Minutes ofMay 17,2022 Pagel 1  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, May 17, 2022 at 6:00 p.m., att the City of Alamo) Municipal Building.  COMMISSION PRESENT: Mayor Diana Martinez Petel Morales, Mayor Pro-Tem J.R. Garza, Commissioner Okie Salinas, Commissioner Via Zoom Pilar Garza, Commissioner STAFF PRESENT: Alexandra. Rangel, City Secretary Rick Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC Director Lori Solis, Library Director Michael Torres, ITI Director  COMMISSION ABSENT:  Robert L. Salinas, City Manager Via Zoom Sergio Zavala, Planning Director  Adela] Perez, Purchasing Agent Alex Oyoque, Museum Director Ronnie Cruz, City Engineer Julio Villareal, Public Works Director Yvette Mendoza, Finance Director Melisa Gonzales, Special Projects Director Melissa Leal, Water Billing Supervisor  1.  CALL MEETINGTO ORDER  Mayor Diana Martinez called the regular meeting held on Tuesday May. 17, 2022 to order at 6:00p.m. at the City of Alamo Municipal. Building. Mayor Diana. Martinez led the Pledge of Mayor Pro-Tem Pete. Morales thanked the. staff chamber and volunteers at the Watermelon Mayor Diana Martinez thanked the everyone. for the 10h annual Watermelon Festival Commissioner J.R. Garza staff chamber and volunteers at the Watermelon. Festival. D. Consideration and Action to: approve the minutes for the first regular meeting of] May 3, Mayor Pro-Tem. Pete Morales motioned to approve, and Commissioner, Pilar Garza: seconded. E. Consideration and Action to: approve the minutes for the special meeting of May 5,2022 Mayor Pro-Tem Pete Morales motioned: to approve, and Commissioner J.R. Garza seconded. F. Consideration and Action tol Proclaim May 18th, 2022 as. James Dale Earnest Day in the Commissioner. J.R. Garza recognized all veterans and welcomed. Mr. Scott Earnest, PSJA Class of 1966.) He thanked Mr. Henry Enrique Gonzales for his hard work and determination to recognize Mr. Earnest. In addition, Mr. David] Kramer in assisting with this gathering information and the City of Alamo Museum Director Alex Oyoque for his help. He continued and recited the WHEREAS, James Dale Earnest was born on May 18, 1947 to Robert Dale and Virginia Mae WHEREAS. James Dale Earnest proudly served as a member to the 1st Aviation Brigade, 175th WHEREAS, James] Dalel Earnest has received many awards and decorations including Purple Heart, Good Conduct Medal, National Defense Service Medal, Vietnam Service Medal, Republic of Vietnam Medal, Vietnam Cross ofGallantry, Expert Marksmanship and Aviator Flight Wings; and WHEREAS, James Dalel Earnest proud familyi includes his wife, Mary E. Earnest andl his son, Scott;  Allegiance and Melisa Gonzales led the Invocation. C. Presentations and Announcements  Festival.  2022. Motion carried. Motion carried. City of Alamo.  proclamation: Earnest; and;  Assault Helicopter Company during Vietnam; and  and    Minutes ofN May 17,2022 Page2  WHEREAS, we salute and pay tribute tot the unwavering bravery and for his loyalty to our country NOW, THEREFORE on behalfo oft the City of Alamo Board of Commissioners, ICommissioner: J.R.  James Dale Earnest served until. July 24, 1969; and Garza do] hereby dol hereby proclaim May 18,2022, as:  "James Dale Earnest Day"  in the City of Alamo, and urge all citizens toj join me in expressing my sincere appreciation and thanks to. James Dalel Earnest: for his distinguished service tol his country, and highly commend him  fort the manner in which he carried out his duties andi responsibilities. Inc addition, the city will be working on ai memorial: stone for Mr. Earnest  Commissioner JR. Garza motioned to approve, and Mayor Pro-Tem Pete Morales seconded. G. Consideration and Action to proclaim the second week of May as "National Skilled Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner J.R. Garza seconded. H. Consideration and Action on proposed projects for General Land Office 2019 and 2019 City Manager Robert Salinas. stated he was approached by Hidalgo County Pct. 1 regarding the General. Land Office 20180 and 20191 Flood Grant Programs. As you know, we currently have Grant Works under contract to process our grant applications fort these funds and we are also in the process ofselecting an engineer fors such projects. Pct. 1 and HCDD#I are offering their engineering. services so that we may apply fore either the 2018 or 2019 program for the expansion of the Alamo Expressway drainage canal located north of the Expressway all the way to Sioux Rd. This project would not only alleviate drainage issues currently at the Alamo Country Club buts should also provide enough additional. storage to aidi in draining the regional area east ofTower Rd. between the Expressway and. Sioux Rd. Pct.1 and HCDD#1 see this as an important project not only for the City of Alamo but fort the County as well. We woulds still be Ifapproved by the City Commission, the County would be. submitting letters of support on behalf  Motion carried.  Nursing Care Week". Motion carried.  Flood Grant Programs.  responsible for the matching funds.  ofthis! project.  The questions we need to consider at this time are:  1. Do we want to apply) for this particular drainage project? 2. Ifso, what year would we want to apply for 2018 or 2019?  Please keep ini mind that we will also be applying, for another drainage project tol be determined.  This item is now before) you.  Mayor Pro-Tem. Pete Morales asked will these be matching grants? City Manager Robert Salinas responded yes, a 1%1 match.  Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner Pilar Garza. seconded. Consideration and Action to: approve Ordinance to amend the general budget for reimbursement of the Alamo Police Department Hidalgo-2021 Operation Stonegarden Special Projects Melisa Gonzales stated this ordinance is to amend the General. Fund Budget to provide additional funding, for the Alamo. Police Department in the amount of$149,995.9land  Motion carried.  Grant Program.  this is for the homeland. security grant for overtime and a Tahoe.    Minutes ofMay 17,2 2022 Page3 Motion carried.  Mayor Pro-Tem Pete. Morales motioned to approve, and Commissioner Pilar Garza seconded. J. Consideration and. Action on a request by Gus Guerra Elementary to use the Alamo City Manager. Robert Salinas stated Ms. Villarreal from Gus Guerra is asking to use the Alamo pool any day the week of. June 6th-9th, preferably June gh, within the timej from 9A.M.-2:30 Mayor Diana Martinez motioned to approve, and Commissioner Pilar Garza seconded.. Motion K. Consideration and Action to approve Ordinance to amend the general budget for reimbursement of the Alamo Fire Department Border Security Task Force grant Special. Projects Melisa Gonzales stated this ordinance is to amend the General Fund Budget to provide additional funding for the Alamo Fire Department in the amount of $78,735.25. Their Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner Pilar Garza seconded. L. Consideration and Action to approve the Alamo Grant administration policies and Special. Projects Melisa Gonzales stated these policies and procedures is to establish) policies, guidelines, and general procedures that clarifi responsibilities for submitting grant applications, Commissioner Pilar Garza motioned. to approve, and. Mayor. Pro-Tem Pete. Morales seconded. M. Consideration and Action regarding a resolution to join a cooperative purchasing program for goods and services with OMNIA Partners Service Center and enter into an Purchasing Agent Adela Perez stated a resolution is needed toj join the OMNIA Partners Service Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner Pilar Garza seconded. N. Consideration and Action on a State Plan of Operation between the State ofTexas and Chief of Police Richard Ozuna stated this is a reoccurrence between the state and local law Commissioner. Pilar Garza motioned to approve, and CommissionerJ.R Garza seconded. Motion O. Consideration and Action to Approve Additional Standard Operating Procedures for City Manager. Robert Salinas stated this is are additional, procedures that were not includedi in thel last approval, this is an addendum to what was approved. It addresses additional items such Mayor Pro-Tem. Pete Morales asked) how are the other firefighters feeling about the new SOPs?  Pool during the week of. June 6th_9 9th, 2022.  P.M carried.  program.  grant was approved on March 19 and have until February. 2gth tos spend.  Motion carried. procedures  accepting grants, and administering approved grants.  Motion carried.  inter-local agreement.  Center. Motion carried.  the Alamo Policel Department. enforcement: to be with the same page.  carried.  the Alamo Fire Department.  as natural gas and other various emergencies.    Minutes of Mayl 17,2022 Page4  Fire Chief Roy Contreras responded we are planning a meeting next week, andl Iam currently Mayor Pro-Tem. Pete Morales asked ifhef feels comfortable with the new SOPs?  passing them out for the. staff to read it before the meeting.  Fire Chief Roy Contreras responded yes  Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner Pilar Garza seconded. P. Consideration and Action to approve a Resolution to select engineering service provider(s) toj prepare all preliminary and final design plans and specifications, and to conduct all necessary interim and final inspections. for the 2018 Floods funding City Manager Robert Salinas stated we went out for RFOs, this resolution is the process for engineering services to be selected in accordance with the 2018 GLO requirements. Mayor Pro-Tem Pete Morales asked how did we do these rankings and who are the people who  Motion carried.  administered by the Texas General Land Office.  do the ranking.  City Manager Robert Salinas responded we have 4 staff members. Commissioner. J.R. Garza asked is there a certain criteria or training to look at?  City Manager Robert Salinas responded the GLO does send a required scoring sheet, each person will review and will score appropriately. In addition, these individuals have been scoring. for  several) years now.  Mayor Pro-Tem Pete Morales asked can we get ac copy of the questionnaire? Commissioner Okie Salinas asked last year the commission ranked them? isi involved it gives ai negative image. Yes, a copy can be sent. CommissionerJR. Garza seconded. Motion carried.  City Manager Robert Salinas responded yes for the CDBG, that was because we ran out of time and needed tos selecto a service as soon as possible. The only issue) he has is, is when the commission Mayor Pro-Tem Pete Morales motioned to approve staff recommendations as Cruz-Hogan, and City Attorney Cris Palacios stated how the RFQ works is that we go with the top rank, that gives the City Manager a chance to negotiate a contract but iffors some reason it does not work out he Q. Consideration and Action to approve a Resolution select engineering service provider(s) to prepare all preliminary and final design plans and specifications, and to conduct all necessary interim and final inspections. for the 20191 Floods funding administered by the Mayor Pro-Tem Pete Morales motioned to approve staff recommendations as Cruz-Hogan, and R. Consideration and Action to Approve the Bylaws of the Parks and Recreation Board. Planning Director Sergio Zavala stated Attached are the Bylaws drafted for the Parks and Recreation Board (PRB). The PRB met on Saturday, April 30, and after their assessment, Article 1 Organization 71 members to help enhance parks.programming  can move on tot the next.  Texas General Land Office.  City Manager Robert Salinas stated this is the same as the previous item.  CommissionerJ.R Garza seconded. Motion carried.  unanimously (7-0) approved that these Bylaws be approved. The attached. PRB. Bylaws reflect thej following:    Minutes ofN May 17,2022 Page5 5  Article2 Quorum/Attendance mandates min. 41 present on public hearing cases. Article. 3 Duties provide advisory action on parks/programming Article 4 Chair & Vice Chair PRB officers elected to I-year office to preside Article 5 Votingl member-l vote; ifconflict, must abstain. Article 6 Meetings (typically on Saturdays); meetings open to public. Article7 Staff Support Parks Diry will provide. staff assistance/research Article 8 Bylaws may be amended by 4+ members, butl must also be presented Mayor Pro-Tem. Petel Morales askedi is there a code of conduct) for these members, such as how to Planning Director Sergio Zavala respondedj yes, that language that can be added.  act in public since they are representing the city.  Mayor Pro-Tem Pete Morales motioned to approve, subject to adding such language and S. Consideration and Action to Amend Article 1 of the Bylaws for the Zoning Board of Planning Director Sergio Zavala the current. Bylaws statet that "Allz members aret tol be owners of property within Alamo's city limits. "Inz recent review of the Texas statute thatg governs the Zoning Board of Adjustments (ZBA) ofar municipality, ie., Sec. 211.008, there is NO statutory requirement: that a ZBA member must own property in the city helshe is serving in see attached Please be advised that Staff used al bylaws template from another city and the 'own property' Inc assessing to reconcile the bylaws and perhaps improve it, Planning recommends that Article 1 (B) be amended. as follows: "All members are to reside within Alamo's city limits." Also, Article 1 (D)'s first sentence should be amended to1 read as follows: "Should a member find themselves in a circumstance ofi non-residency, or should there bec a desire to resign from the ZBA for other reasons, helshe shall inform the Planning Director in writing or through an electronic transmission as soon as possibles so that the matter ofi replacement may be promptly considered. by Staffi Recommendation: Approval ofproposed amendment(s) to bel better reconciled to the Statute; Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner JR. Garza seconded. The City Commission will convene inl Executive Session, in accordance with' Texas Open Meetings Act, Vernon'sTexas Statues and Codes Annotated, Government Code, Chapter 551, Subchapter D, Exceptions To Requirement That Meetings Be Open. The City Commission reserves the right to go into executive session on any item listed in the Agenda Notice whether or not such item is posted as an Executive Session Item at any time during the meeting when authorized by the provisions of the Open Meetings Act. Subject to the foregoing reservation, the following are to items to be discussed in 1. Pursuant to" Texas Government Code$551.087 Deliberation Regarding Economic Development: Negotiations and $551.071 Consultations with Attorney: a. Discussion regarding potential Republic Services Contract b. Discussion regarding potential economic development incentives for Ammo  Commissioner Pilar Garza seconded. Motion carried.  Adjustments (ZBA)  copy of the statute.  criteria simply rolled-over to Alamo's version.  the Boardofo Commissioners."  ands simply express that ZBA members need to reside in Alamo.  Motion carried.  EXECUTIVE SESSION: 6:32PM  executive session:  Development LLC.  OPEN SESSION: 7:16PM  The City Commission will convene in Open Session to take necessary action, if any, in accordance with Texas Government Code, Chapter 551, Open Meetings, Subchapter E,    Minutes ofN May 17,2022 Page6 6  Procedures Relating to Closed Meeting, $551.102, Requirement To Vote Or Take. Final T. Consideration and Action regarding potential Republic Services Contract  Action In Open Meeting. No action taken at this time Ammo Development LLC No action taken at this time  U. Consideration and Action regarding potential economic development incentives for  V. Presentation of] Departmental. Reports  Departmental Reports were included in the commissioner's) packet, no comments from the City CITIZEN PARTICIPATION: Five minutes per person with no response from the City  Commission. No citizen participation I. ADJOURNMENT  Citizens are encouraged tos sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at7 7:18PM  Mayor    g  Alexardra Rangel,'City Secretary  sp  TEXI