Minutes ofJ July 05, 2022 Pagel 1  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on  Tuesday, July 05,2022 at 6:00j p.m., att the City of Alamo Municipal Building.  COMMISSION PRESENT: Mayor Diana Martinez Petel Morales, Mayor Pro-Tem J.R. Garza, Commissioner Okie Salinas, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Alexandral Rangel, City Secretary Cris Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC Director Lori Solis, Library Director Michael Torres, IT Director  COMMISSION. ABSENT:  Sergio Zavala, Planning Director Adela] Perez, Purchasing Agent Alex Oyoque, Museum Director Ronnie Cruz, City Engineer Julio Villareal, Public Works Director Yvette Mendoza, Financel Director Melisa Gonzales, Special Projects Director Melissa. Leal, Water Billing Supervisor  1. CALL MEETING TO ORDER Pastor Tuttle led the Invocation. C. Presentations and Announcements  Mayor Diana Martinez called the regular meeting held on Tuesday. July 05, 2022 to order at 6:00 p.m. at the City of Alamo Municipal Building. Isiah Rodriguez led the Pledge of Allegiance and Mayor Diana Martinez asked fori itt to be ai moment ofs silence tol be taken) for former Commissioner Mayor Pro-Tem. Pete Morales congratulated the Alamo Allstars 6U2022. South Zone SHETLAND Section Tournament Champion. Baseball Team. He also congratulated all the coaches and parents Library. Director Lori Solis announced on Friday July ghh at 8:15PM the City will host Movie in the Park and the Alamo Track and Fieldi will be competing in Regionals this Thursday and Friday Mayor Diana Martinez thanked the all the volunteers for the freedom bash event.  Ricardo Chavez.  for their dedication and will be competing in Louisiana from. July 19-23.  inl Brownsville.  Mayor. Pro-Tem. Pete Morales announced he received a call from our high school coach that is holding the tennis program) for the city hei has 81 boys and 88 girls competing in the state games this  year in Corpus Christi.  Commissioner Okie Salinas wished the Alamo Allstars good luck in Louisiana  D. Consideration and Action to approve the minutes for the second regular meeting of. June Commissioner J.R. Garza motioned to approve, and Commissioner Okie Salinas seconded. E. Consideration and Action to approve a resolution for the closure of Business 83 and FM Special Projects Melisa Gonzales stated Mr. Leonel Alvarado is requesting an Inaugural Moonlight. Runner. 5K Run/Walk October. 29, 2022 from Tam to. llam, this will be the same as Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner. J.R. Garza seconded.  21, 2022. Motion carried.  907 for thel Inaugural Moonlight Runner 5k Run / Walk.  thel Watermelon Festival. Motion carried.    Minutes ofJ July 05,2 2022 Page 2  F. Consideration and Action to approve a Memorandum of Understanding with South Texas ISD for the use of City of Alamo Sports Complex, Alamo Skate Park parking lot City Manager. Robert Salinas stated thisi is an annual renewal from. South Texas ISD regarding their pick up and drop off for the students. We have an existing MOU for 2021-2022 now Commissioner Pilar Garza motioned to approve, and Commissioner Okie Salinas seconded. G. Consideration and Action to approve a Memorandum of Understanding with Rose. Jaramillo presented to provide financial products and services to the employees in consumer lending and fnancial literacy education. As part of this mission, Local Lender is engaged in the Community Loan Center Affordable Small Dollar Loans Program, this can be  fort the 2022-2023 school year. asking for renewalj for 2022-2023.  Motion carried. Community Loan Center. as littled as $10.  City Manager Robert Salinas asked what is the interest rate?  Rose. Jaramillo responded the max of the loan is $1,000 and the max the employee pays back  $120. We do not do loan over loan.  Commissioner J.R. Garza asked what was the interest rate? Rose. Jaramillo responded within the pamphlet its states the amounts.  City Manager. Robert Salinas stated this is just a program that is being offered, but is not Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded. H. Consideration and Action to Approvea Contract Renewal for Solid Waste Services with City Manager Robert Salinas stated the new contract stated the compliance of our requests and is pending legal's review, once it's approved today we will get in touch with republic Commissioner Okie Salinas asked ifiti is approved, do we still have tos go through legal?  required during open enrollment.  Motion carried. Republic Services services.  City Manager. Robert Salinas responded yes Mayor Diana Martinez asked what is part of the contract?  City Manager Robert Salinas stated it is a 4 Year Extension, Republic Services agrees to provide 2X per) year curbside tire pickz up, Republic Services agrees to pick up 30 cubic yards ofbrushj from active residential accounts which is ani increase from the current 10cubic yards, Republic Services agrees to a one-time city-wide cleanup per. year, Republic services agrees to provide 8i industrial roll offo containers per quarter (32 annually) to coincide with quarterly MSW clean-ups in the 4 city quadrants (2 roll off containers per quadrant and two brush Commissioner J.R. Garza motioned to approve, and Commissioner Okie Salinas seconded. Consideration and Action to Approve a Memorandum of Understanding with Alamo City Manager. Robert Salinas stated Alamo Country Club has maintained. and will continue to maintain the City of Alamo properties defined as twenty-foot (20') alleyways along Alamo Country Club perimeter wall and the twenty-foot (20) alleyways included within Alamo  trucks. Motion carried.  Country Club Home Owner's Association    Minutes ofJ July 05,2 2022 Page3  Country Club, properties. This MOU is conditioned on Alamo Country Club ability and authority to restrict access to these alleyways as they may deem necessary. In the event that Alamo Country Club and/or a homeowner wants to make a structural change andlor landscaping project, the project lead is required to follow Alamo Country Club approval process through the Alamo Country Club Planning and Project Review Committee and the Board of Directors. After approval is obtained, Alamo Country Club City Liaison will present Mayor Pro-Tem Pete Morales address Mr. Dave Rossignol that he has beeni informed by other members of the community that they are unaware on the information presented to the board, Mr. Dave Rossignol responded yes, they have been and the ACC has been maintaining the alley ways for many) years, the additional language is for safety reasons. Iti is not a cost to the Commissioner Okie Salinas asked do we have any part of the golf course, tee box or cart pass Mr. Dave Rossignol responded yes, a cart pass, we have done maintance regarding the concrete. Palm tree trimming, this is why wel have that language fors sqfety language. Commissioner, J.R. Garza asked has this information been shared to the rest of the club? Commissioner. J.R. Garza stated to) his understanding 4 have not been informed Mr. Dave Rossignol responded well ifthey) have attended our board meetings then they will be CommissionerR Garza stateds some ofthese residents liver up, north, can) you tell me why are Mr.. Dave Rossignol responded he has not had a conversation with them and he can not speak Commissioner Okie Salinas stated ifit doesn' 't get approved, then will the ACC stop the  the project to the City of4 Alamoj for their concurrence: and awareness. and is concerned thel LJC Geoni who is president is not here.  city, we do maintain it. that belong tot the city?  Mr. Dave Rossignol responded yes  aware.  they in a disagreement? on their behalf maintenance?  Mr. Dave Rossignol responded yes  Mayor Pro-Tem Petel Morales address a concern) from a citizen residing in Minnesota. This is the first they hear about this MOU and wish to tablei it or veto it all together. Mr. Dave Rossignol responded this is the first he hears ofit, and it seems a lot of people are Mayor Pro-Tem Pete Morales stated the concern is the flooding, something was done years ago and caused flooding in the ACC. Ify you are tax payer you should be reaching out to the Mr. Dave Rossignol responded thati is just aj few residents who do not represent the majority Commissioner Okie Salinas is there an understanding that city property as an alleyway can be City Manager Robert Salinas stated the ACC is different from a regular plat, when the subdivision was done in the 80s, they did include an alley in the rear of certain lots itj just happened to be adjacent tot the golfcourse. They are areas that wel have an alley anda 20j foot  not aware that they are unaware oft the alleyways.  city manager or public works.  used for tee boxes and cart passes?  irrigation easement.    Minutes ofJ July 05, 2022 Page4  Mr. Dave Rossignol responded there is ai map online and, on the county, iti will show all the Commissioner. J.R. Garza asked ifthe ACC has mowed the grass for the last 30j years? Commissioner. J.R. Garza asked as well along the terrace of Tower, Nebraska and 495? Commissioner Okie Salinas stated regarding the amount ofo concerns he is against this, as well what wills stop people blocking alleyways. Ifthis is denied, willt the ACCstop their maintenance Commissioner motioned to deny, and Mayor Pro-Tem Pete Morales. seconded. Motion carried. J. Consideration and Action on al Proposed Vehicle Purchase for Code Enforcement City Manager. Robert Salinas stated backi ini November, 2021, staffhadi requested authorization ofap purchase fora 2022 Ford F-150 for the Code Enforcement. Department. The cost of the vehicle at the time was coming out to $28,832.00 as per Caldwell Country Chevrolet.. As oft the date on this memo, we ares still waiting on the vehicle andi were recently told that there may be another price increase due to the 20227 model builds ending and the new 20237 models. starting as well as the increase in vehicle pricing due to the. shortages being experienced throughout the U.S. With this item. I am asking the for the City Commission's authorization to cancel the previous order with Caldwell Country Chevrolet and move forward with a local purchase through. Boggus Ford in the amount of $31,000. Once again, we will be using ARPA funding as previously approved. The original budget given for this vehicle was $28,000, which will require an additional $3,000. We are anticipating as surplus on some oft the other items that were included on thej first) half of the ARPA funds, allowing us tor make this purchase without necessarily having to worry about the overage. Keep in mind that this purchase does not includet the tooll box, steps, and lights that wet usually addt tos such vehicles for another $2,000+. We will attempt to accommodate these purchases through other means. This item is beforeyou  alleyways and the ones taxes are been paid on. Mr. Dave Rossignol responded yes Mr. Dave Rossignol responded) yes and bey placed in ai rotation. Mayor. Diana Martinez in dissent  sincet the cost is over $15,000.  Commissioner Okie Salinas asked whati is the wait on it? Commissioner. J.R. Garza asked this is for code enforcement City Manager Robert Salinas responded yes  City Manager. Robert Salinas responded ready at the lot, we can begin the process.  Commissioner Olie Salinas motioned to approve, and Commissioner J.R. Garza seconded. K. Consideration and Action to approve housing expenses for the Alamo All Stars 6U City Manager Robert Salinas stated the Alamo AlI Stars 6U Baseball will be attending the South Zone World, Series in Youngsville, Louisiana and are asking for housing expenses. We were also anticipating the girls 14Usofball to bei moving, forward. Wej just got word they will be playing in Laredo. This item is to utilize monies) from the parks department budget to) pay  Motion carried.  Baseball and 14U Softball South Zone World Series.  fore expenses.  Commissioner. J.R. Garza asked do we have an idea of how much? City Secretary Alex Rangel responded around $11,000    Minutes ofJ July 05, 2022 Pages 5  Mayor Diana Martinez stated we have done this before  City Manager Robert Salinas stated when the Diamond Divas went to Laredo, the commission Commissioner J.R. Garza motioned to approve, and Commissioner Pilar Garza seconded. City Manager Robert Salinas asked for clarification, ifneeded we get travel funds from the  gave travel. Motion carried. commission travel budget. Commission responded yes Alamo and' Texas Gas Service  L. Consideration and Action on an Ordinance Approving Negotiated Resolution Between City Manager Robert Salinas stated in April 28, 2022, Texas Gas Service filed for a rate increase pursuant to the Cost of Service Adjustment tariff adopted by the Rio Grande Valley Service. Area Cities. TGS claimed an entitlement to rate relief under the tariffi in the amount of $3,717,040 on as system-wide basis. Attorney, Thomas Brocato, and consultant, Karl Nalepa, relied upon by the city coalition to review the TGS fling and negotiate as settlement, agreed to Commissioner J.R. Garza asked do we have a map of the neighborhoods that have natural City Manager. Robert Salinas responded there are large lines that do run through the city but an map we do not have. We have tried getting one from Texas Gas Services for many years. Commissioner J.R. Garza stated it would be nice for residents to know, he states the city of Commissioner Okie Salinas motioned to approve, and Commissioner J.R. Garza seconded. M. Consideration and Action to Adopt a Citizen Participation Plan, the Procurement Policies and Procedures, and the Procedures for Financial Payments for the City of City Manager. Robert. Salinas responded the office of Texas General Land Office is requiring a procurement process to be in placed to continue the process of applying, for the 2018 and Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded. N. Consideration and Action to Adopt a Resolution Authorizing Submission of the Community Development: Block Grant-Disaster Recovery (CDBG-DR)2018: South' Texas Flooding application administered through the Texas General Land Office for the City City Manager Robert Salinas stated this is related to the CDBG-DR. 2018 South Texas Floods Recovery Funding, an eligiblej federally declared disaster in 2018. We willl bei having a meeting later this week regarding the open ditch by ACC and the drainage on Alamo Rd, 131h and ghh Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded. O. Consideration and Action to Adopt Resolution Authorizing Submission of the Community Development Block Grant-Disaster Recovery (CDBG-DR) 2019 Disasters Infrastructure application administered through the Texas General Land Office for the  recommend as settlement of $2,750,000 on a system-wide basis.  gas?  McAllen does have a map. Motion carried. Alamo.  2019 flood applications. Motion carried.  of Alamo. street. Motion carried.  City of Alamo    Minutes ofJ July 05, 2022 Page 6  Commissioner Olie Salinas motioned to approve, and Mayor Pro-Tem Pete Morales Public Hearing on an Annexation Ordinance of properties to be voluntarily annexed being described as a 9.975 Acre Tract out ofLot 16, Block 29, Alamo Land and Sugar Company's P. Consideration and Action on an Annexation Ordinance of properties to be voluntarily annexed being described: as a 9.975. Acre Tract out ofLot 16, Block 29, Alamo Land and Planning Director Sergio Zavala. stateda a voluntarily annexed being describedasas 9.9754 Acre tract out of lot 16, Block. 29, Alamo. Land and. Sugar Company's Subdivision. The acreage is undergoing the subdivision approval process where the developer desires voluntary annexation, the property is vacant/open, i.e., there are no. structures on them. Planner Dalia Zuniga conducted the first Public Hearing on Wednesday, June 23, 2022. There was no opposition. The next. step in the process is for the Board of Commissioners to conduct a 2nd Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner Okie Salinas Consideration and Action on Ordinance. Repealing Section 1-6-3: asi itrelates tot the Office Planning Director Sergio Zavala stated in recent review of Chapter 1 of Alamo's Code of Ordinances, planning observed Section. 1-6-31 wherein the officeofcity inspector" was created via a 1979 ordinance 43 years. ago. In 1979, no 'inspector' position was evident in the organizational chart; thus, with as sense ofurgency, the Board of Commissioners approved the ordinanced citing that an' 'emergency" was perceived. See original Ordinancel No. 682, attached herein. Section 1-6-3 requires that the slot of 'City Inspector' be appointed by the City Manager with required "advice and consent of the Board of Commissioners". The City of Alamo has evolved and grown. since 1979; and Planning nowj feels that this subordinate slot should be appointed (hired) via the same typical employment protocol that's afforded to other subordinate positions in all other departments, ie., by the department head. The proposed ordinance. seeks to1 reconcile what's been customary in such hiring by simply repealing 1979's Section 1-6-3. Since 1979, the position of City Inspector has consistently appeared on the City's organizational chart; and this position is always funded via the annual approval oft the city's budget; thus, approving the positions' funding approves the position. If deleted, the position will continue 'as is' under the Community. Planning & Development Department. This department head will continue to supervise the position, and oversee the position as with any Commissioner Okie Salinas motioned to approve, and Mayor Pro-Tem Pete Morales R. Consideration and Possible Action to Approve 2022-Updated Job Descriptions for the Planning Director Sergio Zavala stated in recent observation where aj job description within the CP&D. Department needed to be updated, this induced a review of the other CP&Dj job Below you will see when the current job descriptions were approved by the Board of  seconded. Motion carried. PUBLICHEARING Subdivision No Citizen participation  Sugar Company's! Subdivision  Public Hearing; thereqfter, they may adopt the Annexation Ordinance.  seconded. Motion carried. oft the City Inspector  other position in CP&D. seconded.. Motion carried  Community Planning & Development Department  descriptions. Commissioners: CP&D. Director  October. 2022  19+ years ago    Minutes ofJ July 05, 2022 Page7 Plannerl Clerk  October. 2000 September 2021  21+) years ago 17+) years ago 27+) years ago 9+ month  Code Enforcement Officer October 2004 City Building Inspector April 1995  the most significant changes made were to the CP&D Director's job description. Planning has attached the current & updated job descriptions for your review. In conferring with HR, anyj job description updates require the procedural review and (hopeful) approval of Commissioner Okie Salinas asked) how much aret the changes for the CP&D is substantial. City Manager Robert Salinas responded in the past the CP&D was treated like an assistant city, manager with zoning, what Sergio is doing hei is modernizing the position andj focusing on Commissioner J.R. Garza motioned to approve, and Commissioner Okie Salinas seconded. S. Consideration and Action on Ordinance to Amend Title 4 Public Health and Safety, Chapter 1 Fire Marshal, to include a new Section 4-1-4 'Burn Permit Regulations' Commissioner Okie Salinas motioned toi removef from table, and Mayor Pro-Tem Pete Morales Planning Director Sergio Zavala statedi in the City Council's review on. June 21" they desired to see what other cities impose for their burn permits, with specificity to similar sized cities. Below, see what datat that was accumulated: ini this regard; its shows Alamo, as well; and: several  the Board of Commissioners.  planning. Motion carried.  (Tabled on 6/17/22) seconded. Motion carried.  larger cities, too: Alamo. limits. Alton. Pharr. Edinburg. Mission. McAllen.  Noi burn permit policies; Alamo does not allow burning in the city limits.  Donna. No burn permit! policies; Donna does not allow burning in their city limits. San. Juan....No burn permit policies; San Juan does not allow burning in their city  Mercedes. $50/hr.; Burn Permit policies adopted in 2017  $757 residential burn permit (15'x 15'pile) $150d commercial burn permit (25'x 259 + $60j fire watchlday  Therei is no chargefor Pharr's burn permit nor their oversight services.  $50 base fee. $50 base fee. $50 base fee.  Hidalgo Co. : $501 base fee.  IfAlamo is going to establish ai burn permit as a city service, there should be as service fee. The $50 base fee of the larger cities shown above, with no regard to the# of piles or possible FD standby, appears outdated and not well vetted.. In Planning's assessment, there are 2 primary I)the time. spent by the Fire Marshal to: site inspect the pile (walking and measuring to assure compliance); checking the disked area; plus checking the County's determination on burning or not; winds speed; confirming a substantial water. supply to be at the site; confirming heavy equipment to be at the site; discussing the burn's control measures with the applicant's site supervisor; alert any. school or medical facility of thet upcoming burn event; take beforelafter pies; and post-inspection walk-throughs & any continual vigilance to have all burned debris removed; ifextinguished, Fire Marshal has to coordinate a dateltime via protocol; and 2) the number of piles, ie., the more piles, the higher the service and measure of vigilance  things to consider:  simple as that.    Minutes of] July 05, 2022 Page 8  Planning's proposed burn permit fee is a hybrid of other cities' fee rate structure being as follows: (Foundation Data: piles to be approximately. 25'x25'areas with a 10' height.) No standby, fire watch/standby, fee; however, should Alamo's FD need to intervene to control or extinguish the burn, then a statement will be prepared by the. Fire Marshal & approved by thel Fire Chief & City Manager to reimburse the Cityof Alamo for this service. again, this is Permitted only on development. tract(s) of20+ continuous acres. However, City Mngr. may discern iflower acreage is ok dependent on acreage confgurationlocation. Burn) pile to be 150 to structures; 300' to streets, parks, schools, medical facilities. Only dead trees, limbs, shrubs to be burned; no construction material, trash, etc. Applicant's on-site supervisor tol haves substantial water. source & heavy equipment capable  $50 base feej for thej first. 3 piles $30f feej fore each additional pile above 41 piles ONLYIFITBECOMES, NECESSARY.  SOME OTHER TERMS OF THE BURN PERMIT POLICIES  to extinguish burn (fa deemed necessary).  Burn pile(s) to be cleared/disked at a 100' radius around pile/s). Applicant to notify Fire Marshal person-to-person of when theylds start. Applicants' on-site. supervisor to always be on site during entire burn process. City of Alamo toj follow County Fire Marshal's daily determination tol burn or not. No burning. shall ever occur. should the County authorities impose a burn ban. f complaints come in (smoke too intense, odor, visibility, health), pile must be Only 1 pile shall be burned at any one time. NO multiple piles burning. City of Alamo held) harmless for injuries and/or damages of burn process.  extinguished.  No minors present during burning process. Commissioner J.R. Garza asked how long do they last? burn after 12pm and: should be done by 3pm. Mayor Pro-Tem. Petel Morales askede early likes sunrise  Fire Marshal Emanuel Garza responded they can start burning at 8am and can not continue to  Firel Marshal Emanuel Garza responded yes and ifonly Hidalgo County allows it Mayor Pro-Tem Pete Morales asked what) happens ifthere are several complaints? Firel Marshal Emanuel Garza responded the fees stay there and they have toj figure out to move it Commissioners Olie Salinas stated) you) just have to keep an eye on the complaints Fire Marshal Emanuel Garza responded yes, we will go out there to check on it Mayor Pro-Tem. Pete Morales askedi is this something we can put on code red  City Manager Robert Salinas responded) yes  Commissioner Okie Salinas motioned to approve, and Mayor Pro-Tem Pete Morales seconded. CITIZEN PARTICIPATION: Fiver minutes per person with no response from the City Ruben Cepeda voiced) his concern regarding needed lighting ont the corner Palm Dr. and Business  Motion carried. 83.    Minutes ofJ July 05,2 2022 Page9 I. ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 6:59PM  Peen Patiis Mayor Diana Martinez  ATTEST: AR AféxahdraRangel, Cify Secretary  MC