Minutes of September 19, 2023  Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting held on Tuesday, September 19, 2023 at 6:00p p.m., at the City of Alamo Municipal) Building.  COMMISSION: PRESENT: Mayor Diana Martinez J.R. Garza, Mayor Pro-Tem Okie Salinas, Commissioner Pete Morales, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Cris Palacios, City Attorney Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC: Director Adela Perez, Purchasing Agent  COMMISSION. ABSENT:  Sergio Zavala, Planning Director Yvette] Mendoza, Finance Director Alice Cano, HRI Director Julio Villareal, Public Works Director  Alexandra Rangel, Assistant City Manager Sandra Chavez, Parks and Rec. Director  1.  CALLI MEETING TO ORDER Pastor Tuttle team led the. Invocation. C. Presentation and Announcements  Mayor. Diana Martinez called the regular meeting held on Tuesday September 19, 2023 to order at 6:00 p.m. at the City of Alamo Municipal Building. Mayor led the Pledge of Allegiance and Commissioner Pete Morales congratulated. the PSJA Wolverines Football and Volleyball Teams D. Consideration and Action to approve the minutes for the regular meeting of September Mayor Pro-Tem JR Garza motioned to approve, and Commissioner Pete Morales seconded. E. Consideration and Action on Resolution and Road Closure for Inaugural Operation Library Director Lori Solis stated attached you will find the resolution and road closure with map for the Operation Christmas RGV. SK Run. This Event) willl bei taking place on Saturday, December Commissioner Pete Morales motioned to approve, and Mayor Pro-Tem JR Garza seconded. F. Consideration and Action to: approve: a Contract with Hidalgo County Elections Assistant City Manager Alexandra Rangel stated attached) you willj find acopy contract between Commissioner Pete Morales motioned to approve, and Mayor Pro-Tem JR Garza seconded. Public Hearing regarding 2023-2024 City Budgets the General Fund, Debt Service Fund,  Mayor Pro-Tem. JR Garza congratulated the Drumline for placing Ist place  05,2023. Motion carried.  Christmas RGV 5K Run.  9,2023 from 7am- llam. Race will begin at 8am.  Motion carried.  Department for thel November 7,2023 Elections.  Hidalgo County. Motion carried. PUBLICHEARING No citizen participation  Water & Sewer Fund and thel Hotel/Motel Fund.    Minutes of September 19,2023  Page2  G. Consideration and Action on: an Ordinance to Adopt the City of Alamo Fiscal Year 2023- 2024 City Budgets the General Fund, Debt Service Fund, Water & Sewer Fund and the City Manager Robert Salinas stated this Ordinance is adopting the City of Alamo's City Budget forl Fiscal Year 2023-2024, commencing October 1, 2023 and ending on September 30, 2024, pursuant to local government code 102.Staff's Recommendation: To approve ordinance adopting the budget for the City ofA Alamo for fiscal) year beginning October 1, 2023 and ending September Commissioner. Pete Morales thanked the staff for accomplishing a balanced budget two years in Mayor Pro-Tem. JR Garza thanked the stafff for accomplishing a balanced budget two years in a Commissioner, Pete Morales motioned to approve, and Commissioner Okie, Salinas seconded. Mayor Diana Martinez in dissent in Travel and Training increase of81,000 and the Tech Commissioner, Pete Morales motioned to approve and Commissioner Okie Salinas seconded. Public Hearing on Proposed Tax Rate $0.5801/S100.00 Valuation for the City of Alamo for  Hotel/Motel Fund.  30, 2024. ai row. row Motion carried. Coordinator position. Motion carried. PUBLICHEARING No citizen participation  Fiscal Year] Beginning October 1, 2023 through September 30, 2024.  H. Consideration and Action on an. Ordinance. Adopting the' Tax Rate: and Levy for the City of Alamo for the Tax Year 2023 and Fiscal Year beginning October 1, 2023 through City Manager Robert Salinas. stated this Public Hearing to solicit input from public regarding the City of Alamo 's proposed ad valorem tax rate of80.5801 per. $100 valuation, pursuant to Texas codes section. 26.05(D). The City Commission was presented with the No-New-Revenue and Voter-Approval tax rate at the meeting of August 15, 2023. A proposed rate of $0.5801 per $100 valuation was presented and approved by the Commission present at the meeting. Publication of the notice ofp public hearing was done in the Advance News. Journal on August 23, 2023. Commissioner. Pete Morales motioned to approve and. Mayor Pro-Tem JR Garza seconded. Consideration and Action to approve job descriptions for Parks and Recreation City Manager. Robert Salinas stated these are two new position approved this budget. Mayor Pro-Tem. JR Garzar motioned to approve, and Commissioner Pilar Garza seconded. Motion  September 30, 2024.  Motion carried.  Maintenance Supervisor and Executive Assistant.  carried.  J. Consideration and Action on: a charge of $15.00 service fee for refunds.  City Manager. Robert Salinas stated all approved refunds shall be charged a $15.00: service fee. Noi refunds shall be approved and/or authorized ifr requested on thej first day the program begins or any day thereafter, unless exigent circumstances exist. Exigent circumstances shall be    Minutes of September 19,2 2023 or his designee.  Page3  reviewed on a case-by-case basis and. shall be decided at the sole discretion ofthe City Manager K. Consideration and Action to Authorize: a' Take Home Vehicle for Parks and Recreation City Manager. Robert Salinas stated this is a request by. Sandra, Director) for Parks and Recreation. Department, to use, from time tot time, a City Vehicle as a take home vehicle. Sandra has explained to Administration that there are times there is a need to take a City vehicle home in order to go out to the parks after regular business hours in order to handle issues witha particular park, i.e. Park lights, sprinkler systems issues, issues with rented park) facilities, etc.  Shei is asking the ability to use a city vehicle for thesei instances. Commissioner Okie Salinas asked ift these will have GPS  Commissioner Pete Morales asked do the directors be notified they are responsible for the  vehicles?  City Manager Robert. Salinas responded yes  Commissioner Pete Morales motioned to approve, and Commissioner Pilar Garza seconded.  Motion carried..  Mayor Diana Martinez in dissent  L. Consideration and Action on a revision to the Purchasing Procedures Manual  No action  M. Consideration and Action to approve renewald OTTML-IRPInsuranee; General Liability, HR Director Alicia Cano stated this) year it went up 20% a total of $67,000. It was stated ift the Commissioner Okie Salinas motioned to approve, and Mayor Pro-Tem JR Garza seconded.. N. Discussion and Possible Action on an ordinance amending Title 11 'Subdivision Regulations', Chapter 3' 'Design Standards and Required Land Improvements', Section 11-3-4 (J) Streets' to amend Table C3.2-1 'Proposed Design Standards' to upgrade the Planning Director: Sergio. Zavala stated attached! please view the current Section 11-3-4 standard where, on new streets, the City of Alamo is still using the 18" length standard. In conferring with the City's Consulting Engineer, most other cities have already upgraded to a 24". curb & gutter standard. It is not uncommon to review plans from engineers where they show a 24" C & g standard because this is what they are used to already. The upgrade is designed to improve the drainage flow ofa development, andi is expected to last longer than the current shorter version. Planning Director Sergio Zavala responded Public Works, Planning and as well referencing to Commissioner Okiei Salinas motioned to approve, and Mayor Pro-Tem JR Garza seconded. O. Discussion and Possible Action to Amend Title 4 'Public Health and Safety', Chapter 3 Garbage and Refuse', Section 4-3-6 'Collection of Tree Cuttings and Limbs' to include  Auto, Cyber, Property, & Worker's Comp for 2023-2024  city pays the complete total we save $9,000.  Motion carried.  curb: and gutter code to a 24" width standard  Commissioner Okie Salinas asked who oversees the standards?  State Codes. Motion carried.    Minutes of September 19,2023  Page4  the right of reasonable latitude for alternate placement based on a lots' unique or Planning. Director Sergio Zavala stated at our last City Commission meeting, Section 4-3-61 was amended to absolutely mandate that the placement of brush shall be at thej front street curb and no place else.. There was brief discussion where in Rare Circumstances, a property with unique issues could possibly place their brush somewhere else other than thej front street curb. This may ber neededj fort traffics safetypurposes. With this foundation, the attachedo ordinances simplyp provides the City with the option ofreasonablel latitude to consider another safe location where brush could be placed other than thej front curb ared. For the most part, all lots willo comply with the front curb rule. However, should a rare instance occur that an alternate location must be considered, then Commissioner Pete Morales motioned to approve, and Mayor Pro-Tem JR Garza seconded. Public Hearing onj proposed rezoning of the following? 2: adjoining tracts: TRACT1: the East 2 Acres of the West 4 Acres of the East% of the North% of] Lot 4, Block 36, Alamo Land & Sugar Company's Subdivision; AND TRACT2: thel East2Acres of the' West 6 Acres of the East% of the North % of Lot 4, Block 36, Alamo Land & Sugar Company's Subdivision FROM Single-dwelling Residential (R-1) TO Duplex, Multi-family, Townhouse & Apartment (R-2) zoning District; Applicant: 0&A Cortes Family Limited Partnership Mr. Augustin Cavazos voiced her concern on how this development will affect the safety of his Ms. Claudia Cavazos voiced her concern on how this development will affect the sqfety of his Ms. Flores voiced her concern on how this development will affect the safety of his family and P. Discussion and Possible. Acton on: an Ordinance tol Rezone thei following 2t tracts: TRACT 1: thel East 2 Acres of the West 4 Acres of the East% of the North% of Lot 4, Block 36, Alamo Land & Sugar Company's Subdivision; AND' TRACT2: the East 2 Acres of the West 6 Acres of the East% of the North%, of Lot 4, Block 36, Alamo Land & Sugar Company's Subdivision FROM Single-dwelling Residential (R-1) TO Duplex, Multi- family, Townhouse & Apartment (R-2) zoning District; Applicant: 0&Z Cortes Family Planning Director Sergio Zavala stated the combined acreage is 800' east of Alamo Road, along the south of Nebraska. It has irregular dimensions as depicted in the vicinity maps; but has substantial, frontage to Nebraska Road, ie., its lot depth is approximately 640; its lot width to Nebraska. is approximately 125!. The surrounding ZONINGS entirely around the tracts is Single- family dwelling zoning (R-1). The surrounding LAND USES entirely around the applicants' perimeter is single-family residential. The Future Land Use Map reflects a LOW DENSITY RESIDENTIAL (LD) designation. Ifzoned R-2, any subsequent apartments would not assimilate well in the midst of the single-family homes; and may detrimentally affect the property values of the surrounding homes. In viewing the surrounding R-1, surrounding SF homes, and the LD designation, it's clear that R-2 (apartment zoning) will not assimilate into this predominant SF Commissioner Okie Salinas asked if the applicant is here, were they notified they were denied? Planning Director Sergio Zavala responded they are not here, but they were at the P&Z meeting. Commissioner Okie Salinas motioned to deny and Mayor Diana Martinez seconded. Motion  extenuating circumstances  our codes would allowj for that consideration.  Motion carried. PUBLICHEARING  family and. surrounding neighbors family and. surrounding neighbors. surrounding neighbors.  Limited Partnership  residential very well.  carried.    Minutes of September 19,2023  Page5l  Q. Presentation of] Departmental Reports  Departmental Reports were included in the commissioner's packet, no comments from the City CITIZEN. PARTICIPATION: Fiver minutes per person with no response from the City  Commission.  Commission. Residents must sign upi prior tot the city meeting.  Noc citizen participation. I. ADJOURNMENT  Citizens are encouraged tos sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 6:33PM  Diana Martinez/  2  Rangel, Assistant City Manager  ph4B