Minutes ofFebruary 16, 2021  Page1  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, February 16, 2021 at 7:00 p.m, at the City of Alamo Municipal Building.  COMMISSION: PRESENT: Mayor Dianal Martinez Okie Salinas, Mayor Pro-Tem Petel Morales, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Cris Palacios, City Attorney Alexandra Rangel, City Secretary Richard Ozuna, Police Chief Roy Contreras, Fire Chief  COMMISSION. ABSENT: Robert Del La Garza, Commissioner  Ronnie Cruz, City Engineer Sergio Zavala, CPDI Director  I.  CALLI MEETING TO ORDER Allegiance and Herb Moering led the Invocation. C. Presentations and Announcements. COVID-191 vaccine this Friday.  Mayor. Diana Martinez called the regular meeting held on Tuesday February 16, 2021 to order at 7:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of Mayor Pro-Tem Okie Salinas thanked DHR for giving each Alamo employee a bracelet for the Mayor Diana Martinez thanked Herb and Carol Moering with opening their doors during this D. Consideration and Action to approve the minutes for the first regular meeting of Commissioner Pete Morales motioned to approve, and Commissioner Pilar Garza seconded. E. Updated Mayoral Declaration of Local State of Disaster Due to Public Health City Manager Robert Salinas stated not much has changed and we are continuing with it until March 16h. Hidalgo County nor the Governor's office has changed anything regarding the Mayor Diana Martinez. asked Police Chief Richard Ozuna how are the numbers looking today. Police ChiefRichard Ozunai responded because ofthe power outage he has noti received an update. City Manager Robert Salinas stated the County sent over an email. stating there are 2,176 net active cases and they are showing 19 cases for Alamo. This might be an outdated list, this does Commissioner Pete Morales asked will there be any additional aid for rent/ mortgage payment? City Manager Robert Salinas responded the only thing we have heard it is going through the  time ofneed.  February 02, 2021. Motion carried. Emergency. occupancy.  not. say who is cleared and those outside the city limits.  Community, Service Agency through the county.  Commissioner Pete Morales asked where can they find this information? City Manager Robert Salinas responded within the county's website.    Minutes of February 16, 2021  Page2  Mayor Diana Martinez asked is itar mortgage or a rental?  City Manager Robert Salinas responded he needs to touch base with the Community Service  Agency. Director on the specifics.  Commissioner. Pete Morales askedj for business? City Manager. Robert Salinas responded he has not heard that. Commissioner. Pete Morales asked this can be found on the website? City Manager. Robert Salinas responded) yes, he will send over the information. Commissioner Pete Morales asked about the garage. sales, has PDI had any issues? City Manager Roberts Salinas respondedj just the occasional client only having their mouth covered  but comply.  Commissioner Pete Morales stated) he has not received any complaints.  Mayor Diana Martinez. stated she did) have to call the Chiefbecause people were not wearing their Police Chief Richard Ozuna responded that is correct, we did get aj few complaints. Commissioner Pete Morales motioned. to approve, and Mayor Pro-Tem Okie Salinas seconded. F.Conideration: and action regarding the 2020 Annual Racial Profiling Report. Police Chief Richard Ozuna stated this is our annual 2020 Annual. Racial. Profiling Report that is Mayor Diana. Martinez motioned. to approve, and Mayor Pro-Tem Okie Salinas seconded. Motion G. € Consideration and Action to approve/clarify the overtime policy for the Alamo Police City Manager Robert Salinas, stated back on October 6, 2020, we approved the police department's overtime policyspecifically to utilize funding for state and federal grants. However, the State/Feds require that we approve the. Police Department's overtime policy across the boardo and not only to specifically use itfor state andj federal grants. The item before you is to approve the. Alamo. Police Department's overtime policy across the board, allowing. for overtime hours to begin after 40 Mayor Pro-Tem Okie Salinas motioned to approve, Commissioner Pilar Garza. seconded. Motion H. Discussion on the need for al Risk and Resilience Assessment and Emergency Response City Manager Robert Salinas stated we are required by Section 2013 of America's Water Infrastructure. Act of2018 (AWIA) requires community water, systems (CWS) that serve more. than 3,300 people to complete a risk and resilience assessment (RRA) and develop an emergency response plan (ERP). The City of4 Alamo. serves a population greater than 3,300. The deadline of the Emergency. Response Plan: 61 months after Risk and. Resilience Assessment certification. We are moving, forward and have published already, our. staff as well as our consulting engineer will  masks.  Motion carried.  submitted. to the. state. carried.  Department.  hours have been met during a single work week.  carried.  Plani for the City of Alamo's Water system.  be going over the proposals.    Minutes ofF February 16, 2021  Page 3  Mayor Pro-Tem Okie Salinas asked will this be presented at the next meeting? City Manager Robert Salinas responded) yes, next meeting on March. 2nd  Consideration: and Action on: an Ordinance Amending Articlel II, Section 1 oft the Charter oft the City of Alamo regarding the "Start' time tol hold monthly regular meetings. City Manager Robert Salinas stated. Article I, Sect. 1 of the Charter states that the Board of Commissioners shall hold 2 regular meetings each month at a date and time to be fixed by the Board of Commissioners by Ordinance. A proposed ordinance that would have the Board of Commissioners consider amending their regular meeting 'start' time from 7pm to 6:30 pm. The proposed 6:30 pm start time seems reasonable for interested parties/citizens to attend; & also assimilates to a general median to the start time ofother Hidalgo County cities starting from 4pm -7 pm. We are proposing. for 6:30 ande eventually bring it down to 6pm to be aligned with several Mayor. Diana Martinez. stated this is a great ideaj for 6pm, rather than employees to be here for2 Commissioner Pete Morales stated this is a good idea at 6pm, but how does the Commissioner Commissioner Pilar Garza stated the reason why it was at 7pm, was to give citizens time to gett to Mayor Pro-Tem Okie Salinas stated) he agrees with the 6pm and if people did need to attend they will make time for then item, and that) will give extra time for employees to be home earlier. City Attorney Cris Palacios stated just to clarif, this motion will amend an ordinance Title 1, Chapter 5, Section 1-5-1 which talks about the regular meeting and location. Within the motion Mayor Pro-Tem Okie Salinas motioned to amend the time to 6pm and for the ordinance to be J. Consideration and Action on an Ordinance Amending Title 3, Business and License Planning Director Sergio Zavala stated in Ord. No. 09-03-17, Title 3 stated that ai mobile food vendor was to be a conditional use ini the commercial zones; however, Title 10 (Zoning) was not amended to include a' 'mobile food vendor' as a. specific conditional use in saidz zoning districts. In addition, there is a proposal that is someone was to build, construct and develop ai mobile food court as seen in various cities. One minimum will bej for aj food court to be 10,000 sq. feet as far the amount of food trucks, it will be a minimum of4 and no more than 6. Ifthere is as success then we will amend the ordinance, there will be a structured. restroom. Ifaj food vendor does want to be open! passed 10pm thent there can be an inclination and imposed an uniform hour, security since there is ai residential. area. With COVID-19 there is ai required: safe plani to be submitted, as far as the unit age it should be no more than 1 year old. Ift the court has 6 units and one leave then the new: unit will/ have tor meet the requirement as well. What) has been! proposedi is to amend the current ordinance to include the mobile food courts to include the features and characteristics in the ordinance. It will be a conditional use permit, ifone chooses toj propose one then ity will be vented inap public hearing and brought fourth to the commission, our recommendation is approval. Commissioner Pete Morales asked Mr. Zavala, ifhe wanted to add security to the food court?  cities.  extra hours they will be here for 1 extra) hour after work.  and Mayor Pro-Tem feel about it. the meetings, and 6:30pm is as good option.  just state the time for the ordinance to be corrected.  corrected, and Commissioner Pete Morales seconded. Motion carried.  Regulations, Chapter 171 Mobile Food Vendors.    Minutes of February 16, 2021  Page4  Planning Director Sergio Zavala responded only ifiti is passed 10pm and because it is near a Commissioner Pete Morales statedi most of these businesses will be doing this inj front of another City Manager. Robert Salinas responded this will be independent, on its own with! parking lot and tables. This is different because it will only be mobile food trucks. This was, proposed but at the moment we do not have an ordinance. This ordinance will allow itt to be a conditional use permit under ac commercial. zone. fsomeone is proposing, it) will go through! planning andz zoning, aletter willl be sent to the property ownerswithin the 200feet around the property and the final approval  residential area. Wej just want to make sure the noise levels are to a minimum.  business.  oft the city commission.  Mayor Diana Martinez asked Mr. Zavala ifanyone was asking for this  Mr. Zavala responded) yes, Mr. Alberto Cazares  Commissioner Pete Morales stated he does not want it to make it difficult for people City Manager Robert Salinas responded mainly this is for sqfety, everything required from the mobile food vendor but iftables are added that is usually included, this can become an issue like Mayor Diana Martinez stated this is a good idea because this is something that can be controlled Mayor Pro-Tem Okie Salinas stated this as good idea and other cities have created the blue print Mr. Alberto Cazares stated he wants to bring something newj for the city that will bring something Mayor Diana Martinez motioned to approve and Commissioner Pilar Garza seconded. Motion K. Consideration and Action on: an Ordinance Amending Title 11, Chapter 2, Section 11-2- 41 Regarding required fees for the Subdivision Development Process to establish a Planning Director Sergio Zavala stated this came to his attention when an engineer that was inquiring about a PPC on a development and when he checked there was not any. A part of the development process where subdivisions are concerned is that the project engineer prepares signed/'sealed construction plans. These plans are provided to Planning that quarterbacks the plans to Public Works, the Fire Marshal's Ofice, the City's Consulting Engineer, Planning Staff There is a lot freview/examination time invested by the City, especially if the project engineer has to adjust the plans as they continuously evolve. A measure that has been used by other cities is a nominal Pre-construction Conference (PCC), fee. This PCC fee has been established to partially offset City staffs services to meet with the project engineer, the developer's engaged contractors (and subcontractors), the developer, and others, to go over the final construction details of the projects' water, sanitary sewer, streets, storm drainage, dedicated public areas, common area detention ponds, any, proposed buffering, perimeter street widening & its required sqfety signagefeatures, etc. Thej fee rate, structure is very nominal but Planning feels it serves as Commissioner Pete Morales motioned to approve and Mayor Diana Martinez seconded. Motion  trash. within the area.  for this. In addition, with COVID everyone wants to eat outside.  fun as seen in other cities.  carried.  preconstruction construction fee.  andt to other offices, as needed.  afair measure ofi its review/xamination, services to a specific project.  carried.    Minutes of February 16,2 2021 Pages Public Hearing  Public Hearing on aj partial abandonment and vacating of an existing 157 easement dedicated to the Generall Public, Specifically the utility easement located onl Lot2,  Walgreens Alamo Subdivision Noo citizen participation  L. Consideration and action on a partial abandonment and vacating of an existing 15' easement dedicated to the Generall Public, Specifically the utility easement located at Lot City Manager. Robert Salinas stated he wanted to explain the abandonment of the easement, this property locatedi in Lot 2, Walgreens Alamo Subdivision located. 10: KSt. North of Duranta ont the west side. A two-story apartment building is been built, what happened during the construction stage the foundation was built over an existing 15 foot utility easement but leaving 5j feet of the existing 15 feet. The owner did review with 411 and there were no existing utilities. The reason why that happen was because there is an existing. fence located adjacent to the Pizza Hut on the west side. The contractor believed thej fence on the westside was the corner of the lot, they went 15 feet into the lot which lef 5ft ofe easement and 10f of an abandoned alley. Ifthe commission grants the abandonment then there will be no issue there is no need for a variance. He asked  48,1 located on Lot 2, Walgreens Alamo Subdivision  Sergio Contreras ifhe was able to obtain the property?  Mr. Sergio Contreras responded) yes.  City Manager. Robert Salinas stated when Walgreens submitted the request for the subdivision it was requested for the city to abandon the alley, originally it was a 20 foot alley. It was proposed for the west halftol Pizzal Hut, but Pizza Hut never took advantage ofit, Mr. Contreras has already spoken with Pizza Hut and they are okay with) him absorbing the 10 foot strip which will give him  the 15f foot minimum. set back.  Mayor. Diana Martinez asked do we have it in writing, from Pizza Hut?  City Manager. Robert Salinas responded he is currently working on it. The purpose of this public hearing is to abandon a portion of the 15 foot easement but still leaving of the existing 5j feet Mayor Diana Martinez motioned: to approve, and Mayor Pro-Tem Okie Salinas seconded. Motion  easement. carried.  EXECUTIVE SESSION: 7:301 PM  The City Commission will convene in Executive Session, in accordance with Texas Open Meetings Act, Vernon's Texas Statues and Codes Annotated, Government Code, Chapter 551, Subchapter D, Exceptions To Requirement That Meetings Be Open. The City Commission reserves the right to goi into executive session on anyi item listed ini the. Agenda Notice whether or not such itemi is posted as an Executive Session Item at any time during the meeting when authorized by the provisions oft the Open Meetings Act. Subject to the foregoing reservation, 1. Pursuant to Texas Government Code $551.074 Personnel Matters and $551.071 a. Discussion regarding Title 1, Chapter 141 Board of Adjustments b. Discussion regarding the City Manager employment contract renewal  thei following are to items to be discussed in executive session:  Consultations with Attorney:  OPEN SESSION: 8:20pm In Open Meeting.  The City Commission will convene in Open Session tot take necessary action, ifany, in accordance with Texas Government Code, Chapter 551, Open Meetings, Subchapter E, Procedures Relating to Closed Meeting, $ 551.102, Requirement To Vote Or Take] Final Action M. Consideration and action to approve the City Manager employment contract renewal    Minutes ofFebruary 16, 2021  Page6 6  Commissioner Pete Morales motioned to approve, and Mayor Pro-Tem Okie Salinas seconded. CITIZEN PARTICIPATION: The city will be accepting public comments from 8am-5pm on the day of the meeting to be announced during the meeting. Email comments to mangel@alamotexasorg Five minutes per person with no response from the City Commission.  Motion carried.  Residents must sign up prior to the city meeting.  No citizen participation I. ADJOURNMENT  Citizens are encouraged tos sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 8:20 pm  phene Dadis Mayor Diana Martinez  ATTEST  Secretary  ata  TEXAS