Minutes ofJ January 21, 2020 Pagel 1  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, January 21, 2020 at 7:00p.m, att the City of Alamo Municipal Building.  COMMISSION PRESENT: Mayor Dianal Martinez Okie Salinas, Commissioner Pilar Garza, Commissioner Pete Morales, Commissioner STAFF PRESENT: Robert L. Salinas, Interim City Manager Rick Palacios, City Attorney Alexandra Rangel, City Secretary Alicia Cano, HR: Director Melisa Gonzales, Special Projects Director Alex Oyoque Museum Director Rafael Tapia, AEDC Director Julio Villarreal, Public Works Director  COMMISSION ABSENT: Robert De La Garza, Mayor Pro-Tem  Michael Torres, ITI Director Saul Solis, Interim Police Chief Adelal Perez, Purchasing Agent  I.  CALLI MEETING TO ORDER  Mayor Diana Martinez called the regular meeting held on Tuesday, January 21, 2020 to order at 7:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of Mayor Diana Martinez stated Mayor Pro-Tem Robert Del la Garza will not be attending Melisa Gonzales encouraged: the public to sign up for the ITT challenge, and because of this challenge we are doing two community walks the first one will be on Wednesday 1/29 starting at 5:30pm at Alamo Fitness Center and the other on 2/19. In addition, the Taste ofAlamo is on D. Consideration and. action to approve the minutes for the second regular meeting of Commissioner. Pete Morales motioned: tor remove the itemj from the table Mayor. Diana Martinez Commissioner Pete Morales stated two corrections to be made. The first correction was item J, he stated he was opposed to the termination of the contract for the City Prosecutor Joe The second correction was Item. K, he stated the reason. Ivoted against Ms. Moncivais for City Prosecutor was because at one time she owed the city a lot ofr money, which wej finally got the money back, andi it's oki now. Which, that is the reason whyl Ivotedagains! Veronica Moncivais. Commissioner Pete Morales motioned to approve, and Mayor Diana Martinez seconded. E.C Consideration and action to: approve the minutes for the first regular meeting of January Commissioner Pete Morales motioned to approve, Commissioner Pilar Garza seconded. F.C Consideration and action regarding sponsorship for the PSJA Memorial ECHS TOP 10  Allegiance and Melisa Gonzales ledi the. Invocation. C.Presentation: and Announcements  tonight  Thursday at the Omni December 17, 2019. seconded. Motion carried.  Ramirez and voted against.  Motion carried. 07, 2020. Motion carried. Banner.    Minutes of] January 21, 2020 Page2 2  Special Projects Director. Melisa Gonzales. stated this contract. should have been brought when we did the digital billboard but it was not presented. We need to approve the contract so the City can submit payment of81,500 for the banner, it does come from the Hotel Motel tax. Commissioner Pete Morales motioned to approve, Commissioner Pilar Garza seconded. G.Consideration and action to: award the bid for the Alamo Youth Center. Air Conditioning Interim City Manager. Robert Salinas stated the low bid was submitted by Calico Construction and. Development, LIC in the amount of $56,600.00, however, the bid was only for the A/C units not including the electrical and duct work This bids should be rejected as non-responsive. The secondl lowest bidi is in the amount of$74,250.00s submitted byJL Cooling and Heating, for Alternate 'B' which changes, from a metal duct to a 'sock' type duct. we recommend that the construction contract be awarded to JL Cooling and Heating in the amount of their bid of $74,250.00. We do have a grant. from Valley Inner Faith in the amount of approximately  Motion carried. Replacements.  $55,000 and this) will help pay the diffèrence.  Commissioner Pete Morales asked ifv we have worked with them in the past  Interim City Manager. Robert Salinas responded no Commissioner Pilar Garza askedt to approve recommendation  Interim City Manager Robert Salinas respondedyes, the second lowest bidder, this is our third  time going out for bids  Commissioner Pete Morales asked $74,250.00, correct? bidder didi not do it! properly, his bidi is automatically rejected.  City Attorney. Rick Palacios. stated for the record he will be the lowest bidder because the first Mayor Diana Martinez motioned. to approve, Commissioner Pete Morales seconded. Motion H.C Consideration and action to approve an ordinance to amend the General Fund Budget to provide additional funding for the Alamo Youth Center A/CI Replacements. Commissioner Pilar Garza motioned to approve, Commissioner Pete Morales. seconded.  carried.  Motion carried.  Mayor Diana. Martinez asked what is the total  Interim City Manager. Robert Salinas responded $18,667.00, the grant amount total is I. Consideration and action to approve the contract for municipal court prosecutor. Mayor Diana Martinez motioned. to approve, Commissioner Pete Morales seconded. Motion J. Consideration and action to re-appoint an Emergency Management Coordinator as per Interim City Manager. Robert Salinas stated this) was submitted by Chief1 Roy Contreras and this isarequirement, the TDEM-147 "Emergency. Management. Director/Cordinator, Notification" Formi isa Governor. Executive Order submitted annually. Chief Roy Contreras has been served as the Emergency. Management Coordinator and. Joseph as Assistant Emergency. Management  $55,583.00 carried.  Section 418.101 oft the Texas Government Code.  Coordinator since 2018.    Minutes of January 21,2020 Page3  Mayor Diana Martinez motioned to approve, Commissioner Pete Morales seconded. Motion K.Consideration and action regarding South Texas Health System (STHS) Incentive AEDC Director Rafael Tapia stated on December 7th both he and Mr. Salinas received arequest for incentives from Mr. Doug Matney, for thej first year ofo operations. Itis the. AEDC staffs conclusion that STHS has met or exceededi the Company's Obligations under said agreements) for the 380 and the 4B agreement. a) To acquire a minimum 2 acre tract, STHS acquireda3.75 acre tract. (b)To develop the Land in accordance with the City's Subdivisioni regulations and build thereon a 9,923 squarej foot building, STHS built an. 11,276: square foot building. (c)To provide a total investment of $6,969,983, STHS invested a total ofs $7,349,424. (d)To establish within a 24 month period, the project was completed in a 15 months span. e) To establish 33.4) full time jobs, STHS created. 35.25 full timej jobs. The total payment of8125,000 that was agreed for the first year ofoperation andi the Ad Valorem taxes, thet total will be $159,522.97: this amount will be coming out oft the TIRZ, the TIRZI board) has agreed to pay for incentives.  carried Request.  Commissioner Pete Morales motioned to approve, Commissioner Okie Salinas seconded. Mayor Diana Martinez asked. Interim City Manager Robert Salinas, out oft the six emergency Interim City Manager Robert Salinas responded we were previously ranked number 3, However, Mr. Matney has been out of the states So we are unable to get current numbers. L. Consideration and action on a variance to allow fora a 2' front setback instead oft the code minimum 25' front setback, physically located at 425 Alma Ave., legally described as Lot Interim City Manager Robert Salinas stated we had several of these carport items in the last meeting andi mentionedaf fewi more willl bec coming in. Thisi is one ofthose items, itwas? requested for carport to remain perpetuallyo open. OnJanuary 15th thel PaZhmgpodmsinax Commissioner Pete Morales motioned to approve, and Mayor Diana Martinez seconded. AEDC. Director Rafael Tapia stated As of January 3, 2020, City of Alamo Finance Department  Motion carried. rooms where are we?  69, Alma Delia Subdivision.  Motion carried.  M.Presentation of AEDC Report Total RLF Balance: $1,069,105.15 IRP Balance: $884,187.61 RBEG Balance: $184,917.54  reports  Balance Owed: $193,574.47 (as ofJanuary 8, 2020) As oft the. Jan 2, 2020, all accounts were considered current. For the month of1 December, the program had no new contacts.  Mr. Lupe Salinas was no longer interested in the program but did seek assistance in possible Mr. Reynaldo Rodriguez stated he was. still interested in the loan program, but would like to file STHS incentives was just approved, as for the 11 acres iti is still being reviewed. Commissioner Pete Morales askedi is that the property on Duranta  relocation site. taxes first.  AEDC Director. Rqfael Tapiai respondedy yes.  As fort the shirt) program, wei ran out ofs shirts. A new design will be done for next year.    Minutes of January 21, 2020 Page4  January sales for November were. 24.11% for the fiscal) year we are up 10.5%  Commissioner Pete Morales asked about the EDC program Mr. Nester Lopez was promoting this AEDC Director Rafael Tapia responded this year they decided not to, with the new county judge decided not to do the workshop last) year. fyou are referring to the. $20,000 grant similar tos shark Departmental Report presentations were included in the commissioner: 's packet, no comments  time last) year from the county.  tank. That department has been influx. N.P Presentation of Departmental Reports from the City Commission.  CITIZEN: PARTICIPATION: Five minutes per person with no1 response from the City  Commission. Residents must sign up prior to the city meeting.  No citizen participation I. ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 7:18 pm  Aphalg  ATTEST: Ry