Minutes ofI December 15, 2020  Pagel 1  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Tuesday, December 15, 2020 at 7:00 p.m, at the City of Alamo Municipal Building.  COMMISSION PRESENT: Mayor Diana Martinez Okie Salinas, Mayor Pro-Tem Pete Morales, Commissioner Robert Del La Garza, Commissioner STAFF PRESENT: Robert L. Salinas, City Manager Rick Palacios, City Attorney Alexandra Rangel, City Secretary Richard Ozuna, Police Chief Roy Contreras, Fire Chief  COMMISSION. ABSENT: Pilar Garza, Commissioner  Ronnie Cruz, City Engineer  I.  CALLI MEETING TO ORDER Allegiance and Pastor Tuttle ledi the Invocation. C. Presentations and Announcements.  Mayor Diana Martinez called the regular meeting held on Tuesday. December 15, 2020 to order at 7:00 p.m. at the City of Alamo Municipal. Building Mayor. Diana Martinez led the Pledge of Mayor Diana Martinez introduced Ms. Cynthia Gutierrez as PSJA's new board member. She stated Commissioner De La Garza and herself met with. Precinct land this Thursday, 17th there City Manager. Robert Salinas stated there will be aj free COVID testing from 9am-4pm at the Sgt. Commissioner Robert De La Garza stated Mayor Diana Martinez coordinated. this event too. Commissioner Pete Morales stated Ms. Rangel sent an email regarding VIDA hosting a toy City Manager Robert. Salinas responded VIDA will be. stopping by tomorrow at 10am andi wishf for the presence of the Commission as they will be donating toys to send off to the Chamber of Commissioner Pete Morales. stated toj please thank them on behalfoft the commission. D. Consideration and Action to approve the minutes for the first regular meeting of Commissioner Robert De La Garza motioned to approve, and Mayor Pro-Tem Okie Salinas E. Updated Mayoral Declaration of Local State of Disaster Due to Public Health City Manager Robert Salinas stated there are no changes to this declaration, he did contact the county to a possible adapted. Judge 's order but the county did not have one on Friday.  will be afood drive from 9:30am to 11:30am at the Volunteer Fireman' 's park. Fernando. De La Rosa Library, this will follow the Halloween Route.  distribution.  Commernce  December 1,2020. seconded.. Motion carried. Emergency.  Mayor Diana Martinez asked Chief Ozunaj for updates there are still numbers not listed and can range from. 5-15.  Chief Richard Ozuna. stated based from the Health Department's numbers we are at 11, he states    Minutes of] December 15, 2020  Page 2  Commissioner Pete Morales askedi regarding garage. sales, audit other cities are allowing them? Commissioner Pete Morales asked can we revisit this item and create guidelines for our staff to City Manager Robert Salinas responded we can try this again and revisit this item at the next Commissioner Pete Morales, stated this weekend there was an activity regarding the soccer arend, he has received call and stated as the owners of that business they need to be responsible and explain to their customersi regarding the guidelines, people are. stating they are getting out oftheir City Manager. Robert Salinas responded no, we need tol know when they are having practice. SO1 we Commissioner. Pete Morales stated they are subject toj follow. state and county guidelines, he asked  City Manager Robert Salinas respondedyes inform the public that fines can occur.  meeting ift the public is not following the guidelines.  vehicles without masks did we ever. follow up on that?  can send. PD.  for Mr. Salinas to notify the public we are working on this. Chief Ozuna stated the COVID: unit will stop by  Mayor Pro-Tem Okie Salinas askedi is this at time tol looki into garage sales, he asked ifother cities  are conducting garage. sales.  City Manager Robert Salinas respondedy yes  Mayor Pro-Tem Okie Salinas asked are there additional restrictions we can put on our rules City Manager Robert Salinas responded not necessarily, the biggest issue is the face masks, as long they) have the masks and they are. socially distant then there should not be an issue. Mayor Diana Martinez asked can we wait until after the holidays because of all the parties Mayor Pro-Tem Okie Salinas stated the only reason why he would ask before the holidays is because for several families; this is their only source ofi income, and as the Chiefstated they have City Manager. Robert Salinas responded when we opened the garage. sales again we did give them aprintout a list ofs garage sales, and: several garage sales customers did not have masks. Commissioner Pete Morales asked can we mandate for mask, for example a sign to wear ai mask. City Manager Robert Salinas responded yes we can, we can try it out but if we keep getting Mayor Diana. Martinez, stated Royal Palms was going to require people to wear their masks before City Manager Robert Salinas responded if the commission wishes to allow the return of garage Commissioner Pete Morales stated if they are in violation then perhaps the removal of future Mayor Diana Martinez stated this is an opportunity. for the public and the staff needs to enforce the public if they violate any rules then they will be shut down and will not be able to obtain  happening during the next) few weeks  aCOVIDI unit) we can give them the address ofe each garage sale.  complaints then we will see about shutting them down once again.  entering the park:  sales then he can notify the staff  garage sales. We need to give everyone a chance.  another permit.    Minutes ofI December 15, 2020  Page3  Commissioner, Pete Morales. stated we needi to explain to them not) just tell them.  Mayor Diana Martinez motioned: to approve, and Commissioner Pete Morales seconded. Motion F. Consideration and Action to approve the Second Amendment to the Cares Act] Interlocal Cooperation Agreement between the County of] Hidalgo, Texas and the City of Alamo. City Manager Robert Salinas stated this is the Second. Amendment to the Cares Act Interlocal Cooperation Agreement that we have with the county and this is regarding the reimbursements that we are trying to get, the first amendment had an expiration date ofl November, they are only Commissioner Robert De La Garza motioned to approve, and Commissioner Pete Morales G. Consideration and Action on a request to use the baseball fields at the Alamo Sports City Manager Robert Salinas stated he received a letter from Mr. Albert Rodriguez asking to use the Alamo Sports Complex by the Memorial Varsity. Baseball team. They wanted it to utilize itfor practice purposes, he stated he can authorize it but since the city charges for the usage of the fields, they are asking to waive the fee and only for the varsity team until. January. Mayor Diana Martinez stated we needt to help out the schools, because one day we may needt them. Mayor Diana Martinez motioned to approve and Commissioner Robert De La Garza seconded. H. Consideration and Action to approve the financing documents between U.S. Bank Equipment Finance and the City of Alamo for the purchase of AMI Water Meters (Schneider Electric) and to authorize thel Mayor to execute all documents related thereto. City Manager Robert Salinas stated we wanted to bring this before the commission as a recommendation, from our city attorney because it's a. financial document, we had already, approved the energy service contract: subject toj finance documents and subject to legal review and approval. After speaking with legal, they have authorized the energy service contract and they have reviewed. the financing documents as well. For the record they wanted it to be approved by City Attorney stated part oft the representation that we have to make to the company is that the governing body not only approved the contract but also approved thej financing ofthe meters. Commissioner Robert De La Garza motioned to approve, and Mayor Pro-Tem Okie Salinas  carried.  extending it until. December. seconded. Motion carried.  Complex for thel PSJA Memorial Varsity Baseball Team.  Motion carried.  the city commission.  seconded.. Motion carried. Public Hearing  Public Hearing of the City of Alamo's intent to submit a funding application under the 2018 Mr. Francisco Briones stated the purpose of this public hearing is to accept comments. from the public on a proposed project where the city wants to undertake involving drainage and the subdivisions ofSouth Windand Oak Grove and additional drainage along) Moore Rd. The estimate amount is S1, 884,000. The purpose oft this session is to record any comments to be submitted.  CDBG-MIT GLOI Programs to undertake city widei infrastructure.  Mr. Alberto Cazares askedi regarding the drainage on Bonita Estates. City Manager Robert Salinas responded no, it's notj for Bonita Estates  Mr Alberto Cazares asked for Moore St.    Minutes ofl December 15, 2020  Page 4 Rd.  City Manager Robert Salinas responded it's for Nogel Avenue area and Analisa, West of Alamo Mr. Alberto Cazares stated he saw plans the last time and asked how much time it will take to prepare the land, and how much money will it take to develop? Will we charge the subdivision Rick Salazar stated what Mr. Cazares isi referencing is drainage improvements, for Southwind. and Oak Groves Subdivision which don't have any drainage, the current drainage that they have is detention through and in the subdivision that goes from the Southeast corner to the Southwest Corner ofOak Groves. What was done, there is no drainage between Alamo and Cesar Chavez, thati is what Mr. Cazares wasi referring too. From South Moore. Rd. which is 1,000feet from Moore allt the way to Ridge Rd. all that acreage does not have any drainage and infrastructure. What was done is we are placing a large enough) pipe for expansion, then taking the infrastructure to Oak Grove and coming out into South Wind. We still have not gone through, full calculations to see if that is 100%. Once we receive funding we can do the drainage study and size the pipes. City Manager Robert Salinas statedy when Mr. Briones introduced the project he was asked which are good projects for specifically drainage. He mentioned South Winds Subdivision an Oak Groves, that have an antiquated system of drainage which is your rear swales behind the lots, what) happens ist they build fences andy we can not see them, the maintenance is not there and create aj flooding issue. The resolution included in the packet states a 81.81 million dollar figure in grant funds but it also mentions up to $100,000 in local funds. He states he was not in an agreement with that and he is not sure ift the $100,000 is required of the city or is this something we can Mr. Francisco Briones stated the purpose of this match is for scoring purposes, however it is up to the commission in they want to leave in the $100,000 for scoring purposes or removing it. As  developers, this is a chance to benefit and those around the area?  remove.  for the document he can modify the change.  Mayor Diana. Martinez asked will this change hurt the score?  Mr. Francisco Briones responded. he has seen in the past scores can be hurt without the match, but based on the provision it. states from 1%for 51 points, it will depend because we may not need.  City Manager Robert Salinas asked can wej just offer the 1%? Mr. Francisco Briones responded) yes City Manager Robert Salinas stated that is $18,000 Mr.. Francisco. Briones respondedj yes  Mr. Alberto Cazares asked Mr. Briones based on his experience what does he suggest Mr. Francisco Briones responded even though it'so a small amount it projects ani image ofi interest. I. Consideration and Action to approve: a resolution authorizing the submittal of grant application to' Texas General Office (GLO) under the 2018 CDBG-MIT funding cycle. Commissioner Pete Morales motioned to approve, and Mayor Pro-Tem Okie Salinas seconded.  Motion carried.  City Manager Robert Salinas asked. for clarification on the match  Mayor Pro-Tem Okie Salinas responded 1%  Mr. Francisco Briones gave an update on the past grant submittal in October, one thing is that there was not many applicants and the second point was a comment was made that they were taking the application at face value, what this means is that they are approving the budget submitted. With these two comments there is a good chance the city will be approved, and by the end of the month or early. January there should be an email to the GLO Commissioner notifying    Minutes ofI December 15, 2020  Page 5  the Mayors or recommendation ofj funding a combined total of $90,000,000. Next month we. still have twor rounds offunding of2018and2 2019inc case the commission is consieringanreproecs: Commissioner Pete Morales asked on updates for projects on Duranta, Royal Palms and Sago Mr. Francisco. Briones responded those are the ones discussed earlier at the public hearing. J. Consideration and Action on proposed Single-lot variance physically located at 821 N. Alamo Rd., legally described as a 1.06-acre tract of land out of Lot 14, BIk 40, Alamo City Manager Robert Salinas stated the subject site is located. 530' north of1 Nebraska Ave. along they west side ofAlamo Rd. The property measures 140'X330' for at total square footage of43,200 sq.f. The property is currently open acreage. Since the property was divided after January 21, 1980, Mr. Gonzalez, must at a minimum, comply with the Single Lot Variance process. There is ane existing 6" water line located along the east. side oft thet tract that currently. serves the property. The Fire Marshal is requesting the installation ofaj fire hydrant to be within. 300' of the building to serve this area. There is an existing 8" sanitary sewer line located along the east side ofthe tract which currently serves this property. This tract has access to FM907 (Alamo Rd.) which is an existing 120' Major Arterial Road according to the MPO thoroughfare map. This tract will needi to dedicate at total of 60' from the centerline ofthe road along the west. side ofFM907.. A pro rata share for street widening is not required along State roadways. Storm drainage will be accomplishedihrough on-site detention and once therei isaproposed development, the owner must show how they will) hold their storm water run-off fand connect into the existing TxDOT system.  Palms.  Land & Sugar Subdivision for Jaime Samuel Gonzalez.  Comments from staff  Must provide proof of exclusion from the Water District. Street lights already exist along this portion ofl FM907, no new additional lights needed 5'sidewalks already exist along FM 907, no new. sidewalks needed Must install a 6' opaque (solid), fence along residentially used/zoned, properties. Dedication f20'ofadditional. street right-ofway along FMS 907;  Staff Recommendations approval subject to:  1. 2. 3.  Must install. 1j fire hydrant along Alamo. Rd;  Must provide proof of exclusion from the water district (water rights conversion). He stated the item was approved on November 18, 2020 as per staff's recommendations. Mr. Juan Lopez stated he is representing Mr. Gonzalez, he states he looked into staff's recommendations. and agrees on the approval. Hei is asking to grant release on the right -of-way. He stated on recent improvements have been made to Alamo Road with aj paving width of65feet more orl less with curb ands gutter, sidewalks and drainage improvements within the existing ROW. The location of existing businesses and residences from Interstate 2 to this area of Alamo Road would make it cost prohibitive to. further widen the roadway and unnecessary to require the additional right-of-way. He stated as for the Fire Hydrants there are 2 approximately 550 feet from the center of the property. There is one ini the corner ofAlamo and Nebraska and another on the east side, a difference of 280 feet. He is willing to go halfo of the cost of the fire hydrant of City Manager Robert Salinas stated the fire hydrant rules for residential purposes is 1 for every 5001 linear feet andi normallyy you do not measure the center of fthe lot, your measurej from thej furthest corner of the structure. In commercial usage, the minimum separation is 300 feet. They came through the single variance process in order to avoid the process of the subdivision, in essence they are saving over $7,000. Just byremoving thee engineer you are. saving 87,000, where the single lot variance process is intended to help the developer. In regards to the right-of-way, we do not  $3,500.    Minutes of December 15, 2020  Page 6  know what the future holds and the whole point is to be prepared. We require this right-of-way along the Alamo in various other developments, because there isn't anything there we can easily acquire the necessary right-of-way that is being sought afier 60 foot from center and it can be Commissioner Pete Morales stated didn'ts we require Mr. Malone toi install af fire hydrant  redesigned.  City Manager Robert Salinas responded yes on Ridge Rd. and Tower  Commissioner Robert. De La Garza stated as far as for commercial and as a developer they are required to addj fire hydrants and wastewater lines. He states he does not believe the city is going  over on request, especially, for his safety. Mr. Juan Lopez states the building will be up to code  Commissioner Robert De La Garza stated the city is allowing. you to use the single lot variance, he stated the owner is already saving money and versus adding a hydrant. He needs to bare the  cost andi in addition hire a contractor.  Mayor Diana Martinez asked is there enough parking  City Manager Robert Salinas responded) he needs toc calculate based ont the business, andi the house ist taking much ofthes space. The) house was aresidential lot andy went through the rezoningprocess,  hei ist trying to make itl work. He states, the owner might be renting there.  Mr.. Juan Lopez responds he lives there  Commissioner Robert De La Garza responded he has af few apartments there  Commissioner Pete Morales states phone calls have ben received regarding the installation of City Manager Robert Salinas responded once they) finish the process then we will require as solid  cedar fence or buffer. fence on the south. side.  Mr.. Juan Lopez asked is ital 10-foot easement?  Cityl Manager. Robert Salinas responded it's 15feet, he did not see it on the. survey. He knows there  iss sewer line that runs along the front, but there is a 15-foot easement. Mr.. Juan Lopez askedi it willy not overlap the easement City Manager. Robert Salinas responded no iti is already existing.  Mr. Juan Lopez asked considering the city already has an easement will you consider requiring for Mr. Gonzales to give a 10-foot right-of-way rather than the 20, given the fact it's a buildup City Manager. Robert Salinas responded we are trying to comply with the minimum oft the MPO requirements, Alamo Rd. is 120' Major Thoroughfare and we are trying to go with the minimum  ared.  60' from centerline.    Minutes ofD December 15, 2020  Page7 7  Mayor Pro-Tem Okie Salinas motionedi to approve withs safrecommendations, and Commissioner CITIZEN PARTICIPATION: The city will be accepting public comments from 8am-5pm on the day of the meeting to be announced during the meeting. Email comments to arangelgalamotesasorg. Five minutes per person with no response from the City Commission. Alberto Cazares thanked the commission) for their efforts throughout the year and paidi respect) for  Pete Morales seconded. Motion carried.  Residents must: sign upi prior tot the city meeting.  the passing of Mr. Sandoval.  Tracy Garcia thanked the commission on the approval for garage sales.  I. - ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being noj further business, Mayor Diana Martinez adjourned the meeting at 7:50 pm  Martinez  Azy  ATTEST:  11 ALAMO    ALAMO.