Minutes for September 18, 2018  Page 1of6  The Board of Commissioners for the City of Alamo, Texas met for the second regular meeting on Tuesday, September 18, 2018 at 7:00 pm at the City of Alamo Municipal Building.  COMMISSION PRESENT: Dianal Martinez, Mayor Pete Morales, Mayor Pro-Tem Trinol Medina, Commissioner Robert Del La Garza, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Luciano Ozuna, Jr., City Manager Cris Palacios, City Attorney Dalia Zuniga, PlannerI Bobby Salinas, C.P. & D. Director Melisa Gonzales, Special Projects Director Ronnie Cruz, City Engineer Julio Villarreal, Public Works Director Roy Contreras, Fire Chief Alicia Cano, Human Resources  COMMISSION ABSENT:  Yvette Mendoza, Finance Director Baudelio Castillo, Police Chief Michael Torres, IT Arnold Robles, Parks Director Lori Solis, Library Director Rafael Tapia, AEDCI Director  I.  CALLMEINCTOORDEK  Mayor Diana Martinez called the second regular meeting held on Tuesday, September 18, 2018 to order at 7:00 pm at the City of Alamo Municipal Building. Mayor Dianal Martinez led in the  Pledge of Allegiance and Melisa Gonzalez said invocation. Presentation and Announcements.  Melisa Gonzalez invited Mayor & Commissioners to the employee 's insurance open enrollment Commissioner Trino Medina announced: the Education Gala on Thursday, Sepl. 20 to raise funds Mayor Pro-Tem. Pete Morales announced: the Chamber' 's network night also on Thursday at Hess Air on Alamo Road andi invited everyone to the 2018 Stomp Out Epilepsy Walk & Run at Central D. Consideration and action to approve minutes from Tuesday, August 21, 2018. Mayor Diana Martinez stated minutes were not included in the packet. Commissioner Trino Medina motioned. and Mayor Diana Martinez seconded: to table the item again. Motion carried. E. Consideration: and action to: approve the minutes fori first regular meeting ofTuesday, Mayor Diana Martinez. stated as with) previous item, the minutes were not included in the packet. Commissioner Pilar Garza motioned. and Commissioner Trino Medina secondedi to table the item.  on Thursday, September 20. for PSJA scholarships. Park on Saturday 8 am..  (Tabled item)  September 4, 2018.  Motion carried.  Y. EXECUTIVE SESSION:  At this time, Mayor Diana Martinez moved to enter into executive session at 7:05 pm.  The City Commission will convene inl Executive Session, in accordance with Texas Open Meetings Act, Vernon's Texas Statues and Codes Annotated, Government Code, Chapter 551, Subchapter D, Exceptions to requirement that meetings be open. The City Commission reserves the right to go into executive session on any item listed whether or not such item is posted as an Executive Session item at any time during the meeting when  authorized by the provisions of the Open Meetings Act, to-wit:    Minutes for September 18, 2018:  Pagez 2of6  1, Pursuant to Texas Government Code, 551.071 Consultation with Attorney; Closed Meeting, discuss legal issues regarding pending litigation pertaining to Cause) No. C- 4524-17-A, Celia Garciay V. City ofAlamoi in the 92nd Judicial District Court ofHidalgo  County, Texas. OPEN SESSION  The City Commission will convene in Open Session to take necessary action, if any, in accordance with Texas Government Code, Chapter 551, Open Meetings, Subchapter E, Procedures Relating to Closed Meeting, 551.102, Requirement to Vote or Take Final No action was taken in executive session. City Attorney, Rick Palacios, recommended City Commission approve for TML Counsel to proceed as recommended in executive, session. Mayor Diana Martinez motioned and Commissioner Mayor Pro-Tem Pete Morales seconded t0 allow F. City of Alamo Public Hearing to solicit thei input and participation of all its residents in the preparation of an application for an outdoor Recreational Grant from the Texas Parks & Wildlife Department Program the' Texas Recreation Program ofthe  Action in Open Meeting.  TML Counsel to proceed as discussedi ine executive. session. Motion carried.  Texas Parks & Wildlife Department.  Mayor Diana Martinez announced: this item was a public hearing.  City Manager, Luciano Ozuna, Jr., informed Mayor & Commissioners this was a public hearing regarding the city's submittal. of an application to Texas Parks & Wildlife Department, for a city/school park at Santos Livas Elementary This was being done in conjunction with the PSJA School District. The city and school district are working together to construct ai retention pond Mayor Pro-Tem Pete Morales thanked City Manager, Luciano Ozuna, Jr. for the idea and for  within the. school' 's playground. area. reaching out to the school district on the joint project. There were no comments from the public.  G. Consideration and action on: a resolution of the City of Alamo, Texas designating the Mayor as being responsible for action for and on behalfof the city in dealing with the Texas Parks and Wildlife Department for the purpose of participating in the Texas Recreation and Parks account Program, certifying that the city's matching share is readily available; and dedicating the proposed site for permanent public park and Mayor Pro-Tem Pete Morales motioned and Commissioner Robert De La Garza seconded to approve az resolution of the City of Alamo, Texas designating the Mayor as being responsible. for action for and on behalf of the city in dealing with the Texas Parks and Wildlife Department for the purpose oft participating in the Texas Recreation and Parks account Program, certifying that the city's matching share is readily available; and dedicating the proposed site for permanent H. Public Hearing regarding 2018-2019 City Budgets for the General Fund, Water and Mayor Diana Martinez announced this was a public hearing on the 2018-2019 City Budgets for the General Fund, Water and Sewer Fund and Hotel/ Motel Tax Fund. Luciano Ozuna, Jr, City Manager, stated this also included the Debt Service Fund. Mr. Ozuna mentioned the following  recreational uses.  public park and recreational: uses. Motion carried.  Sewer Fund and Hotel/Motel Tax Fund.  amounts for the budgets presented:  Gen. Fund 9,828,315 10,511,460  Water/Sewer 4,146,488 4,431,176 (284,688)  Debt Service 1,305,345 1,163,163 (142,182)  Hotel Tax 129,600 58,000 71,600  Revenues Expenditures  Rev. overfunder). Exp. (683,145) There were no) public comments.    Minutes for September 18, 2018  Page 3of6 I.  Consideration and action on an ordinance to adopt the City of Alamo Fiscal Year 2018-2019 City Budget for the General Fund, Debt Service Fund, Water and Sewer Mayor Pro-Tem Pete Morales motioned and Commissioner Trino Medina seconded to approve the 2018-2019City. Budgets for the General Fund, Water and: Sewer Fund, Debt Service Fundand. Hotel/Motel Tax Fund. Motion carried. For the record, Mayor Diana Martinez stateds she wanted minutes to reflect that she approved the salaries for the Police Department but not on the other J. Consideration and action on an ordinance to approve the 2018-2019 tax rate for the City Manager, Luciano Ozuna, Jr., stated the rate. for the 2018 tax year has been discussed and considered. by the Commission in two. separate meetings. The proposed tax rate is as follows:  Fund and Hotel/Motel Tax fund..  services.  City of Alamo.  General. Fund Debt Service Fund .0893 Total Rate .5817  .4924  Commissioner Trino Medina motioned and Mayor-Pro-Tem Pete Morales seconded to approve the 2018-2019 tax rate for the City of Alamo as stated. Motion carried. Mayor Diana Martinez K. Public Hearing regarding: a substantial Budget and Program amendment to the City of Alamo's Urban County Program funding for Fiscal Years 29 and 30 (2016 and Mayor Diana Martinez announced this was a public hearing. For the public's purpose, CDP Director, Bobby Salinas, stated excess funds) from Urban Countyyears 20160 and 2017, were going tol bez utilizedfor other city projects being that the projects the funds were. intended for hadd already been completed. These includedi the High View and Regency Water line improvements. The excess funds will be utilized to improve the asphalt in both. High View and Regency-Acres. The city will be doing the work and Urban County will provide the asphalt. The city will also be working on the waterlines for Oakwood,. Johnson Trailer Subdivision and 15th Street. This inc order to improve  and Commissioner Pilar Garza voted against.  2017) utilizing the City's original work plans.  fire protection ini the area.  L.  Consideration and action to: approve: a substantial Budget and program amendment to the City of Alamo's Urban County Program funding for Fiscal Years 29 and 30 (2016 and 2017 utilizing the City's original and amended work plans. Commissioner Trino Medina motioned and Mayor Diana Martinez seconded to approve a substantial Budget and program amendment to the City of Alamo' 's Urban County Program funding for Fiscal Years 29 and. 30 (20160 and. 2017 utilizing the City'so original and amendedwork M. Consideration: and action to: appoint the members to thel Executive Board oft the Crime Commissioner Trino Medina motioned. and Mayor Pro-Tem Pete. Morales secondedi 10 appoint the  plans. Motion carried.  Stoppers Program.  following to the Executive Board of the Crime Stoppers Program:  Janie Solis Omar Guerra Roy Gomez  Albert Rodriguez San. Juanita Gonzalez William Ryan  Motion carried.    Minutes for September 18, 2018  Page 4of6  N. Consideration and action to vote on the TML Multistate Intergoyernmental City Manager, Luciana Ozuna, Jr, stated Ms. Wendi. J. Delgado was the only one candidate on the ballot. Commissioner Robert De La Garza: motioned. and Mayor Diana Martinez secondedto O. Consideration and: action regarding the contract with Palm Valley. Animal Center for City Manager; Luciano Ozuna, Jr, stated the proposed contract called for an increase ofabout 60% to approximately $170,000 aj year. Mn Ozuna went on to bring the Commission up to date on several meetings held between the Lower RGV Development Council with other cities and the negotiations on Alamo 's contract with new management: of Palm Valley Animal Center: He stated the negotiated contract amount had been reduced to about $124,256 aj year. A revised contract will be submitted to the city for approval. Atthe recommendation ofl legal Counsel, Commissioner Trino Medina motioned and Commissioner Robert De La Garza seconded to table the item.  Employee Benefits Pool of] Region 12.  cast the city's vote for Ms. WendiJ. Delgado. Motion carried.  animal services.  Motion carried. P. No action taken.  Consideration and action on an alternative program to dispose ofl live animals.  Consideration and action regarding thej purchase of firearms and the trade-in of used City Manager, Luciano Ozund, Jr., stated he had received this Police Department invoice in the amount of $11,157.35 but did not feel he was authorized to approve payment unless it was. first approved by the Commission. This because there had been no purchase order or purchase requisition issued. Mayor Diana Martinez askedi why it was being brought now ifthe invoice was dated May 23, 2018 to which Mr. Ozuna responded he had received it just last week: Chief Baudelio Castillo, stated he had brought this up to City Manager during the first two or three weeks afier he became Chief He stated he didi notl need any quotes because GT Distributors, Inc. hadal board mumber and also hads sole source letters. He made the decision. to make the purchase on) his own due to officer safety ands statedi the purchase was, going to be paidwith) forfeiture finds. At this time, Commissioner Trino Medina motioned and Commissioner Pilar Garza seconded to approve. the purchase of firearms and the trade-in of used ones by the Alamo Police Department. For the record, Mayor Diana Martinez asked Mr. Ozuna ifhe had received the invoice in May to which he said he did not know of the purchase until the invoice was submitted to him last week. Mr. Ozunay replied! he hadi not been aware ofthey purchase simply because the procurement process hadi not been) followed. Mr. Ozuna informed Chief Castillo that even though purchases are made through buy board or are sole source, the city's purchase order process needs to be followed. Commissioner Robert De La Garza commented the problem with this issue was not that the purchase was made but the way that it was made, circumventing the city's purchasing procedures. Legal Counsel commentedbuying/ through buy boardallows tos go outside the procurement; process but that the city's purchasing process or policies still need. to be followed. For the record, legal counsel stated to note Chief Baudelio Castillo understood: the process now. Commissioner Trino Medina motioned and Commissioner Robert De La Garza seconded to approve the purchase of firearms and the trade-in oft used ones by the Alamo Police Department. Mayor Diana Martinez R. Consideration and action regarding a contract with Cruz-Hogan Consultants Engineers to design the Water & Sewer lines improvements on 15th Street, Oakwood Mayor Diana Martinez motioned. and Commissioner Robert De La Garza seconded to approve a contract with Cruz-Hogan Consultants Engineers to design the Water & Sewer lines improvements  ones by the Alamo Police Department.  voted agains!. Motion carried.  Street and Sunset Vista Crockett Ave.  on 15lh Street, Oakwood. Street and Sunset Vista Crockett. Ave. Motion carried.    Minutes for September 18, 2018  Page! 5of6 S.  Consideration and action. on a resolution regarding the creation ofa Census 20-20 Melisa Gonzalez, Special Projects Director, informed Commission she and Bobby. had been attending the meetings with. Judge Ramon Garcia regarding the upcoming Census. Judge Garcia was requesting all cities to create their own complete count committees: This resolution would allow for the creation of that committee for the City ofAlamo. Ms. Gonzalez stated Alamo will be partnering with the tri-cities and the school district to make sure there is an accurate count. Ms. Gonzalez asked that Commission submit their recommendations t0 her: At this time, Commissioner Trino Medina provided the following recommendations: Mari Borrego, Father Rene Angel, Gloria Espinoza, Diana Cazarez, Hector Montalvo, Norma Cardona and Odilia De La Garza. Mayor Diana Martinez motioned and Commissioner Trino Medina seconded to approve al resolution: regarding the creation ofa Census 20-20 complete count committee. Motion  complete count committee.  carried. T.  Consideration and: action to: submit a letter ofintent to the Valley Baptist Foundation Melisa Gonzalez, Special Projects Director, informed Commission Valley Baptist Legacy Foundation did capital improvement; projects. The) first part ofthe application is to: submit a letter ofintent stating the city wants to move forward with the project. Ifthey think the city'sp project is good, they will ask the city to. submit aj full application. The city is requesting about $97,000 to replace sevend a/ci units at the Alamo YouthCenter Gym. City Manager, Luciano Ozuna, Jr, stated Mr. Robles had said the school district had installed two 10-ton ac units at their gyms. Ms. Gonzalez: statedi in order to meet the deadline, for now the letter ofi intent willi indicate funds would be utilized to replace. the seven units. The scope would be changed if needed, when the full application is submitted. Mayor Diana Martinez motioned and Mayor Pro-Tem Pete Morales seconded to. submit a letter of intent to the Valley. Baptist Foundation for funding to replace the U. Consideration and action to appoint a member to the Planning and Zoning Mayor Pro-Tem Pete Morales motioned. and Commissioner Trino Medina seconded to appoint V. Consideration and action to employ a consulting engineer to assist in obtaining Cily Manager, Luciano Ozund, Jr, stated Commissioner Trino Medina hadi requested this item on the agenda. This was for consulting services to assist the city in obtaining, funding, for offsystem roads. Commissioner Trino Medina stated this individual. could assist not only in obtaining, funds from the MPO for roads but also for infrastructure. This individual would assist in working to bring new projects to the city. Mayor Diana Martinez asked if city engineer could do this for the city to which Commissioner Trino Medina replied) he could certainly assist. Mayor Pro-Tem Pete Morales stated this could be ag good program for the city to tryf for aj year. Ifthe city sees a7 return on the investment, that means it was a good investment. Mr. Ozuna stated this was a 12-month contract at $1,200 a month. Mayor Pro-Tem Pete Morales motioned and Commissioner Trino Medina seconded: to employ Building Transportation Infrastructure Inc. d/bla BTL, Inc: to assist in obtaining TXDOT and MPO projects for the City of Alamo. Mayor Diana Martinez and  for funding to replace the Air Conditioning units.  air Conditioning units at Alamo Youth Center Gym. Motion carried.  Commission.  Nelly Medina to the Planning and Zoning Commission. Motion carried.  TXDOT and] MPO projects for the City of Alamo.  Commissioner Pilar Garza voted against. Motion carried. W. Presentation of AEDC monthly report.  Rafael Tapia, AEDC Executive Director, presented the August monthly report.  X. Consideration and action to approve the FY 2018-2019 Alamo Economic Rafael Tapia, AEDC Executive Director presented the following proposed budget for the  Development Corporation Budget.  Corporation:    Minutes for September 18, 2018 Total Revenues Total Expenditures Transfers Out Total Operating Expenditures  Page 6of6  852,987.00 292,273.00 $523.306.00 815,579,00  Revenues over(under) expenditures: $ 37,408.00  Mayor Pro-Tem. Pete Morales commended. Mr Tapia and. AEDC Board for supporting the VIDA Program. Commissioner Robert De La Garza motioned and Commissioner Trino Medina seconded to approve the FY 2018-2019 Alamo Economic Development Corporation Budget. Z. CITIZEN PARTICIPATION: Five minutes per person with no response from the  Motion carried.  City Commission  None.  AA. Presentation of Departmental Reports. No comments on departmental reports. II. ADJOURNMENT  There being noj further business, Mayor Diana Martinez adjourned the meeting.  g Diana Martinez, Mayor  ATTEST:  Luciano Ozuna, ,Jr.C City  a