MEMORANDUM  TO: FROM: DATE:  Mayor and City Council Jack Thompson, City Manager October 23, 2024  SUBJECT: City Council Meeting  Attached is your information packet for the Monday, October 28, 2024 City Council Meeting. If you have any questions about a particular item, please contact me.    NOTICE OF REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF LA GRANGE, TEXAS  Grange  Ta  In accordance with the provisions of the Texas Open Meetings Act, Chapter 551, Texas Government Code notice is hereby given that a Regular Meeting of the governing body of the City ofLa Grange, Texas, will be held on the 28th day ofOctober, 2024 at 6:00 P.M. in the City Hall Council Chambers at 155 E. Colorado  St., La Grange, Texas.  I.  CALL TO ORDER/ROLL CALL II. PLEDGE OF ALLEGIANCE  "Tpledge allegiance to the flag of the United. States of America and to the Republic for which it stands, one "Honor the Texas fag; Ipledge allegiance to thee, Texas, one state, under God, one and indivisible.. "  nation, under God, indivisible, with Liberty and. Justice for all. "  III. INVOCATION IV. PUBLIC HEARINGS  V. PRESENTATIONS/PROCLAMATIONS  1. Issue Proclamation to. Fayette County EMS named EMS. Agency of the Year by the Texas EMS. Alliance. Pg.1 2. Issue. Proclamation to family of Arthur Bosque declaring October 28, 2024, Arthur Bosque Day. Pg.3 3. Presentation of City ofLa Grange, Texas Annual Financial Report for the Fiscal Year ended September SUBJECTS TO BE CONSIDERED FOR DISCUSSION AND/OR ADOPTION, APPROVAL, AMENDMENT, RATIFICATION OR OTHER ACTION AT SUCH MEETING INCLUDE:  30,2023.  Pg.5  VI. CONSENT AGENDA  (The Consent Agenda includes non-controversial and routine items that the Council may act on with one single vote. The Mayor or a Councilmember may pull any item from the Consent Agenda in order that the  Council discuss and act upon it individually as part oft the Regular agenda.) 1. Discuss and/or Consider approval of September 23, 2024 minutes.  Pg.6  VII. REGULAR AGENDA  1. Discuss and/or Consider acceptance of City ofLa Grange FY 2022-2023 Audit Report. 2. Discuss and/or Consider Final Subdivide Request from Jagdish & Asha Jajal, the ownersof3.65 acres 3. Discuss and/or Consider the temporary proposed street closures for Farmer's Market for the morning of 4. Discuss and/or Consider a Resolution moving the November 11,2024 City Council Meeting. Pg.15  Pg.10 Pg.11 Pg.13 Pg.17  located at 1494 W. State Hwy 71. November 2nd, 2024.  5. Discuss and/or Consider setting the 2025 City ofLa Grange Holiday schedule.    6. Discuss and/or Consider authorizing application for funds under the Drinking Water State Revolving Fund (DWSRF) and the Clean Water State Revolving Funds (CWSRF) for analysis of City Water and Wastewater infrastructure systems as well as upgrades and/or improvements to both systems and authorizing the Mayor to execute agreements with Westwood Engineering toj prepare Abridged  Applications for both. Funds.  Pg.20  VIII. CITY COUNCIL COMMITTEE/BOARDS/ADVISORY REPORTS  1. Airport Board 3. Library Board 4. Main Street Board 5. Tax Appraisal Board IX. STAFF UPDATES Review of Current issues and projects Utility Usage Reports Sales Tax Collection Reports  2. La Grange Economic Development Corporation  Discuss selection of Employee Insurance Benefit coverages submitted by Brett Bowers ofHUB International. Pg.51  Pg.53 Pg.55 Pg.57 Pg.59 Pg.60 Pg.61 Pg.62 Pg.66  Cash/Investment Balances per Statements - as of September 30, 2024 - Brett Wolff, Finance Director La Grange Police Department Monthly Report - September 2024 La Grange Community Development & Tourism- September 2024 Visitors Bureau Report Library Report - Museum/Archives Director's Report for September 2024 Fayette Public Library - Calendar of Events for October/November  Randolph Rec Center/VFW Hall/Baseball, Softball, Soccer Fields Activity Report - September 2024 Pg.64 X. CITIZEN PARTICIPATION: (Registration forms are available on table as you enter the City Council Chambers. This form should be completed and delivered to the City Secretary prior to 6:00p.m. The City Council will receive the information, ask staff to look into the matter,or place the issue onaf future agenda. Topicsof  Monthly Building Report(s) - September 2024  operational concerns shall be directed to the City Manager.) XI. ITEMS OF COMMUNITY INTEREST  Items of community interest include expressions of thanks, congratulations, or condolence; information regarding holiday schedules; honoraryrecoguitions: ofcity officials, employees, or citizens; reminders about upcoming events sponsored by the City or other entity that is scheduled to be attended by a city oficial or  employee; and amnouncements involving imminent threats to the public health and safety.  XII. EXECUTIVE SESSION  The Council will meet in closed Executive Session as authorized by the listedsection(s) of The Open. Meetings The Council may take final action on any of the before mentioned matters while convened in open session pursuant to Chapter 551 ofthe Texas Government Code; it may also take certain action in executive session on competitive electric matters pursuant to Section 551.086. The Council may also meet in closed Executive Session, pursuant to Section 551.071, to receive advice from legal counsel (consultation with attorney) on  Act, Section 551, Texas Government Code, to discuss the following matters:  any items listed in this notice. XIII. ADJOURNMENT    Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services such as interpreters for persons who are deaf or hearing impaired, readers, large print or Braille, are requested to contact, Janet Bayer at 979/968-5805 at least two (2) work days prior to the meeting sO that appropriate More information on the above listed matters is available from the City of La Grange - Office of the City  arrangements can be made. Manager at 979/968-5805.  Posted at 3:15P P.M. on this the 24th day of October, 2024.  Janét Pa Bayer, City  Bp    La Grange City Council DEPARTMENT MEMO  Grange  Ta  Staff Comtact: E-mail: Phome:  Meeting Date: October 28, 2024 Agemda Item: #1  Janet Bayer, City Secretary oertary@ctvotgcon 979-968-5805  resematonvrpclamatons  SUBJECT: Issue Proclamation to Fayette County EMS named EMS Agency oft the Year by  the Texas EMS Alliance.  SUMMARY  The EMS. Agency of the Year award is given annually to an agency that has demonstrated teamwork, innovation and a commitment toj pursuing excellence to improve the delivery of emergency medical services to the jurisdiction they serve. Fayette County EMS has been  awarded the honor of Agency oft the Year.  PRIOR ACTONINEUT/CAmdl, Boards. Committees)  N/A  RECOMMENDATION  Applaud the dedicated members of the Fayette County EMS team.  FINANCIALI IMPACT  None.  ATTACHMENTS  EMS -4 Agency of the Year Proclamation    EMS-Agency ofthe Vear  Proclamation  WHEREAS, Fayette County EMS has been mamedEMSAgencys ofthe WHEREAS, the Texas EMSAlliance was foundedin 2014 to serve as the unitedvoice oflexas EMS agencies with communities from the Rio Grande Walley  Vear 6y the Texas EMSAlliance; and  to the tip of the Texas Panhandle; and  WHEREAS, the EMSAgency ofthe Vear award is awardedanmually to an agency that has demonsirateteamuorf, innovation and a commitment to pursuing excellence to improve the delivery of emergency medicalservices to the  jurisdictions they serve; and  WHEREAS, the Department was recognized for their outstanding commitment to delivering high-quality emergencyn medicalcare, innovation in service delivery, and dedication to the EMS profession; and  WHEREAS, Fayette County EMS was chosen forits leadership in mental health, collaboration with partnering EMS agencies, andcontinuous professional  development; and  WHEREAS, this honor reflects the fanfworf.amfpussion. ofevery member NOW, DARETOREBENTR.SOCED that in my capacity as Mayor ofthe CityofLa Grange, Icongratulate Fayette County EMS on theira awardas  ofFayette CountyEMS.  EMSAgenyofthe Vear.  PROCLAISMED this 28h day ofOctober, 2024.  Jan Dockery, Mayor CityofLa Grange, Texas  -2-    La Grange City Council DEPARTMENT MEMO  Ta  Grange  Staff Contact: E-mail: Phome:  Meetimg Date: October 28, 2024 Agenda Item: #2  Janet Bayer, City Secretary osectary@ciyolrcom 979-968-5805  resematonsProdamations  SUBJECT: Issue Proclamation to family of Arthur Bosque declaring October 28, 2024,  Arthur Bosque Day.  SUMMARY  After serving multiple terms on La Grange City Council, having served and retired from the La Grange Volunteer Fire Department, as well as being a member oft the Knights of Columbus Council # 2574, along with countless other community involvements, the Mayor and City Council wanted tol honor Councilmember Bosque and his family with a Proclamation fork his  dedicated service to the citizens oft the City ofLa Grange. PRIOR ACTION/INPUT (Council. Boards. Committees)  N/A  RECOMMENDATION  N/A  FINANCIAL IMPACT  None.  ATTACHMENTS  Arthur Bosque Day Proclamation    Qs  We are here today toj pay tribute and celebrate the dedicated, selfless service by Arthur Bosque to the community and citizens ofla Grange, Texas. WHEREAS, Arthur served the citizens of La Grange as Councilmember from WHEREAS, Arthur served on the La Grange Volunteer Fire Department from WHEREAS, Arthur was a member of the Knights of Columbus Council # 2574 since 1983, also serving as a Community Center Board. Member; and WHEREAS, Arthur was a member of Sacred. Heart Catholic Church, ofen served as an usher, and was President ofthe Holy Name Society; and WHEREAS, Arthur, who NEVER met a stranger, had many loves: German Chocolate cake, music, the Country. Music Opry, singing and! playing Santa during WHEREAS, on behalf of the entire City Council, I want to express my sincere gratitude to. Arthur' 's family, in getting to work with a man who was dedicated to NOW, THEREFORE, L, Jan. Dockery, Mayor of the CityofLa Grange, do hereby  1997-1998; June 13, 2022- October 15, 2024; and  August 28, 1984 until his retirement on August 1, 2015; and  December, his family, and his beloved kids and grandkids.  this community and to the betterment ofi its future. proclaim Monday, October 281h, 2024, as:  "ARTHUR BOSQUE. DAY"  in the City of La Grange, and urge all citizens and City staff to join me in celebrating the spirit of Arthur, and. sharing laughter and stories or a song in his  memory.  PROCLAIMED this 28th day of October 2024.  Mayor, Cityo ofLa Grange  -4-    La Grange City Council DEPARTMENT MIEMO  Grange  Ta  Staff Contact: E-mail: Phome:  Meeting Date: October 28, 2024 Agemda Item: #3  Janet Bayer, City Secretary yerty@siyolgcon 979-968-5805  reematonsProclamations  SUBJECT: Presentation of the City of La Grange, Texas Annual Financial Report for the  Fiscal Year ended September 30, 2023.  SUMMARY  The fiscal year 2022-2023 annual financial report was conducted by Trlicek & Company. Mr. Greg Trlicek will provide aj presentation regarding his firm's audit of the city's financials for  fiscal year ending September 30, 2023.  PRIOR ACTION/ANPUT (Coumcil, Boards, Committees)  N/A  RECOMMENDATION  N/A  FINANCIALIMPACT  N/A  ATTACHMENTS  City ofLa Grange, Texas Annual Financial Report for the year ended September30,  2023 (under separate cover)    La Grange City Council DEPARTMENT MEMO  Grange  Ta  Staff Comtact: E-mail: Phone:  Meetimg Date: October 28, 2024 Agenda Item: Consent Agenda #1  Janet Bayer, City Secretary serary@ctiyolg.on 979-968-5805  SUBJECT: Discuss and/or Consider approval of September 23, 2024 minutes  SUMMARY  Consider approval of September 23, 2024 minutes as presented. PRIOR ACTION/NPUT (Council, Boards, Committees)  N/A  APCOMMENDATION  Staffrecommends approval of the minutes as presented; council consideration is respectfully  requested.  FINANCIAL IMPACT  None  ATTACHMENTS Draft Minutes    DRAFT  REGULAR COUNCIL MEETING- September 23, 2024  The City Council ofthe City ofLa Grange met in Regular Session on Monday, September 2024, ini the City Hall Council Chambers at 155E E. Colorado Street with the following members 23, Bonnie Busch, Councilmember Katie Gross, Councilmember Bryan Kerr, Councilmember. Bosque, Councilmember Kim) and Councilmember Ken Taylor. Councilmember Violet Zbranek was absent. Staff present: Newton, Manager Jack Thompson, Assistant City Manager Frank Menefee, City Attorney Marie Angela City Flores Beck, City Secretary Janet Bayer, and Sergeant Travis Anderson. Visitors: Teresa Brown, Frank Reichert, Andy Johnson, Alfred Torres, Adela Flores, Brandon Schielack, Pastor Kolbe Hill, and others. Mayor Jan Dockery called the meeting to order. Next were pledges to the US and  Mayor Jan Dockery, Mayor Pro tem Kathy Weishuhn, Councilmembers. Arthur  present:  Pastor Kolbe Hill with The Remnant Church gave the invocation.  Texas Flags.  PUBLIC. HEARINGS  The first item on the agenda is a Public Hearing on a Zoning request from SBA Investment Group. The Public Hearing was opened by Mayor Dockery at 6:021 P.M. The ofLa received ai request on July 17,2024, from Brandon Schielack, Managing Partner City of SBA Grange Investment Group Inc, to rezone property referred to as Tract 2 (2.248 acres) located at E. St. Hwy 71 N. Von Minden Road from Residential Zone to Commercial Zone. There being no comments Bypass from and the  public, the Public Hearing was closed at 6:03 P.M. PRESENTATIONSPROCLAMATIONS  The next item is a presentation by Teresa Brown, Executive Director, of Gardenia Janssen 2024. This first annual event begins with car registration for the car show at 8 Saturday,November: a.m. on the downtown La Grange. They also have a truck raffle for a 1955 F-100 pick-up, a chili cookoff, a square in and a fashion show that evening held at The Crown Bar. Events kick offa at 11:00 a.m. ont thes square concert, in La  Animal Shelter who spoke about their car show and benefit concert to be held on  E.  2,  Grange.  The next item was a report on Electric Department responsibilities and operations by Alfred Torres, Jr., Electric Department Supervisor. There are four (4) members in the Electric Department servicing approximately 3,200 City ofLa Grange electric utility customers monthly. There are 58 miles of overhead power lines and 7 miles of underground utility lines. Staff are responsible for routine maintenance ofpower poles, lines, tree trimming, and many other routines to prevent outages. Staffrotate  on-call duties 24/7. CONSENT AGENDA  The next item was to discuss and/or consider approval of September 9, 2024 minutes. Motion Mayor Pro tem Weishuhn, Second Councilmember Taylor to approve the September 9, 2024, minutes  as presented. Motion carried 7-0. REGULAR AGENDA  The first item under regular agenda was to discuss and/or consider request from SBAI Investment Group to rezone from Residential Zone to Commercial Zone on Tract 2 (2.248 acres) locateda at E.St. Hwy 71 Bypass and N. Von Minden Road. The SBA Investment Group is wanting to use this property  -7--    DRAFT  to create a facility for youth sports activities andj professional office space. The. Zoning Commission unanimously approved this zoning request at their posted Public Hearing meeting held on' Tuesday, August 27", at 5:15 pm in the Council Chambers. Motion Councilmember Taylor, Second Councilmember Gross to approve the request from SBA Investment Group to rezone from Residential to Commercial Zoning on Tract 2 (2.248 acres) located at E. St. Hwy 71 Bypass and N. Von Minden Rd.  Motion carried 6-0-1 with Councilmember Busch abstaining.  The next item was to discuss and/or consider proposed street closures for National Night Out on the Square on October 15t, 2024. The City ofLa Grange Police Department is requesting permission for the closing oft the inner parking area by the north entrance oft the courthouse/proposed section oft the street along Colorado Street for the event tent sO that citizen safety can be secured starting at 5:00 pm on Tuesday, October 1st. Motion Councilmember Gross, Second Councilmember Taylor to approve closing the: section of Colorado Street for National Night Out on the Square on October 1St. Motion carried 7-0. The next item was to discuss and/or consider proposed street closures for Trick or Treat on the Square on October 31St. The. Advisory Board ofLa Grange Main Street is requesting permission for the closing ofs streets in downtown La Grange for the safety of the public to accommodate Trick or Treat on the Square on Thursday, October 315t. Motion Councilmember Newton, Second Councilmember Busch to approve closing streets for Trick or Treat on the Square starting at 3:30pm on October 315t. The next item was to discuss and/or consider proposed street closures for Gardenia E. Janssen Animal Shelter Car Show/Concert benefit on November 2, 2024. Staff oft the animal shelter are requesting permission for the closing of streets in downtown La Grange for the safety oft the public to accommodate the car show and concert to be held Saturday, November 2nd. Motion Mayor Pro tem Weishuhn, Second Councilmember Busch to approve closing streets for Gardenia E. Janssen Animal Shelter Car Show/Concert benefit on November 2, 2024, starting at 8:00 am. Motion carried 7-0. The next item was to discuss and/or consider proposed street closures for Schmeckenfest on December 5th, 2024. The. Advisory Board ofLa Grange Main Street is requesting permission for the closing of streets in downtown La Grange for the safety of the public to accommodate Schmeckenfest to bel held Thursday, December 5th. Motion Mayor Pro tem Weishuhn, Second Councilmember Newton to approve closing streets for Schmeckenfest starting at 4:00pm on December Sth. Motion carried 7-0. The next item was to discuss and/or consider on Second Reading of an Ordinance levying Ad Valorem taxes for use and support of the Municipal Government oft the City ofLa Grange, Texas for the 2024-2025 Fiscal year; providing for apportioning each levy for specific purposes; providing when taxes shall become due and when same shall become delinquent ifnot paid; providing for the levya and collection of occupation taxes. Motion Mayor Pro tem Weishuhn, Second Councilmember Gross to approve this Ordinance on Second Reading. A roll call vote was taken: Councilmember Bosque for, Councilmember Busch for, Councilmember Gross for, Councilmember Kerr for, Councilmember Newton for, Councilmember Taylor for, Mayor Pro tem Weishuhn for, and Councilmember Zbranek absent. Motion  Motion carried 7-0.  carried" 7-0.  The next item was to discuss and/or consider adoption on Second Reading of an ordinance amending the Code of Ordinances, City of La Grange, Texas, by adding an appendix, Appendix of Rates, Fees, Deposits, Civil Penalties and Charges," thereby establishing a centralized  "Schedule  C,  -8-.    DRAFT city this  location within the Code ofOrdinances for all Rates, Fees, Deposits, Civil Penalties and Charges for services and utilities. Motion Mayor Pro tem Weishuhn, Second Councilmember Kerr to Ordinance on Second Reading adding Appendix C. Ar roll call vote was taken: Councilmember approve for, Councilmember Busch for, Councilmember Gross for, Councilmember Kerr for, Councilmember Bosque Newton for, Councilmember Taylor for, Mayor Pro tem Weishuhn for, and Councilmember Zbranek  absent. Motion carried 7-0.  City Council Cammite-BamdAdhion, Reports  Councilmember Taylor stated the next Tax Appraisal Board meeting is September 24th. The next  Economic Development Corporation (EDC) Board meeting is September 24th.  StaffUpdates  City Manager Thompson stated the City Hall Plaza canopy roofis finished. They arei now working on finishing the underside. The Street Department will bei implementing new: street signs in the city limits ofLa Grange and have a sample for the council to look at. City Manager Thompson stated that Hope Hill Park is nearing completion and should be completed by the end ofnext week. Sales tax was up 17% for  the month of September and we nearly matched last years figures.  Citizen Participation None.  Items of Community Interest  City Secretary Bayer reminded everyone oft two upcoming events. The next Shred ItEvent is Saturday, October 19th, from 9 am to noon at the La Grange Police Department at 243 S. College Street. The next bulk pick upi for furniture and appliances is Saturday, October 19th. Items need tol be at the curb by Friday evening, the 18th. Councilmember Taylor reminded citizens oft the Friends oft thel La Grange Railroad Depot dedication and unveiling of the Texas Historical Marker at the M-K-T "Katy" Depot on  Tuesday, October 22nd, at 10:00 am at 260N. Washington Street.  At 6:24 PM as pursuant to Section (551.074) Personnel Matters, City Manager Performance  evaluation, the La Grange City Council went into Closed Executive Session.  At7:32 PM, City Council went into Open Session.  At 7:32 PM a Motion was made by Councilmember Gross, with a Second by Councilmember  Newton that the meeting be adjourned. Motion carried 7-0.  Janet Bayer, City Secretary  These Minutes Approved by City Council on:  Jan Dockery, Mayor  -9--    Gs La  La Grange City Council DEPARTMENT  Grange  MEMO  Staff Comtact: E-mail: Phome:  Meeting Date: October 28, 2024 Agenda Item: Regular Agenda #1  Janet Bayer, City Secretary yertay@ctyougon 979-968-5805  SUBJECT: Discuss and/or Consider acceptance of City ofLa Grange FY 2022-2023 Audit  Report.  SUMMARY  The fiscal year 2022-2023 annual financial report was conducted by Trlicek & Company. Mr. Greg Trlicek audited the financial statements oft the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the City ofLa Grange, Texas, as ofa and for the year  ended September 30, 2023.  PRIOR ACTION/ANPUT (Council, Boards. Committees)  N/A  RECOMMENDATION  N/A  MANCIALIMPACT  N/A  ATTACHMENTS  City ofLa Grange, Texas Annual Financial Report for the year ended September30,  2023 (under separate cover)  -10-    La Grange City Council DEPARTMENT MEMO  Ta  Grange  Staff Contact: E-mail: Phome:  Meeting Date: October 28, 2024 Agenda Item: Regular Agenda # 2  Mary Goerig, Assistant City Secretary mgoeng@ciyong.com 979-968-5805  SUBJECT: Discuss and/or Consider Final Subdivide Request from Jagdish & Asha Jajal,  the owners of3.65 acres located at 1494 WStE Hwy 71.  SUMMARY  The City ofLa Grange has received a Final Subdivide request from Jagdish & Asha Jajal, the owners of3.65 acres located at 1494 W St Hwy 71. The property owners would like to subdivided the other two (2) tracts:  Tract 2-1 1.85 acre with Motel and Office Building (216.71x 298.02')  Tract 4 -0.84 acre as an Empty Lot with Lift Station (221.60" x 292.65) and part the lot! being out of  the City Limits.  Both tracts meet the minimum size requirements required by City ofLa Grange Ordinances. The other two tracts (Tract 1 & 3) have already been subdivided with a 30: ft easement with easement The City ofLa Grange is asking all property owners within a 200' radius oft this location if they are ini favor of  going back to the empty Lot (Tract 4). or opposed to granting this request.  PRIOR ACTION/INPUT (Council. Boards. Committees) owners of3.65 acres located at 1494 W; St Hwy 71.  On. June 10, 2024 City Council approved the Preliminary Subdivided Request from Jagdish & Asha Jajal, the  RECOMMENDATION FINANCIALI IMPACT None ATTACHMENTS  Staff recommends approval for the Final Subdivide request.  Final Plat Survey  -11-    -  30214:  661.16"  DO @    049 La  La Grange City Council DEPARTMENT MEMO  Grange  Staff Contact: E-mail: Phome:  Caleb Parks, Main Street Manager parks@eityofig.com 968-3017  Meeting Date: October 28, 2024  Agemda Item:  Regular Agenda #3  SUBJECT: Discuss and/or Consider the temporary proposed street closures for Farmer's  Market for the morning ofNovember 2nd,2024  SUMMARY  The Advisory Board of La Grange Main Street is requesting permission for the closing of the following section of the street to accommodate the Farmer's Market on the morning of  Saturday, November 2nd.  1. Washington Street from the crosswalk down to the entrance to the Public Parking lot. The Animal Shelter is using the regular area for their car show event that day SO this temporary closure will allow for vendor booth space and accessibility for visitors to the market. This closure would be in effect from 8 am to 12 noon on Saturday, November 2nd. Market vendors, nearby businesses, and the Gardenia Janssen Animal Shelter have been consulted on  this idea and are in support ofit.  PRIOR ACTION/INPUT (Council, Boards, Committees)  N/A  RECOMMENDATION  Authorize La Grange Farmer's Market to block off the proposed areas around the courthouse for  Saturday mornings from 8 am to 12 noon. FINANCIAL IMPACT None ATTACHMENTS  Map of Proposed Street Closures  -13-        La Grange City Council DEPARTMENT MEMO  Ta  Grange  Staff Contact: E-mail: Phome:  Meeting Date: October 28, 2024 Agenda Item: Regular Agenda # 4  Janet Bayer, City Secretary bayer@eityofig.com 979-968-5805  SUBJECT: Discuss and/or Consider a Resolution moving the November 11, 2024 City  Council meeting.  SUMMARY  Staffi is bringing for council consideration a Resolution to move the November 11th, 2024,City Council meeting due to the Veterans Day holiday that the City ofLa Grange observes after council approval in October of2023. City staff would like to move the meeting to Tuesday,  November 12th, 2024, at 6:00 p.m.  PRIOR ACTIONANPUT (Council, Boards, Committees)  N/A  RECOMMENDATION  Staff recommends approval of Resolution 24-11 under consideration.  FINANCIALI IMPACT None ATTACHMENTS  Resolution 24-11  -15-    RESOLUTION 24-11  WHEREAS, the City Council oft the City ofLa Grange has two Council meetings WHEREAS, these Council meetings are held on the second and fourth Monday of WHEREAS, the second Monday ofNovember is the Veterans Day Holiday which is al holiday observed by the City ofLa Grange, and would result in both citizens  each month; and each month; and  and staffbeing unable to attend.  NOW' THEREFORE BE: IT RESOLVED by the City Council oft the City ofLa Grange that the regular meeting set for Monday, November 11th, 2024 be cancelled and that a Special Council meeting be called for Tuesday, November 12th, 2024 at 6:001 P.M.  PASSED AND APPROVED on this the 28th day of October, 2024.  Jan Dockery, Mayor  ATTEST:  Janet Bayer, City Secretary  -16-    La  - Ta  Grange City Council DEPARTMENT MEMO  Grange  Staff Contact: E-mail: Phone:  Meeting Date: October 28, 2024 Agenda Item: Regular Agenda # 5  Janet Bayer, City Secretary Dayer@etyong.com 979-968-5805  SUBJECT: Discuss and/or Consider setting the 2025 City ofLa Grange Holiday schedule  SUMMARY  Attached for council consideration is the proposed City ofLa Grange Holiday schedule for 2025. As inj previous years, this schedule mirrors the same holiday schedule that Fayette County  Offices observe.  PRIOR ACTION/NPUT (Council. Boards. Committees)  Fayette County Commissioners Court approved the 2025 Holiday schedule on October 10,2024.  RECOMMENDATION  Staffrecommends approval of the same 2025 Holiday schedule for the City ofLa Grange.  FINANCIAL IMPACT None ATTACHMENTS  City ofLa Grange 2025 Proposed Holiday Schedule Fayette County 2025 Approved Holiday Schedule  -17-    LAG  E  ETTE COUR City of La Grange 2025 Holiday Schedule  Wednesday, January1 Monday,.January 20 Monday, February17 Monday, March 3 Friday, April1 18 Monday, May 26 Thursday, June 19 Friday, July 4 Monday, September 1 Monday, October 13 Tuesday, November11 Thursday, November 27 Friday, November 28 Wednesday, December 24 Thursday, December 25 Floating Holiday  New Years' Day Martin Luther King, Jr. Day President's Day Texas Independence Day Good Friday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Holiday Dayafter Thanksgiving Christmas Eve Christmas Day  One Day of Employee's Choice* *with Supervisor's approval  Allj full-time employees are eligible for one floating holiday to be taken during the calendar) year. This day must be approved by the. Supervisor of each Department before iti is taken. Ifitis not taken duringt the  calendar year, the day will bel lost.  -18-    Fayette County 2025 Holiday Schedule  Wednesday, January 1 Monday, January 20. Monday, February 17. Monday, March3 3. Friday,April 18.. Monday, May 26. Thursday, Jane 19 Friday, Jaly 4. Monday, Saptember 1 Monday, Ootober 13 Tuesday, November 11 Thursday & Friday, November 27 & 28th Thursday & Friday, Dec. 25 &: 26th Floating Holiday.  New: Year's) Day Martin Laather King,dr.Day Presidents' Day Texas Independence Dayi Good Friday Memorial Day Juneteenth Independence Day Labor) Day Columbus Day Veterans Day Thanksgiving holidays Christmas One Day of Employee's Choice" "with Supervisdr's approval  Approved and adopted this 10La day ofOctober, 2024.  Pa Dluell Dan Mueller, County Judge - Jason McBroon.  Luke Sternadek Commissioner. Precinct2 M auwBhall Harvey Bardemhwi.Commisioie, Precincti3 3  Brossman, Commissioner, Precinci4  Dresv ATTEST:  M MaIn Brenda Fietsan. County Clerk By: Deputy  19.    La Grange City Council DEPARTMENT MEMO  Grange  Da  Staff Comtact: E-mail: Phone:  Meetimg Date: October 28, 2024  Jack Thompson, City Manager thompson@etyotg.com 968-5805  Agenda Item:  Regular Agenda #6  SUBJECT: Discuss and/or Consider authorizing application for: funds under the Drinking  Water State Revolving Fund (DWSRF) and the Clean Water State Revolving Funds (CWSRF) for analysis ofCity Water and Wastewater infrastructure systems as well as upgrades and/or improvements to both systems and authorizing the Mayor to execute agreements with Westwood Engineering to  prepare Abridged Applications for both Funds.  SUMMARY  The City ofI La Grange has allocated funds in thel Fiscal Year 2024-25 budget to conduct a comprehensive analysis ofthe water and sewer: system conditions. During this process, Brian O'Neill from Westwood, engineering firm, informed the City that La Grange meets the qualifications to apply for the Drinking Water State Revolving Fund (DWSRF) and the Clean Water State Revolving Fund (CWSRF). These programs offer forgivable loans, which can be used to upgrade and improve the City's water and sewer: infrastructure. Additionally, funds may  be utilized for the system analysis itself.  PRIOR ACTION/INPUT (Council, Boards, Committees)  None  RECOMMENDATION  Staff recommends pursuing the application for the stated funds and to approve the proposals and  authorize the Mayor to execute them. FINANCIALIMPACT  The cost for preparation and submission is $10,000 per fund. The city has budgeted $60,000 per  water and sewer for the analysis. ATTACHMENTS  DWSRF and CWSRF agreements.  -20-    Westwood  August 26, 2024 Project No.: 0058372.00  Mr. Jack' Thompson City Manager CITY OFLA GRANGE 155 E. Colorado Street La Grange, Texas 78945  Re: Professional Civil Engineering, Land Surveying & Landscape Architecture Services DRINKING WATER STATE REVOLVING FUND (DWSRF)  Abridged. Application Preparation La Grange, Fayette County, Texas  Dear Mr. Thompson:  Westwood Professional Services, Inc. is pleased to submit this proposal to provide professional civil engineering, land surveying and landscape architecture services relating to the referenced project. Iti is our understanding the project consists of preparation and submission of thel DWSRF abridged application to the TWDB for water system improvements: funding. Based on our preliminary discussions and the information received to date, our perceptionofthe  project is described ini the attached documents: General Conditions of Agreement; Exhibit A - Scope of Services; Exhibit C - Insurance  Exhibit B - Compensation and Method of Payment; and  Westwood Professional Services, Inc. is pleased to have this opportunity to submit this proposal and look forward to working with you on this project. If the proposed agreement is acceptable toy you as presented, please execute one copy of the agreement form and return one original copy to our office. If you have any questions or would like any additional  information, please do not] hesitate to call us at your convenience.  Sincerely,  BOR Brian D. O'Neill, P.E., CFM  BDO/jmc  westwoodps.com (888)937-5150  -21-    Gemeral Condicions of Agreememt  Westwood Professional Services, Inc.  This document, together with the attached Scope of Work and Fee Proposal ("Proposal") for the Drinking Water State Revolving Fund (DWSRF) Abridged Application Preparation Project dated Jamuary 8, 2024 (the "Project"), is an agreement (the "Agreement") between the City of La Gramge ("Client"), located at 155 E. Colorado Street, La Grange, Texas 78945 and Westwood Professional Services, Inc,("Westwood"), located at 4060 Bryant Irvin Road, Fort Worth, Texas 76109.  1.01 Basic Agreement  Westwood shall provide, or cause to be provided, the services set forth in this Agreement and as described in the accompanying Scope of Services and Compensation exhibits (the "Services"): and shall provide drawings, specifications, plans, work product, and any deliverables as described in this Agreement and thel Proposal (the Deliverables"). Westwoodi may engage consultants to assist  int thej performance of the Services.  2.01 Scope of Services  Westwood shall perform the Professional Consultant services (hereinafter referred to as the "Services"): for the Project as set forth in Exhibit "A" (the "Scope of Services"), which is attached and made aj part hereof, in accordance with the terms oft this Agreement. All designs, drawings, specifications, documents, and other work products of Westwood, whether in hard copy or in electronic form, arel Instruments of Service for this Project, whether thel Project is completedo or not. Reuse, change, or alteration by Client or by others acting through or onl behalfofClient ofa any such Instruments of Service without the written permission of Westwood will be at Client's solei risk.  3.01 Payment Procedures  Westwood shall be compensated by payment off fees as set forth in] Exhibit B (the "Compensation and Method of Payment") which is attached and incorporated herein including any subsequent Preparation ofl Invoices. Westwood will prepare ar monthly invoice in accordance with' Westwood's Payment of Invoices. Invoices are due andj payable withini thirty (30) days ofreceipt. IfClient fails to make any payment due Westwood for Services and expenses within thirty (30) days after the date of Westwood's invoice, Westwood may, without liability, after giving seven (7) days written notice to Client, suspend Services under this Agreement until Westwood has been paid inf full all amounts due for Services, expenses, and other related charges. Westwoodi has the right to employ suchj persons or professional service providers on a consultant basis to mitigate its damages. Client shall provide written notification to Westwood within fifteen (15) days of receipt of the invoice should Client object to all or any part of charges appearing on the invoice. Such written notice shall set forth, at a minimum, the specific portion of the invoice disputed, the amount disputed, and the alleged factual and legal basis for the dispute. The portion of the invoice not in dispute shall bej paid by Client within thirty (30) days receipt of said invoice.  amendments thereto.  standard invoicing practices and submit the invoice to Client.  1 -22-  Westwood General Conditions 12102021    Payment) for Services. Client shall pay Westwood as follows:  A. Ift the work is agreed to on an hourly basis, an amount equal to the cumulative hours charged to the Project by each of Westwood's employees multiplied by the hourly rates for each employee for all services performed on the Project, plus reimbursable expenses and Westwood's consultant's B. Ifwork is agreed to on al lump sum basis, invoice amounts shall be an amount equal to thej percent ofeach task's completion multiplied by the lump sum oft the task, plus reimbursable expenses and  charges, ifany.  Westwood's consultant's charges, ifany.  4.01 Additional Services  Ifa authorized by Client in writing, or ifr required because of changes in the Project, Westwood furnish services in addition to those set forth in the Scope of Work and Feel Proposal. Client shall pay Westwood for such additional services an amount equal to the cumulative hours charged to the Project by each class of Westwood's employees multiplied by the rates for each applicable billing class, plus reimbursable expenses and Westwood's consultants' charges,ifany.  may  5.01 Termination  This Agreement may be terminated for cause:  A. By either party upon thirty (30) days written notice in the event of failure by the other party to perform in accordance with the Agreement's terms through no fault of the terminating party. Notwithstanding thei foregoing, this Agreement will not terminate as a result ofai failure top perform ina accordance witht the. Agreement ift thej party receiving a notice off failure toj perform begins within seven (7) days of receipt of such notice to correct its failure and proceeds diligently to cure such failure within thirty (30) days of receipt ofr notice; provided, however, thatifand to the extent such failure cannot be reasonably cured within such thirty (30) day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, sixty (60) days after  the date ofreceipt oft the notice. B. By Westwood:  1) Upon seven (7) days written notice if Westwood believes that Westwood is being requested by Client to furnish or perform services contrary to Westwood's responsibilities 2) Upon seven (7) days written: notice if Westwood's Services for the Project are delayed or suspended for more than ninety (90) days for reasons beyond Westwood's control. Westwood shall have no liability to Client as ai result ofs such termination in this paragraph. The terminating party under paragraphs 5.01.Aor5 5.01.B, may set the effective date of termination at a time up to thirty (30) days later than otherwise provided to allow Westwood to demobilize personnel and equipment from the Project site to complete tasks providing value which would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. Westwood shall be compensated for the time required  as a licensed professional; or  to complete such tasks.  2 -23-  Westwood General Conditions 12102021    6.01 Successors, Assigns, and Beneficiaries  Client and Westwood are each hereby bound, and the partners, successors, executors, administrators, and legal representatives of Client and Westwood are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators, and legal representatives (and said assigns) of such other party, in respect of all covenants, agreements, and Neither Client nor Westwood may assign, sublet, or transfer any rights under or interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or required byl law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility  obligations of this Agreement.  under this Agreement. 7.01 General Considerations  A. The standard ofc care for all professional consulting and related: services performed or furnished by Westwood under this Agreement will be the care and skill ordinarily used by members of Westwood's profession practicing under similar circumstances at the same time and in the same locality. Except as expressly set forth inl Paragraph 6.01B, Westwood makes no warranties, express or implied, under this Agreement or otherwise, in connection with Westwood's Services and Deliverables. Westwood: and its consultants may use or rely upont the design services ofClient and others, including, but not limited to, contractors, manufacturers, and suppliers. B. IfClient notifies Westwoodofad deficiency, ,orifWestwood determines therei is a deficiency, within sixty (60) days after delivery ofa Deliverable to Client, as Client's sole and exclusive remedy, Westwood shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in Client-furnished information. C. Client shall bei responsible for, and Westwoodi may rely upon, the accuracy and completeness ofall requirements, programs, instructions, reports, data, and other information furnished by Client to Westwood pursuant to this Agreement. Westwood may use such requirements, reports, data, and D. Westwood neither guarantees the performance of any third party, including contractors, using the Deliverables or Services nor assumes responsibility for any third party's failure to furnish and E. - Westwood shall notl be responsible for the acts or omissions of any contractor(s), subcontractor(s) or supplier(s), or of any of the contractor's agents or employees or any other persons (except Westwood's own employees) furnishing or performing any of the contractor's work; or for any decision made on interpretations or clarifications of] Deliverables without consultation anda advice F.Itis understood and agreed that if Westwood's services under this Agreement do not include construction phase services, and that such services willl be provided by Client, then Client assumes all responsibility for interpretation of] Deliverables and for construction observation or review and waives any claims against Westwood that may bei in any way connectedi thereto.  information in performing or furnishing services under this Agreement. perform any work that uses thel Deliverables or Services.  ofWestwood.  3 -24-  Westwood General Conditions 12102021    G. Westwood shall be the owner of all right, title, and interest in and to any and all Deliverables, together with any and all related rights of copyright, patent, trade secret, trademark and service mark, and all other proprietary rights ofa any kind whatsoever. Subject to thej provisions herein and upon Westwood's receipt of full payment therefore, Westwood hereby grants to Client, and Client accepts: @)anonexclusive, nontransferable, without the right tos sublicense, royalty-freel license to use the Deliverables for the sole purpose of constructing the] Project: and (ii) ther right to reproduce applicable portions oft the Deliverables for Client's contractors, consultants, and suppliers solely for use in construction of the Project, provided Client reproduces on such copies the copyright notice and other proprietary legends that were on the original Deliverable. Deliverables are not intended or represented tol be suitable and are not licensed to Client for reusel by Client or others on extensions of the Project or on any other project. Upon termination of this Agreement by Westwood pursuant to paragraph 4.01, the license granted herein shall terminate. Any unauthorizedi use oft the Deliverables will be at Client's sole risk and without liability to Westwood H. This Agreement is to be governed by the laws of the State in which the Project is located. I. All express indemnifications or limitations of liability included in this Agreement will survive its J. Any provision or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken and all remaining provisions shall continue to be valid and K. Nothing contained herein shall be construed to mean that Westwood and Client are engaging in a L. Westwood shall maintain insurances during the term oft this Agreement as indicated in the attached M. Ifeither party hereto shall commence any action or proceeding against the other in connection with the terms, conditions, or obligations under this Agreement, thej prevailing party shall be entitled to N. In the event the terms of these General Conditions conflict with the Proposal or other contract  ort to Westwood's consultants.  completion or termination for any reason. binding upon Client and' Westwood. joint venture or partnership. Exhibit C to this Agreement.  recovery ofi its reasonable attorney's fees and costs incurred herein. documents, these General Conditions shall control.  8.01 Hazardous Environmental Conditions  The parties acknowledge this Agreement does not include any services related to a Hazardous Environmental Condition. Such conditions include, but are not limited to thej presence ofa asbestos, PCB's, petroleum, hazardous substances or waste, and radioactive materials. If Westwood or any other party ençounters a Hazardous Environmental Condition, Westwood may, at its option and without liability for consequential or any other damages, suspend performance of Services on the portion oft the Project affected thereby until Client: (i) retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (ii) warrants that thes site is in full compliance with applicableLaws  and Regulations.  4 -25-  Westwood General Conditions 12102021    9.01 Allocation ofl Risks  A. Tot thei fullest extent permitted by law, Westwood: shall indemnify andl hold harmless Client, Client's officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and reasonable charges of consultants, architects, attoreys, and other professionals, and all court or arbitration or other dispute resolution costs) to the extent caused in whole or in part by the negligent acts or omissions, intentional tort or failure toj pay a subconsultant of Westwood or Westwood's officers, directors, partners, employees, and Westwood's consultants in the performance and furnishing of Westwood's services under this B. To the fullest extent permitted by the laws of the State of Texas, Client shall indemnify and] hold harmless Westwood, Westwood's officers, directors, partners, employees, and Westwood's consultants from and against any and all claims, demands, costs, losses, and damages (including but notl limited to all fees and charges ofconsultants, architects, attoreys, and other professionals, anda all court or arbitration or other disputeresolution costs)and1 liabilities that Westwood mayincur or suffer which arise out of or relate to: (i) the negligent acts or omissions of Client or Client's officers, directors, partners, employees, and Client's consultants with respect to this Agreement or thel Project; and (i) Client's breach of ori failure toj perform any ofi its obligations ofthis Agreement C.Tot the fullest extent permitted by laws of the State ofTexas, and to the extent a claimant is not otherwise barred from recovery, Westwood's total liability to Client and anyone claiming by, through, or under Client for any cost, loss, or damages shall not exceed Westwood's respective percentage of responsibility for sch cost, loss, or damage. Westwood shall not be liable for any incidental, consequential, indirect, or punitive damages arising out of this Agreement or Westwood's provision of the Services or the Deliverables, even if Westwood has been advised of the possibilities of such damages. In no event shall Westwood's total liability in connection with this Agreement exceed the amounts paid by Client to Westwood under this Agreement.  Agreement.  oral Proposal.  10.1 Force Majeure  An event of"Force. Majeure" occurs when an event beyond the control oft the Party claimingl Force Majeure prevents such Party from fulfilling its obligations. An event of Force Majeure includes, without limitation, floods, hurricanes and other adverse weather, war, riot, civil disorder, acts of terrorism, disease, epidemic, strikes and labor disputes, actions ori inactions ofg government or other authorities, law enforcement actions, curfews, closure of transportation systems or other unusual travel difficulties, ori inability toj provide a safe working environment for employees. In the event of] Forcel Majeure, the obligations ofWestwoodi toj perform Services shalll be suspended fort the duration oft the event of] Forcel Majeure. Ins such event, Westwood shall be compensated for time expended and expenses incurred during the event of Force Majeure and the schedule shall be extended by al like number of days as the event of Force Majeure. If Services are suspended for thirty (30) days or more, Westwood may, in its sole discretion, upon five (5) days prior written notice, terminate this Agreement or the affected Work Order, or both. In the case of such termination, in addition to the compensation and time extension set forth above, Westwood shall  be compensated for all reasonable termination expenses.  5 -26-  Westwood Generat Conditions 12102021    11.01 Coronavirus Pandemic Impact  Client acknowledges and agrees that due to the dynamic and fluid nature of the coronavirus pandemic (COVID-19) (the "Coronavirus Pandemic"), Westwood may face uncertainty regarding itsa ability toj perform the work contemplated by the Agreement in accordance with the schedule and contracted price. Asaresult oft the Coronavirus Pandemic, the schedule, andi related scopea and fee, providedint the Agreementr may bei impacted duet toi issues outside ofWestwood's control including, but not limited to, the following: (a) shortages inl labor (including employees and consultants); (b) direction or guidance from any applicable governmental authority or applicable law that renders Westwood's or it's subconsultants' performance impossible, impracticable, or contrary to such direction or guidance; (c) delays in governmental approvals; and (d) other causes beyond Westwood's reasonable control, regardless ofwhether such impacts are direct or indirect. If due to the impacts of the Coronavirus Pandemic, Westwood determines in good faith and in Westwood's sole discretion, that it is not feasible for Westwood or its subconsultants toj perform the work in accordance with the schedule Westwood shall promptly notify Client and thej parties shall cooperate in good faith to negotiate equitable adjustments to the schedule and/or contract price. Notwithstanding anything to the contrary set forth ini this Agreement, including any related work or change order, Westwood shall not be liable to Client for any damages (actual, direct, consequential, incidental, punitive, liquidated, or nominal) asai result ofc delays or cost adjustments  in connection with the Coronavirus Pandemic.  12.01 Right of Entry  To the extent securing ai right of entry is not part of the Services, Client grants to Westwood, and, ift the Project site is not owned by Client, warrants that permission has been granted for, aright of entry from time to time by Westwood, its employees, agents and subcontractors, upon the) Project site for the purpose of providing the Services. Client recognizes that the use of investigative equipment and practices may unavoidably alter the existing site conditions and affect the environment int the area being studied, despite, the use of reasonable care. Client shall indemnify and hold Westwood harmless from claims for damages caused in part by reasons of Westwood's  provision of Services. 13.01 No Third Party Rights  This Agreement shall not create any rights or benefits to parties other than Client and Westwood. No third party shall have the right to rely on Westwood's Deliverables or opinions rendered in connection with the Services without the written consent of Westwood and the third party's  agreement to be bound to the same conditions and limitations as Client.  14.01 Total. Agreement  This Agreement, together with any attached documents, constitutes the entire. Agreement between Client and' Westwood and supersedes allj prior written or oral understandings regarding thiss subject. This Agreement may only be amended, supplemented, or modified by a mutually executed written  instrument.  6 -27-  Westwood General Conditions12102021    IN WITNESS WHEREOF, the parties hereto have executed this Agreement, effective on the latest date  indicated below. CLIENT: City ofLa Grange By: Name: Title: Date Signed:  WESTWOOD:  Westwood Professional Services, Imc.  By:  Name: Brian D. O'Neill. P.E.. CFM (PRINT/TYPE) Title: Director. Public Infrastructure  (PRINT/TYPE)  Date Signed:  Address/Contact for giving notices:  Address/Contact for giving motices: Westwood Professional Services, Inc. C/O General Counsel 2805 North Dallas Parkway, Suite 150 Plano, Texas 75093  Exhibits:  A Scope of Services Insurance  Compensation & Method ofl Payment  7 -28-  Westwood General Conditions12102021    EXHIBIT. A SCOPE OF SERVICES See attached.  8 -29-  Westwood General Conditions12102021    EXHBIT B See attached.  COMPENSATION & MIETHOD OF PAYMENT  9 -30-  Westwood General Conditions 12102021    EXHIBITG C INSURANCE See attached.  10 -31-  Westwood General Conditions 12102021    EXHIBIT B to Agreement between the City ofI La Grange, Texas ("Client") and Westwood Professional Services, Inc., ("Westwood") for Consulting  Services  EXHIBIT'B-COMPENSATION AND METHOD OFI PAYMENT DRINKING WATER STATE: REVOLVING FUND (DWSRF) ABRIDGED, APPLICATION PREPARATION  COMPENSATION:  For all professional services included in EXHIBIT 'A', Scope of Services, Westwood shall be compensated al lump sum fee of $10,000.00 as summarized below. The total lump sum fees shall be considered full compensation for the services described in EXHIBIT 'A', including all labor  materials, supplies, and equipment necessary to deliver the services.  Basic Services METHOD OFI PAYMENT:  A. DWSRF Abridged. Application & Project Information Form $10,000.00  Westwood shall be paid monthly payments as described in Article 3 of the. AGREEMENT. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved. Amendments. Each invoice shalll be verified as to its accuracy and Monthly statements for reimbursable services performed by sub consultants will be based upon the actual cost to Westwood plus tenj percent (10%). Direct expenses for services such as printing, express mail, fees, mileage and other direct expenses that are incurred during the progress oft the  compliance with the terms oft this Agreement by an officer of Westwood.  project willl bel billed at 1.1 times Westwood's cost.  END OF EXHIBIT'B  8/26/2024 0058372.00  Page3  -34-    EXHIBIT C to Agreement between the City ofLa Grange, Texas ("Client") and Westwood Professional Services, Inc., ("Westwood") for Consulting  Services  EXHIBITC- INSURANCE  A. Insurance. Westwood shall, during the life of this Agreement, maintain the following  insurances: 1.  Commercial General Liability (occurrence form not less than): $2,000,000 General Liability $2,000,000 Products and Completed Operations Aggregate $1,000,000 Personal and Advertising Injury $1,000,000 Each Occurrence $10,000 Medical Expense  2. 3.  Commercial Automobile Liability (all scheduled auto, hired and non-owned  autos): Umbrella  $1,000,000 Combined Single Limit $5,000,000. Aggregate $5,000,000 Each Occurrence $1,000,000 Each Accident $1,000,000 Policyl Limit $1,000,000 Each Employee  4. Workers Compensation  Professional Liability Errors and Omissions Insurance. Westwood shall carry Professional Liability Errors and Omissions insurance with limited contractual liability in the amount of $2,000,000 per claim and int the aggregate for the duration of this Agreement.  END OFI EXHIBIT'C  8/26/2024 0058372.00  Page4  -35-    Westwood  August 26, 2024 Project No.: 0058372.00  Mr. Jack' Thompson City. Manager CITY OFLA GRANGE 155 E. Colorado Street La Grange, Texas 78945  Re: Professional Civil Engineering, Land Surveying & Landscape Architecture Services  CLEAN WATER STATE REVOLVING FUND (CWSRF)  Abridged. Application Preparation La Grange, Fayette County, Texas  Dear Mr. Thompson:  Westwood Professional Services, Inc. is pleased to submit this proposal to provide professional civil engineering, land surveying and landscape architecture services relating to the referenced project. Itisourunderstanding the project consists of preparation and submission of the CWSRF abridged application toi the' TWDB for water system improvements funding. Based on our preliminary discussions and the information received to date, our perception nofthe  project is described in the attached documents: General Conditions of Agreement; Exhibit. A - Scope of Services; Exhibit C- Insurance  Exhibit B - Compensation and Method of Payment; and  Westwood Professional Services, Inc. is pleased tol have this opportunity to submit this proposal and look forward to working with you on this project. If the proposed agreement is acceptable to you as presented, please execute one copy of the agreement form and return one original copy to our office. If you have any questions or would like any additional  information, please do notl hesitatei to call us at your convenience.  Sincerely,  Brian D. O'Neill, P.E., CFM  BDO/jmc  westwoodps.com (888)937-5150  -36-    Gemeral Conditions of Agreement  Westwood Professional Services, Imc.  This document, together with the attached Scope of Work and Fee Proposal ("Proposal"): for the Cleam Water State Revolving Fund (CWSRF) Abridged Application Preparation Project dated August 26, 2024 (the "Project"),i is an agreement (Be-"Agremet)laewen the CityofLa Grange( ("Client"), located at 155 E. Colorado Street, La Grange, Texas 78945 and Westwood Professional Services, Imc.,  (Westwood"), located at 40601 Bryant Irvin Road, Fort Worth, Texas 76109.  1.01 Basic. Agreement  Westwood shall provide, or cause to be provided, the services set forth in this Agreement and as described ini the accompanying Scope of Services and Compensation exhibits (the "Services") and shall provide drawings, specifications, plans, work product, and any deliverables as described in this Agreement and thel Proposal (the Deliverables"). Westwoodi may engage consultants to assist  int the performance oft the Services.  2.01 Scope of Services  Westwood shall perform the Professional Consultant services (hereinafter referred to as the "Services"): for the Project as set forth in Exhibit "A" (the "Scope of Services"), which is attached and made aj part hereof, in accordance with the terms of this Agreement. All designs, drawings, specifications, documents, and other work products of Westwood, whether in hard copy or in electronic form, arel Instruments of Service for this Project, whether thel Projecti is completedo or not. Reuse, change, or alteration by Client or by others acting through or on behalfofClient ofanys such Instruments of Service without the written permission of Westwood will be at Client's sole risk.  3.01 Payment Procedures  Westwood shall. be compensated by payment of fees as set forth in Exhibit B (the "Compensation and Method of Payment") which is attached and incorporated herein including any subsequent Preparation of1 Invoices. Westwood will prepare a1 monthlyi invoice in accordance with Westwood's Payment of Invoices. Invoices are due and payable within thirty (30) days of receipt. Ifc Client fails to make any payment due Westwood for Services and expenses within thirty (30) days after the date of Westwood's invoice, Westwood may, without liability, after giving seven (7) days written notice to Client, suspend Services under this Agreement until Westwood has been paidi ini full all amounts due for Services, expenses, and other related charges. Westwood has the right to employ such persons or professional service providers on a consultant basis to mitigate its damages. Client shall provide written notification to Westwood within fifteen (15) days of receipt of the invoice should Client object to all or any part of charges appearing on the invoice. Such written notice shall set forth, at a minimum, the specific portion of the invoice disputed, the amount disputed, and the alleged factual and legal basis for the dispute. The portion of the invoice not in dispute shall be paid by Client within thirty (30) days receipt of saidi invoice.  amendments thereto.  standard invoicing practices and submit thei invoice to Client.  1 -37-  Westwood General Conditions 12102021    Payment) for Services. Client shall pay Westwood as follows:  A. Ift the work is agreed to on an hourly basis, an amount equal to the cumulative hours charged to the Project by each of Westwood's employees multiplied by the hourly rates for each employee for all services performed on the Project, plus reimbursable expenses and Westwood's consultant's B. Ifwork is agreed to on al lump sum basis, invoice amounts shall be an amount equal tot the percent ofeach task's completion multiplied by the lump sum of the task, plus reimbursable expenses and  charges, ifany.  Westwood's consultant's charges, ifa any.  4.01 Additional Services  Ifauthorized by Client in writing, or ifrequired because of changes in thel Project, Westwoodi may furnish services in addition to those set forth int the Scope of Work and Feel Proposal. Client shall pay Westwood for such additional services an amount equal to the cumulative hours charged to the Project by each class of Westwood's employees multiplied by the rates for each applicable billing class, plus reimbursable expenses and Westwood's consultants' charges, ifany.  5.01 Termination  This Agreement may be terminated for cause:  A. By either party upon thirty (30) days written notice in the event of failure by the other party to perform in accordance with the Agreement's terms through no fault of the terminating party. Notwithstanding thei foregoing, this Agreement will not terminate as a result ofaf failurei toj perform ina accordance with the Agreement ifthe party receivinga a notice off failure toj perform begins within seven (7) days of receipt of such notice to correct its failure and proceeds diligently to cure such failure within thirty (30) days ofr receipt ofnotice; provided, however, that ifa and to the extent such failure cannot be reasonably cured within such thirty (30) day period, and if such party has diligently attempted to cure the same and thereafter continues diligently to cure the same, then the cure period provided for herein shall extend up to, but in no case more than, sixty (60) days after  the date ofi receipt oft the notice. B. By Westwood:  1) Upon seven (7) days written notice if Westwood believes that Westwood is being requested by Client to: furnish or perform services contrary to' Westwood's responsibilities 2) Upon seven (7) days written notice if Westwood's Services for thel Project are delayed or suspended for more than ninety (90) days for reasons beyond Westwood's control. Westwood shall have no liability to Client as ai result ofs such termination in this] paragraph. Thet terminating party under paragraphs 5.01.A or 5.01.B, may set the effective date oft termination ata time up to thirty (30) days later than otherwise provided to allow Westwood to demobilize personnel and equipment from the Project site to complete tasks providing value which would otherwise be lost, to prepare notes as to the status of completed and uncompleted tasks, and to assemble Project materials in orderly files. Westwood shall be compensated for the time required  as al licensed professional; or  to complete such tasks.  2 -38-  Westwood General Conditions 12102021    6.01 Successors, Assigns, and Beneficiaries  Client and Westwood are each hereby bound, and the partners, successors, executors, administrators, and legal representatives of Client and Westwood are hereby bound to the other party to this Agreement and to the partners, successors, executors, administrators, and legal representatives (and said assigns) ofs such other party, ini respect of all covenants, agreements, and Neither Client nor Westwood may assign, sublet, or transfer any rights under ori interest (including, but without limitation, moneys that are due or may become due) in this Agreement without the written consent of the other, except to the extent that any assignment, subletting, or transfer is mandated or required by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility  obligations of this Agreement.  under this Agreement. 7.01 General Considerations  A. The standard of care for all professional consulting and related services performed or furnished by Westwood under this Agreement will be the care and skill ordinarily used by members of Westwood's profession practicing under similar circumstances at the same time and in the same locality. Except as expressly set forthi inl Paragraph 6.01B, Westwoodi makes no warranties, express or implied, under this Agreement àr otherwise, in connection with Westwood's Services and Deliverables. Westwood andi its consultants may use or rely upon the design services ofClient and others, including, but not limited to, contractors, manufacturers, and suppliers. B. IfClient notifies Westwood ofa deficiency, orifWestwood. determines there isad deficiency,within sixty (60) days after delivery of a Deliverable to Client, as Client's sole and exclusive remedy, Westwood shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in Client-furnished information. Client shall be responsible for, and Westwoodi mayrely upon, the accuracy and completeness of all requirements, programs, instructions, reports, data, and other information furnished by Client to Westwood pursuant to this Agreement. Westwood may use such requirements, reports, data, and D. Westwood neither guarantees the performance of any third party, including contractors, using the Deliverables or Services nor assumes responsibility for any third party's failure to fumish and E. Westwood shall not be responsible for the acts or omissions of any contractor(s), subcontractor(s) ors supplier(s), or of any of the contractor's agents or employees or any other persons (except Westwood's own employees) furnishing or performing any of the contractor's work; ori for any decision made on interpretations or clarifications of Deliverables without consultation anda advice F. Itis understood and agreed that if Westwood's services under this Agreement do not include construction phase services, and that such services willl bej provided by Client, then Client assumes all responsibility fori interpretation of Deliverables and for construction observation or review and waives any claims against Westwood that may be in any way connected thereto.  information in performing or furnishing services under this Agreement. perform any work that uses the Deliverables or Services.  ofWestwood.  3 -39-  Westwood General Conditions 12102021    G. Westwood shall be the owner of all right, title, and interest in and to any and all Deliverables, together with any and all related rights of copyright, patent, trade secret, trademark and service mark, and all other proprietary rights ofanyl kind whatsoever. Subject toi the provisions herein and upon Westwood's receipt of full payment therefore, Westwood hereby grants to Client, and Client accepts: () ai nonexclusive, nontransferable, without the right to sublicense, royalty-free license to use thel Deliverables for the sole purpose of constructing the Project: and (ii) the right to reproduce applicable portions of the Deliverables for Client's contractors, consultants, and suppliers solely for use in construction of the Project, provided Client reproduces on such copies the copyright notice and other proprietary legends that were on the original Deliverable. Deliverables are not intended or represented tol be: suitable and arei not licensed to Client for reusel by Client or others on extensions of the Project or on any other project. Upon termination of this Agreement by Westwood pursuant to paragraph 4.01, the license granted herein shall terminate. Any unauthorized use of the Deliverables willl be at Client's sole risk and without liability to Westwood H. This Agreement is to be governed by the laws of the State in which thel Project is located. I. All express indemnifications or limitations of liability included in this Agreement will survive its J. Any provision or part of the Agreement held to be void or unenforceable under any laws or regulations shall be deemed stricken and all remaining provisions shall continue to be valid and K. Nothing contained herein shall be construed to mean that Westwood and Client are engaging in a L. Westwood: shall maintain insurances during the term ofthis Agreement as indicated in the attached M. Ifeither party hereto shall commence any action orj proceeding against the other in connection with thet terms, conditions, or obligations under this Agreement, the prevailing party shall be entitled to N. In the event the terms of these General Conditions conflict with the Proposal or other contract  or to Westwood's consultants.  completion or termination for any reason. binding upon Client and Westwood. joint venture orj partnership. Exhibit Ct toi this Agreement.  recovery ofi its reasonable attorney's fees and costs incurred herein. documents, these General Conditions shall control.  8.01 Hazardous Environmental Conditions  The parties acknowledge this Agreement does not include any services related to a Hazardous Environmental Condition. Such conditions include, but are not limited to the presence ofasbestos, PCB's, petroleum, hazardous substances or waste, and radioactive materials. If Westwood or any other party encounters a Hazardous Environmental Condition, Westwood may, at its option and without liability for consequential or any other damages, suspend performance of Services on the portion of the Project affected thereby until Client: () retains appropriate specialist consultants or contractors to identify and, as appropriate, abate, remediate, or remove the Hazardous Environmental Condition; and (ii) warrants that the sitei isi in full compliance with applicableLaws  and Regulations.  4 -40-  Westwood General Conditions 12102021    9.01 Allocation of] Risks  A. Tothei fullest extent permitted byl law, Westwood shalli indemnify and hold] harmless Client, Client's officers, directors, partners, and employees from and against any and all costs, losses, and damages (including but not limited to all fees and reasonable charges of consultants, architects, attorneys, and other professionals, and all court or arbitration or other dispute resolution costs) to the extent caused in whole or inj part by the negligent acts or omissions, intentional tort or failure toj paya subconsultant of Westwood or Westwood's officers, directors, partners, employees, and Westwood's consultants in the performance and furnishing of Westwood's services under this B. To the fullest extent permitted by the laws oft the State ofTexas, Client shall indemnify and hold harmless Westwood, Westwood's officers, directors, partners, employees, and Westwood's consultants from and against any and all claims, demands, costs, losses, and damages (including but notl limited to all fees and charges of consultants, architects, attorneys, and other professionals, and all court ora arbitration or other dispute resolution costs) and liabilities that Westwoodi mayi incur or suffer which arise out of or relate to: (i) the negligent acts or omissions of Client or Client's officers, directors, partners, employees, and Client's consultants with respect to this Agreement or thel Project; and (ii) Client'sl breach ofor failure toj perform any ofi its obligations ofthis Agreement C. To the fullest extent permitted by laws of the State ofTexas, and to the extent a claimant is not otherwise barred from recovery, Westwood's total liability to Client and anyone claiming by, through, or under Client for any cost, loss, or damages shall not exceed Westwood's respective percentage of responsibility for sch cost, loss, or damage. Westwood shall not be liable for any incidental, consequential, indirect, or punitive damages arising out of this Agreement or Westwood's provision oft the Services or the Deliverables, even ifWestwood has been advised of the possibilities of such damages. In no event shall Westwood's total liability in connection with this Agreement exceed the amounts paid by Client to Westwood under this Agreement.  Agreement.  oral Proposal.  10.1 Force Majeure  An event of "Force Majeure" occurs when an event beyond the control oft thel Party claiming Force Majeure prevents such Party from fulfilling its obligations. An event of Force Majeure includes, without limitation, floods, hurricanes and other adverse weather, war, riot, civil disorder, acts of terrorism, disease, epidemic, strikes and labor disputes, actions or inactions of government or other authorities, law enforcement actions, curfews, closure of transportation systems or other unusual travel difficulties, or inability toj provide a safe working environment for employees. Int the event ofl Force Majeure, the obligations of Westwood toj perform Services shalll be suspended fort the duration oft the event of] Force Majeure. In such event, Westwood shall be compensated for time expended and expenses incurred during the event of] Force Majeure and the schedule shall be extended by a like number of days as the event of Force Majeure. If Services are suspended for thirty (30) days or more, Westwood may, in its sole discretion, upon five (5) days prior written notice, terminate this Agreement or the affected Work Order, or both. In the case of such termination, in addition to the compensation and time extension set forth above, Westwood shall  be compensated for all reasonable termination expenses.  5 -41-  Westwood General Conditions 12102021    11.01 Coronavirus Pandemic Impact  Client acknowledges and agrees that due to the dynamic and fluid nature of the coronavirus pandemic (COVID-19) (the "Coronavirus Pandemic"), Westwood may face uncertainty regarding its ability toj perform the work contemplated by the Agreement in accordance with the schedule and contracted price. As aresult oft the Coronavirus Pandemic, thes schedule, andi related scope and fee, providedi ini the Agreement may bei impacted due toi issues outside ofWestwood's controli including, but not limited to, the following: (a) shortages in labor (including employees and consultants); (b) direction or guidance from any applicable governmental authority or applicable law that renders Westwood's or it's subconsultants' performance impossible, impracticable, or contrary to such direction or guidance; (c) delays in governmental approvals; and (d) other causes beyond Westwood's reasonable control, regardless of whether such impacts are direct or indirect. If due to the impacts of the Coronavirus Pandemic, Westwood determines in good faith and in Westwood's sole discretion, that iti is not feasible for Westwood or its subconsultants toj perform the work in accordance with the schedule Westwood shall promptly notify Client and the parties shall cooperate in good faith to negotiate equitable adjustments to the schedule and/or contract price. Notwithstanding anything to the contrary set forth in this Agreement, including any related work or change order, Westwood shall not be liable to Client for any damages (actual, direct, consequential, incidental, punitive, liquidated, or nominal) as ar result of delays or cost adjustments  in connection with the Coronavirus Pandemic.  12.01 Right of Entry  To the extent securing ai right of entry is not part oft the Services, Client grants to Westwood, and, ifthel Project site is not owned by Client, warrants that permission has been granted for, a right of entry fromi time to time by' Westwood, its employees, agents and subcontractors, upon thel Project site for the purpose of providing the Services. Client recognizes that the use of investigative equipment and practices may unavoidably alter the existing site conditions and affect the environment in the area being studied, despite, the use of reasonable care. Client shall: indemnify and hold Westwood harmless from claims for damages caused in part by reasons of Westwood's  provision of Services. 13.01 No Third Party Rights  This Agreement shall not create any rights or benefits to parties other than Client and Westwood. No third party shall have the right to rely on Westwood's Deliverables or opinions rendered in connection with the Services without the written consent of Westwood and the third party's  agreement to be bound to the same conditions and limitations as Client.  14.01 Total Agreement  This Agreement, together with any attached documents, constitutes the entire Agreement between Client and' Westwood and supersedes all prior written or oral understandings: regarding thiss subject. This Agreement may only be amended, supplemented, or modified by a mutually executed written  instrument.  6 -42-  Westwood General Conditions 12102021    INY WITNESS WHEREOF, the parties hereto have executed this Agreement, effective on the latest date  indicated below. CLIENT: City ofLa Grange By: Name: Title: Date Signed:  WESTWOOD:  Westwood Professiomal Services, Inc.  By:  Name: Brian D. O'Neill. P.E.. CFM (PRINT/TYPE) Title: Director, Public Infrastructure  (PRINT/TYPE)  Date Signed:  Address/Contact for giving notices:  Address/Contact for giving notices: Westwood: Professional Services, Inc. C/O General Counsel 2805 North Dallas Parkway, Suite 150 Plano, Texas 75093  Exhibits:  A Scope of Services Insurance  Compensation & Method of Payment  7 -43-  Westwood General Conditions 12102021    EXHIBIT. A SCOPE OF SERVICES See attached.  8 -44-  Westwood General Conditions 12102021    EXHIBITB See attached.  COMPENSATION & METHOD OFI PAYMENT  9 -45-  Westwood General Conditions 12102021    EXHIBIT C INSURANCE See attached.  10 -46-  Westwood General Conditions 12102021    EXHIBITD SCHEDULE See attached.  11 -47-  Westwood General Conditions 12102021    EXHIBIT A to Agreement between the City of La Grange, Texas ("Client") and Westwood Professional Services, Inc., ("Westwood") for Consulting  Services  EXHIBIT'A-SCOPE OFS SERVICES CLEAN'WATER STATE REVOLVING FUND (CWSRF) ABRIDGED APPLICATION: PREPARATION  PROJECTI DESCRIPTION:  The project consists of preparation and submission of the CWSRF abridged application to the  TWDB for water system improvements funding(PROJECT).  BASICSERVICES:  The first stepi int the application process is toj prepare the Project Information Form (PIF). 1. Withi the Client, develop an inventory of wastewaternfrastructures assets & needs. 3. Prepare special write upsf for any principal forgiveness including Green Project Reserve.  2, Develop project description and estimate of cost. 4. Submit PIF via' TWDB online portal. 5. Respond to any questions about PIF from' TWDB.  END OF EXHIBIT'A'  8/26/2024 0058372.00  Page2  -48-    EXHIBIT B to Agreement between the City ofLa Grange, Texas ("Client") and Westwood Professional Services, Inc., (Westwood") for Consulting  Services  EXHIBIT 'B'-C COMPENSATION. AND METHOD OF PAYMENT CLEAN'WATER STATE: REVOLVING FUND (CWSRF) ABRIDGED APPLICATIONPREPARATION  COMPENSATION:  For all professional services included in EXHIBIT 'A', Scope of Services, Westwood shall be compensated al lump sumi fee of $10,000.00 as summarized below. The total lump sumi fees shall be considered full compensation for the services described in EXHIBIT A', including all labor  materials, supplies, and equipment necessary to deliver thes services.  Basic Services METHOD OF PAYMENT:  A. CWSRF Abridged. Application & Project Information Form $10,000.00  Westwood shall be paid monthly payments as described in Article 3 of the. AGREEMENT. The cumulative sum of such monthly partial fee payments shall not exceed thei total current project budget including all approved. Amendments. Eachi invoice shall be verified as to its accuracy and Monthly statements for reimbursable services performed by sub consultants will be based upon the actual cost to' Westwood plus tenj percent (10%). Direct expenses for services such as printing, express mail, fees, mileage and other direct expenses that arei incurred during thej progress oft the  compliance with the terms ofthis. Agreement by an officer of Westwood.  project willl bel billed at 1.1 times Westwood's cost.  END OF EXHIBIT'B  8/26/2024 0058372.00  Page3  -49-    EXHIBIT C to Agreement between the City of La Grange, Texas ("Client") and Westwood Professional Services, Inc., ("Westwood") for Consulting  Services  EXHIBITC- INSURANCE  A. Insurance. Westwood shall, during the life of this Agreement, maintain the following  insurances: 1.  Commercial General Liability (occurrence: form not less than):  $2,000,000 General) Liability $2,000,000 Products and Completed Operations Aggregate $1,000,000 Personal and. Advertising Injury $1,000,000 Each Occurrence $10,000 Medical Expense  2.  Commercial Automobile Liability (all scheduled auto, hired and non-owned  autos): 3. Umbrella  $1,000,000 Combined Single Limit $5,000,000 Aggregate $5,000,000 Each Occurrence $1,000,000 Each. Accident $1,000,000 Policy Limit $1,000,000 Each Employee  4. Workers Compensation  Professional Liability Errors and Omissions Insurance. Westwood shall carry Professional Liability Errors and Omissions insurance with limited contractual liability in the amount of $2,000,000 per claim and int the aggregate for the duration oft this Agreement.  END OF EXHIBIT'C'  8/26/2024 0058372.00  Page4  -50-    La Grange City Council DEPARTMENT MEMO  Ta  Grange  Staff Contact: E-mail: Phone:  Janet Bayer, City Secretary/Benefits Coordinator tpseretay/@tyolg.com 979-968-5805  Meeting Date: October 28, 2024 Agenda Item: Staff Updates  SUBJECT: Discuss selection ofl Employee Insurance Benefit coverages submitted by Brett  Bowers ofHUB International.  SUMMARY  In working with HUB International Limited again this year to negotiate coverages with insurance carriers for our employee group, they were able to secure. medical coverage through Blue Cross Blue Shield ofTexas with a 5% rate increase. The City has budgeted $1,075 for the "defined contribution" amount per employee towards the ofinsurance for the next Fiscal Year. Employees can choose between four (4) medical plans again this year. The cost budgeted $1,075 will go towards one ofthe medical plans first with the option of the balance towards dental and/or vision coverage for employee only and/or dependents then the balance towards an FSA or HSA plan option. Ancillary (elective) insurance coverages will be through the Principal Group again this year. Staff can elect Dental Insurance, Vision Insurance, Voluntary Life, Voluntary AD&D, Voluntary Short-Term Disability (STD), Accident, Hospital Indemnity, and Critical Illness. Flexible Spending Account (FSA) options are available  Flores TPA Services.  through  Our renewal rates will go into effect on January 1, 2025.  We will continue to use Fayette Savings Bank as the local provider oft the Health Savings Account (HSA),ft the  employee selects either of those options.  PRIOR ACTION/NPUT (Council, Boards. Committees)  N/A N/A N/A  RECOMMENDATION FINANCIAL IMPACT ATTACHMENTS  HUB International Health Insurance Analysis  -51-    -52-    -53-    54-    S  :5 55S  -55-    d0e  -56-    City ofLa Grange Cash/ /Investment Balances per Statements As of September 30, 2024 NBT LGU Utilities Utilities Debt Service LGC General Fund LGEDC Generall Debts Service Equipment Fund Capital Improvement Fund Utility Reserve Utilityl Interest Reserve Customer Meter DepositE Reserve Youth &1 Recreationl Program Fund Reserve General Fund Reserve Firel Dept Reserve LGE EDCE Reserves Restricted Cash LGEDC- Restricted CashE Projects Library Endowment Restricted Cash Home Grant Account- 2006 Home Grant Account- 2009 LibraryA Automationl Fund L-M/ Gifts &N Memorials ClearingA Account Senior Citizen Checking Senior Citizen CD( (Prosperity) TXCDBGE Fund Grant 2009: TÇF Grant-Main! Street#710012 TCDP CapitalF Fund Grant- ABC TCDP CapitalF Fund Grant- Main Street Utilities CapitalF Projects General Capital Projects Visitor Bureau Credit Card & Online Sales Sewer EDA TotalNBT TexPool  9/30/2023 Balance 1,175,604.09 55,219.78 388,182.47 2,072,192.00 226,123.48 769,244.25 6,390,052.23 1,210,593.25 233,571.24 224,511.64 35,302.85 947,641.38 230,912.97 352,724.63 110,034.70 83,662.96 2.00 1.00 17,999.81 80,497.28 988,359.64 18,196.69 1.00 1.00 3.00 2.00 2,198,470.58 5,733.99 219,355.02 157,414.92 18,191,611.85 9/30/2023 Balance 2,409.48 11,641.53 2,208.45 8,925.70 2,706.85 5,935.41 326.18 4,854.82 36,034.31 2,608.99 3,913.27 434.11 434.11 30,444.15 112,877.36  8/31/2024 Balance 1,924,052.55 56,136.01 1,429,052.64 2,236,460.66 317,235.58 651,054.98 8,080,475.68 1,272,162.02 245,450.29 235,929.93 37,098.29 995,836.85 294,154.11 267,669.05 115,630.88 87,917.91 2.00 1.00 16,510.16 65,742.24 769,596.53 17,195.00 1.00 1.00 3.00 2.00 312,578.95 6,025.61 243,770.42 268,415.35 19,946,161.69 8/31/2024 Balance 2,530.60 12,225.83 2,319.36 9,373.51 2,842.53 6,233.15 342.98 5,098.54 37,842.90 2,740.25 4,109.48 455.50 455.50 31,971.93 118,542.06  9/30/2024 Balance 1,799,545.15 56,385.01 1,146,542.31 2,330,343.77 320,135.72 1,038,674.98 8,246,283.45 1,277,804.96 246,539.04 236,976.45 37,262.85 1,000,254.10 295,458.89 268,856.35 116,143.79 88,307.89 2.00 1.00 16,583.39 66,033.85 606,003.56 17,271.27 1.00 1.00 3.00 2.00 312,346.88 6,052.34 245,160.72 269,605.96 20,044,582.68 9/30/2024 Balance 2,541.42 12,277.73 2,329.23 9,413.28 2,854.60 6,259.58 344.48 5,120.25 38,003.52 2,751.91 4,126.86 457.48 457.48 32,107.66 119,045.48  MTD Change (124,507.40) 623,941.06 249.00 (282,510.33) 758,359.84 93,883.11 2,900.14 387,620.00 165,807.77 1,856,231.22 5,642.94 1,088.75 1,046.52 164.56 4,417.25 1,304.78 1,187.30 512.91 389.98 73.23 291.61 (163,592.97) (382,356.08) 76.27  YTD Change 1,165.23 258,151.77 94,012.24 269,430.73 67,211.71 12,967.80 12,464.81 1,960.00 52,612.72 64,545.92 (83,868.28) 6,109.09 4,644.93 (1,416.42) (14,463.43) (925.42)  Account  (232.07) (1,886,123.70) 26.73 1,390.30 1,190.61 98,420.99 1,852,970.83  318.35 25,805.70 112,191.04  MTD YTD Change Change 10.82 131.94 51.90 636.20 9.87 120.78 39.77 487.58 12.07 147.75 26.43 324.17 1.50 18.30 21.71 265.43 160.62 1,969.21 11.66 142.92 17.38 213.59 1.98 23.37 1.98 23.37 135.73 1,663.51 503.42 6,168.12 98,924.41 1,859,138.95  Account  Utilityl Interest Res. Acct. (5548) Utility Res. Acct. (5545) Customer Meter Deposits (5546) Generall Fund (5544) Firel Dept. Reserve (5547) EDC(5549) Youth and Recreation! Program Fund (5542) Equip. Reserve) Fund (5550) CapitalI Improvement Fund (5543) EDCF ReservesE Restricted Cash( (26042) EDCF Restricted Cash Projects (26043) Library! Endowment Restricted Cash (26044) Library Gifts & Memorials (26045) Utility Capital Projects (26046) Totall TexPool TOTALNET/TENPOOL  18,304,489.21 20,064,703.75 20,163,628.16  -57-    City of] La Grange Cash/ /Investment Balances per Statements As of September. 30, 2024 NBT LGU Utilities Utilities Debt Service LGG General Fund LGEDC Generall Debt Service Equipmentl Fund CapitalI Improvement! Fund Utility Reserve Utility Interest Reserve Customer Meter Deposit Reserve Youth & Recreation! Program! Fund Reserve Generai Fund Reserve Firel Dept. Reserve LGEDCE Reserves. Restricted Cash LGEDC- Restricted CashF Projects LibraryE Endowment Restricted Cash Home Grant Account- 2006 Home Grant Account- 2009 Library Automation! Fund L-M/Gifts & Memorials Clearing Account Senior Citizen Checking Senior Citizen CD( (Prosperity) TxCDBGI Fund Grant 20091 TCF Grant-N Main! Street#710012 TCDP Capital Fund Grant- ABC TCDP Capital Fund Grant- Main Street Utilities CapitalF Projects General Capital Projects Visitor Bureau Credit Card & Online Sales Sewer EDA TotalNBT TexPool  9/30/2024 Balance 1,799,545.15 8,178.09 56,385,01 1,146,542.31 5,700.08 2,330,343.77 10,002.57 320,135.72 1,412.66 1,038,674.98 4,021.41 8,246,283.45 35,865.17 1,277,804.96 5,642.94 246,539.04 1,088.75 236,976.45 1,046.52 37,262.85 1,000,254.10 4,417.25 295,458.89 1,304.78 268,856.35 1,187.30 116,143.79 88,307.89 2.00 1.00 16,583.39 66,033.85 606,003.56 3,289.43 17,271.27 1,00 1.00 3.00 2.00 312,346.88 1,382.93 6,052.34 245,160.72 269,605.96 1,190.61 20,044,582.68 88,596.89 9/30/2024 Balance 2,541.42 12,277.73 2,329.23 9,413.28 2,854.60 6,259,58 344.48 5,120.25 38,003.52 2,751.91 4,126.86 457.48 457.48 32,107.66 119,045.48 20,163,628.16 89,100.31 -58-  Account  Int. Rate 5,40000% 5.40000% 5.40000% 5,40000% 5.40000% 5,40000% 5.40000% 5,40000% 5,40000% 5.40000% 5.40000% 5.40000% 5.40000% 5.40000% 5,40000% 5,40000% 0.00% 0.00% 5.40000% 5.40000% 5,40000% 5.40000% 0.10% 0.00% 0.00% 0.00% 0.00% 5.40000% 5.40000% 5.40000% 5.40000%  Interest 249,00  164.56 512.91 389.98 73.23 291,61 76.27  26.73 1,082.11  Account  Int. Rate 5.16000% 5.16000% 5.16000% 5.16000% 5.16000% 5.16000% 5.16000% 5.16000% 5.16000% 5.16000% 5.16000% 5.16000% 5.16000% 5,16000%  Interest 10.82 51.90 9.87 39.77 12.07 26.43 1.50 21.71 160,62 11.66 17.38 1.98 1.98 135.73 503.42  Utility Interest Res. Acct. (5548) Utility Res. Acct. (5545) Customer Meter Deposits (5546) Generall Fund (5544) Fire Dept.) Reserve( (5547) EDC(5549) Youtha and Recreationl Program! Fund (5542) Equip. Reservel Fund (5550) CapitalD Improvement Fund (5543) EDCI Reserves Restricted Cash (26042) EDCE Restricted Cashl Projects (26043) LibraryE Endowment Restricted Cash (26044) Library Gifts & Memorials (26045) Utility Capital Projects (26046) Total7 TexPool TOTALNET/TEXPOOL    La Grange Police Department MONTHLY REPORT SEPTEMBER 2024 CALLS FOR SERVICE SEPT YTD  VIOLATIONS  SEPTEMBER YTD CITATIONS CITATIONS WARNINGS 7 0 0 5 0 5 2 0 0 0 3 2 0 20 1 1 13 4 8 71 SEPTEMBER YTD 6 11 17 SEPTEMBER 46 3 65 5 4 336 4 463  SEPTEMBER YTDI WARNINGS 0 0 0 0 2 2 0 10 0 0 0 3 1 0 4 0 0 6 7 5 40  ALARMS ASSAULTS AGENCY ASSIST BURGLARY CRIMINAL MISCHIEF CITIZENS, ASSIST CPS/APS CIVIL MATTERS DISTURBANCES VEHICLE BURGLARY FRAUD ESCORTS HARASSMENT INQUEST JUVENILE COMPLAINTS LMHA SUSPICIOUS VEHICLE SUSPICIOUS PERSON THEFTO CAND ABOVE WELFARE CONCERNS ABANDONED VEHICLES RECKLESS DRIVING DOC/LOUD NOISE TOTAL ANIMAL CONTROL FUNERAL ESCORTS BUSINESS CHECKS PUBLIC RELATIONS TRESPASSING CALLS FOR: SERVIVE FAMILY VIOLENCE TOTAL DRIVING WHILE INTOXICATED STOLEN VEHICLE WARRANTS SERVED POSSESSION OF MARIJUANA POSSESSION OF CONTROLLED SUBSTANCE CRIMINAL INVESTIGATIONS DIVISION  24 1 10 0 2 15 4 7 6 7 3 3 4 1 2 1 12 11 8 11 2 0 0 134  215 ALCOHOL RELATED 15 PARKING 99 DRUG RELATED 10 DRIVER LICENSE 22 CELLPHONES 139 NOI INSURANCE 49 LICENSE PLATE 76 MINOR RELATED 66 MOTOR VEHICLE 19 ORDINANCE 15 REDLIGHT/STOP 189 RIGHT OF WAY 36 FAILTO SIGNAL 35 SCHOOL ZONE 40 SEAT BELT 16 LANE VIOLATIONS 69 SPEEDING 106 EQUIPMENT 51 EXPIRED REG 112 TOTAL 34 15 34 1462  23 5 1 101 5 69 4 2 0 1 47 22 0 59 4 12 217 25 175 772 35 84 119 YTD 366 22 713 35 22 2453 35 3646 SEPTEMBER 0 1 4 1 0 6 YTD 73 73 73  0 5 0 8 5 0 12 0 0 3 64 5 0 30 2 20 260 135 55 604  ACCIDENTS Minor Major TOTAL  ARRESTS  TOTAL ACTIVE CASES  SEPTEMBER 8  -59-    AC9GRANGE  w w MRVIAREG TRIS  September 2024 Visitors Bureau Report  463-Guests visited the Visitors Bureau 26-Mail brochure requests from TourTexas.com 7,056-V Visitors Bureau E-mail list  Tourism  125 pieces of Visitor's Center literature distributed to businesses/kiosks in La Grange. 450 pieces of Visitor's Center literature distributed to other VB's and TX Dot centers.  Gift Shop Net Sales-$ $321.48 Historic Casino Hall 9/7-Memorial Service 9/8-Red. Angel Boutique Main Street Program  Oktoberfest on the Square - October 5th-F Preparations continue for the event. Casino Hall staff will  assist with Logistics for the event.  Mural Project - 262 W Colorado St - Meservey Financial Group  The Main Street Advisory Board created the Call for Artists and garnered 14 submissions for the Mural. Those applications were narrowed down to 4 finalists that were presented to the building owner. Final selection has been made and Mural is set for October 21st-2 25th Trick or Treat on the Square and Schmeckenfest availability calls went out and will continue  installation. through October. Economic Development  Continued research and property inventory as it relates to retail site selection requirements Webinar for Caleb: "Brick by Brick: Building Health Through Homes and Neighborhoods"-  Tenant tours of EDC owned buildings in Downtown: 3  September 26th.  Upcoming Conferences for Emily:  UOEDI Fall 2024 Institute: October 2024 CREW Career Day: November 2024  -60-    LBRARY-MUSEUMIARCHIVES DIRECTOR'S: REPORT  September2024  Fayette Public Library Statistics Adult Library Circulation Juvenile Library Circulation Total Library Circulation  1,653 822 2,475  E-book Library Circulation Reference Questions Answered New library card Reg.  491 919 27  Library Report/Activities  There were 4 storytimes in September and 62 people attended. Yoga and sound bath were offered twice and 22 people attended. 11 people attended the adult crafternoon doormat program in September. 69 people participated in the monthly scavenger hunt. 60 people used the library's makerspace in September.  Archives & Museum Report/Activities  80 people visited the Museum and Archives in September, including researchers from Colorado, Illinois, Rox Ann Johnson gave a presentation on September 21st about the Old La Grange City Cemetery and  and Nevada and visitors from Berlin in Germany, Connecticut and Massachusetts. the 1867 Yellow Fever Epidemic to the Smith-McMillan Chapters ofNSDAR.  The Gift shop collected $480.00 in sales in September.  Future Activities - See Attached Calendar for All Events Weekly Storytime every Wednesday at 10:15am. Yoga and Sound Bath will take place on October gth and 29th Adult Computer Class will be offered October 5th from 10:00am - 12:00pm. Thel Library's bi-annual Harry Potter event will take place on October 15th from 4-6pm. The Museum & Archives will host the annual Genealogy Workshop on October 18th from 9:00am-  6:30pm.  Items donated to the Archives/Museum  9/3/2024 9/3/2024 9/4/2024 9/6/2024 9/6/2024 9/10/2024 9/12/2024 9/18/2024 9/19/2021 9/19/2024 9/19/2024 9/21/2024 9/24/2024 9/25/2024 9/25/2024 9/27/2024  Billimek-Hollas Family History from Marcy Huntsinger Wolle family photos, Hildegard Wolle bio from Patsy Kuentz Eliza Killough diary to scan from thel E. A. Arnim Archives & Museum Colorado Valley Quilt Guild minutes, 2020-2021 from Marian Tajchman for CVQG LHS cheerleader uniforms & memorabilia from Bonnie Sladek LHS twirler uniforms, Memorabilia, 2013 fair poster from Rhondal Koether Marburger WWII & other framed photos from Susan Bourgain Schroeder yearbooks, school memorabilia from Stephanie Wehring  LHS memorabilia from Bonnie Sladek Texas Book Collection from Leo Mueller 1982-84 LHS Band photos from Lisa Oltmann Texas history books from Elaine Thomas School photographs from Bonnie Sladek H.C. Heilig & Co. token, fairf-61-om Dan Petras  Christmas ornaments, tiny pitcher, Clara's diploma from the Dokos Family/Karen Roof Schulenburg Garden Club scrapbooks from Linda Polasek via estate of Edithl Imhoff    @ a  -62-    6 3  C o      < a  - U  3)  -63-    RANDOLPH RECREATION CENTER-VFWHALL-E BALLFIELDS  POOL-SPLASHPAD- PARK  MONTH: SEPTEMBER: 2024 Recreation Center 3-30 Sep 3-10-17-24 Sep 3-10-17-24 Sep 4-Sep 4-Sep 6,19,26Sep 9-Sep 9,16,23,30 Sep 12&26Sep 13&145 Sep 14-Sep 14-Sep 17-Sep 17-Sep 19-Sep 19-Sep 24-Sep 26-Sep 26-Sep 27-Sep 27&28Sep Exercise Room Open Daily BallFields Su/T/W Su/M/Tu/W M/T/Th/F/Sa SOCCERF FIELD Mon/Tues/Wed Mon/Tues/Thur/Sa Tues/Thurs VFWHall 11-Sep 17-Sep 24-Sep POOL  Date  Building/Locations & Groups CCA-N Meal Prep/Meals on' Wheels (M-F) Bridge Day- Bldg A-G/R-12.30-430pm Square Dancers WGym-6-9pm Cards Night Bldg A-Q/R-6 6-9pm LGLL- Bldg D - 6-8pm Pickleball WGym - 9am-Noon Turtlewing Mtg Bldg D-6 6-7:30pm Chess Lessons Bldg C-5-6:30pm Seniors Games Day- Bldg D-S 9am-11:30pm Round Dancers WGym/Bldg D Kappa Meeting - Bldg A-G/A-9.30am-Noon PEO Mtg Bldg B-8 8am-11:30am CVQG Board Mtg Bldg A-G/A-9am-1pm Juneteenth Com Bldg B- No Call/No Show Parkinson's Support Group Mtg - Bldg D- 10-11am Bluebonnet Lions Mtg- Bldg A-G/A -1-4pm CVQG Mtg Bldg A-G/A-9 9am-2pm Private Rental Bldg B-5 5-7pm Garden Club Board- - Bldg B- 1lam-2pm St. James Gymnastics Day- 8:30-11am Private Rental Bldg D- 6-8pm; 10am-8pm  4301.693433092 Cymmasic-430830pm  5-7pm & 6-8:30 - Select Teams- Fairgrds Flds1&2 5:30-9pm Baseball Select - White Rock LGLL Fall Ball Practices All fields 6-8:30pm Youth Football & Cheer 6-8:30pm Youth Soccer 6-9:45pm Adult Soccer American Legion Post Mtg VFW Post Mtg 5-8:30pm VFW Post Mtg -5-8:30pm CLOSED  -64-    SplashPad Playground  OPEN to Public OPEN to Public  OTHER NOTES-Hope Hill Grant Project Specs approved for Bid process  City, Langford, Burditt/Architects on Complete of Phase 1, Hope Hilll Park Submittal of 100% plans- sent to TPWD for review & approval Present to Mayor/Council for Award of Bid to Gaeke Construction All working on TPWD Requirements priort to start ofp project City Signage & Council Minutes of contract award BEFCO - Engineering qurements/Certirgations All- - contract for City/Gaeke of contract award Released by TPWD for Construction to Begin Mar 2024 17-Apr- Meet WRosenbergs/Mabry at Hope Hill-fencing & water Park is progressing (sporatic weather delays)..slabs poured Jul -Concrete 90% complete; Pavilion 70% complete; Curbs/Parking 90% complete; Finish work- alsplaygouna/ewerdse equip Aug Aug - Concrete 100% complete; Pavilion 90% complete Meeting /6wArahiau/Conaer- to finish by end of Sept Sept 11 - Walk-thru W/PwDGambwrtesArihtcty/Contrador/cty Sept 24 -Walk-thru- - Arhtect/Contracto/Cly, items incomplete  14-Dec  Bid Opening Council Chambers  12-Mar  Pre-Constr Mtg Hope Hill - 9am  Grant Extension to Sept 30 Several Items still not complete Sept 25- - Punchlist items distributed Sept 30- Grant Extension Ends - 95% complete  -65-    0  1 oo 3  oo - o 3 3  o o o oo o 2 o 1  o o 3 c N s  o o o oo  0  oo o o 1 0 0 o 0 oo 0  2 0  oo  1 o o 3 o o  0 o  0  0 0  -66-    Monthly Permit Report  9/1/2024-9/30/2024 #of Permits 12 6 4 2 16 40  City of La Grange Projects Building Permits Electrical Permits Gas Permits Mechanical Permits Plumbing Permits TOTALS  Permit Fees $2,204.50 $193.50 $60.00 $120.00 $432.75 $3,010.75  -67-