Minutes for October 16, 2018 Page 1of5  The] Board of Commissioners: fort the City of Alamo, Texas met for the second regular meeting on Tuesday, October 16, 2018 at 7:00 pm at the City of Alamo Municipal Building.  COMMISSION: PRESENT: Diana Martinez, Mayor Petel Morales, Mayor Pro-Tem Trinol Medina, Commissioner Robert Del La Garza, Commissioner Pilar Garza, Commissioner STAFF PRESENT: Luciano Ozuna, Jr., City Manager Rick Palacios, City Attorney Martha Alvarado, Executive Secretary Bobby Salinas, C.P. &1 D. Director Melissa Rodriguez, Purchasing Agent Ronnie Cruz, City Engineer Julio Villarreal, Public Works Director Roy Contreras, Fire Chief Alicia Cano, Human) Resources  COMMISSION. ABSENT:  Yvette Mendoza, Finance Director Baudelio Castillo, Police Chief Michael Torres, ITI Director Arnold Robles, Parks Director Rafael Tapia, AEDCI Director Alex Oyoque, Museum Curator Lori Solis, Library Director  I.  CALLMEFINCTOONDER  Mayor Diana Martinez called the second regular meeting held on Tuesday, October 16, 2018 to order at 7:00 pm at the City of Alamo Municipal Building. Mayor Diana Martinez led in the  Pledge of Allegiance and Pastor Tuttle said invocation. C. Presentation and Announcements.  Mayor Pro-Tem Pete Morales recognized the PSJA Memorial Wolverines tennis team for their win in the District match and wished them well in their next game with Flour Bluff He also Melina Lerma, Chamber of Commerce Chair, informed the Commission their October 18 BBO Fire Chief Roy Contreras and Mr. Arnold. Robles announced their upcoming events. D. Presentation and discussion by Hidalgo County Drainage District No. 1 on Proposed. Hidalgo County Pct. I Commissioner; David Fuentes, and Drainage District No. 1 General Due toJ flooding issues that occurred. in several areas of Hidalgo County in. June, Commissioner David. Fuentes said proposal to issue $1901 million) for drainage improvements in Hidalgo County is being taken to voters on Nov. 6. There is about $40 million in the I&S Fund from prior bonds that could be used without having to raise taxes butj just in Pct. 1, there are projects worth about $160 million. Drainage District No. 1 has identifiedal list ofprojects that would be funded with the issuance of the bonds. The District is proposing a. 3-cent increase inj property taxes which wouldi impact a $100,000 home by about $30a) year. Comm. Fuentes said the $1501 million raised with the 3-cent increase plus the $40, million already in the I&S would provide the S190 million for drainage improvements needed. Commissioner Fuentes stated that almost half of the bonds would be utilized for projects in the Pct. 1 area and was thankful to. the other County Commissioners for recognizing the need in Comm. Fuentes' precinct. Commissioner Fuentes assured the Commission he would continue to be available for Alamo. He also committed to use the bond funds for local drainage projects only. Mr. Raul Sesin spoke briefly on the previous and ongoing projects in Alamo. Finally, Comm. Fuentes stated project No. 9 (Delta Region Water Reservoir) would addo capacity toi the main drain whichi ini turn impact the northern part ofAlamo. Comm. Fuentes thanked the Commission for allowing them the opportunity to make their  recognized. Parks & Recreation. Director) for doing a goodjob. event at Central Park has been moved to Nov. 8due to weather.  20181 Drainage Bond Program.  Manager, Raul Sesin, spoke briefly on the proposed drainage bond.  presentation.    Minutes for October 16, 2018 Page 2of5 E.  Consideration and action to approve the minutes for the second regular meeting of Mayor Diana Martinez requested. Item D and Item Ereflect the minutes had been tabled because the minutes had not been includedi in the packets. Commissioner Robert De La Garza motioned and Commissioner. Pilar Garza seconded to approve the minutes) for September 18, 20181 with the  September 18,2018.  corrections. Motion carried. October2,2018.  F.  Consideration and action to approve the minutes for the first regular meeting of Commissioner Trino Medina requested a copy of the audio tape for the October 2, 2018 meeting stating he believed there was some misprinted information and wanted to make. sure everything was correct. He stated he didr not remember. mentioning, Sgt. Solis' 'name ini the discussion of Item M and minutes reflected otherwise. Mayor Pro-Tem. Pete Morales asked that Item H. reflect that he hado asked Mr. Ozuna what the savings would be to city ifthe item was approved. Commissioner Trino Medina motioned. to table the minutes until he had reviewed the audio tape. City Manager also stated paragraph where Mayor Diana Martinez called meeting to order. should be corrected tor reflect itl was thej first) regular meeting heldo on October 2, 20181 not September 18, 2018. Mayor G. Consideration and action to approve a resolution in support of strengthening the Mario Lizcano, DHR HeallhAdministrator, presentedaresolution. for Commission consideration. Mr. Lizcano stated the American College of Surgeons advises there should be trauma Level I healthcarej facility per I million residents. The Rio Grande Valley has approximately. 1.4 million residents and that number will more than likely increase to. 2 million with the new census. Efforts are being made to present the needj for a Trauma Network to be included for a trauma Levellin our region at the upcoming legislative session and are asking. for the support from all the RGV cities. This network would provide the necessary. services not only for the surrounding cities but also for the whole region. Commissioner Trino Medina motioned and Mayor Diana Martinez seconded to approve a resolution ins pporiosirenglening the Texas Trauma Network. Motion H. Consideration and action on an ordinance to amend the Budgets for the General Fund, Waterand: Sewer Fund,] Debt Service Fund: and the Hotel/Motel, Fund forl Fiscal  Pro-Tem Pete Morales seconded.. Motion carried.  Texas' Trauma Network.  carried.  Year 2017-2018.  Kvette Mendoza, Finance. Director, presented the following budget amendments:  General Fund Revenues: Expenditures 9,711,411 Revenues Over/(Under). Expenditures: Water &. Sewer Fund Revenues: Expenditures 4,474,459 Revenues Over/(Under): Expenditures:  Current Budget 9,134,760 (576,651). Current Budget 3,974,288 (500,171)  YTD: Actual 9,639,617 10,057,037 (417,419) YTD Actual 4,191,153 4,400,987 (209,834)  Amended Budget 9,824,760 10,315,411 (490,651) Amended Budget 4,178,288 4,574,459 (396,171)  Inc/Dec Over Amended Budget 690,000 604,000  Inc/Dec Over Amended. Budget 204,000. 100,000  Commissioner Trino Medina asked how the shortfal! would be covered and City Manager, Mr. Ozuna  replied this would be coveredi with reserve funds.    Minutes for October 16, 2018 Page 3of5 Debt Service Fund Revenues: Expenditures 1,170,082 Revenes Over/(Under): Expenditures:  Current Budget 1,347,039 176,957 Current Budget 129,600 71,600  YTD Actual 1,291,793 1,165,866 125,927 YTD Actual 99,517 88,251 11,266  Amended Budget 1,347,039 1,170,082 176,957 Amended Budget 129,600 88,500 41,100  Inc/Dec Over Amended Budget -0- -0-  Hotel TaxFund Revenues: Expenditures 58,000 Revenues Over/(Under): Expenditures:  Inc/Dec Over Amended. Budget -0- 30,500  In regards to the Hotel Tax Fund, Mayor. Pro-Tem Pete Morales asked ifpast year budget was accounted for and Ms. Ivette Mendoza responded it was. Commissioner Trino Medina asked if there was anything that had not been discussed in the budget workshop to which Ms. Yvette Mendoza replied there was not. Commissioner Robert De La Garza motioned. and Mayor Diana Martinez seconded. to approve an ordinance to amend the Budgets for the General Fund, Water ands Sewer. Fund, Debt Service Fundo andi the Hotel/Motel. Fundf for Fiscal Year 2017-2018. Motion  carried. I.  Consideration and action on an ordinance to amend the 2018-2019 General Fund Budget in the: amount ofS23,853.00 for the. Alamo Policel Department. City Manager, Luciano Ozuna, Jr., informed the Commissioners this budget amendment was needed. in order to pay some Police Department expenditures. These funds would be reimbursed. to the city from the Edward Bryne Memorial Justice Assistance Grant. Commissioner Trino Medina motioned. and Mayor Pro-Tem. Pete Morales seconded to approve an ordinance to amend the 2018-2019 General Fund Budget in the amount of$23,853 for the Alamo Police Department.  Motion carried. J.  Consideration: and action to approve the purchase ofi five 2019] F150, Super Crew Cab trucks for the Police Department through Buy Board Contract No. 521-16. Melissa Rodriguez, Purchasing Agent, stated. staff was requesting approval for the purchase of fivel FordF150trucks) for the police department. The trucks would be! purchased.from GriffithFord in Seguin, Texas through Buy Board Contract #521-16 in the amount of $153,932.16. Luciano Ozuna, Jr, City Manager, informed the Commission the price quoted was only pickup amounts. Staff was still waiting. for additional pricing. for the lights, emblems and other specifications requested which will be brought forth) for approval at al later date. Mr Ozuna also stated staff had also requested! proposals fromi three banks for thej financing ofthet trucks. Twoproposals have been submitted and as soon as the third one comes in, staffwill be presenting to the Commission fors selection. Commissioner Trino Medina motioned. and Mayor Pro-Tem Pete Morales seconded. to approve the purchase off five 2019 F150, Super Crew Cab trucks for the Police Department through Buy Board Contract No. 521-16. Mayor Diana Martinez opposed. Motion Carried. K. Consideration: and action to: approve request by the Quarterback Clubt to close Alamo Commissioner Trino Medina stated he had placed this item on the agenda at the request oft the Quarterback Club. The request was to close Alamo Road from HEBI to Ridge Road for a parade. He apologized for bringing the item late for approval but they had not been sure of the parade. Mayor Pro-Tem Pete Morales motioned and Commissioner Trino Medina seconded to approve the request by the Quarterback Club to close Alamo Road for a) parade on October 18, 2018. Motion carried. Mayor Diana Martinez asked if they had TXDOT's approval to which Commissioner Trino Medina said he had asked Bobby Salinas, Planning Director, to look into the  Road fora a parade on October 18, 2018.    Minutes for October 16, 2018 Page4of5  process. Planning Director. saidi the Police Department) normally takes care ofthe TXDOTportion L. Consideration and action on request by Parks & Recreation Department to close Main Street from 8th St. to! 9th St. and 9th St. from Bus. Hwy. 83 to Austin St. for the Annual Halloween Festival and) Haunted House/candy giveaway on October: 31,2018. Commissioner Robert De La Garza motioned and Mayor Pro-Tem Pete Morales seconded to approve a request by Parks & Recreation Department to close Main, Street from 8th St. to 9thSt. and 9th St. from Bus. Hwy. 83 to. Austin St. for the Annual Halloween Festival and Haunted M. Consideration and action to appoint a Certified Public Accountant to conduct the City Manager, Luciano Ozuna, Jr., recommended. appointing Mr. Oscar Gonzalez to conduct the audit for FY 2017-2018. Commissioner Trino Medina motioned and Mayor Diana Martinez seconded to appoint Mr. Oscar Gonzalez to conduct the audit for FY2017-2018. Motion carried. N. Consideration and action to approve an organizational chart for the City of Alamo. City. Manager, Luciano Ozuna, Jr., stated there was only one correction to the chart being recommended, for approval. The Secretary title under Parks and Recreation Director should be corrected to say Administrative Assistant. Commissioner Robert De La Garza motioned and Mayor Pro-Tem. Pete Morales seconded to approve an organizational chart for the City ofA Alamo 0. Consideration and action on havingar new Watermelon Festival Committee selection Melina Lerma and Carrol Moering presmdarcommemdation to the Commission: regarding the selection oft the Watermelon Festival Committee. Ms. Lerma stated the committee has previously been made up of the Commission's appomtments. Ms. Lerma is now recommending taking the Commission: 's and committee! 's suggestions and conduct a vetting process on! them. There will be some requirements that need to be met such as providing sponsorships, timely resources, and recruitment ofi volunteers. Since the festival is growing, the committee needs to grow with it as well. Once the list ofcommittee members is finalized, it will be presented to the Commission. Ms. Lerma alsoz requested! to meet with citys staffi involvedi in the festival in an effort toy make thej festival as smoother process. Mayor Diana Martinez indicated Ms. Kvette Mendoza, Finance Director, would be the point ofo contact for the financial side of the festival. Commissioner Trino Medina indicated other non-profit organizations also conduct the vetting process with requirements, for their members. Commissioner Trino Medina asked Ms. Lerma ifthey anticipated better results as far as festival revenues to which she replied that was the reason this recommendation was being presented to the Commission: The committee was not happy with the numbers) for the past) festival and were able to pinpoint. some ofthe! problems. Commissioner Trino Medina stated the goal was not to make money butj for the committee to at least break even with expenditures. Mayor Diana Martinez and Commissioner Trino Medina thanked/ Ms. Lerma and the committeej for doingagreat job andj for their continued. support. Mayor Diana Martinez motioned. and Commissioner Trino Medina seconded to approve the recommended selection process for the Watermelon Festival  to which. Police Chief Baudelio Castillo, said he would take care ofit.  House/camdyghveanway. on October3 31, 2018. Motion carried.  2017-2018 city audit.  with the correction. stated. Motion carried.  process.  Committee. Motion carried.  P.  Presentation of AEDC Monthly Report.  AEDC Director, Rafael Tapia, summarized his September report which included the following  ending balances:  IRP Balance: RBEG. Balance: Total RLF Balance: Balance Owed:  $576,851.20 $184,917.54 $761,768.63  $476,287.69 (as ofOc.2,2018)    Minutes for October 16, 2018 Page 5of5  Mr. Ozuna informed the Commission ofar new development next to the Goodwill store and also stated the heavy equipment business in the. same area will be moving out. Mr. Tapia stated there is a potential for all oft the area to become retail within the next 18-24 months. Commissioner Medina asked Mr. Tapiai to be more proactive at assisting the properties on the Expressway to sell their properties. Mr. Tapia stated he has communicated with some brokers on some properties. Commissioner Trino Medina asked Mr Tapia to provide the value information on several  properties.  Q. Presentation of AEDC End of Year Report for FY 2017-2018.  Mr Rafael Tapia, AEDC presented his year report stating 62% ofthe EDC budget is restrictedto bond repayments therefore, there is al limited budget. He summarized the four key sections: RLF Program, Retail Recruitment, IndustrialDisribution Recruitment and Basic Economic Highlight: FY2018 Sales Tax allocation was up by 5.81%. The $3,592,557.69 collected was the  Development efforts.  highest amount collected: within af fiscal year. R. Presentation of Departmental Reports.  City Manager, Luciano Ozuna, Jr., informed Council his report was handed. to them just prior to Judge Celia Garcia, stated revenues for Municipal Court for period from Oct. 2017- Aug. 2018 were $497,726.85. Mayor Diana Martinez asked on the amnesly program. and. Judge Garcia reported about $41,093.82. was collected for the amnesty period in September. Commissioner Trino Medina thanked the Judge for her work and transparency. Mayor Pro-Tem Pete Morales also thankedJudge Garcias stating they, receive praise for things like the amnesty program because its shows they want to help the community. Judge Garcia reported they also have other programs CITIZEN PARTICIPATION: Five minutes per person with no response from the City Herb Moering thanked the Police Department, for quickly responding to: a report ofan attempted break-in at the Royal Palms Mobile Home Park Club House on Sunday. A suspect was  the meeting due to him being out at the TML Conference the previous week.  to help out citizens with community service.  Commission.  apprehended. in the incident. ADJOURNMENT  I.  There being noj further business, Mayor Diana Martinez adjourn the meeting at 8:08 pm.  Diana  ATTEST:  A7  33