Minutes of September 06, 2022  Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, September 6, 2022 at6 6:00p p.m., att the City of Alamo Municipal Building.  COMMISSION! PRESENT: Pete Morales, Mayor Pro-Tem J.R. Garza, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Alexandra Rangel, City Secretary Cris Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDCI Director Lori Solis, Library Director Michael Torres, IT Director  COMMISSION ABSENT: Mayor Diana Martinez Okie Salinas, Commissioner Sergio Zavala, Planning Director Adela] Perez, Purchasing Agent Alex Oyoque, Museum Director Ronnie Cruz, City Engineer Julio' Villareal, Public Works Director Yvette Mendoza, Finance Director Melissa Leal, Water Billing Supervisor  1. CALL MEETINGTO ORDER  Mayor Pro-Tem. Pete Morales called the regular meeting held on Tuesday September 06, 2022 to order at 6:00 p.m. at the City of4 Alamo Municipal. Building. Mayor Pro-Tem. Pete Morales led the  Pledge of Allegiance and Pastor Tuttle led the Invocation. C.P Presentations and Announcements  Mayor Pro-Tem. Pete. Morales gave his condolences to Artemio. Martinez.  D. Consideration and Action to approve the minutes for the second regular meeting of Commissioner. J.R. Garza motioned: to approve, and Commissioner Pilar Garza seconded. Motion E. Consideration and Action to approve a resolution for RGVLittmas Event Street Closure Library Director. Lori Solis stated this is a continuation ofo approval for the street closure. Commissioner. J.R. Garza motioned to approve, and Commissioner Pilar Garza seconded. Motion F. Consideration and. Action to approve: a resolution for PSJAI Memorial ECHS Library Director. Lori Solis stated this is for their annual. Homecoming. Parade.  August 16, 2022. carried.  carried.  Homecoming Parade.  Commissioner, J.R. Garza motioned to approve, and Commissioner Pilar Garzas seconded. Motion G. Consideration and Action to approve resolution for the submission of grant application to the Office ofThe Governors Public Safety Office Criminal Justice Division and authorizing! Police Chief as authorized representative for this application. Police Chief Richard Ozuna stated this is to equip our officers with new shields, we are Commissioner. J.R. Garza motioned to approve, and Commissioner Pilar Garza seconded. H. Presentation regarding the use ofi forfeiture funds by the Alamo Police Department Police Chief Richard Ozuna stated thesej funds will be used to purchase tactical rifles.  carried.  requesting for $250,000 with S01 match.  Motion carried.    Minutes of September 06, 2022  Page2 2  Mayor Pro-Tem Pete Morales asked how much money is there? Police Chief Richard Ozuna responded about. $40,000 and still pending funds. Children's Advocacy Center OfHidalgo And Starr Counties Police Chief Richard Ozuna stated this is done every, year with the cities.  Consideration and Action to approve: al MOUI between the City of Alamo and the  Commissioner.JR Garza motionedi to approve, and Commissioner, Pilar Garza seconded. Motion J. Consideration and Action to approve: ani interlocal agreement between the City of City Manager. Robert Salinas stated this is for the new development on EL Gato Road and they  carried.  Alamo and Military Highway Water Supply Corp.  are asking, for the city to handle sewer. services and charge the services. Mayor Pro-Tem. Pete. Morales asked) how long do we get to charge them?  City Manager Robert Salinas responded in this agreement its states 50j years, inj past agreements wel have done 30 years. After speaking with Military. Highway Water. Supply they stated they will not be installing. sewer anytime soon, but it was discussed to) purchase the sewer CCN. CommissionerJ.R Garza motioned to approve, and Commissioner Pilar Garza: seconded. Motion K. Consideration and Action to approve the purchase of Timeclock Plus for timeclock City Manager Robert Salinas stated this is a softwarej for all of our employees to use to clock in and out. This includes diferent methods of signing in such as face recognitions and funnel all the CommissionerJ.R. Garzai motioned: to approve, and Commissioner Pilar Garza. seconded.. Motion L. Consideration and Action to: approveal Proposed Renovation of6 61 baseballi infields for the City Manager Robert Salinas stated On. July. 19th the Alamo Board of Commissioners approved the cost of the renovation of3 softball fields, 2 at the Sports Complex and 1 at Alaniz. Park. The total cost for the 3 fields was $41,868. On August 24th Iwent before the Alamo EDC to request 4BI money ford an additional. 3. sofballfields to ber renovated. and to repair andi re-plaster the City's swimming pool. The Alamo EDC authorized a total amount of $83,736 which is for all 6fields ($41,868 X2 2,) On September 1, we met with a representative from Texas Multi-Chem and explained to them that we wanted to strip off the infield grass and convert everything to simply dirt, it's better for less maintenance. Mr. Smith) from! Texas Multi-Chem sent an updated proposal for the additional labor and materials needed to complete this task. -see attached e-mail and Thet total cost for all work willz be $137,100. Thel EDC has approved a total of 883,736 to complete most oft thes workl leaving $53,364. Thisi item willo authorize the approvalo of the addendum toi include the additional work needed to complete the overhaul of thej fields. CommissionerJR. Garza this will help with the overall maintenance of the fields. Mayor Pro-Tem Pete Morales. statedi it will help in the long run  carried. purposes.  information into thej finance department.  carried.  Alamo Sports Complex and Alaniz and' Villagomez Parks  update.  CommissionerJR Garza motionedi to approve, and Commissioner Pilar Garza. seconded.. Motion M. Consideration and. Action to approve an agreement with Enterprise Fleet Management  carried.    Minutes of September 06, 2022:  Page3  City Manager. Robert Salinas stated this is from the workshop wel had earlier, our City Attorney Commissioner, J.R. Garza motioned to approve, and Commissioner. Pilar Garza seconded.. Motion Public Hearing regarding 2022-2023 City Budgets for the General Fund, Water and Sewer City Manager Robert Salinas stated he was happy to announce the city was proposinga balanced budget of $13,285,397. For the Debt Service Fund Total Revenue of$1,553,032 million for Expenditures of$1,393,8861 million over expenditures of8173,701. Hotel tax fund total revenue of $103,500 and expenditure of8102,903 and revenue overlunder expenditures of8597. Mayor Pro-Tem Pete. Morales asked ifMr Salinas can explain to the public that we are City Manager Robert Salinas stated in the past a budget has been approved with a deficit and for the first time in a1 while we approved a budget in which we are not over or under. Within this budget we are able to dos some much such as increasing wages and additional positions. Mayor Pro-Tem Pete. Morales asked ifl he can explain howt the appraisal district helped City Manager Robert Salinas stated) yes, and that can be explained in the next item Commissioner J.R. Garza asked what was the increase ofy wages? City Manager Robert Salinas stated for the majority was. 5% Rev Torres asked) how. much was that stimulus money? City Manager Robert Salinas stated none  has been reviewing the contract. carried PUBLIC: HEARING  Fund, Debt Service Fund and Hotel/Motel Tax Fund.  approving a budget thati is not in a deficit.  Rosemarie Alaniz asked how much was budgeted for the streets department?  City Manager. Robert Salinas responded $893,413, in this coming year an increase ofoverlays  willl be seen duet to our Urban County Program. Rosemarie. Alaniz asked and this will be within thej year? City Manager. Robert. Salinas responded yes, ifweather permits.  N. Consideration and Action on an Ordinance. to Adopt the City of Alamo Fiscal Year 2022-2023 City Budgets for the General Fund, Debt Service Fund, Water and Sewer Mayor Pro-Tem. Pete Morales motioned. to approve, and Commissioners J.R. Garza seconded. Public. Hearing on Proposed" Tax Rate $0.5817/S100.00 Valuation for the City of Alamo for City Manager Robert Salinas stated we are requesting for the amount to stay the. same. A portion to the General Fund in the amount of.5226, and a portion to the Debt Service Fund in the Mayor Pro-Tem. Pete Morales asked ifwe) had the tax rate of our neighboring cities? City Manager Robert Salinas responded not at this time, but we are lower than any of our  Fund and Hotel/Motel Tax Fund.  Motion carried. PUBLICI HEARING  Fiscal Year Beginning October 1, 2022 through September 30, 2023.  amount,0591 forat total amount of.5817.  neighboring cities.  Pastor Tuttle stated for the city to lower taxes    Minutes of September 06, 2022  Page4 4  Mayor Pro-Tem. Pete Morales askedi is thiss something we can look atj for next year? City Manager Robert Salinas stated iti is something we can look at; however, this will depend how we are doing as the city develops. Iti is very easy to decrease but iti isai very difficult task to Rev Torres asked was there any projects used with stimulus money toj fund projects? City Manager Robert Salinas responded yes, andi ifwed didi not have those funds we would of have used our generalj funds. Will we need to increase taxes for future projects, this is something we would look ati int thej future. At the endi it depends on the voters on what they want to do.  increase.  Mayor Pro-Tem. Pete Morales asked the project on 495 will) help  City Manager Robert Salinas responded) yes through September: 30, 2023.  O. Consideration and Action on an Ordinance Adopting the Tax Rate and Levy for the City of Alamo for the Tax Year 2022 and Fiscal Year beginning October 1,2022 CommissionerR Garzaz motioned to approve, and Commissioner Pilar Garza. seconded. Motion Public Hearing on al Rezoning Application for the South % and the North % of] Lot 4,1 Block 3, Alamo Original Townsite; FROM 'R-1' Single Family Dwelling Residential TO 'C' P. Consideration and Action on an Ordinance tol Rezone the South % and the North % of Lot 4,1 Block: 3, Alamo Original Townsite; FROM Single Family Dwelling ReidentialTO 'C' Commercial zoning district; Applicant: Alberto Cazares/Zares, LLC Planning Director, Sergio Zavala stated Mr. Cazares' has 2 deeds for Lot 4; being deeds for the N W and another deedj for the. S46. Tos simplify the requests, staffwill just refer to thei rezoning as Lot 4. The site is approximately 150' east of Alamo Road along the south side of Duranta, i.e., itis directly south of Walgreens, a highly used place of business. Please see a photograph taken last week of this vacant lotf for) your review. The 1924 plat reflects Lot 4as a SO'x 150' Lot which also has access to ap public alley. Surrounding Zonings: North & Westi is Commercial. East & South is R-1 Residential. Surrounding Landi uses: N&Wis commercial. Easti is7 residential. South isay vacant lot. The FLUM designation is Lowl Density (LO), residential & borders a Commercial designation. In assessing the proposed request, a commercial zone does not appear to be detrimental to the area since it's only 150' from a major TXDoT street as it intersects Duranta, also a highly used collector. street. Any incoming business operation would have to provide a min. 6' solid buffer to the east; shouldt the alley tot the south not be! paved, this willl bez required during the business license stage ifity will be used for exiting/entering the lot. Planning & Zoning Commission on August 17, CommissionerJ.R. Garza motionedi to approve, and Commissioner Pilar Garza: seconded. Motion Public Hearing on an Annexation Ordinance of property tol be voluntarily annexed being described as thel North 10 acres ofLot 3, Block 41, Alamo Land and Sugar Company's  carried. PUBLIC: HEARING No citizen participation  Commercial zoning district; Applicant: Alberto Cazares/Zares, LLC  2022: Unanimously approved  carried. PUBLICHEARING Subdivision No citizen participation    Minutes of September 06, 2022  Page5 5  Q. Consideration and Action on an Annexation Ordinance of property to be voluntarily annexed being described as thel North 10: acres ofLot3, Block 41,4 Alamo) Land: and Sugar Planning Director Sergio Zavala stated attached please find an Ordinance to voluntarily annex the acreage described above. The acreage is the proposed Tower Villas Subdivision; and pursuant top policy, the developer has requested voluntary annexation. The vicinity map depicts the location oft the tract. The property is vacant/open, i.e., there are no structures thereon. Planning conducted. thej first Public Hearing on Tuesday, August. 30, 2022. See attached minutes oft that hearing. The hearing was published according to law, but no one appeared. The next step in the process is fort the Board of Commissioners to conduct a 2nd Public Hearing; thereafter, the Board may adopt the Annexation Ordinance. Staff Recommendation: Conduct Public Hearing; thereafter, Annexation Ordinance to be approved. CommissionerJR Garza motioned. to approve, and Commissioner, Pilar Garza: seconded. Motion R. Consideration and Action on an Ordinance to Amend Title 10 -'Zoning Regulations',  Company'sSubdivision  carried.  related to Permitted Uses' in: Section 10-5-2( (A) of thel R-11 District Section 10-SA-2 (A) oft the SH/R-1 District Section 10-SB-2 (A) of the SH/R-MH District, and Section 10-7-2 (A) of the] R-MH District;  to specify that only 'One' structure per lot in said districts shall be 'Permitted' for Planning Director Sergio Zavala stated please see the attached excerpts of the above zoning district. Planning has marked the changes needed to clarify/specify that only ONE residential structure per lots shall be permitted fore each of the above zoning districts. Staff has enforced this consistently as such; however, there was a question raised recently byap property owner as to the# of dwellings they could have for each lot. When the Code was reviewed, this is when it was discovered that it could be clarified better, as marked. Staffs Recommendation: Approval. Planning & Zoning Commission: Meeting: August. 17, 2022 Unanimously approved. Mayor. Pro-Tem. Pete Morales motioned to approve, and Commissioner J.R. Garza seconded. Consideration and Action on Ordinance: to Amend' Title 10- -'Zoning Regulations', Section 10-9-1 (A) 'Permitted Uses' in the Commercial zoning district, toi include 'Car Wash' and Planning Director Sergio Zavala statedt there) have been. 21 uses that have been permitted in the last few months for permits in the Commercial. zone, but where the zoning codes' Permitted uses did not list them as allowable. Attached! please find the complete list ofuses ini the Commercial. district. As you may discern, the list does not currently include a 'car wash' nor a 'storage facility (individually leased/rented units) This ordinance will add these uses to be Permitted Uses' in the Commercial: zoning district; & thus reconcile any previous permits having been issued, too. Staff's Recommendation: Approval. Planning & Zoning Commission Meeting: August. 17, 2022 City Manager. Robert Salinas asked ifv was possible to remove billboards) from the permitted uses? Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner JR. Garza seconded. T. Consideration and Action on Ordinance Amending Title 10 -'Zoning Regulations', Chapter 3 'General Zoning Provisions', Section 10-3-2 (B) 'Area and Density  residential purposes.  Motion carried.  'Storage Facility (individually leased/rented units)'.  Unanimously approved.  Planning Director. Sergio Zavala responded not at this time  Motion carried.    Minutes of September 06, 2022  Page 6  Regulations' to mandate a maximum two foot (2') roof overhang for residential structures when said overhang's furthest edge is three feet (3') from the side property Planning Director Sergio Zavala. stated. Attached please find a copy of the proposed ordinance to the intended effect described above. The City of Alamo has previously directed contractors and home-owners that they can only have ai maximum two-foot roof foverhang on their homes. Ini recent review of Section 10-3-2 (B), this is not quite expressed as clearly as it could be. The previous intent ofs staff's direction to contractors was to simply. safeguard the common side boundary line between neighbors so that there is sufficient fire clearance but, also to have any rainwater: runoff bec detained on the owner's property, ie., not have itspill over to the neighbor duet to a longer roof overhang. This ordinance will reconcile the previous guidance of the past to the intended effect desired now. Staff's recommendation: Approval. Planning & Zoning Commission Meeting: Mayor Pro-Tem Pete Morales motioned to approve, and Commissioner J.R. Garza seconded. U. Consideration and Action on Ordinance Amending Title 9 'Building Regulations', Chapter 1 'Building Codes', Section 9-1-1-2 (B) 'Residential Code Amendments' to require Skirting for mobile homes, other similar modular residential structures, and single family (wood frame) residences using a pad/pier stabilization method. Planning Director Sergio Zavala stated as you may see in the excerpt of the 2012 International Residential Code (IRC), currently the Cityo of Alamo may only recommend. thats skirting be provided when moving-in mobile homes. There has never been an ordinance requiring this feature. The skirting adds to the aesthetics ofa mobile. home being placed on the property. However, and just as important, skirting deflects vermin (opossums). from going underneath to squirrel themselves shelter while slowly ripping apart a7 mobile homes' insulation, panel boards, utility lines, or other components ofi its service equipment.. Regarding woodj frame homes onp pads/piers skirting can also be equipped to maximize aesthetics with lattice skirting, for example. In conferring with City Building Inspector Vaquera, skirtingi is typical forn mobile) homes where most owners wouldi include this in their budget. On pad/pier wood) frame homes, he's done the skirting on such wood frame homes this is not challenging to complete either. Staf's recommendation: Approval to mandate skirting to newly moved-in mobile homes & for pad/pier wood frame homes; skirting to be equipped with access panels for utilities; perimeter trim; no. steel aluminum sheets to be used for skirting. Planning & Zoning Commission's. Meeting: August. 17, 2022 Onanimously approved. Commissioner, J.R. Garza motionedi to approve, and Commissioner Pilar Garza seconded.. Motion V. Consideration and Action on Ordinance Amending Title 11-'Subdivision Regulations', Section 11-3-11 'Drainage' asi itrelates to updating/adding: storm sewer template exhibits Planning Director, Sergio Zavala. stated consulting Engineer Ronnie Cruz provided. Planning with several template exhibits relating to drainage and storm improvements. Ifapproved, the former exhibits that were approved in. January 2022 will be replaced with these updated versions, of course. There is one new template exhibit being the 'Discharge Structure Detail' (being the last exhibit displayed). Moving forward, these storm drainage templates will be used for new subdivisions and new developments. They will have no retroactive effect on ongoing projects. Staff's Recommendation: Approval.. Planning & Zoning Commission. Meeting on August. 17, 2022 CommissionerJ.R Garza motioned to approve, and Commissioner Pilar Garza seconded. Motion The City Commission will convenei inl Executive Session, in accordance with' Texas Open Meetings Act, Vernon'sTexas: Statues and Codes Annotated, Government Code, Chapter  linet to: another private property  August. 17, 2022 Unanimously approved.  Motion carried.  carried.  onto Alamo's Drainage Policies.  Unanimously approved. carried.  EXECUTIVE SESSION: 6:46PM    Minutes of September 06, 2022  Page7  551, Subchapter D, Exceptions To Requirement That Meetings Be Open. The City Commission reserves the right to go into executive session on any item listed in the Agenda Notice whether or not such item is posted as an Executive Session Item at any time during the meeting when authorized by the provisions of the Open Meetings Act. Subject to the foregoing reservation, the following are to items to be discussed in 1. Pursuant to Texas Government Code $551.071 Consultations with Attorney: a. Discussion regarding MedCare EMS Service contract. The City Commission will convene in Open Session to take necessary action, ifany, in accordance with Texas Government Code, Chapter 551, Open Meetings, Subchapter E, Procedures Relating to Closed Meeting, S 551.102, Requirement To Vote Or Take. Final W. Consideration and Action to approve MedCare EMS Service contract  executive session:  OPEN SESSION: 7:03PM Action In Open Meeting. No action taken. Estates  CITIZENI PARTICIPATION: Fivei minutes per person with noi response from the City Rev Torres asked for the city commission toc accept an alternate bid forsewer connections atl Bonita  I. ADJOURNMENT  Citizens are encouragedi to sign the attendance sheet.  There being noj further business, Mayor Pro-Tem. Pete Morales adjournedthe meeting at 7:07PM  Mayor Diana Martinez Mmaisy   Alexandra Rangel, City Secretary  F a  TEX 5