The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting held on Tuesday, August 20, 2024 at 6:00 p.m., at the City of Alamo Municipal Building.  COMMISSION PRESENT: Mayor. J.R. Garza Okie Salinas, Mayor Pro-Tem Petel Moreles, Commissioner Roell Leon Moreno Jr, Commissioner AJ Garcia, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Rick Palacios, City Attorney Alex Oyoque, Museum Director Jose Tamez, Library Director Arturo Aguirre, HRI Director Adela] Perez, Purchasing Agent Nina Chavez, Creative Producer Isauro Trevino, AEDC Consultant  COMMISSION, ABSENT:  Alexandra Rangel, Assistant City Manager Sergio Zavala, Planning Director Ronnie Cruz, City Engineer Saul Solis, Alamo Police Chief Sandra Chavez, Parks & Rec. Dir Lya Yllades, Public Information Director Efrain Vazquez, Interim Fire Chief Yvette Mendoza, Finance Director  Julio Villarreal Jr. Public Works Director Ana Garza, Executive Assistant  CALLI MEETING TOORDER  Mayor. J.R. Garza called the regular meeting held on Tuesday August 20, 2024 to order at 6:00 p.m. at the City of Alamo Municipal Building. City Manager Robert L. Salinas led the Pledge of  Allegiance and. Pastor Tuttle led the Invocation. Presentation and Announcements  Commissioner Pete Morales congratulated. Alamo Police Chief, Saul Solis, for ane excellent City Manager Robert L. Salinas invited everyone to the Food Drive on August 215, 2024 at the Alamo Sports Complex Park at 898 S. 7hh St.Alamo TX starting at 8:30AM. D. Consideration and. Action to Approve the minutes for a regular meeting on August 6', Mayor Pro-Tem Okie Salinas motionedi to approve, Commissioner. Pete Morales seconded. Motion E. Consideration and Action to Approve the minutes for a special meeting on August 7H, Mayor. Pro-Tem Okie Salinas motioned to approve, Commissioner AJGarcia seconded.  turn out at the National. Night Out at the Alamo Central Park.  2024. carried.  2024. Motioned. carried.  F. C Consideration and Action to approve a resolution to designate authorized. signatories for the Community Development. Block Grant- Resilient Communities Program, (CDBG- City Manager Robert L. Salinas stated that this resolution is to allow. Mayor. JR. Garza, Assistant City Manager; Alexandra Rangel and himselftol be. signatories with anything ini regards tot this Community. Development. Block Grant-Resilient Communities Program, (CDGB-RCP)jor Commissioner, Pete Morales motioned: to approve, Mayor Pro-Tem Okie Salinas seconded.  RCP) program) for GLO state contract number 23-160-019-E455.  GLOS state contact number 23-160-019-E455  Motion carried.    G. Consideration and Action to approve a resolution regarding Civil Rights which includes thej following policies: Citizen Participation Plan and Grievance. Procedures; Section. 3 Policy; Excessive Force Policy; Limited. English Proficiency (LEP) Standards Plan; Section 504 Policy and Grievance Procedures; Code of Conduct Policy. City Manager. Robert. L.. Salinas stated that this resoltion goes along) with the CDBG, GLO, Commissioner AJGarcia motioned. t0 approve, Mayor Pro-Tem Okie Salinas seconded. Motion H. Consideration and. Action to approve a resolution regarding the Municipal Maintenance. Agreement between the City ofAlamo and the Texas Department of City Manager Robert L. Salinas stated that TxDOT requires ai resolution to be approved by the Mayor Pro-Tem Okie Salinas motionedi to approve. Commissioner AJ Garcia seconded. Motion I. Discuss and Consider Proposed Tax Ratej for the Cityof Alamo for Fiscal Year City Manager Robert. L.. Salinas stated the City Commission must consider a proposed tax rate that will support the city budget. Last year the rate adoptediwas $0.5801 per $100 valuation. In order to support the proposed budget, iti is recommended that the city propose the tax rate of $0.6022 per $100 valuation. Senate Bill 2. requires one public hearing notice. The publication for the public hearing will be on August. 28, 2024, in the. Acivance News. Journal. Staff is proposing tol hold the hearing and adopt the tax Tate on September 17. 2024. Note that a ROLL CALL Vote Commissioner Roel Leon Moreno. J: motioned. to approve the $0.6022per S100 valuation. Mayor Pro-Tem Okie Salinas motionedt to approve the SO. 6022per $100 valuation. Commissioner AJGarcia motioned. to approve the SO. 6022per $100 valuation. Commissioner Pete Morales motioned to approve the SO. 6022per S100 valuation. Mayor JR. Garza motioned to approve the $0.6022per S100 valuation.  RCP grant. carried.  Transportation.  City of Alamo for the Municipal Maintenance. Agreement submission.  carried.  Beginning October 1, 2024 through September 30, 2025.  is required for this item.  J. Consideration and Action to approve an Interlocal Agreement between TML IRPand the City of Alamo for a Cyber Liability and Data Breach Response/Fund. Human. Resources. Director. Arturo Aguire stated that this Interlocal Agreement will provide additional coverage and liabilities for damages caused by Cyber Security Breaches. This will benefit the city in case any cyber-crimes are committed against the city. This Agreement would also allow the City to become ai member ofthis) fimd. This will cost the city an additional Mayor Pro-Tem Okie Salinas asked ift the Cily of Alamo has an existing agreement and ifthis Human. Resources Director Arturo Aguirre ansered that the current agreement will. soon end, Mayor. J.. R. Garza motioned. to approve, Commissioner, A.J Garcia seconded. Motion carried.  $1002.76 annually. Staffs Recommendation: Approval  was just an addition?  and he is requesting that az new agreement be prepared in advance.    Consideration and. Action on repairs regarding the Demolition and Installation ofl New HVAC ductwork, ceiling insulation, and new ceiling tiles for the Sgt. Fernando De La Purchasing. Agent Adela Perez stated that Demolition of affected ceiling, insulation, new. HVAC wrap, re-wrapping of ductwork, new ceiling insulation, andi tiles is in the. scope ofservices. Units that are affected will be removed: toj properly install liners on thej first fivej feet of the supply and return plenums due to condensation build-up. The 3 firms contacted: that examined, assessed&  Rosa Memorial. Library.  provided their price quote are as follows: FIRM SKOI Elite. LLC. Quantum. Mechanical Contractors SERVPROof1 McAllen  QUOTE $35,780.00 $43, 584.00 $71,199.56  DATE 8/12/24 8/12/24 7/30/24  In observing the above, SKO Elite has provided the lowest responsible price quote. SKO Elite recently didy work at City Hall. All work performed by SKO. Elite comes with a I-year warranty. Mayor Pro-Tem Okie Salinas askedj for an update on the repair that SKO Elite performed at City Mayor. Pro-Tem Okie Salinas asked ifwhat) he had requested before, which was to look into the City. Manager Robert. L. Salinas answered that unfortunately the companies all price differently Commissioner Pete. Morales motioned. to approve SKO Elite LLC., Mayor Pro-Tem Okie Salinas L. Consideration and Action to amend the current "Health Fitness", section of the Alamo Police Department. Rules and Regulations as required by the Texas Commission on Law Alamo. Police Chief Saul Solis stated that the City of Alamo Police Department would like to seek approval to amend the "Health Fitness"section: of the Alamo Police Department as required by the Texas Commission on Lawi Enforcement (TCOLE). The purpose of this policy is to ensure that all members of this agency remain medically and psychologically, fit) for duty and able toj perform their essential jobj functions. The amended portion of the. section has been submitted and attached. Recommendation The Alamo Police Department requests approval oft the policy Mayor Pro-Tem Okie Salinas asked whether the City of Alamo. sends police officers for medical and psychological exams, andi if there is a requirement for these exams to be conducted Alamo Police Chief Saul Solis explained that officers currently undergo medical and psychological evaluations before being hired, but there is no requirement for them to take these exams annually. However; he is considering implementing. yearly exams in the future. Mayor Pro-Tem Okie Salinas motioned to approve, Commissioner Roel Leon Moreno Jr: M. Consideration and Action to adopt the "Small Unmanned. Aircraft System"(DRONE) Alamo. Police Chief Saul Solis statedi that the City of Alamo Police Department would like to. seek approval to adopt the "Small Unmanned. Aircraft. Systems" (DRONE), policy for the Alamo Police Department. The purpose of this policy is to assist emergency responders through provision ofa  Staf's Recommendation:, Awardi to SKO Elite LLC.,  Hal!?  Purchasing Agent Adelal Perez stated that it has worked great. scope ofwork when requesting a quote has been done.  for the. same amount ofwork seconded. Motion carried.  Enforcement (TCOLE).  amendment. This item is now before you.  annually?  seconded. Motion carried.  policy for the Alamo Police Department.    complimentary aerial visual perspective. The policy provides guidelines for the procurement, management, maintenance, deployment, and operation of "Small Unmanned. Aircraft Systems"E by or at the direction oft the Alamo Police Department. The adopted policy has been submitted and attached. Recommendation, The Alamo Police Department requests approval to introduce the Mayor Pro-Tem Okie Salinas asked) how many DRONE, pilots did the Alamo Police Department Alamo. Police Chief Saul Solis. stated that they have 3 at the moment but that ini the middle of Commissioner, AJ Garcia asked ifthe IT Department hado a DRONE and ifso, will the Police ITI Director Michael Torres answered, that it could be transfered to the Alamo Police Department butz unfortunately itl might not be as updated as the ones that the Alamo Police. Department have. Commissioner. Roel Leon Moreno J: motioned to approve, Commissioner Pete Morales  above-mentioned, policy. This item is now before Jou  have?  September 3 more officers will be going 10 the school.  Department be able to use it and or be transfer to their department?  seconded. Motion carried  N. Discussion and Possible. Action to Appoint or Re-appointal Member to the Planning and Planning Director Sergio Zavala. stated that in the Code of Ordinances, Section. 2-2-2: Membership and Terms, provision (A)) mandates that a member ofthe Planning & Zoning Commission must be ai resident ofthe City of Alamo, Provision (B) reflects the mandate that the P&Zi members' term will bej for three (3), years and "may be reappointed. by ai majority vote ofthe Board ofCommissioners. ' With the above foundation, please be advised that Mrs. Nellie Medina was appointed on August 15, 2023 to the P&Z Commission (to replace Gabby Hernandez who was appointed to the EDC Board). Mrs. Medina's PZI membership is. set to expire  Zoning Commission due to an Expiring Membership Term.  on. Sept. 18, 2024; her attendance recordi is as follous:  Member Nellie Medina  2023-24 7of81 meetings (88%)  Mrs Medina was called on August 13"h to see ofs she di be receptive on serving another term, if reappointed She replied that she dl like to be re-uppoinred to continue serving on P&Z. This item Mayor Pro-Tem Okie Salinas motioned to appoint Nellie Medina, Commissioner AJ Garcia 0. - Discussion and Possible Action to Amend Title4 'Public Health and Safety Chapter 4 Nulsancesl,Section 4-4-3 Umvholesome. Matter; Stagnant Water; Filth; Carrion' to clarify the ordained. boundaries to abate Public Nuisances. Planning Director Sergio Zavala. stated that it has come. the attention oft the Planning Department that Sect. 4-4-3 (3) raised concern and confusion as to its current wording. This provision is intended to instruct the general public and appropriate staffofv what boundaries to abate whenever ap public nuisance is determined. The cutent verbiage states this to. supposedly Such lots or parcels ofreal estate, in addition t01 theg grounds within their respective boundaries. shall be held to include all lots or parcels ofr realestate to the centerlines ofc adiacent or abutting Instead oft the convoluted verbiage above, the enclosed draft (ordinance) declares the following: The maintenance boundaries of lots oT parcels ofproperty to promptly abate Public Nuisances  ist now before you. seconded. Motion carried.  instruct us on where to abate aj public nuisance:  steetordllers.  shall include thej following criteria:    1. The legal boundaries oft the recorded Lot(s); parcel(s) or tract(s) ofr freal estate property; The area that extends beyond the recorded property lines up to the street curb andlor edge ofpavement; (Note: 'Street' as used herein shall include aj public street or a private The area that extends beyond the recorded property lines up to the centerline of abutting public alleys; (Note: 'Public' means recorded public alleys, prescriptive public alleys, or Ifthere is any area that may be a unique hybrid of the above. 3 criterions or of similar circumstances where the stewardship to maintain it is questioned, such shall be presented tot the City Manager for assessment and final determination. There is no appeal from the  2. 3.  street.)  apparent publicly used alleys, in effect.)  City Manager's decision on the matter: Planning's Recommendation: Approval.  Commissioner. AJGarcia motioned. to approve, Mayor Pro-Tem Okie Salinas seconded. Motion P. Discussion and Possible. Action on an Ordinance to Amend Title 11 'Subdivision Regulations!, Chapter 4 'Administration and Enforcementl, Section 11-4-2 Variances'; to Establish an Administrative Fee to process Subdivision. Plat Planning Director Sergio Zavala stated thati in assessing the time to research variances to Alamo's Subdivision Codes, Staff occasionally cross-references other cities perspectives; and prepares variance. summaries which, dependent on the variance requested, may result in ai multi- page document. As such, planning perceived that it was time to consider levying a correlating variance administrative, processing fee, ie., Alamo does not levy aj fee toj provide this variance assessment. service. See the variance fees imposed by other RGVc cities below:  carried.  variances  Municipality Harlingen Mission Alton  Variance Fee 825 $150 $450  Municipality San. Juan Pharr Edinburg  Variance Fee $0 $750 $450  In Planning's assessment, there needs to be aj fee imposed. The question becomes What would be af fair amount?' Answer: itd all correlates to TIME. Planning testifies that there are different types ofvariances; thus, to impose aj flat feej for ALL variances, regardless ofwhat it is, seems unjust. A. Type A variances are easy to assess; they are necessary to where the debeloter has no choice but to request a variance due to, let's say, sorrounding decelopments were previosly approved thjat noe induce a needed' cariance to this subdivision B. Tupe Bi variances take moderate research; especially where there is precedence set. C. Type Co cariances take intensive examination; records searching; multi-page reports are  See below:  typical.  Planningsn recommendation;  Type A-MINOR variances should impoose a $50.0 001 fee Type B-MODERATE variances. should impose a $150.00 fee Type C-INTENSIVE variances should impose a $250.001 fee  Planning and Zoning Commission Meeting. July 7lh 2024: Unanimously approved.  City Manager Robert L. Salinas stated for the record that some. subdivision may require multiple  variances andi in doing sO, multiple fees will be charged.    Commissioner Roel Leon Moreno. J: motionedi 10 approve, Commissioner AJGarcia seconded.  Motion carried.  Consideration and. Action to approve Taco Bell incentive at 812N.4 Alamo Road to waive AEDC Consultant Isauro Trevino stated the Taco Bell project has been awarded the following;  permit andi related fees. 2incentives Job creation grant Demolishing  Hei is recommending to assist them by waiving onk: the construction permit fees and excluding allz utilities fees. Theywill be responsible t0 pay the seirer and water connection as well as the Mayor. J.R. Garza asked about the sales tax that Taco Bell will be bringing in?  water meters.  AEDC Consultant Isauro Trevino answered that ahout $160.000 in general but that the city only Mayor Pro-Tem Okie Salinas motioned to approve. Commissioner Pete Morales. seconded.  gets about 25% oft that. Motion carried.  R. Discussion and Action to approve Payment #1 on the Chapter 3804 Agreement between AEDC Consultant Isauro Trevino stated that the 533 Properties LIC. Is the legal name to Dutch Bros. AEDC has approved payment #I ini the amount of $15,000. Once the Dutch Bros meet thel" year conditions they will forward the invoice 10 the City Managers office for payment. Mayor Pro-Tem Okie Salinas motioned to approve. Commissioner Pete Morales seconded.  Cityo ofAlamo and 533 Properties, LLC.  Motion carried.  S. Presentation and update on Projects Management, for FY. 2023-24 AEDC Consultant Isauro Trevino gave his August 2024 Monthly Report that includedt the  following;  Community Grants FY2025 FY2025 CPF. 34. Storm. Drainage Project Safer Grant Submission Fire Prevention and Safety Grant EPA Project Water Plant Renovation) Capitol. Projects Tower Road project (AEDC/TIRZ) GLOI Drainage Project (State granty Sewer Plant Project (TWDB) Fire Station Renovation (Ciry/General Fumd) Urban County Street Improvements Bonita Estate Sewer (ARPA, fimdsy Morningside South. Sewer (ARPA junds) TXDOT/Alamo Rd Drainage Project (ARPA funds) Gus Guerra Park w/PSJA ISD (SchoolTPWD, grant)  Construction of the new. Police/ Court Project Funding $2,450,000 Committee Approval  Precint #2. MOU: Ridge Road Streer Improvement (Tower to Border)  City Welcome Sign    Funding pending  FY2025 Body Worn Cameras Grant (40) FY2025 Rifle-Resistant Body Armor (40) FY2025 Criminal Justice Grant (10 security cameras) FY2025Project Safe Neighborhoods Grant (sky-tower) FY2024 State Homeland Security Program Border. Zone Fire Department Grant Program Local Border Security Program Operation Lone Star Grant Program VBLFGrant TWDB PIF Lif Station Five Year Plan- - Underway Financial. Advisor  T. Presentation and update on. Streets Projects for FY2023-24 AEDC Consultant. Isauro Trevino gave an update on thej following; $1,300,000 in Street Improvements ini the City of Alamo $265,000 in Urban County Funds (numerous Streets) Ebony Avenue (from 6th St to Tower. Rd.) 5thyéSt (from Duranta to Ebony) 6lhs St. (from Austin to Ellis) 7hySt (from Duranta to Frontage Rd.) gth St. (from Duranta to Frontage Rd.) glhst (from Duranta to Frontage Rd.) 94St. (Duranta to Frontage Rd.) 10th St. (Duranta to Frontage Rd.) 10th St. (Linda Gail Subdivision) 10%St. (from. Duranta to Frontage. Rd.) Austin St. (from Tower Rdi to 7lhSt) Bowie St. (form Tower Rd. to 7h SI) Nebraska St. (from %1 mile East of Cesar Chavez. Rd. to Tower Rd.) Only small section pending, for 100% completion $150,000: in Direct City Funds (numerous streets)  FY2023-24 Street Projects Update:  Palmview St Country Club Drive Acacia St.  Border Rd. (Duranta-Business: 83) $50,000 on MOUwith County for Ridge Rd. (Tower-Border) Ridge Rd. (Tower-Border) $850,000 on City/AEDC partnership (Tower Rd) Tower Rd (Frontage to Business 83) Tower Rd (Frontage to Hackberry)  A paving behind the scenes video was. shown to the City Commission and the Public. The City Commission congratulated the Public Works Director Julio Villarreal and all his staff  for their hard work and dedication.  U. Presentation of Departmental. Reports No comments from City Commission.    CITIZEN PARTICIPATION: Five minutes per person with no Commission. Residents must sign up prior to the city meeting.  response from the City  No citizen participation  I.  ADJOURNMENT  Citizens are encouraged tos sign the attendance sheet.  There being noj further business, MayorJR. Garza adjourned the meeting at 6:48p.m.  483m MayorR.Garza  ATTEST, b  AlexandraRangel, Assistant City Manager