GUNERI  EST.1901  105N4t,P. O. Box 349 Gunter, TX75058-0349 (903)433-5185F Fax (903)433-8039  AGENDA Special Meeting Gunter Economic Development Corporation Thursday, October 24, 2024 6:30 p.m.  Pursuant to Chapter 551 of the Texas Government Code, notice is hereby given of a Meeting oft the Gunter Economic Development Corporation of the City of Gunter, Texas tol bel held on1 the above date and time, Gunter City Hall, 105 North 4th Street Gunter, Texas CALL' TO ORDER [Presiding Officer will call the meeting to order, establish a quorum ifl present, and declare notices legally posted pursuant toi the Open Meetings Act. During the course ofthe meeting, members of the audience wishing to speak must be recognized. by the Presiding Officer.]  75058 at which time the following willl be discussed and considered:  INVOCATION AND PLEDGE OF ALLEGIANCE  CITIZEN COMMENTS [The Economic Development Corporation invites citizens to speak to the Board on any topic not already scheduled for public hearing. The time limit is three minutes per  speaker.) BOARD BUSINESS  1. The GEDC will convene into closed, executive session in compliance with Texas Government Code section 551.087 to discuss and deliberate regarding commercial or financial information that the GEDCI has received from al business prospect that the GEDC seeks tol have locate, stay or expand in or near the City and with which the GEDC is conducting economic development negotiations, and to deliberate the offer ofa financial or other incentive to a business prospect, to  wit:  a. Fresh Local Marketplace  2. GEDC will reconvene into open session and take action, ifany, on matters discussed in executive 3. Discussion with John Carter to learn more about his development plans for Gunter Downtown  session, to wit: Fresh Local Marketplace and acquiring tenants.  4. Discuss, consider, and act upon adoption ofGEDC Social Media Policy.  5. Discuss, consider, and act upon nominations for Social Media & website admin (committee of2). 6. Discuss, consider, and act upon the creation of an outreach committée to communicate with  desired strategic businesses coming into Gunter.  Page 1    Suggested future agenda items.  ADJOURN  Ithe undersigned authority, do hereby certify that the above Notice of a Meeting of the Gunter Economic Development Corporation oft the City of Gunter, Texas isat true and correct copy of said Notice and that posted at true and correct copy of saidi Noticei int thel Noticel Boardofthe Cityl Hallofsaid Gunter, Texas, aplace convenient tot the public, and said Notice was posted on October 21, 2024, before 6:30 p.m. and remained sO posted continuously for at least seventy-two hours immediately preceding the date oft the: meeting  Detra Gaines, Secretary 2  Ifduring the course of ther meeting covered by this notice, thel Board: should determine thata closed or executive meeting ors session ofthel Boardo or a consultation with the attorneyf for the Boards should be held or ist required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open  Meetings Act, Texas Government Codes 551.071, willl be held by the Board.  Page 2    GUNTER COMONICDPVTONMINT CORPORATION  SOCIALI MEDIAI POLICY  Social media is defined as media designed to be disseminated through social interaction, created using highly accessible and scalable publishing techniques. Examples include YouTube, Facebook, X, Instagram, forums, message boards, mobile applications, blogs, email, and all other The Gunter Economic Development Corporation ("GEDC") may create and maintain social media accounts and/or applications and will do so in accordance with this Social Media Policy and under the guidance and direction oft the GEDC social media administrator and assistant To maintain the integrity and mission of the GEDC and to comply with the Texas Public Information Act and Texas Open Meetings Act as they pertain to social media, the GEDC has  emerging social media platforms.  social media administrator.  established this policy to apply to the usage ofsocial media.  1. Purpose  The purpose ofthis policy is to provide:  An overview ofthe GEDC's: social media vision and voice, Guidance for establishing GEDC social media accounts and postings, Guidance and best practices for social media content, Protocols for responding to comments on social media, Guidelines for record keeping, Best practices on private use of social media, and Guidance on copyright protection.  2. Vision  Use of social media offers the opportunity to directly engage with people regarding GEDC events, projects, and services. Social media is also an external outreach tool that provides the  opportunity to promote community services and attributes.  GEDC'ss social media vision is:  Tol have clear, understandable, and consistently applied processes and policies that make  ite easy for members oft the public to interact with the GEDC.    Tol have businesses choose Gunter as the best place tol locate, contribute, and engage. To engage respectfully, professionally, and efficiently to achieve results that arei ini the  best interest of our residents and other stakeholders. Toj provide consistent, accurate information. Tol be an engaging, value-added source ofinformation.  To give people the ability to voice their questions and concerns on their preferred  platform. 3. Voice  Ifcontent refers to what we: say, voice refers tol how we say it. Our voice should communicate our desire toj promote economic development in our community and is defined by our word choice, tone, punctuation, and anything else that influences the personality and style of our messages. Ifnothing else, our voice must be clear - writing should be inj plain language and use proper grammar and spelling. It should also always  convey the professional tone oft the GEDC's brand. Posts "should reflect the tone oft the GEDC" and be:  Positive and professional, Confident inj pursuit ofe excellence, and First-person "we" -1 never "T".  Additionally, tone and context in our voice can be plattorm-specific:  Facebook: Be conversational but factual. While we are not limited by space on this platform, we: should be brief, when possible, but not be afraid to tell the whole story. Proper spelling and grammar are necessary. Always adjoin with a graphic to support X: We should be succinct, as we are limited to 280 characters. Use images and links when relevant and use appropriate hashtags in moderation. Abbreviated language is Instagram: Use positive language and be descriptive. Use ofhashtags is encouraged. YouTube: Being a video-based medium, GEDC YouTube video content should be informational. All posts for YouTube are vetted through the GEDC's social media LinkedIn: LinkedIn posts should be professional and share news announcements.  the message.  considered acceptable.  administrator or assistant administrator.  Always adjoin with a graphic to support the message.    4. Social Media Account Approval  All social media accounts: must be initially approved by the Board ofDirectors oft the GEDC. To obtain GEDC approval, the purpose for the site and intended content to be posted/shared must be discussed and a written social media strategy that includes an initial content calendar and directive onl how often the site's content will be reviewed and After social media account approval, the account may be created and implemented by the social media administrator and/or assistant administrator, who may, with Board approval, Once social media accounts are implemented, the social media administrator and assistant administrator are charged with monitoring such accounts. Accounts that do not continue to meet the GEDC's intended goals and objectives will be reviewed for removal. All logins and passwords, including any updates or changes, must be provided to the President oft the GEDC Board of Directors. Only GEDC email addresses shall be used for GEDC social media accounts. The GEDC social media administrator and assistant administrator will maintain al list of GEDC social media accounts and services and Under state law, TikTok is currently considered al banned social media channel due to security concerns. GEDCwill not authorize or administer a TikTok account.  updated must be presented to the GEDC Board.  contract with third parties for such services.  current login and password information.  5. Social Media Posting Best Practices  As an overall best practice, all social media posts should be focused and limited in scope and complement the GEDC's existing web resources. For example, don't try to explain an entire project in a Facebook post, but instead include a call to action that drives traffic Prior to: sharing any third-party content, the social media administrator and assistant administrator must receive written approval from the third-party source or check to  to the GEDC website or relevant information sources.  confirm properattribution.  Content ideas can be initiated by any GEDC Board member and will be considered by the social media administrator and/or assistant administrator, who will determine the appropriate social media accounts for sharing approved content. When posting to social media, the following guidelines willl be followed:  Have a clear purpose,    Be authentic and transparent,  Act according to the highest possible ethical standards, Use every effort to keep interactions factual and accurate, Bec clear and concise without unnecessary verbiage, Usej proper spelling, grammar, syntax, and punctuation, Bei respectful, positive and informative,  Offer appropriate links, pictures or reference opportunities for more: information  where reasonable,  Ber respectful oft the reader and the audience, Stay within the GEDC's area of expertise or authority,  Respect proprietary information, content, privacy and confidentiality -a always give  proper credit, Respond quickly, Correct errors quickly, and  Respect the established usage rules of thej particular social media channel or platform When posting, it is understood that mistakes may happen. Omissions, misleading entries or misrepresentations must be corrected as soon as they are recognized. Correct information will be quickly provided with appropriate modifications and disclaimers, ifnecessary orl helpful to clear up any misunderstanding or confusion. No one managing or posting to GEDC social media accounts is permitted toj publish Misleading or derogatory information about the GEDC, the City of Gunter, or any potential business prospect nor the employees, officials, policies or procedures ofa any  being utilized (e.g., Facebook's user policy).  content that contains any oft the following:  ofthese entities,  References to actual or potential claims and litigation,  Known copyrighted work ori intellectual property of others without written  permission,  Personal, sensitive or confidential information, Pornography or any sexually explicit content or comments, Threatening, harassing or defamatory comments,  Racist, sexist or disparaging language about any ethnic, religious or social group,    Political campaign materials or comments, Information that is not public ini nature, and  Content that violates applicable GEDC or City of Gunter policies and procedures and/or other laws (i.e., discrimination, harassment, sexual harassment, hostile work environment, retaliation, ethics, professional work environment, copyright, etc.). When the appropriate resources are available, comment and forum features will be activated to allow users to comment, ask questions or request services.  Comment Response Protocol  Note every comment requires ai response. However, when a comment asks a direct, factual question and answers to comments are readily available, the social media administrator or assistant administrator should respond with a simple comment or send an applicable link. Ifa question is unclear, ask for clarification to ensure that a Similarly, when a comment asks a direct, factual question and ani immediate answer tot the question is not possible, the social media administrator or assistant administrator should respond to the question to inform the commenter that ai response Ifaresponse is necessary, commentsquestions posted during business hours (8 a.m. = Ifaresponsei is necessary, commentsquestions posted publicly outside ofl business hours should bei responded to as soon as possible during the next business day. Social media posts and/or comments may generate media interest and news coverage. Ifan member ofthe media contacts any GEDC Board member about a GEDC-related social media post or comment or requests GEDC information of any kind, contact the social media administrator and copy the assistant social media administrator and Don not commit the GEDC to any legal position or to any action or initiative unless Comments containing any ofthe following must be referred to the social media administrator and assistant administrator immediately for review and possible deletion:  correct response can bej provided.  is being worked on.  5p.m. Monday-Friday) should be responded to as soon as possible.  GEDC President.  youl have prior written authorization to do SO.  Aclear violation ofthis policy; defamatory ini nature.  Language or content that would reasonably be considered pornographic, obscene, or    Language or content promoting or advocating violence or the threats ofviolence Language or content that violates any federal, state, orl local law or encourages illegal  against another activity  Sexual content or links to sexual content. Commercial solicitation.  Language or content that promotes discrimination  Information that may compromise the safety or security ofthe public. Language or content that violates thel legal ownership interest ofa any other party. Comments that are deemed unacceptable will be handled with the following procedure: The social media administrator or assistant administrator will take a screenshot ofthe  offending comment and its root post, ifa applicable. That screenshot will be archived.  The social media administrator or assistant administrator will determine ift the comment should bel hidden or deleted from the social media page. Where possible, unacceptable comments should be hidden rather than deleted and should only be deleted iftherei is no other alternative that will remove the unacceptable comments. The following shall apply regarding the retention of content posted to GEDC social media accounts or content posted by GEDC on social media accounts sponsored by other  7. Record Keeping  entities:  All content published or received by the GEDC using social media in connection with the transaction ofthe GEDC's public business arej public records in accordance The GEDC is responsible for capturing electronic copies ofits] public records published or received using social media and is also responsible for retaining and, at the end oft the required retention period, ultimately disposing of those records, all in  with the Texas Public Information Act.  accordance with the Texas State Records Retention Schedule ntps/vww.tslsiate.xuim/contspubs/rx4.html.  8. Private Use of Social Media  Ifa GEDC Board member or representative chooses toj post information regarding GEDC programs, projects, serviçes, or other activities, that member or representative must    avoid any posting that might be interpreted as an official statement made on behalf oft the In general, the GEDC will not blog or comment in any way on non-GEDC social media pages or sites. This does not prohibit Board members from exercising their First Amendment right to free speech. However, Board members making comments on external social media sites do not have authority and must not represent or portray themselves as a GEDC Board member authorized to speak on behalfoft the GEDC. Ifa GEDC Board member, on his/her personal social media site has at any time identified him/herself, either through written statements, photographs or videos, as a GEDC Biard member and he/she chooses to comment on social topics not related to the GEDC, then the Board member should identify his/her views as being solely his/her own and make  GEDC.  clear that the views expressed are not those of the GEDC.  No GEDC Board member may use the GEDC name, logo, images, ori iconography on any personal social media site for any promotion ofaj product, cause, or political party or In addition, employees should be mindful oft the following guidelines when posting: Think twice before posting: Privacy does not exist in the world of social media. Consider what could happen ifaj post becomes widely known and how that would reflect on the poster and the GEDC. Search engines can turn upi posts years after they are created (and deleted), and comments can be forwarded or copied. Ifyou wouldn't say it at aj public meeting, at a conference or to a member of the media, consider whether you should post it online. In all instances, ensure: your profile and related content is consistent with how you wish to present yourself as a GEDC professional, appropriate with thej public trust associated with your position, and Image and Reputation: Remember that what's posted online is open to the public (even ify you consider it to be private). Personal and professional lives merge online. GEDC Board members should recognize even though their comments may seem tol be in their private space," their words can become direct extensions of the GEDC. Strive for accuracy: Get the facts straight before posting. Review content for grammatical and spelling errors. GEDC Board members shall not knowingly communicate inaccurate or false information. All efforts should be made by GEDC Board members to provide only verifiable facts - not unverifiable opinions. Remember your audience: Be aware aj presence in the social media world is, or easily can be, made available to the public at large. This includes residents, prospective residents, visitors, Gunter-based employers and their workforce, and  candidate.  conforms to existing ethical standards.    prospective businesses looking toj potentially locate in Gunter. Consider this before publishing to ensure the post will not alienate, offend, harm, or provoke any ofthese  individuals or groups.  9. Copyright Protection  The following guidelines should be respected when posting social media content: Confidentiality: GEDC Board members must protect all GEDC and City information that is considered tol be non-public in nature in accordance with the Texas Public Information Act or other applicable law. Examples ofinformation that must not be shared include private information such as: addresses, phone numbers, or confidential medical information - such as that covered by the Health Insurance Portability and Accountability Coppreghtimfringement: When posting, be mindful and respectful of others' and the 10. Covered Applications and Prohibited Technology Policy (a/k/a Tik Tok Policy)  Act (HIPAA).  GEDC'sand City's copyright and intellectual property rights.  A. Introduction  On December 7, 2022, Governor Greg Abbott required all state agencies to ban the video-sharing application TikTok from all state-owned and state-issued devices and networks over the Chinese Communist Party's ability to use the application for surveilling Texans. Governor Abbott also directed the Texas Department of] Public Safety (DPS) and the Texas Department of Information Resources (DIR) to develop a plan providing state agencies guidance on managing personal devices used to conduct state business. Following the issuance ofthe Governor's directive, the 88th Texas Legislature passed Senate Bill 1893, which prohibits the use ofcovered. applications on governmental entity devices. As required by the Governor's directive and Senate Bill 1893, this policy prohibits the installation or use ofcovered applications or  prohibited technologies on applicable devices.  B. Covered Applications 1. Scope and Definitions  Pursuant to Senate Bill 1893, this policy applies to all Gunter Economic Development Corporation appointed officers and officials, full- and part-time employees, contractors, paid or unpaid interns, and other users ofGEDC or City of Gunter networks. All members of the GEDC Board of] Directors are responsible for  complying with this Policy.  Under this policy, a covered application is:  The social media service TikTok or any successor application or service developed or provided by ByteDance Limited, or an entity owned by ByteDance  Limited.    Asocial media application or service specified by proclamation oft the governor Except where approved exceptions apply, the use or installation of covered applications is prohibited on all City of Gunter or GEDC-owned or -leased devices, including cell phones, tablets, desktop and laptop computers, and other internet- The GEDC, through the City of Gunter, will identify, track, and manage all govemment-owned or -leased devices including mobile phones, tablets, laptops, desktop  under Government Code Section 620.005.  2. Covered Applications on GEDC-Owned or Leased Devices  capable deviçes.  computers, or any otherintermet-capable devices to: a. Prohibit the installation ofa covered application. b. Prohibit the use of a covered application.  Remove a covered application from a City or GEDC-owned or -leased device that was on the device prior to thej passage ofS.B. 1893 (88th Leg, R.S.). d. Remove an application from a City or GEDCG-owned or -leased device ift the Governor issues aj proclamation identifying it as a covered application. The GEDC, through the City of Gunter, will manage all City and GEDC-owned or leased mobile devices by implementing one or more ofthe security measures listed a. Restrict access to "app stores" or unauthorized software repositories to prevent the b. Maintain the ability to remotely wipe non-compliant or compromised mobile Maintain the ability to remotely uninstall unauthorized software from mobile  below:  installation ofunauthorized applications.  devices. devices.  d. Other City-implemented security measures. 3. Ongoing and Emerging Technology Threats  Toj provide protection against ongoing and emerging technological threats to the State'ss sensitive information and critical infrastructure, DPS and DIR will regularly monitor and evaluate additional social media applications or services that pose a risk to this state. DIR will annually submit to the Governor al list ofs social media applications and services identified as posing ai risk to Texas. The Governor may proclaim items on this list as covered appliçations that are subject to this policy. Ifthe Governor identifies ani item on the DIR-posted list described by this section, then the GEDC will remove and prohibit the covered application. The GEDC may also prohibit social media applications ors services in addition to those specified by proclamation of the Governor.  4. Bring Your Own Device Policy  Ift the GEDC has a "Bring Your Own Device" (BYOD) program, then the GEDC may consider prohibiting thei installation or operation of covered applications on employee-  owned devices that are used to conduct government business.    5. Covered Application Exceptions  The GEDC may permit exceptions authorizing the installation and use ofa covered application on GEDC-owned or -leased devices consistent with the authority provided by Government Code Chapter 620. Government Code Section 620.004 only allows the GEDC to install and use a covered application on an applicable device tot the extent  necessary for:  (1) Providing law enforcement; or  (2) Developing ori implementing information security measures.  Ifthe GEDC. authorizes an exception allowing for the installation and use ofa a covered application, the GEDC must use measures to mitigate the risks posed to the state during the application's use including measures that the GEDC deems appropriate for its own policy. The GEDC: must document whichever measures it took to mitigate the risks  posed tot the state during the use ofthe covered application.  C. Policy Compliance leadership D. Policy Review  The GEDC will, through the City of Gunter, verify compliance with this policy through various methods, including but not limited to, IT/security system reports and feedback to  This policy will bei reviewed annually and updated as necessary to reflect changes in state law, additions to applications identified under Government Code Section 620.006, updates to the prohibited technology list posted tol DIR's website, or to suit the needs of  the GEDC.  Kristopher Atkinson President, GEDC 4892-7014-7561,v.2  Date