Minutes of October 06, 2020 Pagel  The Board of Commissioners for the City of Alamo, Texas met for the Regular Meeting on Thursday, October 06, 2020 at 7:00 p.m, at the City of Alamo Municipal Building.  COMMISSION PRESENT: Mayor Dianal Martinez Robert Del La Garza, Mayor Pro-Tem Okie Salinas, Commissioner Pilar Garza, Commissioner Pete Morales, Commissioner STAFF: PRESENT: Robert L. Salinas, City Manager Rick Palacios, City Attorney Alexandra Rangel, City Secretary Richard Ozuna, Police Chief Roy Contreras, Fire Chief  COMMISSION ABSENT:  Yvette Mendoza, Finance. Director  I.  CALL MEETING TO ORDER Allegiance and Pastor Tuttle ledi the Invocation. C. - Presentations and Announcements  Mayor. Diana. Martinez calledt the special meeting held on Thursday, October 06, 2020 to order at 7:00 p.m. at the City of Alamo Municipal Building. Mayor Diana Martinez led the Pledge of Commissioner Pete Morales stated with elections happening this year, he is concerned that one candidate from our sister city is running, for one of our seats, and encouraging alamonios to vote to have representation. In addition, the Mayor supporting the idea and people are requesting an Mayor Diana Martinez responded ask Commissioner Pilar Garza andl Iwill respond. Commissioner Pete Morales responded as well Mayor Pro-Tem De La Garza  explanation.  D. Consideration and action to approve the minutes for the first regular meeting of Commissioner Pete Morales motioned to remove from the table and Commissioner Okie Salinas Commissioner Pete Morales stated he had given notes/changes to the City Manager and is Commissioner Pete Morales motioned to approve and Commissioner Pilar Garza seconded. E. Consideration and action to approve the minutes for the second regular meeting of Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Pete Morales F. Consideration and action to approve the minutes for the special meeting of September Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Pilar Garza  September 01, 2020 (Tabled 09/24/20).  seconded. Motion carried.  requesting certain items to be verbatim and the minutes to be corrected.  Motion carried.  September 15,2020. seconded. Motion carried., 24,2020.  seconded. Motion carried.    Minutes ofOctober 06, 2020 Page2  G. Updated Mayoral Declaration of Local State of Disaster Due to Public Health City Manager. Robert Salinas stated this is the. same declaration we approved. 2 weeks ago the only things that have changed are the dates, fori it to start on October 7 2020 and to end on October 20, 2020.. A few questions have been asked regarding the garage sales and renting our baseball Commissioner Pete Morales asked are all the fields available for rental or some are behind the City Manager Robert Salinas responded the ones behind the police department will not be, but the  Emergency.  fields for practice police department  ones at the sports complex those have to be rented out  Commissioner Pete Morales asked for the sports complex to have tournaments  City Manager Robert Salinas responded we are only, focusing on the practices, he did speak to several cities andi mentioned. they have all thej fields shutdown. The only city who is renting out the fields is the City of San. Juan, we can do something similar or just state no rental fields. They did  specify that is was practice only.  Mayor Diana Martinez asked Chief Ozuna on the, status ofCOVID-19 cases Police Chief Ozuna responded as oft this morning we are indicating5  Mayor Diana Martinez stated she received a text indicating 61 new cases and 2 individuals pass  away, she is not sure ifit's within our city limits  Police Chief Ozuna responded he did not receive that information  Commissioner Pilar Garza asked ifChief Ozuna' 's numbers are within the city limits  Police Chief Ozuna responded) yes she wouldn'tallowi it  Commissioner Pilar Garza. stated. she will be scared to open up the fields, ifit were her children Commissioner Pete Morales asked about soccer, since they have been spotted on the fields City Manager. Robert Salinas responded since soccer and basketball players get together, with baseball we have control and lock the gates. They can take a, green area but we as a city do not  support any games to be held.  Commissioner Pete Morales asked about the practices?  City Manager Robert Salinas responded it is up to the commission, if the commission wishes to  allow practices then itd can be allowed.  Commissioner Pilar Garza askedi iftheys gave directions?  City Manager Robert Salinas respondedi no, it's all up to the city only San. Juan is allowing it Commissioner, Pete Morales stated. he does not believe tournaments should be held Mayor Diana Martinez askedi will this be a liability to the city, in case there is a spread? City Manager. Robert Salinas responded we can make them: sign a waiver Mayor Diana Martinez stated this will create. several issues and they statedi they are not permitted at this time  City Manager Robert Salinas stated the same question about garage. sales, he did asks other cities    Minutes of October 06, 2020 Page3  Mayor Diana Martinez responded at this time no to garage sales and no practices even though Commissioner Okie Salinas askedi ifthey canj find an open space to) practice baseball, they can?  they are playing soccer but that is on their time  City Manager Robert Salinas responded yes but not cityfields Commissioner Pilar Garza stated that will be up to the parents  City Manager Robert Salinas respondedj yes  Commissioner Okie Salinas stated are we responsible to watch over them wearing masks City Manager Robert Salinas also stated) he attended a meeting with. Hidalgo County regarding Halloween and there was mention ofas similar festivityoftrunk or treat, this activity is considered as moderate/highi risk. Ifthere is ai new declaration: regarding. Halloween restrictions, the city will  bef following the county guidelines.  Mayor. Diana Martinez asked regarding the trailer parks  City Manager Robert Salinas stated ift this is considered highi risks then Irecommend a no, but if aparade is being conducted with everyone in their cars then that should not be ani issue. Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Pilar Garza H. Consideration and action on a resolution to approve to authorize the creation oft thel Rio Mr. Hector Chapa spoke in regards to the resolution to approve to authorize the creation of the Rio Grande Valley. Regional 9-1-1 Emergency Communications District. He stated at a current date the government body of Emergency Communication is located at Austin, Texas. This will City Manager Robert Salinas statedi thez resolution: will create a 9-1-1 Emergency Commumications District in which we are members of andi the members are Chief Ozuna, Saul Solis and Elizabeth Mr. Hector Chapa responded that is our ECD Advisory Committee that advise in the local region City Manager Robert Salinas askedi is that not the advisory board Mr. Hector Chapa responded based on the legislation it) will consist ofe elected officials. City Manager Robert Salinas asked will that come from the LRGVDC  seconded. Motion carried.  Grande Valley Regional 9-1-1 Emergency Communications District  allow us to create al local district and help distribute funds as needed.  Navarro as the alternatives.  Mr. Hector Chapa responded, yes. seconded. Motion carried. Hwy 83  Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Pilar Garza Consideration and action for an appeal on an ACAP application for 1019 W. Business City Manager Robert Salinas stated when the ACAP, was created there was not an appeal process, the reason iti is before you is because the EDCi is the review board and they are done and will not review any more applications. This applicant was denied because she was related to a member from the review board, the board member has resigned. According to Mr. Tapia the business has had over $16,000 in losses. Since the business was considered a non-essential business it had to be shut down, and was able to provide proof The only thing that denied her from been awarded  was that she was related to an AEDC board member.    Minutes ofOctober 06, 2020  Page4 4  Mayor Diana Martinez asked ifshe qualifies City Manager Robert Salinas responded) yes  Mayor Diana Martinez stated ift the board reviewed and was approved then there is no issue Mayor Diana Martinez motioned to approve, and Commissioner Okie Salinas seconded. Motion Public Hearing of the City of Alamo'si intent tos submit ai funding application under the 2015 CDBG-MIT GLO Programs to undertake city wide infrastructure drainage, sewer system, street improvements, and housing related acquisition, buyouts, relocation, and down Mr. Francisco Briones stated the federal and state rules require a public hearing to held by the applicant in this case, the City of Alamo. The city intends to: submit a grant application up to SI0 million dollars to the Texas General Land Office, the deadline for the application is October 28"h, the purpose of the hearing is to accept comments, from the council andi the public. Mr. Cedillo will hand out ac descriptive ofas summaryofadra! budget, he emphasizedi that this isj just a draft budget final budget will be approved on October 20, 2020 oni the. secondregular meeting. He encourages the public to voice any comments to himselfort the City Manager, prior to the next meeting. On the second page oft the handout, iti is broken down to. 5 activities, the first one is drainage, second is water, third is street, fourth is. sewer, and fifth is housing. The line below includes the project management which is a requirement. The following are requirements as well, environmentals, labor standards, section. 3 compliance, inspections ande engineering. services. Currently the budget  carried.  Public Hearing7:14pm  payment assistance activities.  is:  Drainage $2,000,000 Water. $1,200,000 Street $1,800,000 Sewer $1,600,000 Housing. $1,848,000 Sub-total. $8,448,000 Total cost $9,829,000  Hes stated thej following project descriptions, and this just for discussion purposes.  #1-1 Drainage Activity #2- Water Activity 13th Street) #3-Street Activity #4- Sewer Activity and 13th Street #5-Housing  Construct. drainage facilities (Le. retention pond, drain lines) to eliminate issue on Alamo Road Construct/replace estimated. 21 miles of water lines (US Bus 83 and Crockett and Tower. Rd. and Resurjace/new street) paving with curb and gutter in Alamo Old Townsite between US Bus 83 and Replace antiquated clay pipes in Old Townsite between US Bus 83 and Crockett and Tower Rd. Make available up to $80,000 assist 22 eligible households for buyout, acquisition, relocation,  between US Exp. 83 and US Bus. 83.)  Crockett and Tower Rd. and 13th Street  and direct incentive assistance.    Minutes ofOctober 06, 2020 identify yourself households.  Pages 5  He stated no decision is made tonight, it is just a public hearing and anyone who speaks please Mr. Omar Guerraf from 9391 W.. Austin St. asked how didl Mr. Briones come up with the 22 eligible Mr. Briones responded it is just an arbitrary number, based on the overall budget. The next step ist tos schedule which, projects are the priorities and selected by the city manager and staff  Mr. Omar Guerra asked ifit canj flex Mr. Briones responded) yes, it can be more or less atas117,000, what does that entail.  Mr. Omar Guerraj from 939 W.. Austin St. asked, it was mentioned as case management as 1.2% Mr. Briones responded all the administrative services and requirements, including. financial management. In other words, keeping the project in compliance with federal administrative and Mr Omar Guerra askedi ifthe 1.2%, was as standard. He askedi ifhe) has done this with other cities as well, he also askedi in addition to the labor standards as 1.8%1 is that just a basic standard? Mr. Briones responded the rules through the GLO allows for example project delivery which includes general management and general administration can go up to. 12%, Engineering can go  financial requirements.  upto 15%.  Mr. Omar Guerra asked at the moment engineering at the moment is at 4.7%. Mr. Briones responded as far as engineering the state guide allows up to 15%, the percentage is negotiated by the city and engineer. Fromi now andi the 20th the city can still negotiate  Mr. Omar Guerra from asked ifthe 4.75% is just the standard Mr. Omar Guerraj from asked what are other cities doing  Mr. Briones respondedy yes  Mr. Briones responded thej first thing is negotiation and the standard: is 6%  Mr. Omar Guerra from stated is 691 tops states the engineer is at 8% before the next meeting on the 20h  Mayor Diana Martinez stated there are two. sheets with different numbers, and on one sheet it Mr. Briones responded the budget is in the evolution stage and the final budget will be ready Mayor Diana Martinez asked what changed itj from 4%1 to 8% on the engineering aconsultant for the project to offer suggestions andi negotiate percentages.  Mr. Briones responded at the moment all this is been negotiated, he has taken it upon himselfa as  Mayor Diana. Martinez asked negotiations with who? Mr. Briones responded with the engineer Mayor Diana Martinez asked. soj you met with him?  Mr. Briones respondedj yes  Mayor Diana Martinez asked is that what he suggested 8%    Minutes ofOctober 06, 2020  Page 6  Mr. Briones responded yes, we received iti in writing Commissioner Pete Morales asked Mr. Briones what is the max  Mr. Briones responded 15% came up with  Commissioner Okie Salinas stated that there is no. starting point. It was just a 4.7% Mr. Briones Mr. Briones responded yes, thej final budget wills still be approved by the city commission Mayor Diana Martinez asked with the other city applications; has the norm been 4.7% Mr. Briones responded) yes, working with the Cityo ofLa Villa and Sani Perlita that been the norm Mayor. Diana Martinez asked by going with the 4.7% that allows morej funding for infrastructure  Mr. Briones responded, yes  Commissioner Pete Morales asked) how along ago was that  Mr. Briones responded it is still going, we are at the same stages as we are here Commissioner Pete Morales what didi we give our engineer for the sewer plant?  City Manager Robert Salinas responded ify you addi the engineering design and construction, then  yes.  Commissioner Pete Morales stated the 12% sewer plant project to the engineer. construction, reducing housing units. Mr. Briones respondedcorrect engineer doing the work  Commissioner Okie Salinas stated 12% lower than the 8% the engineer is asking. for. Which means we can go: up 15% and that will be the decision on the commission. The way it was for the Mr. Briones stated the federal government has allowed up too $10million to apply, the idea is f we go with 15% then the difference will have to come out from somewhere most likely from Commissioner Pete Morales asked the cost of materials goes up and not stay the same  Commissioner Okie Salinas stated as a project manager your percentage is higher than the  Mr. Briones responded that! 's the one before Commissioner Okie Salinas responded we. see 6.4% Mr. Briones responded those are for compliance activities Commissioner Okie Salinas responded so, 1.2%1 will bej for you Commissioner Okie Salinas stated the engineer is here  Mr. Briones responded) yes  Mr RickSalazar introdacedhimselfand: thankedthel Mayor Diana Martinez) for making the motion Mayor Diana Martinez stateds she did not make the motion, Commissioner Pere Morales did    Minutes ofOctober 06, 2020 Page7  Commissioner Okie Salinas responded it's in the minutes, you made the motion we can meet the 22 units ifwe go up then someone willy miss out.  Mr. Omar Guerraj from asked on thej flex of4.79 and the 8%, its for our benefit ifwe stay at 4.7% Mr Briones respondedi in order to accommodate a higher percentage thens something will bet taken most likely construction,, from his experience and dealing with GLO it is highly encouraged to  have morej funding for construction.  Commissioner Okie Salinas responded on the two projects you) have worked on Mr. Omar Guerra asked ifity was possible for engineers to. stay at the 4.7%  Mr. Briones responded three, but in the last 10years  Commissioner Okie Salinas stated you have to remember looking at the paper work $157,000is going to be given to the city for general administration, which we do not have an understanding Mr. Briones responded this will be mainly for internal accounting systems and staff fines dealing Mr. Ricks Salazar. statedI Iam awarei that itis ajump from 4.7%1 to 8%, What you) havet to understand is it's a whole different animal to engineering, for an engineer to have to get this project out is difficult for what the manager is supposedt to do Ido) have a breakdown that Iwould like to put on the other screen to soj you could understand my program where we' 're coming through the Urban County the engineering. fee went from 8%-12% with a mean of 10% paying out to the engineers. We are below that 10%1 we are at an 8%, andl Iwant to show you why we have an 8% Mayor. Pro-Tem Robert De La Garza asked have your previously done GLO projects in the valley  on what iti is for.  with the process, this amount is still arbitrary.  Mr. Rick Salazar yes  Mayor Pro-Tem. Robert De La Garza asked your company  Mr. Rick Salazar responded I have, I have 18 years of experience of engineering 1 year as construction manager, I did construction in San Antonio, Colorado. 17 years of surveying. Regarding the 8%, 1%i is environmental these documents will be. submitted to the state it takes 8- 10n months to get this part oft the project done. 5% consists of2-3 months of research for example OfAT&TI lines, drainage and dealing with the county and state. The City of4 Alamo does not have ai master. plan, himself and his partner developed a master plan for the City of Pharr in which helped the City of Pharr with projects and understating the needs. He is not aware of any infrastructure issues; our infrastructure is so badi that businesses become flooded. This project is not worth $2 million dollars, City of Pharr did one 12 years ago. This is not a solution but itisa stepf forward to) prevent. 3f feet offlooding in Whataburger and) Walgreens. $3.71 million is what this project is going to cost. This project was done 12 years ago) for 82.5 million, with under 5,000 meters ofpipe. This engineer received 129ofthe project cost, 870,000 for the preliminary design, PS&ES $141,000, construction management at $23,000, $5,000 for building, 85,000 construction  testing. $2,000) for permits total $247,000.  Mayor Pro-Tem Robert De La Garza asked the project in Pharr  Mr. Rick Salazar responded yes, with 8% this is a much less amount than the Pharr project, engineering is notj just a month or two, you are looking, from 2-4) years. Icannot take 4% because Ido not know what is underneath, that is 40-50) years of infrastructure underneath the pavement. 3.5%i in engineering PS&Es that is the 4.1%, 4.5% for bidding about $9,000 making sure we can obtain the right contract, construction management 1.5% once aj year in construction, project buildup is another 2.5%, all that adds upi to 8%. Management of contract and an engineer contract  is day and night.    Minutes of October 06, 2020 Page 8  Commissioner Okie Salinas askedi is why for the sewer plant is at 12% for the engineer Mr. Rick Salazar respondedi the. sewer plant engineer is at 12% because it's mechanical design, it has electrical andi iti is expensive. Mechanical: is different than drainage. Anywhere from 8%-12% is what Urban County is paying withi the mean of 10%. Iami requesting the lowest amount possible Mr. Omar Guerra asked whati is the difference between the work that was done there and the work Mr. Rick Salazar responded Iwas comparing. jobs side by side, anything you do will help.  tol help the city. you will do?  Mr. Omar Guerra statedi it did/ help a little need to. speak to the county to improve drainage.  Mr. Rick Salazar responded stated based on his experience this project will help out Alamo, we Mr. Omar Guerra. stated Imention this because we do not want to comeback with the same issue. Mr.. Rick Salazar responded this is notg going tos solve the issue, ifgeta 100-year storm ity willj flood. Mayor Pro-Tem Robert De La Garza stated so what) you are. saying is just to leave it because itis Mr. Rick Salazar responded no, just for the 100-year storm, but ifwe planj for a 25, 50-year storm Mayor. Pro-Tem Robert De. La Garza. stated you mentioned Whataburger, flooded 3j feet, but the Mr. Rick Salazar responded. Ihave not surveyed in that ared, Ido not know. Usually the street is Mayor Pro-Tem. Robert De La Garza stated. the street is higher than the Whataburger because it  Commissioner Pete Morales stated we did not do any work in that ared.  Mr. Omar Guerrai responded Iam talking about just rain  still going toj flood itn may be al better outcome. street is leveledt to Whataburger. 6inches lower from the curb. was designed like that before.  Mr. Rick Salazar respondedl I was not the engineer for the project Mayor Pro-Tem Robert De La Garza stated because it'st the state Commissioner Pete Morales responded TXDoT, Ithink is great Mr. Salazar for) your presentation because the people in Duranta have voiced their concerns. Mr. Rick Salazar responded thank you andl Iwill do anything. for the City.  J. Presentation by Schneider Electric regarding the water meter assessments results Mr. Aaron Garcia stated the last time they presented on the preliminary,findmngs the city contracted. Schneider to continue the work on a detailed audit. The last thing we have done is meter testing andi its cost what the project will look like in thej financial aspect. Some oft the items we will discuss are the objections, goals, test results, lost revenue for the city the benefit for the city that is energy saving. This project will enhance the city's conservation, plan, a project that' 's budget neutral savings and revenue will payf for the project and one of the most important things is to develop as solution through this project that demonstrates why stewardship with city funds with no increase in taxes with this project andi noj passing of bonds. Within the meter testing it was) found. 58% ofi water meters were underreporting of those that's a good sample that represents city wide. 27% oft the existing water meters accurately reporting, 15%1 were    Minutes ofOctober 06, 2020  Pages 9  overreporting. The benefit oft this project is to go in andi try to correct the percentages of whether Mayor Diana Martinez stated the 58% ofwater meters were underreporting, how much was the Mr. Aaron Garcia respondeda 26%, water revenue loss, the opportunity that it looks like ifwe  it'sal loss or capture that revenue.  city losing?  replace the annual revenue will be roughly $80,000. City Manger Robert Salinas stated because oft the rapidi reporting  Mr. Aaron Garcia responded yes, typically 15% is the highest we have seen on the overcharge, that balances out on the water additional revenue that is being lost. Ifthat was lower then it would have been ini the 30%. The annual operations and maintenance savings is $163,000 per year. The annual. LED savings is $36,500 aj year and a one time rebate from AEP for $35,000. In Mr. Ryan Wunder stated at the moment the city has human readi meters in which can cause human error, what we are proposing to change itt to an automatic system) fully automated. The total cost oft the project is $3.8 million the savings ofrevenue capture over of2 20) years $1.47  a20) year span will be a saving of87.5million.  million, overtime the project will payj for itself  City Attorney askedi is that with the LED lighting, or without it  Mr. Ryan Wunder responded without the lighting, that is al bargain project byi itself The total cost oft the project without lightning is $3.8 million, we are expecting aj financing rate of2.5%. afier 16j years the project is paid for and the money will be invested back to the city. Mr. Luis Hess asked ift that cost included the software, cost ofo operations, annual upgrade of Mr. Ryan Wunder responded these are all inclusive, as well as having a 20-year warranty. Mr. Luis Hess askedi is there an additional cost of manpower. ifrepairs need to be made Mr. Ryan Wunder responded no there is not, the city will be trained toj fix the issues rather than Commissioner Okie Salinas statedi it's a project that pays) fori itself without any money coming  software.  calling. Schneider Electric. out oft fthe city budget  Mr. Ryan Wunder responded that is goal  Commissioner Okie Salinas stated our goal to go to the state-of-the-art: system and basically Mr. Ryan Wunder responded this technology has been around for a decade. This technology is not the unknown it) has been ini the US for 15) years. The oldi meter system would register 1/8 ofa gallon, that seems like ai low) flow, a pint out ofevery gallon, that's 60 thousand gallons ofv water, Commissioner Pete Morales asked will the ultra-sonic meter, notif the operator ofa leak? Mr. Ryan Wunder responded yes, with the benefit oft this system it can read on a daily or hourly basis; it can set up an alarm to7 notify you. Another thing we. spoke about was the. LED lighting, the part oft the benefit is the maintenance. With this project we do have a $35,000 rebate from AEP. $640,000 total cost with 81.3 million. savings in over 20 years. This LED lighting project will be done as ai whole with the same lighting temperature to continue to match throughout. Commissioner Okie Salinas asked the actual fixtures are not changed just the lighting.  paying fori itself  per) year. The new. system will now read 1/66 ofas gallon.    Minutes ofOctober 06, 2020 Page 10  Mr. Ryan Wunder respondedj yes, interior is retroj fit and the exterior they are replaced Commissioner Okie Salinas asked ifthe baseball fields are also inculuded Mr. Ryan Wunder responded) yes, the outside fixtures are worn out due to: sun exposure. The Commissioner Okie Salinas stated $3.8mj just for the meters and $4.5mj for both Commissioner Okie Salinas askedi is there any guarantee that it will pay, for itself  combined, project cost $4.51 million. Mr.. Ryan Wunder respondedj yes  Mr. Ryan Wunder responded there is a guarantee amount of energy saving, the goal that is going to happen. Ifwe say there is $100,000 in addedrevenue. and thej first year its $80,000 Schneider Mr. Luis Hess asked within the 20) years does that include with products that need to be updated Mr. Ryan Wunder responded this also includes the system to collect any data, iti is not designed City Manager Robert Salinas asked it was mentioned earlier Schneider Electric will cut a check Mr Ryan Wunder responded Schneider Electric willj find a. solution ifthe issue keeps occurring. Mr. Aaron Garcia stated we are not on phase. 5, move, forward with a contract which the City Mayor Diana Martinez asked) how long willi it take to install the meters in the city?  Electric will write a check for $20,000. because 20j years is a long time to be replaced qfier 5j years.  for $20,000 for thej first year, will that continue for the life oft the project.  Attorney and Mr. Salinas are currently reviewing. Mr. Aaron Garcia responded 81 months  Commissioner Pete Morales asked will thati increase the rates  City Manager. Robert Salinas stated they will have to increase the cost for new meter installation because these meters are more expensive than the traditional. For example, ifthey want to install ai meter for new construction that willi increase the cost for the meter installation for new Commissioner Okie Salinas stated wer must be prepared for the 58% of meters that will now read Commissioner, Pete Morales asked at the end oft the day people who do use it they will be okay. City Manager. Robert Salinas stated with the new. sofiware it will now read correctly and less of  homes.  correctly, for rates changes.  human error  Commissioner Okie Salinas stated what will be the next. step  City Manager. Robert Salinas stated iti is up to the commission to decide what is the best project Mayor Pro-Tem Robert De La Garza stated the two building, City Hall and the Library are with Mr. Aaron Garcia responded) yes, we took that into account. Magic Valley usually does not have  that will pay, for itself Magic Valley not AEP incentives.    Minutes ofOctober 06, 2020 Page 11  Mayor Pro-Tem Robert De La Garza stated) you are all figuring out the rest oft the project Mr. Aaron Garcia statedi the next. stepi is for a third-party engineer to review our findings, Commissioner Pete Morales asked these meters will be attached: to a switch board City Manager Robert Salinas respondedi to an antenna, placed on the water towers and send the  coming in with the $35,000.  estimates and notifying the state for approval.  signal here to city hall  Commissioner Pete Morales asked what ifthe alarm goes offovernight Mayor Pro-Tem Robert. De La Garza responded the next morning  Mr. Ryan Wunder respondedi the client can sign up through their portal and receive at text in real City Attorney. Rick Palacios asked regarding the performance guarantee after the first) year, Schneider Electric will contribute to the city'ss short fall, itl was mentioned they will look into the  time.  system) for any fixing, will that cost the city any more money. Mr. Ryan Wunder responded no, Schneider will payj fori it  City Attorney. Rick Palacios asked what about after all thej fixing and nothing has changed it will  be all Schneider. Electric?  Mr. Aaron Garcia responded ify we can not fix it then we will continue to pay  Commissioner Okie Salinas stated thati is the guarantee. Mayor. Diana Martinez stated that willz be on the contract Department for federal and state grants.  K. Consideration and action to adjust the overtime policy for the Alamo Police City Manager Robert Salinas stated that he is asking for consent from the commissioners. for approval on waiving the 43 set overtime policy) for officers that work State or Federal grants that pay overtime to include fringed benefits to officers for strategic plans set forth on protecting our nation's borders and securing our citizens for a better quality oflife. State and Federal grants allow the overtime pay as long as the officers have completeda 40 hour week This has been already done for the overtime for the COVID19 funds, were asking the. same be done for our Commissioner Pete Morales motioned: to approve, and Mayor Pro-Tem Robert De La Garza L. Consideration and action on a variance request to allow for a 0' front setback instead of the code minimum 25' front setback and a 3%' side setback instead of the code minimum 5's sides setback, physically located at 368 Pine Creek, legally described as Lot 85, Cripple City Manager Robert Salinas statedt the site is located. 365'west of Palmview. Dr. on the south side ofPine Creek Staffr made ai neighborhood inspection ofCripple Creek Id andj founds several carports that were within the minimum front setbacks. Several notices were sent with this lot being one of them. Uponz receiving the notice, the applicant called to discuss the matter with Code Enforcement. The applicant was unaware of the need for aj permit and the 25' front setback and 5's side setback requirement. The applicant filedf for ai variance application on August 26, 2020. Siaffrecommends  other grants that provide funding allowed. seconded. Motion carried.  Creek II forl Lorenzo & Gonzalita Moreno.    Minutes ofOctober 06, 2020 Page 12  approval to the front setback, subject to leaving a 5' side setback and carport remaining Ms. Gonzalita Moreno spoke ini regards to approval, this carport was built back in 2016 and we justg got this notice. The structure is not obstructing in any way, at thist time iti is af financial burden to make any changes. In addition, she asked for fairness to be approved. since as similar one was Commissioner Pete Morales motion to approve, Commissioner Okie Salinas seconded. Motion carried. 3-2 Mayor. Diana Martinez and Mayor Pro Tem Robert De La Garza in dissent. M. Consideration and action on a variance request toi install a 396 sq. ft. - 55' in height sign instead of the code maximum allowable 200' sq. ft. per face 40' in height sign.) Physically located at 1415 W. Duranta Ave., legally described at] Lot 3, Alamo Corners/ St. Ives for City) Manager Robert Salinas. statedA-1 Skylite sign' 's is proposing ai new. 55' tall ground pole sign that will have a. 396 square foot face. Our code requires one. square foot per every linear foot ofj frontage to a public street, not to exceed two hundred (200) square feet per face. The proposed sign will be 15 feet taller than what is normally allowed by the sign code and the sign face willz be 196 square feet larger than what is normally allowed by the sign code. The applicant states that) he would like his signt to be viewedj from. Expressway 83 which is located over 700' from the. site just south of Walmart. It was denied at the P&Z meeting. Mr. Steve Vegan mentioned the property was purchased during the auction and assumed the rule was the same as McAllen, you can have a 80 foot sign as long it is 800 feet from the expressway. The reason the sign is at that size is that is the smallest font that is readable from City Manager Robert Salinas stated we do have a similar code to the maximum height, usually thati is for properties within 1,200j feet but it hast tol be a state-maintainedi road. IfCesar Chavez was as state maintain road then we could consider the height but as for square footage is still  perpetually open. It was approved at the P&Zi meeting  approved two weeks ago.  AI Skylite Signs, LLC.  the expressway, this will help on property taxes as well.  the same.  Commissioner Pete Morales asked) you' 're building the storage facility Commissioner, Pete Morales stated didn'ty we approve that already  Mr. Steve Vegan responded) yes  City Manager. Robert Salinas responded we approved the site plan, because the subdivision Commissioner Pete Morales stated this will be ag great opportunity. for people to see we have Commissioner Pete Morales motion to approve, Commissioner Okie Salinas, seconded. Motion carried. 3-2 with Mayor Diana Martinez and. Mayor Pro Tem Robert De La Garza in dissent. N.C Consideration and action on a conditional use permit renewal for the sale and onsite consumption of alcohol at "Omni Event Center/ Railyard 83 Ice House", physically located at 106 N. 9th St., Ste. A & B, legally described as 3.119 acres ofland being all of Out] Lot E, andj partofSt.Louis, Brownsville: and Mexico Railroad Co. tract south ofOut  required approval another storage facility  Lot E, Alamo Original Townsite Subdivision for Robert Acosta.    Minutes ofOctober 06, 2020 Page 13  City Manager Robert Salinas stated the subject site is located approximately 210'North ofus Business 83 ont the east side of9thSt. Thes site currently has ane existing 8,000sq. f. commercial building, which currently is the Omni Event Center Railyard Ice House. This CUP was previously approved by the P& Zi Board on 7/17/2019. Hours ofo operation Sun-Thurs 11:00 a.m. to 10:00 p.m. Sat. 11:00! p.m. to 2:00a.m. Alcohol. should only be sold during allowable state selling hours. Parking: As per City code (1 space for every 100 sq.) f. off foor area or 1 parking space for every 3 seats) therefore a total of 80 spaces are required for this type of business. There are over 80 spaces available for this use. Must comply with Facility, Fire Department. Inspections and Liquor. License with the CityofAlamo. Such uses need to be. 300' from residential uses. There is a residential. subdivision within. 300' of this site; thus a waiver of the separation requirement needs consideration. Staff recommends approval for Lyear subject to: 1)) Waiver ofthe. 300'separation/ requirement; 2) Providing Securityfor the business during late hours; 3). Must comply with Facility, Fire Department Inspections andi the Liquor Mayor. Diana Martinez motioned to approve, Mayor Robert De La Garza seconded. Motion O. Consideration: and action on a conditional use permit forar mobilei food vendor, physically located at 1061 N. 9th St., legally described as 3.119 acres of land being all of Out Lot E, and part of St. Louis, Brownsville and Mexico Railroad Co. tract south of Out Lot E, City Manager Robert Salinas stated the subject site is locatedapproxtimately 210'1 North ofUS Business 83 on the east side of 9th St. He did state mobile food vendors may operate only during the business hours of the primary business on property. fyou wish to approve this  License with the City. carried.  Alamo Original Townsite Subdivision forl Robert. Acosta.  mobile food truck, siaffrecommends I-year approval subject to: 1. Mobile Food Trucks must close at the. same time as the main business. 2. Compliance with the City's. Building & Fire Codes, Applied 8/31/2020  3. Compliance with the County Health Codes 4. Must acquire al business license. Applied 8/31/2020  Mayor Diana Martinez motioned to approve, Commissioner Pete Morales seconded. Motion P. Consideration and action on conditional use permit renewal for the sale and onsite consumption of alcohol at "Far West Rodeo", physically located at 741 Main St., legally described as all ofLot5,6.7,8,98 10, Block 44, Alamo Original Townsite for Griselda City Manager. Robert Salinas stated the subject site is located. 200' west of? 7th Place along the south: side of1 Main St. Hours of Operation: The proposed hours of operation are from 6:00 p.m. to 2:00 a.m. Monday thru Sunday, the applicant is proposing (3 waitresses, 1 bartender, & Isecurity guard). A total of 45 parking spaces would be required according to the number ofseats (136 seats/3). There are several on-street parking spaces located along Main: St. that are used to accommodate the adjoining businesses. Staff has never received complaints regarding parking. Such uses needi to be. 300' from residential uses. There are some apartment and aj few residential uses within. 300' of this site; thus ai waiver oft the separation requirement needs consideration. P & Zo and City Council had previously approved. such a waiver for this site on 8/7/2018. Since this bar and grill will be open during late hours, staffisi recommending the use of uniformed security during such hours as we've required in similar types of businesses. Siaffrecommends approval for I-year subject to: 1) Waiver oft the 300'. separation requirement; and 2). Must provide unformedsecuripy) for this business. This item was approved Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Pilar Garza  carried.  Garcia.  at the P&Zi meeting on September 16, 2020.  seconded. Motion carried.    Minutes ofOctober 06, 2020 Page 14  Q. Consideration and action on a conditional use permit renewal for the sale and onsite consumption of alcohol at "Prim's Event Center", physically located at 739 Main St., legally described al Lot 11, Block 44, Alamo Original Townsite for Robert Zuniga. City Manager Robert Salinas stated the subject site is located 140' west of7th Place along the south. side of1 Main St. Such uses are required to be 300' from residentially owned property. There are some apartments and aj few residential uses within. 300'ofthiss site; thus a waiver of the separation requirement needs consideration. P & Z and City Council had previously approved. such a waiver for this site on 3/6/2018. Since this event center will be open during late hours, staff is recommending the use of security during the late hours. This item was Mayor Pro-Tem Robert De La Garza motioned to approve, and Commissioner Pilar Garza R. Consideration and action on a rezone request for from an R-1 (Single-Family Dwelling District) to a C (Commercial District) physically located at 821 N. Alamo Rd., legally described as A 1.09-acre tract of land out of Lot 14, Block 40, Alamo Land and Sugar City Manager Robert Salinas stated the subjects site is located. 550'northo ofl Nebraska Rd. along the west side of Alamo Rd. The surrounding land uses consist of Cecy's Drive Thro and apartments to the north, open acreage to the west, single family home to the east and south. The subject site currently has a single family home. The subject site currently has approximately 100'ofcommercial: zoning along Alamo. Rd. The applicant wishes to expandi the commercial zone to a total of331.32'i in depth. There are. similar examples along Alamo Rd. where properties have expanded their commercial zoning deeper than the 300! The nearest examples are. some tracts located approximately 700' to the north along the west side of Alamo Rd. Alamo Rd. is more compatible for non-residential uses due to the high rates of speed and the amount of traffic on that particular road. Since there are other examples of Commercial zoning wider than the existing 100' in the ared, staff would not object to allowing additional commercial depth. The additional depthy would be inl line with other commercial zonings within  approved at the P&Zmeeting on September 16, 2020.  seconded. Motion carried.  Company's Subdivision for Jaime Samuel Gonzalez.  the area to the north.  Mayor. Diana Martinez asked what is the proposed commercial business City. Manager Robert Salinas responded he is not sure yet  Mr. Sam Gonzales stateds small shops  Mayor Diana Martinez motioned to approve, and Commissioner Pilar Garza seconded. S. Consideration and action on a rezone from an R-2 (Duplex, Multi-Family, Townhouse and Apartment District) to an R-1 (Single-Family Dwelling District) physically located at 1001 E. Nebraska Rd., legally described as A 2.20-acre tract of land, more or less, being a portion of Lot Thirteen (13), Block Forty (40), Alamo Land and Sugar Company's City Manager Robert Salinas stated the. subject site is located. 500j feet east of Alamo Rd. along the north. side ofl Nebraska Ave. the subject site rezoned, from R-1 to R-2 back in 2016. The original owner wanted to build apartments but has since sold the property to the current applicant. The applicant is now wanting tor revert back to R-1 in order to developan new. single- family subdivision. Since the site was previously zoned R-1 and it is currently. surrounded by  Motion carried.  Subdivision for Tenants Choice Investments.  R-12 zones, staff does not object to the proposedz zone change back to R-1.  Mayor. Diana Martinez asked who is the new owner  City Manager Robert Salinas responded Steve Lerma, they are going under Tenant's Choice  Investments.    Minutes ofOctober 06, 2020 Page 15  Commissioner Okie Salinas motioned to approve, and Mayor Diana Martinez seconded. T. Consideration and action on a rezone from an R-1 (Single-Family Dwelling District) to an R-2 (Duplex, Multi-Family, Townhouse and Apartment District) physically located at 1349 Ridge Rd., legally described as A 5.0-acre tract of land, being the West 165.00 feet of Lot 10, Block 32, Alamo Land and Sugar Company's Subdivision for Imelda Y. City Manager Robert Salinas stated the subject site is located. 1,300' east ofCesar Chavez Rd. along the south side of Ridge Rd. In viewing the existing land uses, one can, see that the mobile homes in the area were existing. prior to the City's annexation in November 18, 2008. The entire 5-acre tract is surrounded by R-1 zones (Single Family. Residential) and single family residential uses or existing mobile homes uses. There are also some existing apartments located approx. 500' fromi the site. With all oft the existing mobile home uses, and single family home subdivisions to the west and north, an R-1 subdivision make more sense in this ared, however, there are several examples of R-1 zones adjacent to R-2 zones. Ifthe Commission wishes to approve the rezoning, Siaffrecommends: placing some restrictions as to the heightof the proposed apartments, fence buffering requirements, as well as providing a street connection with the existing apartment. subdivision located to the east oft this tract. Mayor Diana Martinez motioned to approve, and Commissioner Okie Salinas seconded.  Motion carried.  Alvarez.  Motion carried.  U. Presentation regarding the AEDC progress report for. ACAP City Manager Robert Salinas stated we did have 41 rounds a total: 154 applications have been submitted 126 applications were reviewed by committee 116 applications were approved totaling $417,749.38  This is under the 20%1 that we have allotted for the. ACAP program, the deadline to submit all ofour paper worki is October. 315. He thanked Mr. Tapia and his staff for al the hardwork  The commission thanked. Mr. Tapia.  CITIZEN PARTICIPATION: The city will be accepting public comments from 8am-5pm on the day of the meeting to be announced during the meeting. Email comments to rangelgalamotexasog Five minutes per person with no response from the City Commission.  Residents must sign up prior tot the city meeting.  No Citizen participation I. ADJOURNMENT  Citizens are encouraged to sign the attendance sheet.  There being, noj further business, Mayor Diana Martinez adjourned the meeting at 8:50 pm  dui Mayor Dianal  y TITIN AMO  ATTEST:  cB    Minutes of October 06, 2020 Page 16