Minutes ofJ June 07, 2022 Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, June 07,2022 at 6:00 p.m., att the City of Alamo Municipal Building.  COMMISSION: PRESENT: Mayor Diana Martinez Pete Morales, Mayor Pro-Tem J.R. Garza, Commissioner Okie Salinas, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Alexandra Rangel, City Secretary Rick Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC: Director Lori Solis, Library) Director Michael Torres, ITI Director  COMMISSION, ABSENT:  Sergio Zavala, Planning Director Adela) Perez, Purchasing Agent Alex Oyoque, Museum Director Ronnie Cruz, City Engineer Julio Villareal, Public Works Director Yvette Mendoza, Finance Director Melisa Gonzales, Special Projects Director Melissa Leal, Water Billing Supervisor  1.  CALLI MEETINGTO ORDER  Mayor Diana Martinez called the regular meeting held on Tuesday. June 07, 2022 to ordero at 6:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of Lori Solis announced on Thursday 6/9. Movie in the Park will be Sing 2, and on. June. 3rd the city collected over $4,760 for Uvalde and the ACC collected $150f for total of84,910.  Allegiance and Melisa Gonzales led the Invocation. Presentations and Announcements  Mayor Diana Martinez thanked. Lori ands staff for helping out.  D. Consideration and Action to approve the minutes for thes second regular meeting of May Commissioner J.R. Garza motioned to approve, and Commissioner Okie Salinas seconded. E. Presentation regarding thet use of forfeiture funds by the Alamo Police] Department Police Chief Richard Ozuna stated these funds will purchase items for drug prevention, anti- gang violence, and any anti-crime to promote amongst the kids and these funds do not come  17,2022 Motion carried.  from tax payer money.  Commissioner Okie, Salinas asked whati ist the current balance?  Police Chief Richard Ozuna responded it is between $50,000-860,000, we are. still pending Commissioner Okie Salinas asked do wel have plans tos spend. some of that money? Police Chief Richard Ozuna responded yes, ffwe can' 'tafford equipment then this is what we Commissioner Okie Salinas statedi it would be nice to discuss this during budget time  additional monies.,  would use.  City Manager Robert Salinas responded this account) fluctuates  F.Consideration: and Action to approve a contract renewal with Nevill Document Purchasing Agent Adela Perez stated her recommendation is to movej forward with the proposalj from Nevill Document Solutions for the copier contract renewal. This pricing is  Solutions    Minutes ofJ June 07,2022 Page2  under the OMNIA Partners Contract#. R191102. Nevill willy replace 8 copiers will include 1 additional copier bringing the new contract amount to $2,998.95 per month) for a. 36-month Commissioner Okie Salinas motioned to approve, and Commissioner. J.R. Garza seconded. Public Hearing on proposed rezoning of] Lots 66-68, Sunshine Valley Estates from Mobile Home and Modular Home (R-MH) District to) Duplex, Multifamily, Townhouse & Planning Director Sergio Zavala mentioned. Mr. Escalante had carious permits posted on his wall from various other properties, showing that Mr. Escalante did know he needed permits to Planning Director Sergio Zavala. stated the. 31 lots are located at the NW knuckled intersection of Cameo Circle -see vicinity map and except copy of the platted lots. As seen, the lots are irregular Single Dwelling Residential (R-1) to the abutting north & adjoining east; and Mobile Home & Modular Home (R-MH) District tot the adjoining west & south. On or about August of 2020, prospective buyer Escalante called Planner Dalia Zuniga asking ifapartments were permitted on Lot 66-68, Sunshine Valley Estates; Dalia promptly replied 'No -these lots were NOT2 zoned for apartments." In Sept/Oct. 2020, thel R-MH lots were. still purchased by Luis Escalante. With no permits, NOi inspections were made to verify thej fire-rating codes between the units; no inspections to checkt the safety on electrical work, nor on plumbing/AC work. Nov. 9, 2021, Letter sent tol Escalante alerting him oft the violations. Nov. 15, 2021, Dalia and S. Zavala met with Escalante and a friend of his. Planning went over its fndings; Escalante informed. staff that ity was ONE RESIDENTIAL UNIT where one would be able to walk throughy from. 1s side oft the structure to the opposite side from within its walls. With this ray of hope ofr possible. structural compliance, Planning Nov. 16, 2021, with the consent oft the occupants, it was quickly discerned that there was NOi internal walkway/halway tos goj from one unit to the other. : there were several apartments, each withi its own entry door, its own kitchen and each with separate restroom facilities. Escalante's own apt. hadi many building permits posted on his wall.  term. The total amount ofo copiers will be 16.  Motion carried. PUBLIC HEARING  Apartment (R-2) District; Applicant is Luisl Escalante  build apartments.  in dimensions. Surrounding ZONING DISTRICTS are as follows:  arranged w/Escalante to meet at the site the next morning.  Planning and. Zoning voted 7-01 to Deny on May 18, 2022.  Mayor. Pro-Tem Pete Morales asked these permits, were theyj from the city? Mayor Pro-Tem Pete Morales asked! but not pertaining, for that property  City Manager. Robert Salinas. stated yes  City Manager Robert Salinas responded correct  Planning. Director Sergio Zavala stated he owns other properties and these are permits fort those  properties.  Mr. Luis Escalante asked when thej first picture, was is from? City Manager Robert Salinas responded 2015  Luis Escalante stated the property was already. set up as apartments when he purchased the property, the only thing hel has done was add pavement and replace the roof City Manager Robert Salinas responded he met with Mr. Escalante, and he was supposed to get as survey to determine. the lines of the three lots and at this moment we are only discussing the rezoning, and he. stated it was denied at the Planning and Zoning Meeting in May.    Minutes ofJ June 07, 2022 Page3  Luis Escalante asked what are his options, and why now?  Mayor. Pro-Tem Pete Morales asked) how) he purchased the! properties, ifso he. suggested to speak with the previous owners he sold him a property that was not up to code. Commissioner Okie Salinas stated they are not apartments Luis Escalante stated it can bes separated, does itl really affect the city? Mayor. Pro-Tem Pete Morales stated yes, because ifwe allow it, it opens the opportunityfor others. The next. steps is to do the survey, which the city manager had requested. Luis Escalante responded yes, but he was waiting for the cities responded Mayor. Pro-Tem Pete. Morales stated the point is to do everything correct  Commissioner Okie Salinas stated can itl be done?  City Manager Robert Salinas responded we are only focusing on today's item regarding the Mayor Diana Martinez stated the only reason the city found outi is because at tenant came and City Manager. Robert Salinas responded the main concern regarding the issue, is that we are unaware of the previous construction and this a life safety issue. The people in those apartments G. Consideration and Action on Ordinance to] Rezone. Lots 66-68, Sunshine Valley Estates from Mobile Home and Modular Home (R-MH) District to Duplex, Multifamily, Townhouse & Apartment (R-2): District; Applicant is] Luis] Escalante Mayor Pro-Tem. Pete Morales motioned: to deny and Commissioner Okie Salinas seconded. H. Consideration and Possible. Action on al Finall Plat Approval for The Heights at Alamo Subdivision, being 48.202 acres out ofLots 10, 11, & 14, Block 40, Alamo Land & Sugar Company's Subdivision; zoning districts being R-2 and 'C'; Developer is Ammo Development, LLC; Engineering: firmi is Melden & Hunt. Planning Director Sergio Zavala stated the 48+ acre sitei is at the SWj juncture of SH495 and Alamo. Road. The Heights at Alamo shows 4 substantial commercial. lots, 871 residential lots (proposed w/R-2 zoning), and 4 common lots -2 common lots designed for on-site detention, and the other 21 for 'Green Areas!. ALL lots meet or exceed the city's area requirement, ie., 6250s sq. f. ALLL lots will have access toj paved public. streets; ands some lots Water/Hydrants: The water CCN belongs to the City of Alamo. The plan shows ai new 12" water line along the entire northern ande eastern perimeter of the plat. The system willl be looped to an 8"water line near the NEj juncture, anda 2nd loop will be tied to another 8" water line at its southeastern point, too. Within the various 8s streets and alleys, a new 8" system interconnects with each other. Sanitary Sewer: The City of Alamo is the sanitary sewer CCN provider for this area. The plan shows connection onto the city's 8" system on the southeastern, point byar new. sewer network comprised of8", 10", and. 12"s sanitary sewer lines to service all the lots. A deep sewer line (10'+) will be extended to Alamo Road along Valle Vista Street so that it will serve un-developed. acreage to the east (& across the street) ofAlamo Road Drainage: The drainage report has been approved by the Hidalgo County Drainage District #1. Thes streets are designed toj flow into 2 common detention 24", 30", and 36" storm lines; also, there is a linear detention swale areas along ponds thej front perimeter of commercial, Lots 88, 89, 90 and 91. On the detention ponds' observed. water afier ar rainfall andi to comply with the City's drainage policies to have such. standing water drained within 48) hours, both detention ponds will bee equipped with pumps to push standing that thru to the  rezoning.  complained to the city.  are in danger because the construction was never inspected.  Motion carried.  will also have rear public access via 4 proposed. 20'd alleys.  via    Minutes ofJ June 07,2022 Page4  State'ss storm system. The City's consultinge engineer does not object to this solution. so long as the 1)1 No objection to accept. 20' dedication for Diana. Avenue, but to bey paved 18' edge-to-edge. 2) Comply with all other format findings, prevailing subdivision regulations/policies, including the City's approval of the CCRs, all sidewalks to be: 5, water district exclusion, etc. Commissioner Okie. Salinas motioned. to approve and CommissionerJR Garza. seconded. . Consideration and Possible Action on Ordinance to Amend Sections 10-5A-2 and 10- 5B-2 of Alamo's Code of Ordinances toi include Accessory Buldimgtnuctraurfase improvements designed primarily for the Senior Residential Development" in the SH/R- Planning. Director Sergio Zavala stated planning recently reviewed a building permit application for pickle-ball court improvements on property zoned. Senior Housing Residential District (SH/R-1); it was tol be next tos some, shufleboard or tennis courts designed to be used by the senior residents within that gated development. However, when reviewing the zoning districts' Permitted Uses, the typical Accessory Structures' was not discovered. The amendment before you) propose toi includei in the Senior Housing Residential District and the, Senior Housing Residential. Mobile Home District thej following verbiage within these districts' 'Permitted Uses'": "Accessory buildings, structures, and/or surface improvements designed to be primarily used by the senior residents oft the affected development". With this amendment, future building permit applications may bes streamlined through the permitting process. Staffr recommends approval. Commissioner Okie Salinas and Mayor Pro-Tem. Pete Morales seconded. Motion carried. J. Consideration and Possible Action to Amend Section 10-3-3-(C)(3) of Alamo's Code of Ordinances relating tol Maximum Coverage by an Accessory Structure in the Rear Planning. Director Sergio Zavala. stated Attached pleasej find Sec. 10-3-3. The highlighted. section states thej following: "The accessory building SHALL NOT occupy more than 30% of the required minimum rear, yard ared. In R-1 and. R-2 Districts, no accessory building shall be more than one (1). story ini height." Trying to govern ai maximum %0 of coverage to aj fenced-in rear yard appears is challenging to monitor, thus challenging to enforce.. Planning simply recommends that this un-conventional, provision be deleted. Staff Recommendation: Delete only thej following sentence ini its entirely, i.e., 'The accessory building shall not occupy more than thirty percent (30%) oft thez required minimum rear yard area.' Planning & Zoning Commission Mayor Pro-Tem. Pete Morales motioned to approve, Commissioner Pilar Garza seconded. K. Consideration and Possible Action to Amend Section 11-3-15(a) of Alamo's Code of Planning Director Sergio Zavala stated the City of Alamo imposes a $300/housing unit equivalent (for each home ore each apartment).. This has been the norm. since 2017. (NOTE: Before the $3001 levy, Alamo's parkj fee was $50/unit.). Attached, you will alsoj finda briefcross- section ofv what another municipalities levyj for the. same expected parki improvement. Alamo is near the bottom oft this compare/contrast chart. In attending the last 21 Parks and Recreation Board meetings, the condition oft the parks andi its amenities. isa) high priority for the. PRB and the Board of Commissioners. Its seems appropriate toj justly raiset thej fee to keep on par with other RGV cities to1 magnify our parks for the general public's safe use. Staff Recommendation: Commissioner Okie Salinas asked how does Edinburg get fore everyone to pay their half  HOA is perpetually responsible fori its use and upkeep Staff recommendation: Final Plat Approval. subject to:  Motion carried.  Iand SH/R-MH zoning districts  Setback.  met on May 18, 2022 and voted 7-0t to approve this item.  Motion carried.  Ordinances relating to thel Park Fee. Assessment..  Increase the. Park Fee to (at least) $500/unit.    Minutes ofJ June 07, 2022 Page 5  City Manager Robert Salinas responded thec developer pays halfo at the beginning at the plat recordation and the builder will pay as they come inj for construction. They way Edinburg and San. Juan doi it, its more ofa an accounting issue. This way we get itz upfront. Commissioner Okie Salinas motioned: to approve, and Commissioner. J.R. Garza. seconded. City Manager Robert Salinas asked Mr. Zavala, this will only apply to the new subdivision  Motion carried. movingf forward.  Planning Director Sergio Zavala responded yes that is correct.  L. Consideration and Possible Action tol Designate a' 'No] Parking Zone' on a certain area of] Becker Street (east of Tower): Pursuant to Section 6-4-6 of'Title 6' 'Motor Vehicles Planning Director Sergio Zavala stated City officials receive consistent concerns voiced by area residents during the occasional garage sale that is permitted at the SE corner ofTower/Becker; this is because cars & trucks will park on both sides of Becker while taking their time in patronizing the (permitted). garage sale. Be advised that Becker Street) has a 30' B-B pavement section in the plats' 60'1 ROW. The current paving code mandates 32'B-B. When 21 vehicles park on both sides ofl Becker, this'll usually consume. 10' on either side approx. 20; thus, this leaves about 10-12' to enterlexit. As one may logically conclude, the entry & exit lanes are constrained tot thus resulti in near misses, extra careful maneuvering, &a general. sense ofanxiety & The proposed ordinance will result in Becker Street (east ofTower) to be fully open since no vehicles will be permitted toj park. 50' from Towers' curb line. The measure will allow trafict to safely enterlexit, which BTWi includes easier access for any first responders, too. Also, Sec. 6-4-6 isb being amended to better express intent, stipulate penalties, etc. Staffrecommends approval. Mr. Robert Meza stated his concerns regarding the garage sales on Becker Street. Ms. Blanca Meza stated her concerns: regarding thet traffic and safety) hazards regarding the Mayor Pro-Tem Pete Morales asked about code enforcement coming in on a Saturday to check City Manager. Robert Salinas responded yes, she has been coming in on Saturdays.  and' Traffic' of Alamo's Code of Ordinances  frustration.  garage sales on Becker Street.  Commissioner Okie Salinas asked what color?  Mayor Pro-Tem. Pete Morales asked how about the white lines?  City Manager Robert Salinas responded he will check with Alex De La Rosa to check on the Commissioner Okie Salinas and Mayor Pro-Tem Pete Morales seconded. Motion carried. M. Consideration and Possible. Action to Approve the 2021 Population Estimate for the City of Alamo asi it relates to Section 6-6-15(B) of Alamo's Code of Ordinances to Planning Director Sergio Zavala stated in compliance to Sec. 6-6-15 (B) Alamo's Ordinances, "The City Planning Department is hereby charged with the of responsibility Code of determining the yearly population of the City" This mandate's intent is to annually discern of whether to increase the number ofrotating wrecking companies based on 1 wrecker per 2000i in city population. Reviewing last. June's 2021 action, the Board of Commissioners approved the population estimate of 20,404; this figure considered the population up toJuly2021.1 In current task of ascertaining Alamo's population, moving forward, we are going toj factor Planning's in the  colors  determine whether toi increase Wrecker Services (Rotation)    Minutes ofJ June 07, 2022. Page6  projected population through the end of the calendar year 2021, ie., from August 2021 to Dec. 31, 2021 (5, months). We believe this is the intent of Sec. 6-6-15 (B) as it clearly. stipulates the' " population oft the City."NOTE: in. June 2023, the population will be estimated on the 12 months of 2022. In consideration of new building permits, move-in's, etc., and pursuant to the 3.7l/population per. Alamo household (census criteria), the 2021 population for Alamo, Texas is estimated. at 20,698.. Planning recommends that the Board of Commissioners approve the 20,698  pop. estimate.  Commissioner Okie Salinas we can wait until the census to get an official  City Manager Robert Salinas responded yes  Commissioner Okie Salinas and Mayor Pro-Tem Pete. Morales seconded. Motion carried. N. Consideration and Action on an Ordinance Establishing: a City Scholarship Program to School-aged Children tol Participate in the City of Alamo's Recreational Programs and Planning Director Sergio Zavala stated the City of Alamo will have recreational programming & activities thatl require az user-cost, fee. With single-income families in a trying economy in the midst ofa continuing pandemic, andi now compounded by rising gasoline costs, some Alamo families wills struggle toj pay the cost oft theirs school-aged children toj participate. As a good Ist step to help, staff proposes the. Alamo Recreational. Scholarship Assistance Program (ARSAP). This initiative is designed to: simply help pay the participation costs for Alamo kids, and provide  Related Activities/Events  ai measure ofreliefto the overall family.  Attached please fnd an ordinance that will accomplish thej following:  Establishes the Alamo Recreational Scholarship. Assistance Program (ARSAP) designed to help pay the cost ofparticipation to certain school-aged children; vetted through a Ins subsequentj fiscalj years, ARSAPE budget amount willj follow typical budget The City Manager's office) will develop an application form with eligibility and award criteria; may. seek the help from the Parks & Rec. staff the City Manager's office will Consent forms to be signed by a parent or legal guardian for photo/video images to be City Manager Robert Salinas responded this was brought up by Steven to help low income Commissioner Olie Salinas motioned to approve, and Commissioner. Pilar Garza seconded.  standard application process review/approval, process. oversee the ARSAP selection process. posted on city's official website.  $1000 approved for the summer of 2022 (FY2021-22)  families, and he is looking into it with other cities.  Motion carried.  EXECUTIVE SESSION: 7:05PM  The City Commission will convene in] Executive Session, in accordance with" Texas Open Meetings Act, Vernon'sTexas Statues and Codes Annotated, Government Code, Chapter 551, Subchapter D, Exceptions To Requirement That Meetings Be Open. The City Commission reserves the right to go into executive session on any item listed in the Agenda Notice whether or not such item is posted as an Executive Session Item at any time during the meeting when authorized by the provisions of the Open Meetings Act. Subject to the foregoing reservation, the following are to items to be discussed in 1. Pursuant to Texas Government Code $551.074 Personnel Matters and $551.071 a. Discussion. Regarding City of Alamo Grants, the Grant Process and  executive session:  Consultations with Attorney:  Grant Consulting Services.    Minutes ofJ June 07,2022 Page.7 7  b. Discussion regarding the general duties of the Parks and Recreation Discussion tos set and approve: a salary for the. Alamo Police Department  Director.  Communications Supervisor position  OPEN SESSION: 8:28] PM Action In Open Meeting.  The City Commission will convene in Open Session to take necessary action, ifany, in accordance with Texas Government Code, Chapter 551, Open Meetings, Subchapter E, Procedures Relating to Closed Meeting, $ 551.102, Requirement To Vote Or Take] Final 0. Consideration and. Action to set and approve: a salary for the Alamo Police Department Mayor Pro-Tem Pete Morales motioned to approve as discussed in Executive Session, and CITIZENI PARTICIPATION: Five minutes per person with no response from the City  Communications Supervisor position Commissioner. J.R. Garza seconded. Motion carried. Herb Moering voiced his concern regarding tax rates Citizens are encouraged to sign the attendance sheet.  I. ADJOURNMENT  There being, noj further business, Mayor Diana Martinez adjourned the meeting at 8:31PM  MayorI  As  ATTEST: Alexapdra Rangel, Shmbf  City Secretary