Minutes of April21,2020 Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Second Regular Meeting on Tuesday, April 21, 2020 at 7:00 p.m, att the City of Alamo Municipal Building.  COMMISSION PRESENT: Mayor Dianal Martinez Robert De La Garza, Mayor Pro-Tem Okie Salinas, Commissioner Pilar Garza, Commissioner Pete Morales, Commissioner STAFF PRESENT:  COMMISSION. ABSENT:  Robert L. Salinas, City Manager via video conference Rick Palacios, City Attorney via video conference Alexandra Rangel, City Secretary Richard Ozuna, Police Chief Roy Contreras, Fire Chief Michael Torres, ITI Director  I.  CALLI MEETING TO ORDER Allegiance and. Robert Salinas ledi the Invocation. C.Presentation: and Announcements  Mayor. Diana Martinez called the regular meeting held on Tuesday, April 21, 2020 to order at 7:00, p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of Fire Chief Roy Contreras gave a brief update on the COVID-19 cases in Hidalgo County and for Mayor Diana Martinez asked Chief of Police Richard Ozuna out of the 12 cases how many are  the City of Alamo. within city limits.  Chiefo ofl Police Richard Ozuna responded 60 cases  Commissioner Pete Morales asked out oft the 51 released are they) from outside city limits or from  within  Chiefof Police Richard Ozuna responded! some arej from outside city limits  D. Consideration and action to: approve the minutes for thei first regular meeting of April07, Commissioner Pilar Garza motioned to approve, and Commissioner Pete Morales seconded. E. Updated Mayoral Declaration of] Local State of Disaster Due tol Public Health City Manager Robert Salinas stated the only things changed are the dates since it was close to expiring. He also stated Commissioner Okie Salinas approached. him regarding employment coverage. He mentioned. that he would like to offer our employees similar to when the City of Mission was doing, he stated that the City of Mission, had adopted a plan to helpe employees by We are proposing a temporary Policy Regarding City of Alamo Employees that have Qualifying Reasons for Leave Related to COVID-19. During a) Work Related Incident: The City of4 Alamo, for the duration oft this declaration, may grant. Administrative, Leave with Pay to an employee, for ay work related incident, when no other paid leave category is available or applicable, and leave without pay would not be appropriate. Employees shall report any potential exposure while on thej job to their supervisor in order to keep record ofap potential future COVID-19. case that may have occurred while on the job. These exposure records are required in order to qualify for Administrative Leave with Pay. A sick leave request, with a doctor's excuse stating COVID-  2020. Motion carried. Emergency.  providing 100% coverage for COVID-191 while on thej job.    Minutes of April2 21, 2020 Page 2  19 as the reason) for being out and a) written request for Administrative Leave with Pay. shall be submitted to the Department Head. Administrative Leave with Pay granted to an employee will bes submitted: by the Department Director andj forwarded to the Human Resources Director for processing. The City of Alamo will pay employees 100% of their salary not to exceed thirty (30) Mr. Salinas stated we will also have to go wait ands see on the idea ofre-opening businesses. Mayor Diana Martinez askedi ifane employee gets sick do they have to use their sick leave City Manager Robert Salinas responded no, since this new law has passed we are required to Commissioner Pete Morales asked are new employees covered by the declaration  days or 2401 working hours.  pay two weeks.  Mayor Diana. Martinez statedl Ibelieve sO  City Attorney Rick Palacios stated) yes, they are covered by the CARES act and the declaration Commissioner Okie Salinas stated. this will help people report their illness that have been to  scared to say anything.  Commissioner Pete Morales asked will the parks become open  City Manager Robert Salinas responded according to the Governor it should be soon, buti we. still have iti in our declarations the parks are open except for playground equipment.  Commissioner Pete Morales asked about the tennis courts  City Manager Robert Salinas responded we will rely on the Governor to guide us, depending on Commissioner Pete Morales asked what about us; golf tennis and basketball courts City Manager Robert Salinas respondedy yes as for theg golfcourse and for the tennis and basketball  thes sport  courts no.  Mayor Diana Martinez asked the Chiefof! Police to continue toj patrol the parks  Commission Pete Morales motioned to amend the amendment, and Commissioner Pilar Garza F.Consideration: and action to award thel bid for the. Janitorial Services for City buildings. City Manager Robert Salinas stated wei went outj for bids on April 2,2020 andi received. 3 bids:  seconded. Motion carried.  Clean Fix at $43,200.00 C&cCleaning &. Janitorial at $43,000 M&R's Elite. Janitorial Solutions at $54,600.00 Our current contract will end on May 1.  Mayor Diana. Martinez stated with Clean Fixx, employees complained. about the mess. Mayor Diana Martinez motioned to award C&C Cleaning &. Janitorial, and Commissioner Pilar Garza. seconded. Motion carried. Vote 4-lwith Commissioner Pete Morales in dissent. G.Consideration: and action on approving resolution authorizing AEP Denial Resolution. City Manager. Robert Salinas. stated.AEPon. April 3, 2020, AEP Texas Inc. ("AEP"or "Company"? filed an Application to Amend its Distribution Cost Recover Factors ("DCRF") to Increase    Minutes ofA April21, 2020 Page3  Distribution Rates with each of the cities in their service area. In the filing, the Company asserts that it is seeking an increase in distribution revenues of approximately $39.87 million (an approximately 81.83 increase. This is the process we usually do, we hire Lloyd Gosselink and Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Pilar Garza H.Consideration and action to approve the Urban County Requalification for Fiscal Years City Manager Robert Salinas stated this the notice regarding instructions and new Fair Housing and civil rights requirements for Urban County requalification, the County of Hidalgo is proceeding to re-qualify to receive Urban County designation as defined by the US. Department Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Okie Salinas LConsideration: and action on the presentation of the City Audit forl Fiscal Year2 2018- Mr. Guillermo Reyna presented on thej findings oft the FY2018-19 annual city audit and complemented it was ac clean audit. Mr. Reyna stated the financial statements presented fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the blended component units, each major fund, and the remaining fund As for General Fund at September 30, 2019, general fund total expenditures were under budget appropriations by $162,630.. Actual revenues were more than budgeted revenues by $131,110. Actual expenditures for the year exceeded. actual revenues by $346,565, after other financing Mr. Reyna stated no. significant deficiencies identified thought out the audit, which is good news. Mayor. Diana Martinez thanked. Finance Director Kvette Mendoza for all their effort.  consultants toy review thej filing andi negotiate for reasonable rates.  seconded. Motion carried. 2021-2023.  ofH Housing and Urban Development, for the fiscal years 2021-2023.  seconded. Motion carried.  2019 ending September 30, 2019.  information. oft the City of Alamo.  sources.  Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Pilar Garza J. Consideration and action on a variance request to: allow for al I' front setback instead of thec coder minimum 25' fronts setback, physically located at 409] Delia Ave., legally described City Manager. Robert Salinas stated the. site is located. 1,240's south of Duranta Ave. along the west side of Delia Ave. Staff made a neighborhood inspection of Alma-Delia Subdivision andj found several carports that were within the minimum front setbacks. Several notices were. sent with this lot being one of them." Upon receiving the notice, the applicant came into office to discuss the matter with Code Enforcement. The applicant was unaware of the need for a permit and the 25' front setback requirement. Based on previous approvals by the Board of Commissioners, Staff does not object to the variance to the front setback, subject to the carport remaining perpetually Mayor Diana Martinez motioned to approve, Commissioner Pete Morales seconded. Motion K.Consideration and action on a variance request to: allow for an 8' front setbacki instead of thec coder minimum 25' fronts setback, physically located: at 404 Delia Ave., legally described  seconded. Motion carried.  as Lot 32, Alma Delia Subdivision for. Jose Zambrano.  open and complying with the 5, side setback.  Carried.  as Lot 56, Alma Delia Subdivision for Xitlaly Vasquez.    Minutes of April 21, 2020 Page 4  City Manager. Robert Salinas stated the. site is located 1,345'south of1 Duranta Ave. along the east side of Delia Ave. Staff made a neighborhood inspection of Alma-Delia Subdivision and found several carports that were within the minimum front setbacks. Several notices were sent with this lot being one oft them. Upon receiving the notice, the applicant came into office to discuss the matter with Code Enforcement. The applicant was unaware of the need for aj permit and the 25' front setback requirement. Based on previous approvals by the Board of Commissioners, Staff does not object to the variance to the front setback, subject to the carport remaining perpetually Mayor Diana Martinez motioned to approve, and Commissioner Pilar Garza seconded. Motion L. Consideration and action on a variance: request to allow a 15' front setback instead of the code minimum 25' front setback, physically located at 1310 Anahi St., legally described City Manager Robert Salinas stated the site is located approximately 440' east of Laura Dr. on the east side of Anahi St. In reviewing the area, it is noted that there have been 9 variances approvedwithint this subdivision) forareduction ofthe front setback from 25'to 15'with all 9being cul-de-sac lots. The fact that this lot has a shorter length compared to the other lots within this subdivision makes this particular request easy to understand. Due to the large front setback Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded. CITIZEN PARTICIPATION: The city will be accepting public comments from 8am-5pm on the day of the meeting to be announced during the meeting. Email comments to mangel@aamotexasong, Five minutes per person with no response from the City Commission.  open. Carried.  asLot 28, Alamo Trails forl Roell Rodriguez, Jr.  required and the lot being too, short, staff does not object to the variance.  Motion Carried.  Residents must sign upi prior to the city meeting.  No citizen participation I.A ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana. Martinez adjourned the meeting at 7:341 pm  PRHEy  ATTEST:  1III!  I  ey