Minutes ofJuly 18, 2023 Pagel  Thel Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting held on  Tuesday, July 18, 2023 at 6:00 p.m., at the City of Alamo Municipal Building.  COMMISSIONI PRESENT: Mayor Dianal Martinez J.R. Garza, Mayor Pro-Tem Okie Salinas, Commissioner Petel Morales, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Cris Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDCI Director Adelal Perez, Purchasing Agent  COMMISSION. ABSENT:  Sergio Zavala, Planning Director Yvette Mendoza, Finance Director Alice Cano, HR Director Julio Villareal, Public Works Director Sandra Chavez, Parks and Rec. Director  Alexandra Rangel, Assistant City Manager Melissa Leal, Water Billing Supervisor  1. CALLI MEETINGTOORDER Allegiance and Pastor Tuttle led the Invocation. C. Presentation and Announcements  Mayor Diana Martinez called thez regular meeting held on Tuesday.July. 18, 2023 to order at 6:00 p.m. at the City of Alamo Municipal Building. Commissioner Pilar Garza led the Pledge of Library. Director Lori Solis announced the Music int the Park this Friday 7/21/23, Grupo Itzamor D. Consideration and Action to approve the minutes for thes special meeting ofJuly 11,2023. Mayor Pro-Tem JR Garza motioned to approved, and Commissioner Okie Salinas seconded. E. Consideration and Action to approve the renewal for TX Health Benefits Pool: Health, Dental, Vision, and Life] Insurance and Newkirk and Newkirk: SIS- Gap Program. Mayor Pro-Tem JR Garza motioned to approved, and Commissioner Okie Salinas seconded. F. Consideration and Action to approve the City of Alamo's Purchasing Procedures Purchasing Agent Adela Perez stated as you may be aware, the City of Alamo! 's current procurement policies & procedures were adopted by the Board of Commissioners on or about July, 1997- 16 years ago. There is a need to replace/update these policies & procedures with procurement protocols that are legislatively current and realistic. The Purchasing Procedures Manual will provide an updated structure in the procurement process. This Manual has been a work-in-progress) for aj few months; and is now deemed to be viable to be adopted. Finally, Staff believes it is in the City's best interests to approve it instead of using 16-year old policies. If adopted, Management willi instruct alld city departments tol becomej familiar with these more current Commissioner Okie Salinas motioned to approve, and Commissioner Pete Morales seconded. G. Consideration and Action regarding an ordinance calling a city election for Tuesday, November 7, 2023, tol be participated in and by the qualified voters of the City of Alamo, Texas, for the purpose of electing al Mayor, Commissioner Place 2, Commissioner Place 3: and Commissioner Place 4; designating election precincts, designating polling places,  will be performing. Motion carried.  Motion carried. Manual.  policies & procedures; and to comply therewith.  Motion carried.    Minutes ofJ Julyl 18, 2023 Page2  method of voting and providing for early voting and election notice. (Ordinance 38-07- Assistant City Manager. Alexandra Rangel stated this year's Election on November 7, 2023 will consist of the following terms up. for election. Mayor, Commissioner Place 2 and Commissioner Place 4. In addition, as special election will be held for Commissioner. Place 3. Place 3 is deemed vacant pursuant to an automatic resignation andi requires an election to replace such position for Commissioner Pete Morales motioned to approve, and Mayor Pro-Tem JR Garza seconded. H. Consideration and Action on Emergency replacements of ACunits at the library City Manager Robert Salinas stated attached please find all forms (purchasing quotations, purchase order request and quotes) necessary for the recommendation of replacement for acz units att the library. Units began toj faild one by one during the month ofJ June. We were advised that. 3out oft the 92 units were the only ones keeping the library cool. Repairs were done but only for worked for a short period of time. We began the quote process June 19, 2023. Staff's Recommendation: Mayor Pro-Tem JR Garza motioned to approved, and Commissioner Olie Salinas seconded. Consideration and Action on authorization to continue MOU with U.S. Immigration and Customs Enforcement Homeland Security Investigations and Alamo Police] Department. Chief Richard Ozuna stated MOU with Homeland Security Customs Enforcement with our task force officer in collaboration towards fighting the war on crime, narcotics trafficking and gang Commissioner Pete Morales motioned to approve, and Mayor Pro-Tem JR Garza seconded. J. Consideration and Action to Approvea) Resolution Suspending the Effective Date of the Statement of] Intent of Texas Gas Service Company to Increase. Rates Within the City of City Manager Robert Salinas stated the purpose of the resolution is to extend the effective date of the Company's proposed rate increase. Thei resolution, suspends the August 23, 2023 effective date oft the Company's request) for the maximum, period permitted. by law to allow the City to evaluate thej filing, determine whether thej fling complies with law, and iflawful, to determine what further strategy to pursue, including settlement and ultimately to approve reasonable rates. The Mayor Pro-Tem JR Garza motioned to approved, and Commissioner Okie Salinas seconded. K. Consideration and Action on renovations to the Complex Park Baseball Fields. Parks and Rec. Director Sandra Chavez stated the Sports Complex baseball fields didi not) receive the proper maintenance. for aj fewj years after its first renovation. Parks and,Recreation. Director had a walk-thru with the same company. from Houston who made the first renovations (Texas Multi-Chem). They have recommended. several things needed to all4 4j fields and have agreed tos sit down with the employees to show them how to keep proper maintenance on daily bases. The recommendations consist on the expertise oft the company. Attached you willj find a breakdown of the company's recommendations. Staff's Recommendation: Gett the Sports Complex baseball fields renovated by Texas Multi-Chem and get their feedback on how to continue with proper maintenance. through the Parks and Recreation Maintenance. Level 1 employees. Commissioner Okie Salinas asked in investing in sprinkler system Parks and. Rec. Director Sandra Chavez responded yes  23A (English); Ordinance 38-07-23. B (Spanish).  theu unexpired term. Motion carried.  Wet the staff recommend: replacement of all units. Thank) you.  Motion carried.  cartels. Motion carried. Alamo.  Resolution must be passed before August 23, 2023.  Motion carried.    Minutes ofJ July 18, 2023 Page3  Mayor Pro-Tem. JR Garza asked can we looki into batting cages as well  Commissioner Okie Salinas motioned to approve, and Commissioner Pete Morales seconded. L. Consideration and Action to Approve a Memorandum of Understanding with South Texas ISD: for the Use of thel Parking Areal Located at the. Alamo Sports Complex for the City Manager Robert Salinas stated attached is the Memorandum of Understanding with South Texas ISDj for the use of City ofAlamo Sports Complex parking lot for the 2023-2024: school  Motion carried.  2023-2024 School Year.  year. This is an annual MOUV with South Texas ISD. Commissioner Pete Morales asked ifwe can look into lighting City Manager Robert Salinas responded yes  Mayor Pro-Tem JR Garza motioned to approve, and Commissioner Okie Salinas seconded. M. Consideration and Action to Approve an Ordinance. Amending Section 1-5-1(A). Regular City Manager Robert Salinas stated this ordinance provides the ability for the City's regular meetings tol be re-scheduled as as special meeting ifar majorityoft the Board of Commissioners wish tore-schedule: thei meeting date andt time. Is also allows the City Manager to designate an alternate location other than Alamo City Hall, ifiti is deemed impracticable to hold the meeting at Alamo Commissioner Okie Salinas motioned to approve, and Commissioner Pete Morales seconded. N. Consideration and Action to Approve of the AEDC: Budget Amendment to increase the City Manager. Robert Salinas stated this is a budget amendment request to increase the Alamo EDC Budget for FY 2022-2023 in the amount of $170,000.00. This amount shall be allocated to the. Special Projects line item 07-528-5164.: The purpose oft the budget amendment is to contribute $450,000.001 towards the repair and rehabilitation ofTower Road from Hackberry to Business 83. Notice of Budget Amendment and Public Hearing was published in the Advance. Journal on May Mayor Pro-Tem JR Garza motioned to approve, and Commissioner Okie Salinas seconded. O. Consideration and Action to Approve oft the City Resolution authorizing the use of AEDCI City Manager Robert Salinas. stated the Alamo EDCi is authorized toj fund projects under. Sections 501.103 Certain Infrastructure Improvement Projects that provide expenditures that arej found by the boardofdirectors tol bei required or suitable for infrastructurer necessary to promote ord develop Commissioner Okie Salinas motioned to approve, and Commissioner Pete Morales seconded. P. Consideration and Action to Award the) Bid for the Nebraska Road Drainage Project.  Motion carried.  Meeting Date, Time, and] Location.  City Hall by the City Manager. Motion carried.  AEDC Special Project Line for the Tower Rd. Project  24,2023. Motion carried.  funds for Tower Road Project  new or expanded business enterprises including streets and roads.  Motion carried.    Minutes ofJ July 18, 2023 Page4 4  City Manager. Robert Salinas stated we have reviewed the seven (7) bids received on. June 15, 2023 for the City of4 Alamo Nebraska Road Drainage. Project. A Bid Tabulation and Itemized. Bid Tabulation Sheet are enclosed for) your review. The low base bid submitted by Venser Contractors, LLC from Edinburg Texas in the amount of 8689,809.00 has been reviewed. and appears to bei in order. Therefore, we recommend. the low bids submitted by Venser Contractors, LLC be accepted and a contract be awarded in the amount of $689,809.00. Mayor Pro-Tem. JR Garza motionedi to approve, and Commissioner Pilar Garza. seconded. Mayor Diana Martinez askedj for an update for the waste water treatment plant  Motion carried.  Q. Presentation on Departmental Reports  City Manager. Robert Salinas stated at the moment we are pending power, hopefully by next week: CITIZEN PARTICIPATION: Fivei minutes per person with no response from the City  Commission. Residents must sign up priort to the city meeting.  No citizen participation I. ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 6:24PM  A Mayor  str     Alexaniral Rangel, AsistantCity Manager  OF LA