FXBG Cityof Fredericksburg Office of Voter Registration & Elections Electoral Board Meeting Minutes Tuesday, September 27, 2024  5:00 pm  Meeting called to order by Chair Walker at 5:01 pm.  Attendees:  EB: Chair Scott Walker Vice-Chair Michael Beyer  Secretary David McLaughlin (arrived at 5:15 pm) GR: Director of Elections Jessica Atkinson Deputy Registrar Margaret Johnson Public Speaker: There were none. Observers: There were none.  A. Approval of the Agenda  The Agenda was amended to remove Item E. Risk Limiting Audit. This deletion will move Approval of Equipment Custodian Contract to Item E. Approval of Amended Preliminary Officer of Election Roster was added to the Agenda and will become Item F. There being no other changes to the Agenda, it was accepted unanimously.  B. Public Speakers There were none. C. Closed Session  Vice Chair Beyer made a Motion to go into Closed Session pursuant to Virginia Code $24.1-410.2 and $24.2-625.1 to discuss matters concerning Election Security, and Virginia Code $2.2-3711 and $24.2-115(c) to discuss personnel. The Motion was seconded by  Chair Walker and passed unanimously.  Time In: 5:02 pm.  601 Caroline Street Suite 500 Fredericksburg, VA 22401 Email: vote@vote.redencksDurgva.gov Web: www.fredericksburgVA.gov/Vote Telephone: 540-372-1030 Fax: 540-373-8381    FXBG City of Fredericksburg Office of Voter Registration & Elections  D. Certification of Closed Session  Upon a motion by Vice Chair Beyer and seconded by Secretary McLaughlin, and passed by affirmative vote in Open Session, it was certified that only public business matters lawfully exempted from open meeting requirement and only such public business matters as were identified in the Motion by which the Closed Session was convened, were heard, discussed, or considered in the Closed Session of the Electoral  Board. Time Out: 5:59 pm.  E. Approval of Equipment Custodian Contract  Vice Chair Beyer introduced a Motion to extend the Equipment Custodian Contract to November 30, 2024, with a $700 increase in compensation to $3500 per election. A new contract will be discussed and finalized after the November Election. Secretary McLaughlin seconded the Motion. The Motion passed by unanimous vote. F.A Approval of Amended Preliminary Officer of Election Roster  The preliminary Roster of Officers of Election was discussed and amended during Closed Session. Following a Motion by Vice Chair Beyer and a second by Secretary McLaughlin and a unanimous vote during Open Session, the Amended Roster was approved.  G. Next Meeting Date  The next meeting will be Tuesday, October 15, 2024.  Adjournment  Chair Walker adjourned the meeting at 6:02 pm.  Respectfully submitted, David Martin Louis McLaughlin Secretary Chair Walker: Vice-Chair Beyer: Secretary McLaughlin:  V  Date: Oi 2024  601 Caroline Street Suite 500  22401    Fredericksburg, VA  Email: vote@vote.redencksDurgva.gov Web: inctathugVapa.ate Telephone: 540-372-1030 Fax:! 540-373-8381    FXBG Cityo of Fredericksburg Office of Voter Registration & Elections Appendix A, page 1 Agenda, as Amended Electoral Board Meeting September 27, 2024, 5:00 pm  Voter Registration Office, Executive Plaza 5th Floor  Public Speakers  The Electoral Board provides this opportunity for comments from voters. Comments relevant to the registration of voters, the establishment of voting precincts, and polling places, and the conduct of the elections are welcome. To be fair to everyone, please observe the five-minute time limit and yield the At this point the Board will Open the Meeting. All speakers and those observers who have waived their right to speak are reminded that at this point you are clearly and only observers. You are not invited to interrupt nor attempt to engage Board members in discussion of Board Agenda items or other business.  floor when the Chair of the Electoral Board indicates that your time has expired.  Observers  H. Approval of the Agenda I. Public Speakers J. Closed Session  The Electoral Board will go into Closed Session pursuant to Virginia Code $24.1-410.2 and $24.2- 625.1, to discuss matters concerning Election Security, and Virginia Code $2.2-3711 to discuss  personnel.  K. Certification of Closed Session L. Equipment Custodian Contract  M. Approval of Amended Preliminary Officer of Election Roster  N. Next Meeting Date  The next meeting will be Tuesday, October 15, 2024.  0. Adjournment  601 Caroline Street Suite 500 Fredericksburg, VA 22401 Email: vote@vote.redericksDurgva.gow Web: AiRcTChwpVAgP.ae Telephone: 540-372-1030 Fax: 540-373-8381