr. Cruz replied that is correct and he did put 15% contingencies in the budget because the lines are olda and once you digt there are SOI many lines but this willl help clear things up out and alleviate Mr. Cruz replied yes, it would be in next Wednesdays Advance newspaper. Mayor Diana Martinez motioned to approve. Commissioner Trino Medina seconded. Motion carried  King hadi invited the three Mayors of PSJA.  unanimously.  Martinez deviated from the agenda and went toi item H.  andt they would liket toj puti iti in' The Advance next Wednesday.  your never know what you will find.  water pressure issues.  Commissioner Trinol Medina asked ift this was just to advertise for bids.  unanimously.    Minutes for. June 05, 2018  Page3of5  F. CONSIDERATION AND ACTION ON AN ORDINANCE TO AMEND THE WATER AND SEWER 2017-2018 BUDGET TO PROVIDE FUNDING FOR THE RELOCATION OF WATER AND SEWER UTILITES FOR THE FM 907 Commissioner Trinol Medina askedi ifthis was ini regards to what] Mr. Cruz hadj just explained. Mr. Ozuna replied it was and there was a letter included in the packet under tab F from Mr. Cruz in regards to the cost estimate which is why they need to dig in to the general fund and water balance is the amount of $300,000 each tol be able to cover the cost oft this project. Commissioner Trino) Medina asked ift the $600,000 is for the project on item H.  EXPANSION PROJECT  Mr. Ozuna replied yes, they would need $300,000 from the general fund and $300,000 from the Commissioner Trinol Medina asked ift this was the project they would be going out for bids on. Mayor Diana Martinez answered it was the item previously discussed so they would be going out  water & sewer fund for at total of $600,000.  for bids.  Commissioner Trinol Medina asked ifit was item Ithen that was $11,300.  Mr. Ozuna replied the $11,300 is another item regarding the four manholes since iti is SO close to the lines its best that company do the work on the manholes. Commissioner Trino Medina motioned to approve the ordinance to amend the 2017-2018 water and sewer budget. Mayor  Diana Martinez seconded. Motion carried unanimously.  CONSIDERATION AND ACTION ON AN ORDINANCE TO AMEND THE GENERAL FUND 2017-2018 BUDGET TO PROVIDE FUNDING FOR THE RELOCATION OF WATER AND SEWER UTILITES FOR THE FM 907 Mayor Diana Martinez motioned to approve the ordinance to ament the 2017-2018 generalfund budget. Commissioner Robert de la Garza seconded. Motion carried unanimously.  EXPANSION PROJECT  I.  CONSIDERATION. ANDACTIONTO. AWARDAP PROJECTTOTEXASCORDIA CONSTRUCTION FOR THE ADJUSTMENTS OF FOUR: MANHOLES FOR' THE Mayor Diana Martinez motioned to award the project to Texas Cordia Construction, for the adjustments oft thej four manholes for the FM 907 expansion project. Commissioner Maria del  FM 9071 EXPANSION PROJECT  Pilar Garza seconded. Motion carried unanimously.  J.  CONSIDERATION AND ACTION ON APPROVING A MEMORANDUM OF UNDERSTANDING WITH PSJA ISD ON THE NON-PAID INTERNSHIP PROJECT FOR PSJA ISD ARTS, A/V TECHNOLOGY AND  COMMUNICATIONS STUDENTS  ACADEMY AND BUSINESS ADMINISTRATION  Special Projects Director Melisa Gonzales stated she provided the Commission with an updated memorandum, the memorandum that was placed int thej packets was geared toward IT and new one was more: generic. She stated this change was made since it would give all departments an opportunity tol havea as school intern. Thes students are alll high school students that are also attending STC andi if you] look att the last page of the agreement is lists the students that would be available. Once the agreement is approved they would meet with Directors to explain how the program works. She stated IT Director Michael Torres has taken the lead on this and is ready to start    Minutes for. June 05, 2018  Page 4of5  interviewing next week. Mayor Diana Martinez motioned to approve the memorandum of understanding with PSJA ISD. Commissioner Trino Medina seconded. Motion carried K. CONSIDERATION AND ACTION ON A CONDITIONAL USE PERMIT TO CONSTRUCTASINGIE FAMILYHOMEI INA-C-COMMERCIALI DISTRICT, PHYSICALLY LOCATED AT 925 W. HACKBERRY AVENUE, LEGALLY DESCRIBED AS ALL OF LOTS 10 & 11, SECTION 1, AMENDED MAP OF CP&D] Director Bobby Salinas stated the site is located 980" east of Alamo Road along the South side ofHackberry Ave. The area isz zoned Ca ands single-family: residences are only allowed through ac conditional use permit. Hes stated although the area is zoned for commercial most oft the existing uses are for single-family residential purposes andt the property owner would like tol build al home. Thel Planning & Zoning Commission met on May 16, 2018 and voted to approve the conditional use permit. Mayor Diana Martinez motioned to approve the conditional use permit. L. CONSIDERATION AND ACTION ON A VARIANCE TO ALLOW FOR 0' SIDE SETBACK INSTEAD OF THE 5' SETBACK REQUIRED BY CODE PHYSICALLY LOCATED AT 1048 N. ALAMO ROAD, LEGALLY DESCRIBED Mr. Salinas stated Casa Del Vallei ist the mobile home park located north of SH 495 along the east side of Alamo Road. He stated this was the issue were a story was on the news in regards to a complaint sinces someone: found ar mobilel home very closet tot their home. He: stated therei isar mobile home where there is a 0' setback. He stated setbacks are important to provide proper fire separation. AI reductioni ins sides setbacks gives an avenue: for firet tot travel to neighboring structures andi reduces firefighter'saccess. He met with Fire Chief and the Fire Marshal and they were noti in agreement with allowing this to remain as is sO staff and the Planning and Zoning Commission recommended denial. No one was present from Casa del Valle but staff did receive five phone calls against this item. Commissioner Medina motioned to deny the variancej foral'setback) for Lot 60, Casa del Valle. Commissioner de la Garza seconded. Motion carried unanimously. M. CONSIDERATION AND ACTION ON A VARIANCE REQUEST TO ALLOW FORAO'SIDE: SETBACKI INSTEAD OF THE5' SIDE: SETBACK! REQUIREDI BY CODE, PHYSICALLY LOCATED AT 1048 N. ALAMO ROAD LEGALLY DESCRIBED ASLOT7 73, CASEI DEL VALLE(RHP: PROPERTIES) Mr. Salinas stated this was the same thing. Mayor Martinez motioned to deny the variancej fora O's setback at Lot 73, Casa del Valle. Commissioner Trino Medina seconded. Motion carried  unanimously.  CABANA SOUTH SUBDIVISION: FOR CESARI MARTINEZ  Commissioner. Robert de la Garza seconded. Motion carried unanimously.  ASI LOT 60, CASA DEL VALLE (RHP PROPERTIES)  unanimously.  N. CONSIDERATION AND ACTION ON A VARIANCE REQUEST TO ALLOW FOR A3.5' SIDE SETBACK INSTEAD OF THE5 SIDE SETBACK REQUIRED BY CODE, PHYSICALLY LOCATED AT 1048 N. ALAMO ROAD, LEGALLY DESCRIBED ASLOT115, CASA DEL VALLE (RHP PROPERTIES) Commissioner Trino Medina motioned to deny the variance request to allow) fora. 3.5 setback at Lot 115, Casa del Valle. Commissioner Robert de la Garza seconded. Motion Carried O. CONSIDERATION AND ACTION ON A VARIANCE REQUEST TO ALLOW FOR. A 4.5' SIDE SETBACK INSTEAD OF THE 57 SIDE SETBACK REQUIRED  unanimously.    Minutes for. June 05,2018  Page 5of5  BY CODE, PHYSICALLY LOCATED AT 1048 N. ALAMO ROAD, LEGALLY DESCRIBED ASLOT 649, CASA DEL VALLE (RHP PROPERTIES) Mr. Salinas statedi int this case there is only halfaf foot thati is lacking. They have 9.5i instead of10 and he didl have an opportunity to speak to thel Fire Marshal and he didi notl have an issue since it was only a6 6' reduction. Staffo does not object toi the request as long as the home owner: signs al hold harmless agreement. He stated at the Planning & Zoning meeting this went to a 2-2 vote. Commissioner Trino Medina motioned to approve the variance request to allow) for a 4.5's side setback at Lot 649, Casa del Valle. Commissioner Maria del Pilar Garza seconded. Motion P. CONSIDERATION. AND ACTIN ON. A VARIANCE REQUESTTO ALLOWI FOR A71 FRONT SETBACK INSTEAD OF THE 25' FRONT SETBACK REQUIRED BY CODE, PHYSICALLY LOCATED AT 1129 W. HACKBERRY AVENUE, LEGALLY DESCRIBED AS LOT 13, C& S SUBDIVISION FOR GUADALUPE Mr. Salinas stated this home is located on the southeast corner of Hackberry Ave. and N. 12th Street. They are proposing an 18 X 20 open carport tol be built in the front area There are ai few existing carports located within the 25' front setback within the C&S Subdivision. Staff does not  approved unanimously.  BERNAL.  object tot the request based of previous variance approvals.  Mayor Diana Martinez asked why Planning and Zoning denied the request.  Mr. Salinas replied he wasn't sure but it may be a clerical error but he would double check. Commissioner Trino. Medina motioned to approve the variance request at 1129 W. Hackberry Ave. Commissioner Robert de la Garza seconded.. Motion carried unanimously. CITIZEN PARTICIPATION: Five minutes per person with no response from the City  Commission. Resident must sign upi prior tot the City meeting.  Noi resident signed inj prior to the meeting.  ADJOURNMENT: Mayor Diana Martinez adjourned the meeting.  deene Bt  Mayor Diana Martipez  ATTEST:  95