Minutes of August 01,2023 Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting held on Tuesday, August 01,2023 at6 6:00 p.m., att the City of Alamo Municipal Building.  COMMISSION: PRESENT: Mayor Dianal Martinez J.R. Garza, Mayor Pro-Tem Okie Salinas, Commissioner Pete Morales, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Cris Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDCI Director Adela] Perez, Purchasing Agent  COMMISSION, ABSENT:  Sergio Zavala, Planning Director Yvette] Mendoza, Financel Director Alice Cano, HRI Director Julio Villareal, Public Works Director Sandra Chavez, Parks and Rec. Director  Alexandra Rangel, Assistant City Manager Melissa Leal, Water) Billing Supervisor  1. CALLI MEETINGTO ORDER  Mayor Diana Martinez called thez regular meeting held on Tuesday. August 01, 2023 to order at 6:00 p.m. at the City of Alamo Municipal Building. AII Star 6U Baseball led the Pledge of Commissioner Pete Morales welcomed Donna' 's Superintendent. Ms. Angela. Dominguez  Allegiance and Pastor Tuttle team led the Invocation. C.P Presentation and. Announcements  Library Director Lori Solis announced music in the park this Friday. Mayor Pro-Tem. JR: Garza congratulated the ALL Star 6U Baseball Team Commissioner. Pete Morales congratulated the Tennis TAAF and Track TAAF teams D. Consideration and Action to approve the minutes for the regular meeting of July 18, Mayor Pro-Tem J.R. Garza motioned to approve and Commissioner Okie Salinas seconded.  2023. Motion carried.  E. Presentation by Heffner Design Team) Regarding Gus Guerra Park  Andrew Heffner from the Heffner Design Team gave a presentation regarding the proposed Gus Guerra City/School Park. This park is a Texas Parks and Wildlife Grant) funded park where the City of Alamo was the applicant and PSJA ISD was the principal monetary contributor. Mr. Heffner also mentioned. there were several "grey designs" which include a tennis court and a second basketball court. These designs were noti includedi in the cost estimate and will bei included as an alternate in the bidding process. After further discussion regarding security, canopies, and  lighting, Mr.. Heffner completed his presentation.  F. Presentation by Schneider Electric regarding Savings for City of Alamo Aaron Garcia presented the results oft the City of Alamo' 's performance contracting project. The analysis and evaluation of project performance has been completed and the results our  calculations  of  show that the City of4 Alamo has achieved. $253,528 in additional revenue generation  and cost savings in Year 1. This totals surpasses the $245,638 guarantee    Minutes ofA August 01,2023 Page2  G. Consideration and Action on al MOU with Vanguard Academy and the City of Alamo, Police Chief Richard Ozuna stated this MOU with Vanguard Academy and City of Alamo for school year 2023-2024 school resource officer. We currently have agreement with them on a reimbursement. schedule for officer. salary. We elect to continue upon) your consideration.  schooll Resource Officer for year 2023-2024.  Commissioner, Pete Morales asked who will oversee this oficer Police Chief Richard Ozuna responded myself Mayor Pro-Tem. JR. Garza asked will they be there at all times Police Chief Richard Ozuna responded, yes Diana Martinez asked how long have we been doing this? Police Chief Richard Ozuna responded. 3j years  Mayor Pro-Tem J.R. Garza motioned to approve and Commissioner Pete Morales seconded. H. Consideration and Action to Approveasecondi reading oft the City Resolution: authorizing City Manager. Robert Salinas stated this is the second reading of the City Resolution authorizing Commissioner Okie Salinas motioned to approve, and Mayor Pro-Tem JR. Garza seconded. Consideration and Action to Award the Bid for the' Tower Road Paving improvements City Manager Robert Salinas stated the City of4 Alamo is in the process oft providing a pavement overlay along Tower Rd. between. Business 83 toj just north of Hackberry Ave. The project also includes 7 new. fiberglass manholes, and a new concrete intersection along Duranta Ave. On 7/27/23 closed bids were submitted to the City by 2 construction firms. Attached is Letter of Recommendation and Cost Breakdown from Cruz-Hogan. Engineers recommending the project go to the lowest responsible bidder, 2GS, LLC DBA Earthworks Enterprise, in the amount of Mayor Pro-Tem J.R. Garza motioned to approve and Commissioner Pete Morales seconded. J. Consideration and Action to Remove the Non-Resident Fee" from the City of Alamo Sandra Chavez Parks and Recreation. Director. state the Cityo of Alamo was approached regarding the possibility of removing the "non-resident, fee" for parks sports programs. The removal oft the fee would keep one. single feej for residents and non-residents alike. This would simplify the fees for Parks and Recreation and give the City ai more welcoming image tos guests from other cities. Mayor Pro-TemJ.R. Garza motionedt to approve and Commissioner. Pilar Garza: seconded.. Motion K. Consideration and Possible Action on an Ordinance tol Recognize and Adopt the' Water and Wastewater (Sanitary Sewer) Master Plan of the City of Alamo, Texas as prepared Planning Director Sergio Zavala. stated the Water and Wastewater (sanitary. sewer). Master. Plan isas series ofe extensive needs assessments and comprehensive policies that the City will apply in  Motion carried.  the use of AEDC funds for Tower Road) Project thew use of AEDC funds for Tower Road Project.  Motion carried. Project.  $850,014.45. Motion carried.  Parks Sports Programs.  carried..  by Cruz-Hogan.    Minutes of August 01, 2023 Page3  its efforts to enhance and improve its water and wastewater circumstances. It includes detailed issues toy resolve. The plan was reviewed by the Public Works Department and also the Planning Department, for proper vetting prior to the plan's completion. Once adopted, the Water and Wastewater Master Plan will be readily available to the general public, engineering. firms, developers, andi interested others. Ofcourse, the Master. Plans will be ai valuable resource used to Commissioner Pete Morales motioned to approve, and Mayor Pro-Tem J.R. Garza seconded. L. Discussion and Possible Acton on an Ordinance to Amend' Title 10 'Zoning Regulations', Chapter 5' 'R-1 Single-family Dwelling District', Section 10-5-6 Conditional Uses' to add a new conditional use being 'A family-oriented events facility with predominantly Planning Director Sergio Zavala stated Planning has been approachedabouta; possiblet usewithin a large R-1 tract that may be feasible so long as reasonable boundaries are imposed. The amendment is the following as a new conditional use: A family-oriented events facility with predominantly outdoor activity stations. such a CUP must be on a minimum sized tract of1.5 acres; only have access to an arterial-type. street; must not have live music; must be buffered to residential adjoiners; must have sufficient off-street parking areas; shall not have operable hours after 9 p.m.; and there shall be no selling of alcoholic refreshments at. any time. The maximum occupancy capacity will be determined by the City's Fire Marshal. As) you are aware, a 'conditional use' requires a. series ofp public hearings where the neighbors are alerted and invited to public hearings tos secure their input to the proposed CUP. The CUP process entails reviewing thes site plan, whati is being proposed, operable days/hrs., parking, expected noise, etc. Ifapproved, then anyone desiring to secure such a CUP must first provide the necessary data for eligibility clearance, e.g., size oft tract, access only to an arterial street, etc. Notice that 2 of the primary criteria is that applicant sites must be a minimum of1.5 acres and must only have access to an arterial-type. street (such as Tower, Cesar Chavez, Border, etc.). Ifthe site has access to a minor street, then it will not qualify to apply for this conditional use. The reason this is an important criterion is because ite eliminates the risk of incoming guests parking their cars on the minor street Mayor Pro-Tem J.R. Garza motioned to approve, and Commissioner Okie Salinas seconded. M. Discussion and Possible Action on an Ordinance to Reduce a 20' Drainage Swale Easement into al 10' Drainage Easement between Lots 25 and 26, Bonita Estates Planning Director: Sergio Zavala stated Attached please find the recorded, plat of Bonita Estates that depicts a 20' drainage swale easement. between Lots 25 & 26. In compliance to a directive from the City Manager'sofice. to examine the drainage swales atl Bonita Estates andi the measure ofevident compliance, -in this process Planning discovered that a. swale does not exist between these lots. What does exist between Lots 25 and 261 is ani interred storm drainage line as installed some years back by the City of Alamo. Not receiving any storm blockage complaints, it appears that the storm line remains in aj positive flow manner; thus, meeting its drainage intent. Except) for the southernmost 40' of Lots 25 & 26, what the attached ordinance will do is reduce the 20' drainage swale between these lots into a 10' drainage easement (5' on each oft the Lots' common side boundary). Also, the ordinance re-declares that the maintenance oft the interred storm line will remain the responsibility of the affected property owners -this easement's maintenance is SO declared in the 1997 recording oft the Bonita Estates Plat through Plat Note #9 (see copy of this PN).. Finally, once the ordinance is approved, Lots 25 & 25 will re-capture the exterior. 5'oft the Commissioner Okie Salinas motioned to approve, and Mayor Pro-Tem J.R. Garza seconded.  leverage grant funding, too. Motioned carried.  outdoor activity stations'.  and thus invite disruption to the residential neighborhood.  Motion carried.  current 10' swale easement currently recorded on each of these lots.  Motion carried.    Minutes ofA August 01, 2023 Page4 4  CITIZEN, PARTICIPATION: Fivei minutes per person with no response from the City Mayra Benedetti addressed. her concerni regarding the tire shop next to her residence. There being noj further business, Mayor Diana Martinez adjourned the meeting at 7:26PM  Commission. Residents must sign upi prior to the city meeting.  I. ADJOURNMENT  Citizens are encouraged tos sign the attendance sheet.  fhihti Mayor Dianal Martinez  if AlsmYkamgl,ABhumt Sity Manager  O,TEX