PAGE COUNTY BOARD OF SOCIAL SERVICES  POBox4 47 STANLEY, VA 22851 540-778-1053  October 24, 2024  Re: October 2024 Board Meeting  We are inviting you to the board meeting of the Page County Board of Social Services to be held on The meeting will be held at the Page County Department of Social Services office at 215 W. Main St,  Tuesday, October 29th @ 8:35a.m.  Ste A, Stanley, VA 22851 ini the agency.conference room.  We look forward to seeing you then.  Page County Board of Social Services    PAGE COUNTY BOARD OF SOCIAL SERVICES  AGENDA OCTOBER29,2024 8:35 A.M.  PAGE COUNTY DEPT OF SOCIAL SERVICES AGENCY  I. II.  CALLTOORDER (TIME: ROLLCALL III. APPROVE AGENDA  MOTION:  SECONDED:  IV. APPROVE MINUTESOF PREVIOUS MEETING, AUGUST 20, 2024  (MOTION: (MOTION:  2ND: 2ND:  V.  ADMINISTRATIVE EXPENDITURES AND REFUNDS AND COLLECTIONS OVERVIEW  VI: STATISTICAL REPORT OVERVIEW (BENEFITS & FAMILYS SERVICES)  VII: PUBLIC COMMENTS VII: ADVISORY BOARD COMMENTS IX: APPOINTMENT OF BOARD VICE CHAIR  X:  UPDATE ON ISSUES ADDRESSED FROM. AUGUST 20, 2024 DIRECTOR'SREPORT  XI: STATUS OF PENDING FOSTER CHILD. ADOPTIONS XII: PCDSS DIRECTOR'SR REPORT XIII. ADJOURMMENT (TIME:  MOTION:  SECONDED:    PAGE COUNTYLOCAL BOARD OF SOCIALSERVICES  AUGUST 20, 2024 OPEN SESSION AGENDA  The Page County Board of Social Services held its regular meeting on August 20, 2024. The following board members were present: Beth Alger, Beth Ancell, Amity Moler, Jim Printz, Darris Ritenour and Keith Ryan. Staff present were: Kurt Emmerling, Director, Kristen Jenkins, Samantha Fox, Amy Huffman and Theresa Seastrom to take minutes ofthe  meeting. I.  The motion was made to convene into the regular open session meeting at 8:35  am by Beth Alger with the taking of roll call. minutes of the June 18, 2024 meeting.  II. Motion was made by Darris Ritenour and seconded by) Jim Printz to approve the III. Theresa Seastrom presented the. Administrative Expenditures and Refunds and Collections for the months of May and June 2024. Motion was made to approve the expenditures and refunds as presented by Beth Ancell and seconded by  Darris Ritenour.  IV. Statistical Reports: The statistical reports for the months of) June and July 2024 were presented for review by Kristen Jenkins. Itwas noted that the Eligibility department is currently full staff and the Medicaid Unwinding is up to date. Samantha Fox presented an update oft the Service department for the period. The agency currently has 38 children in Foster Care (DSS approved foster care homes, facilities, etc). There are 9. Adoptions in process. Adult services seen 16 screenings during the month for assistant programs. There are currently 16 active CPS cases and 1 In-Home Service case. The agency averages 10-15 referrals per week. Referrals tend to increase with the start oft the school year. The Service department is currently short staffed. Currently adoptions are being handled by Tammy Wrighta and Foster Care by Samantha Fox. The Service departmentis struggling due to currently having no Foster Care workers. Training provided is mainly online however the agency has requested in-person training with the Regional Consultant. Discussion followed.  Discussion followed.  V.  VI. There were no public comments.  VII. The Board discussed ways they can more actively assist the agency and plans to  discuss this in further detail.    VIII. The Director provided a reportoft the current agency status. The Eligibility department has greatly improved. The Service department was stabilized for1 year and 9 months however is struggling now after thel loss of2 workers. An employee was terminated due to falsified work: and another resigned due to inability to handle the stress of court, etc. The agency also took custody of5 more children during this same time period. Due to these issues, there are adoptions pending that the Court placed the agency on notice for. Discussion followed regarding the: adoption process, reason fort the long timeline to complete, etc. Tammy Wright has taken over the Adoptions to see they are timely completed. She is currently receiving a 10% temporary payi increase for taking on the additional duties. There is a newj job requisition posted for the vacant positions. There is one internal employee interested in the position. The Family Services Specialist positions are required to meet certain State degree requirements making the positions harder to fill in our area. The agency is in contact with Tonya Sullivan, a former agency foster care worker, that has shown interest in working hourly to assist the agency during this time of need. Tonya would assist with the paperwork aspect oft the: service department (court paperwork, reports, case actions, etc). A clerk within the agency is also assisting the service department when needed. The agency is in need ofan additional position to serve as a case aide for the Service department and the Director will be presenting this request to the Board of Supervisors. The Director advised that the agency did set up at Laurel Ridge job fair to  Discussion followed.  promote awareness ofopen job positions.  IX. Administrative Expenditures:  July2024 Administration: Assistance: Purchase of Service: August2024 Administration: Assistance: Purchase of Service: X. Refunds and Collections:  199,850.61 98,945.76 $ 1,582.26  $ 210,606.97 131,396.35 1,645.45  Iuly2024 Total Special Welfare: Total Public. Assistance: Total Purchase of Service: Total Administrative: SNAP Over issuance: TANF Repayment:  $ $ $ $ $ $  0.00 0.00 781.67 0.00 310.00 0.00    August2024 Total Special Welfare: Total Public. Assistance: Total Purchase of Service: Total Administrative: SNAP Over issuance: TANF Repayment: Cancellations:  $ $ $ $ $ $  0.00 0.00 10.00 0.00 365.00 0.00  XII.  The following checks were cancelled during the period ofJuly 2024 and August  2024.  1. Check #60276 dated June 28, 2024, in the amount of $811.00 payable to Mary & Clyde Freeze, BL #812-I IV-E. Adoption Assistance. 2. Check #60409 dated August 1, 2024, in the amountof$1.200.00 payable toAllison Grecco, BL #812-I IV-E Foster Care.  XIII.  Adjournment: There being no further business the meeting was adjourned at 9:59 am by motion from Beth Ancell and seconded by all in favor.  Elisabeth Alger, Board Chair  Kurt Emmerling, Director    LASER  Date: 29-AUG-24 13:58:38 Page: 1 Currency: USD Budget Line Budget Line 804 Auxillary Grants  Local Budget Balance Report Current Period: JUL-24  No specific Budget Line requested  FIPS  Budget - YTD 51,875.00 1,000.00 1,500.00 188,190.00 480,083.00 82,568.00 15,505.00 1,985.00 2,364.00 10,000.00 20,000.00 1,000.00 107,193.00 4,000.00 1,868,523.00 327,996.00 775.00 5,225.00 1,115.00 14,137.00 702.00 3,185,736.00  Actual - MTD 8,112.00 0.00 0.00 30,926.52 40,968.00 11,080.24 1,011.00 0.00 2,319.74 0.00 0.00 0.00 0.00 0.00 184,332.36 0.00 0.00 0.00 0.00 44.19 (369.63) 278,424.42  Actual - YTD Funds Available  0139 Page County  16,085.40 (847.00) 0.00 33,331.52 82,351.00 16,493.24 2,006.00 0.00 2,319.74 720.61 0.00 0.00 0.00 0.00 369,019.42 0.00 0.00 0.00 439.46 44.19 (369.63) 521,593.95  35,789.60 1,847.00 1,500.00 154,858.48 397,732.00 66,074.76 13,499.00 1,985.00 44.26 9,279.39 20,000.00 1,000.00 107,193.00 4,000.00 1,499,503.58 327,996.00 775.00 5,225.00 675.54 14,092.81 1,071.63 2,664,142.05  808 TANF - Manual Checks 0139 Page County 810 TANF - Emergency Assis 0139 Page County 811 AFDC - Foster care 0139 Page County 812 Title IV-E Adoption Su 0139 Page County 814 Fostering Futures IV-E 0139 Page County 817 State Adoption Subsidy 0139 Page County 829 Family Preservation an 0139 Page County 830 Child Welfare Substanc 0139 Page County 835 IV-E Prevention Servic 0139 Page County 848 TANF - Up Manual Check 0139 Page County 849 Staff & Operations - N 0139 Page County 851 LDSS Surge Overtime 0139 Page County 855 Staff & Operations Bas 0139 Page County 858 Staff & Operations Pas 0139 Page County 861 Chafee Education & Tra 0139 Page County 862 Independent Living Pro 0139 Page County 866 Promoting Safe and Sta 0139 Page County 872 VIEW - Purchased Servi 0139 Page County 895 Adult Protective Servi 0139 Page County  833 Adult Services  0139 Page County  Total    LASER  Date: 18-SEP-24 12:50:42  Local Budget Balance Report Current Period: AUG-24  Page: 1 Currency: USD Budget Line Budget Line 804 Auxiliary Grants  No specific Budget Line requested  FIPS  Budget - YTD 51,875.00 1,000.00 1,500.00 188,190.00 480,083.00 82,568.00 15,505.00 1,985.00 2,364.00 10,000.00 20,000.00 1,000.00 107,193.00 4,000.00 1,868,523.00 327,996.00 775.00 5,225.00 1,115.00 14,137.00 702.00 3,185,736.00  Actual - MTD 8,112.00 0.00 0.00 70,175.68 41,142.00 7,855.84 1,011.00 0.00 0.00 1,457.08 0.00 0.00 24,837.25 1,098.46 168,044.14 0.00 0.00 0.00 188.37 0.00 0.00 323,921.82  Actual - YTD Funds Available  0139 Page County  24,197.40 (847.00) 0.00 103,507.20 123,493.00 24,349.08 3,017.00 0.00 2,319.74 2,177.69 0.00 0.00 24,837.25 1,098.46 537,063.56 0.00 0.00 0.00 627.83 44.19 (369.63) 845,515.77  27,677.60 1,847.00 1,500.00 84,682.80 356,590.00 58,218.92 12,488.00 1,985.00 44.26 7,822.31 20,000.00 1,000.00 82,355.75 2,901.54 1,331,459.44 327,996.00 775.00 5,225.00 487.17 14,092.81 1,071.63 2,340,220.23  808 TANF - Manual Checks 0139 Page County 810 TANF - Emergency Assis 0139 Page County 811 AFDC - Foster care 0139 Page County 812 Title IV-E Adoption Su 0139 Page County 814 Fostering Futures IV-E 0139 Page County 817 State Adoption Subsidy 0139 Page County 829 Family Preservation an 0139 Page County 830 Child Welfare Substanc 0139 Page County 835 IV-E Prevention Servic 0139 Page County 848 TANF - Up Manual Check 0139 Page County 849 Staff & Operations - N 0139 Page County 851 LDSS Surge Overtime 0139 Page County 855 Staff & Operations Bas 0139 Page County 858 Staff & Operations Pas 0139 Page County 861 Chafee Education & Tra 0139 Page County 862 Independent Living Pro 0139 Page County 866 Promoting Safe and Sta 0139 Page County 872 VIEW - Purchased Servi 0139 Page County 895 Adult Protective Servi 0139 Page County  833 Adult Services  0139 Page County  Total    CASELOAD STATISTICAL REPORT BY PROGRAM  FOR THE MONTH OF AUGUST, 2024  PROGRAM  #  #  ACTIVE CASES  # RECERTS & REVIEWS 102  APPLICATIONS APPLICATIONS FOR MONTH YEAR TO DATE  FOOD STAMPS  102  757  1506 CASES 2799 REC. 432,757.00 ISSUED 31  TANF  7  43  4  MEDICAID  94  725  4156 CASES 6741 Recip.  354  AUXILIARY GRANTS  2  7  COOLING  514  514    CASELOAD STATISTICAL REPORT BY PROGRAM FOR THE MONTH OF SEPTEMBER, 2024  PROGRAM  #  #  ACTIVE CASES  # RECERTS & REVIEWS 79  APPLICATIONS APPLICATIONS FOR MONTH YEAR TO DATE  FOOD STAMPS  103  860  1507 CASES 2791 RECIP. 431,006.00 ISSUED 32  TANF  6  49  4  MEDICAID  81  806  4127 CASES 6672 RECIP.  348  AUXILIARY GRANTS  4  6  7  The fuel program will start on October gth and run through November 8th. We will ace  applications between these two dates.