Minutes ofJ June 29, 2020 Page  The Board of Commissioners for the City of Alamo, Texas met for the Special Meeting on  Monday, June 29, 2020 at 6:00j p.m, at the City of Alamo Municipal Building.  COMMISSION! PRESENT: Mayor Dianal Martinez Robert Del La Garza, Mayor Pro-Tem Okie Salinas, Commissioner via video conference Pilar Garza, Commissioner via video conference Pete Morales, Commissioner via video conference  COMMISSION, ABSENT:  STAFF PRESENT: Robert] L. Salinas, City Manager Cris Palacios, City Attorney Alexandra Rangel, City Secretary Richard Ozuna, Police Chief Roy Contreras, Fire Chief Rafael Tapia, AEDC Director  I.  CALL. MEETING TO ORDER and Robert Salinas led the Invocation.  Mayor Diana Martinez calledi the regular meeting held on Monday, June 29, 2020to order at 6:00 p.m. at the City ofAlamo Municipal Building. Mayor. Diana Martinez ledt the. Pledge ofA Allegiance C.Updated Mayoral Declaration ofLocal State of] Disaster. Duet tol Public Health Emergency. City Manager Robert Salinas stated this declaration is one that mirrors the county, the update included a city wide curfew shall be imposed from 11:00 p.m. to 5:00 a.m. for all persons aged eighteen (18) and over, unless that person is out for a medical emergency or to perform certain Essential. Activity and for all persons aged. seventeen (17) and under, a city wide curfew shall be imposed from 10:00 p.m. and 6:00a.m. Isent over an updated declaration earlier today in which Ithe removedi wording ofv wearing af face mask just to mirror the county' 's declaration. In addition, for reopen services according to the Governor orders GA-26, there is no occupancy limit for: Religious Services conducted. in Churches, congregations, and houses of worship. 2) Local government. operations, including County and Municipal governmental operations related to licensing, permitting, recordation, and document filing services, as determined! by 4) Youth Camps, including but not limited to those defined as such under Chapter 141 ofthe Texas Health and Safety Code, andi including all summer camps and other daytime and 5)Any outdoor gathering estimated to be ine excess of 100 people with approval by the Mayor Thej following outdoor slablishmentsvemues shall operate at no more than 501 percent oft the establishments shall operate at 50 percent occupancy with at least six feet ofsocial distancing between work stations. At the time of this declaration, it was stated restaurants can operate at a 75%, but that has been removed since Governor Orders GA-26 stated to return to Mayor Diana. Martinez is recommending. for city buildings to be closed to the public based on the City Manager Robert Salinas responded this was ani idea) he hadj for while ever since our numbers have increased. andj for the safety of our employees, and the possibilities to send some employees  the City ofz Alamo. 3) Child Care Services overnight camps for youths. normal operating limits.  50%.. In addition, face masks are now ai requirement.  numbers increasing.  home.  Mayor Diana Martinez is also recommending to. stop garage. sales  City Manager Robert Salinas responded. since last Sunday we have gotten a total of91 cases    Minutes of] June 29, 2020 Page2 2  Mayor Diana Martinez stated whatever we have to close, do we need to follow the county's City Attorney Cris Palacios responded the city may restrict it, but you still have to. follow the county. The issue is ifthe city places a different curfew it will be confusing for residents toj follow. Mayor Pro-Tem Robert De La Garza asked Mr. Salinas for building facilities to be closed City Manager Robert Salinas responded. yes, City Hall's lobby, Parks and Rec. the Municipal City Attorney Cris Palacios responded the. Judge has placed a plan of action for nonessential Mayor Diana Martinez motion to approve, and Mayor Pro-Tem Robert De La Garza seconded. D.J Discussion and action to approve policy andj procedurei manual for the Alamo COVID-19 AEDC Director. Rafael Tapia statedi the reason for the program purpose, Section. 2 administration, review program, Section. 3 Residential Rents/Mortgages Eligibility, Applicants must demonstrate needj for assistance (ie. loss ofjob, laid off reduce time, loss ofincome, etc.) it is capped at a combined income of $60,000/year. Applicants must provide a rent! lease Mayor Diana Martinez asked what ifthey don't 'th have an agreement, will al letter do? AEDC Director Rafael Tapia responded applicants can provide receipts, this can be found in Section 3.3 0 Lease andlor rental agreement; rental receipts can be submitted in place of agreement. He continued to section 41 Business. Assistance, he stated he added to 4.1 IEligibilty for the business must demonstrate a need for assistance ini results ofCOVID-19 and on Section 4.3it was added. stating applicants need to provide 2020profit and loss statements for the year 2020, C)A Applications willl be considered. on aj first come basis and while funds remain available. e) The review committee will select applications) for consideration and final approval by City The City Commission or Program Review. Board will have final approval or denial on g). From application submission toj funding process should take approximately 30 to 45 days. b) For the residential program, only one award per qualifying residential location shall be C)For the residential program, applicant must be a US Citizen or legal resident. d) For the business program, 51% of the business must be owned by a US Citizen(s) or legal e). For the business program, only one award will be provided per individual business.  Business owners can apply. for multiple businesses, as long as each business represents a g) Members of the City Commission and/or appointed. Program Review Board and immediate  curfew?  Court as well, perhaps by appointment. such as the EDC.  hearings. Motion carried.  Assistant Program (ACAP).  agreement and also) financial statements for 2019 or 2018.  starting. January. 20201 to the present. Section. 5. states: Applications will be. submitted to the. Program. Manager. b) Only completed applications will be considered. d) Applications will be reviewed by ap project review committee. Commission or Program. Review Board.  applications.  On Section 6 Terms and Conditions: a) The maximum grant amount will be $5,000.00.  granted. resident(s). separate family are  business ands separate location within the City ofAlamo.  ineligible to apply under this program.  h) Program is limited by Federal guidelines and restrictions as applicable. Mayor Diana Martinez asked what is the amount for rent?    Minutes ofJ June 29, 2020 Page3 3  AEDC Director. Rafael Tapia stated. $250,000 based on his understanding City Manager. Robert Salinas responded the budget was. 20% andi was reduced because the county askedt to be in the limits ofv what they asked for us, which is around $453,000 total.  Mayor Diana Martinez askedi is that the business loan  City Manager Robert Salinas responded that is both business and residential, we just have to AEDC Director. Rafael Tapia stated on section 71 Distribution of Funds, what will happen he will  divide it.  submit a packet to the city manager, from then it will move forward toj finance. Mayor Diana. Martinez asked are there any people interested  AEDC Director Rafael Tapia responded we have 43 applicants on a waitlist, both business and residential. In addition, in Section 81 Program. Documentation! W-9f form: This) form willl bei required as part ofthe application. submission. The CityofAlamo requires this inc order toj process payment. Oni Section 9 Recipient's 's Obligations states not to discriminate and to maintain records incase of an audit. He states the application is two pages with basic information on how the applicant is  requesting funds.  City Manager. Robert Salinas asks what is this form?  AEDC Director Rafael Tapia responded that is the, grant agreement form, in just reinstates the rules on) how) you can use the finds. He continues to say ifthe commission approves the policy and procedures today he can move forward tomorrow, and hopefully review the first batch on. July 16h and approved on. July 22nd. Ini hopes ofs getting a batch approved twice a month, ifyou have not heard the County is doing a. similar program) for residents and should roll out on. July 7hh Commissioner Pete. Morales asked) how many people are on the waiting list?  AEDC Director. Rafael Tapia responded4 43  Mayor Pro-Tem Robert De La Garza motion to approve, and Mayor Diana Martinez seconded. E. Discussion and action to appoint the Alamo EDC as the Alamo COVID-19 Assistant AEDC Director. Rafael Tapia stated the EDC board is ready to go and have ai resolution ready. How the process will work is once the qpplication is submitted: to the EDC, the review committee willy review again to make sure nothing is missing, then it will go to the EDC board from then it will be decided ifit will be approved or denied. Ifapproved, it will move forward to the city City Manager Robert Salinas asks once approved by the EDC) you are releasing, funds? City Manager Robert Salinas states then it comes to us for the. PO and check City Attorney Cris Palacios asks so it doesn' 't come to the commission?  Motion carried.  Program (ACAP) review board.  manager.  AEDC. Director Rafael Tapia respondedyes AEDC Director Rafael Tapia respondedyes  AEDC Director Rafael Tapia responded no, what comes to the commission will be a detailed Mayor Diana Martinez motion to approve, and Mayor Pro-Tem Robert De La Garza seconded.  report of the applicants. Motion carried.    Minutes of] June 29, 2020 Page 4  I. ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 6:24 pm  AEg  ATTEST:  al  OF  OTEKNS