Minutes of February 15, 2022  Pagel 1  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, February 15,2022 at 6:00 p.m., att the City of Alamo Municipal Building.  COMMISSIONI PRESENT: Mayor Dianal Martinez J.R. Garza, Commissioner Okie Salinas, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Alexandra Rangel, City Secretary Cris Palacios, City. Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC Director 1. CALL: MEETINGTO ORDER Allegiance and Melisa Gonzales led the Invocation.  COMMISSION ABSENT: Petel Morales, Mayor Pro-Tem  Sergio Zavala, Planning Director Melisa Gonzales, Special Projects Director  Mayor Diana Martinez calledt the regular meeting held on Tuesday February 15, 2022 to order at 6:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of The Mayor asked for it to be a moment of silence to be taken for Commissioner Pete Morales's Special Projects Director Melisa Gonzales stated this Thursday at 7PM Alamo Police and Fire Department will be having a. softball game at the Sports Complex. Crime stoppers is official, and Gloria Espinoza stated next Sunday at 3pm Miss Alamo 2022 pageant will be at PSJA Memorial D. Consideration and Action to approve the minutes for the first regular meeting of Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded. E. Consideration and Action to: approve: al Resolution for thes submission of grant#2989707, Alamo Local Border Star Grant and listing the police chief as authorized representative Special Projects Director Melisa Gonzales stated. this resolution is needed to apply for annual Border Star grant and this is used. for overtime. Last year we applied for $92,000 and were Commissioner JR Garza motioned to approve, and Commissioner Okie Salinas seconded. Motion F. Consideration and Action to approve: a Resolution for Temporary Street Closures of Alamo Road and Business 83 on Saturday October 29, 2022 from 7 am to 12pm tol hold Special Projects Director. Melisa Gonzales. stated Pastor E.B has postponed this runj from last year, sincei it does take a while to preparej fora 5k1 we are starting early. This 5K is going to Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded.  father in law.  C.P Presentations and Announcements volunteer board members are needed.  ECHS.  February 01, 2022. Motion carried.  for this grant. awarded. $40,000. carried.  the. Zion Lutheran Church 5k and Fun Run. mimic the Dial De Los Muertos run we had last) year.  Motion carried.    Minutes of February 15, 2022  Page2 2  G. Consideration and Action on a request from the Alamo Chamber of Commerce to use the Downtown Central Park and stage for Winter Texan Appreciation on March 10, City Manager Robert Salinas stated he received a letter on behalf of the Alamo Chamber of Commerce. Board, requesting permission toi use Downtown Central Park for Thursday, March 10, Commissioner Pilar Garza motioned to approve, and Commissioner JR Garza seconded. H. Consideration and Action on a request by the Alamo Lion's Club to operate the Beer City Manager. Robert Salinas stated this year the. Lions Club is requesting to operate the Beer Mayor Diana Martinez stated this is a good idea toy rotate the Beer Garden since the chamber is Commissioner JR Garza motioned to approve and Mayor Diana Martinez seconded. Motion Consideration and action to: approve Memorandum of Understanding between the McAllen, Pharr, San Juan, Alamo and) Edinburg Fire Departments.  2022.  2022 from 10:00AM to 12:00PM to host our Winter Texan Appreciation.  Motioned carried.  Garden for the City of Alamo 4th ofJuly event.  Garden) for the 4th ofJulye event. doing the watermelon, festival this) year.  carried.  Special Projects Director Melisa Gonzales. stated legal has reviewed the MOU and suggested to Fire Chief Roy Contreras stated this MOUis between all parties is in the best interest oft the citizens iny need ofe emergency. services byi improving response times that have been reduced due Commissioner Okie Salinas motioned to approve, and Commissioner JR Garza seconded. J. Consideration and Action to approve thel Hidalgo County Community Service Agency City Manager Robert Salinas stated two years ago we entered into this agreement to allow our Commissioner Okie Salinas motioned to approve, and Commissioner. JR Garza seconded.  remove the word local from Texas Local Government Code. to construction of the Pharr Interchange Project.  Motion carried.  Vendor Agreement.  residents to obtain help from the county to pay their water services.  Motion carried.  K. Consideration and Action regarding South Texas Health System (STHS)Year3 AEDC Director. Rqfael Tapia statedi in regards to the request by STHS for their 2022 incentive payment, Ihave reviewed the information andj find the company to be meeting their obligations int terms oft the creation andi retention ofjobs andn maintaining operations over the previous 12 months. The information provided is ini keeping with the information. submitted and approved for  Incentive Request.    Minutes ofFebruary 15,2022  Page3  last) year's incentive allocation. The City payment amount is estimated: to be $91,504.26 and accounts for $62,500.00 development; grant and $29,004.26 property tax reimbursement. This payment is funded via the Alamo Tax Increment. Reinvestment Zone #1. These were met December. 30, 2021. On February 9, 2022, The Alamo EDC Board of Directors approved its portion ofthis) year's incentive payment in the amount of 862,500 during the monthly regular Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded. L. Consideration and. Action to Authorize City Manager to go out for Request for City Manager Robert Salinas stated the Mayor asked if we could select an architect that would work on a design) fora City of4 Alamo Monument Sign that could be placed along the Expressway and. Alamo Rd. and a Memorial. Pedestal that would be installed at the Veteran's. Memorial Park. The purpose of the monument. sign would be to welcome visitors to the City of Alamo. This would bes similar toz monument. signs that) have been installed in other cities. The! purpose of the memorial pedestal would be to include the names of the veterans that have passed who were citizens of the City of4 Alamo. Under the Texas Government Code, Section. 2254.004, in order for us to select an architect we must go through Requests for Qualifications. figure ifwe go out for RFOs, it) would make sense to do itfor all City projects that may come up in thej future as well. This item is now Commissioner Okie Salinas motioned to approve, and Commissioner Pilar Garza seconded. The City Commission will convenei in) Executive Session, in accordance with Texas Open Meetings Act, Vernon'sTexas: Statues and Codes Annotated, Government Code, Chapter 551, Subchapter D, Exceptions To Requirement That Meetings Be Open. The City Commission reserves the right to go into executive session on any item listed in the Agenda Notice whether or not such item is posted as an Executive Session Item at any time during the meeting when authorized by the provisions of the Open Meetings Act. Subject to the foregoing reservation, the following are to items to be discussed in 1. Pursuant to Texas Government Code $551.074 Personnel Matters and $551.071 a. Discussion regarding the City Manager employment contract.  meeting. Motion carried.  Qualifications to Select an Architect for City Projects.  beforeyou. Motion carried.  EXECUTIVE SESSION: 6:32PM  executive session:  Consultations with Attorney:  OPEN SESSION: 6:59PM Action In Open Meeting.  The City Commission will convene in Open Session to take necessary action, if any, in accordance with' Texas Government Code, Chapter 551, Open Meetings, Subchapter E, Procedures Relating to Closed Meeting, $ 551.102, Requirement To Vote Or Take Final M. Consideration and Action to approve the City Manager employment contract. Commissioner JR Garza motioned: to approve, and Mayor Diana Martinez. seconded. Motion Public Hearing to appointireappoint members to the Zoning Board of Adjustment Board. N. Consideration and Action to appoint/reappoint members to the Zoning Board of Mayor Diana Martinez asked Mr. Zavala are they going to the meetings? Planning Director Sergio Zavala stated based on the chart aj few have been.  carried. Public] Hearing No Citizen Participation Adjustment Board.    Minutes ofF February 15, 2022  Page 4  Commissioner, JR Garza motioned to remove. Leonel Alvarado and Omar Guerra and appointed Dennis Combs and Noe Estrada and Commissioner Okie Salinas seconded.. Motion carried. O. Consideration and Action on Ordinance to Amend Title 2-1 Board, Commissions and Committees; Chapter 13- Recreation and Park Board; Updating the various provisions Planning Director Sergio Zavala stated attached please find an ordinance that proposes to update the ordained policies of the Recreation and Park. Board, to be re-named the 'Parks and Recreation Board'. Thes still-prevailing policies were enactedi in 19760 and 1980. The amendments are recommended changes to7 resurrect: the said Board into a vibrant arm of the City to improve its parks & recreational, programming. Sees staffs comments bellow which reflects some of the The 1980! policies created the 'Recreation and Park. Board' to be an assertive supervisory role... this aspect has been removed where the re-named Parks & Recreation Board will be in an advisory role to the Parks & Recreation. Director whose staff willi implement The. P&R. Board will also be pivotal ine establishing its own bylaws (Note: said bylaws to bez reviewedlsustained! by the Boardo of Commissioners, prior to being enabled). The P&R Board will meet with the Parks & Recreation. Director to develop/improve The P&RI Board will help thel P&R Director. formulate an annual Parks Improvement & Implementation: Plan & present that to the Board of Commissioners, for approval. The P&R. Board will help our grants writerlother. staff in. seeking State/Fedj findingfor Regarding the City's Park Fee Fund, the P&R Board may advise the P&R Director on how to expend thej funds; which may be included in the annual Plan, referred to earlier. Mayor Diana Martinez asked do wel have to do Criminal background checks for volunteers on City Attorney Cris Palacios responded if they are working with children, it can be added. It will  Mayor Diana Martinez in dissent  ofsaid Chapter inclusive of the following Sections.  more primary adjustments:  vetted measures.  recreational opportunities and programming.  parks.  board members?  all depend on what they will be doing. City Attorney Cris Palacios responded7  Commissioners Okie Salinas asked ift there were 91 members at one point?  City Manager. Robert Salinas responded it willl be 5 committee members and 2 alternates Commissioner Okie Salinas stated I thought ity was 71 with no alternates, doesn' 'LAEDC have 7 City Manager Robert Salinas responded yes, what Mr. Zavala stated with more members it becomes more difficult to create a quorum, in this case ai minimum will be 4 members. Planning Director Sergio Zavala. stated the proposed is 51 with. 2 alternates to make ite easier to  members?  create a quorum.  Commissioner Olie Salinas asked how many are in P&Z?  Planning Director Sergio Zavala responded 7, but because iti is as standalone committee. Commissioner Okie Salinas. stated ZBA is the only with: 5 with 2 alternates. City Manager Robert Salinas responded yes, because they only meet. 2-31 meetings every 4  months it can be difficult to1 meet quorum.  Commissioner. JR Garza asked how often will they meet?    Minutes of February 15, 2022 Page5  City Manager. Robert Salinas responded it will all depend.  Commissioner Okie Salinas. stated he has a goodi vision, especially parents who want to get involved, and would liket toz make it7fully members like our other boards and we can get individuals: involved. Asj far for alternates, Ithink it's difficult because they may) have ideas but Planning Director Sergio Zavala stated as far as the Mayor's comment about a Criminal Background Check, since itis expected that the members ofthel Parks and Recreation Board will bei in and aroundj facilities where children ofa all ages will be present, all candidates for the Parks and Recreation Board shall undergo ac complete background examination to assure maximum safety, for all involved. Should there be issues with the confirmed findings ofs such al background check, the matter will then be provided to the City Manager's Office which will then provide direction on how toj proceed on the affected candidacy. Fore example, someone that got DWIata young age now at4 40) years old/ has been an outstanding citizen compared to ane extreme case ofa recent registered. sex offender, this will be up to the City Manager to decide. Commissioner JR Garzaz motioned to approve, and Commissioner Okie Salinas seconded. P. Consideration and Action on Ordinance to Amend Title 41 Public Health and Safety, Chapter 11 Fire Marshal, Section 4-1-31 Inspections, to establish al Feel Rate Structure for Firel Marshal's Services, including the Fire Departments' False Alarm Response fee rate Planning Director Sergio Zavala stated the current fees imposed by the Fire Marshal's Office is limited to initial and annual inspection fees for businesses (only). However, the Fire Marshal's office provides more services than just ani initial & annual inspection to business properties.  their vote wont count.  Motion carried.  schedule.  Such additional. services include buto are Underground. storage Tank inspections Above ground storage tank inspections  Flammable liquid tank permit processing Auto hood Fire Extinguisher Inspections/Testing e New Sprinkler. systems inspections Modified sprinkler systems review/nspections  Fire Alarm tests Fire reports being processedprovided False alarm response fees for the Fire Marshal.  not limited to thej following see. attached. Exhibit. Aj fee rate schedule:  Fire Marshal Manuel Garza stated because ofseveral false alarms at put us in risk trying tog get tot the location. We are) hoping to start charging aj fee after the 3rd call at $25.. In 2019, we had 47 false calls, 20201 we had 59 and. 2021 we had. 57. This also causes wear and tear on the vehicles. Fire Marshal Manuel Garza responded usually the company does not update or do proper Commissioner Okie Salinas motioned to approve and Commissioner JR Garza seconded. Motion Mayor Diana Martinez asked what was the reasoning for meeting at thej fire department City Manager. Robert. Salinas responded he visited station and viewed on what was needed to be  Commissioner, JR Garza asked why SoT many false calls? maintenance which will cause false alarms.  carried.  Q. Presentation of Departmental Reports  remodeled, such as the living quarters for thef female firej fighters.    Minutes ofF February 15, 2022  Page6  Mayor Diana Martinez askeds she also noticed they met with Ari Vela.  City Manager. Robert Salinas responded yes, they meet with him every month) for city updates. Commissioner. JR Garza asked have we ventured out to other stations and prices?  City Manager. Robert Salinas responded we do iheart media. Commissioner. JR Garza asked how aboute entrevision?  Special Projects Director Melisa Gonzales responded no, but Arie does a great) job! promoting our CITIZEN PARTICIPATION: Five minutes per person with no response from the City  city.  Luis Escalante voiced) his concern towards the Planning Department. Citizens are encouraged tos sign the attendance sheet.  I. ADJOURNMENT  There being noj further business, Mayor Diana Martinez adjourned the meeting at 7:07pm  Amy  ATTEST: AD6  II  Secretary