RICHMOND COUNTY BOARD OF SUPERVISORS  August 08th,2024 MINUTES  At a regular meeting of the Board of Supervisors for Richmond County, Virginia, held on the 0gth day of August, 2024, thereofin the Public Meeting Room of the County Office Building.  Present:  F. Lee Sanders, Chairman J.I David Parr, Member Richard E. Thomas, Vice-Chairman Robert B. Pemberton, Member  Also Present:  Hope Mothershead, County Administrator Tammy R. Desai, Administrative Assistant Mitch Paulette, Chiefof Emergency Services  Kristie Brann, Treasurer Jason Lentz, RCVFD Sheriff Smith, Sheriff's Office/Animal Shelter/NNRJ David Beale, VDOT Denise Dunaway, Financial Director Bea Sanders, Administrative Assistant Liz Hylan, Business Development Director Clay Woolard, Building Official Jacob Roberts, Environmental Compliance Officer Delegate, Hillary Pugh-Kent Honorable, John S. Martin Approximately 10 others JRI Fidler, Member  Absent:  CALLTOORDER  Chairman Sanders opened the meeting, gave the invocation and led in the pledge.  SPECIAL RECOGNITIONS  COUNTY: DEPARTMENT RECOGNITION  Mrs. Mothershead stated Richmond County is fortunate to have employees in place whom truly care about the County and each other. In an effort to encourage high performance, increase employee engagement and retain top talent, a Department Recognition Program isi inp place. During the month of August, the Finance/Building/Planning/Zoning will be the highlight.    Denise Dunaway, Clay Woolard, Jacob Roberts, Liz Hylan, Tammy Desai, and Bea Sanders were  present for the recognition.  COURT SECURITY OFFICER, GLEN SETTLE  Delegate District 67, Hillary Pugh-Kent honored and commended Mr. Glenn Settle for his many years ofs service to our community and a successful career. Mrs. Pugh-Kent presented ai resolution  adopted by the House ofl Delegates. STAFF REPORTS  RICHMOND COUNTY PUBLIC SCHOOLS  Dr. Davis highlighted construction maintenance, summer school, and fall sports. Dr. Davis mentioned with the: new school year approaching be aware ofi more buses as safety is top priority. Dr. Davis mentioned the County Holiday Luncheon at the Vo-Tech is scheduled for December  11,2024. VDOT  Mr. Beale mentioned maintenance activity:  Completed:  Brush cutting (Rt. 611 Conley Pond Rd.) Slope Repair (Rt. 3 near Totuskey Bridge) Shoulder Repair (Rt. 633 Scates Rd.) Ditch Cleaning (Rt 607 Canal Rd.) Work orders countywide Brush cutting Pipe cleaning Mowing/Litter pickup Ditch cleaning Work orders countywide  Upcoming:  HERIPPSANMAL CONTROL/NNRJ  Sheriff Smith reported there were 2,865 calls for service for the month ofJuly, 1,630 were County and 617 were within the town, 254 civil warrants, 6 arrests, with 20 protective orders served and Sheriff Smith stated the animal shelter had 7 calls for service, took in 2 animals, and currently only  20 traffic summons were served.  has one animal.  2    CHIEF OF EMERGENCY SERVICES recovery for the month was $45,866.81.  Chief Paulette stated the department responded to 139 calls for service in July. Total revenue The department remained steady in. July. EMS assisted with CPR classes fori the teachers returning The Essex County Drone Team was dispatched to assist in ai missing persons call. Thankfully, the subject was found safe. This is the second time that they have been called for assistancei in recent months. Chief Paulette stated he has spoken with Mrs. Mothershead (County Administrator) and has found room: in the operating budget to fund the start-up of our program. Chief - Paulette asked The medication supply room has now been completed and has obtained Controlled Substance Registration from the Virginia Board of Pharmacy. The DEA License application has been submitted and we are waiting to hear back from that. If all continues to move in a positive direction, we are still on track for a full implementation of the new medication program by the Chief Paulette mentioned the department continues to fight mechanical issues with some of the older medic units and are working on getting them resolved. EMS is currently down 1 reserve The: fair is gearing up. We have health and safety information for both kids and adults and will be helping with the Ag Extension Office on the night with the kid's safety program. Chief] Paulette  to work as well as some students for upcoming classes.  for direction from the Board on how to proceed.  November deadline.  unit.  stated there will be a cooling tent set up and encourages everyone to stop by. RICHMOND COUNTY VOLUNTEER FIRE DEPARTMENT  Mr. Lentz stated there were 5 calls for Warsaw, 6 calls for Farnham, and 5 calls for Newland.  TREASURER  Mrs. Mothershead reported there is currently $261,706.87 in uncollected taxes due for 2023 and  the collection process is still underway. COMMISSIONER OF REVENUE  Board ofEqualization dates are set for August gth, 13th, 16th, & 20th. There are currently 26 citizens  set to: meet.  3    HUILDINGPLANNINGZONINGIANDUNE  Mrs. Mothershead reported numbers for the month of July. Fees collected in thé amount of $33,700 with construction costs at 2,955,835 - 4 land disturbing permits issued and 10 zoning The Planning Commission met on Monday, August 5th and held a public hearing for a special exception request for the placement ofa wireless telecommunications facility in the Newland area on TM No. 5-50. The Planning Commission unanimously agreed to recommend approval to the Board of Supervisors of the wireless telecommunications facility. We currently have a public hearing scheduled for September 12, 2024 at 7:00 p.m. and would ask for approval to hold this "On a motion made by. Robert B. Pemberton, the Board roll called vote: F. Lee Sanders - aye; Richard E. Thomas aye; J. David Parr aye; Robert B. Pemberton-qye; to schedule a public hearing on September 12, 2024 at 7:00, p.m. to discuss the special exception application noted  permits issued.  public hearing on the same night.  above."  Updates on various pending solar facilities will be given by Dominion Energy.  SOLID WASTE  Mrs. Mothershead stated there were 63 total hauls from Waste management during the month of July. The breakdown oft that number is 31 hauls from Indianfield and 161 hauls each from Farnham  and Newland. The brush site had 166 visits for the month ofJuly.  PUBLICC COMMENT  Carolyn Bailey, Robin Rd. took the stand and requested the status update ont the Robin Rd. repairs. Cliff Mullin, 8351 History Land Highway, expressed concerns/thoughts on the agenda items and  encouraged everyone to visit the fair.  AGENDA ITEMS  HONORABLE JOHN S.] MARTIN-RICHMOND COUNTY CIRCUIT COURT Judge Martin was in attendance to discuss ideas for improvements to the current General District Court courtroom. Since this room is being shared for District Court,J&DCourt: and Circuit Court, we'll want to make certain that it fits the needs ofall. Sheriff Smith also brought attention to some SOLARI UPDATES-Booker's Mill, Cerulean, Moon Corner (Dominion and Strata) Representatives: from Dominion and Strata were available and gave brief construction updates on  concerns and repairs at the courthouse.  the current solar projects.  4    MULTLSTATEINSULINSULINLITIGATION  Mrs. Mothershead stated Chap Peterson & Associates, PLCi isi inquiring with Virginia localities to make sure they are justly compensated for the overpricing ofinsulin. Chap Peterson's law group represents Richmond County and many others in Opioid litigation. Chap Petersonj joined virtually "On a motion made by Robert B. Pemberton, the Board roll called vote: F. Lee Sanders - aye; Richard E. Thomas - aye; J. David Parr = aye; Robert B. Pemberton-aye; to join the insulin DEOANNUALNON-COMPETITIVE LITTER PREVENTION GRANTS PROGRAM Mrs. Mothershead mentioned DEQ provides funds for litter prevention and recycling grants to alleuarammcmpine grant program based onj population and road miles. These grants have been awarded annually, since 1980, to localities for local litter prevention and recycling program implementation, continuation, and/or expansion. Richmond County has a pending application for this grant fund, submitted on June 18th. At the July meeting, the possibility was discussed to hire a VDOT contractor to assist with litter pickup additional times throughout the year. Richmond County stands to receive approximately $12,000 from this grant program. The funds can be used for most types oflitter clean-up efforts. Mrs. Mothershead mentioned current contractors charge $6,431 for litter collection on secondary road ways and $4,318 on primary roads. Mrs. Mothershead suggested once the funds are received, it shall be set aside for one  and briefly discussed the rising issue.  litigation.' "  additional clean-up oft the secondary and primary roads.  DROUGHT RESOLUTION  Mrs. Mothershead noted included is a resolution for consideration involving disaster relief assistance to those with losses of crops following the drought and heat experienced in May and June. Mrs. Mothershead stated upon approval of the resolution it will be forwarded to the Virginia Chairman Sanders and Mr. Thomas disclaimed that they are farmers and could possibly benefit "On ai motion made by Robert B. Pemberton, the Board roll called vote: F. Lee, Sanders = aye; Richard. E. Thomas aye; J.. David Parr- - aye; Robert B. Pemberton-qye; to adoptthefollowing  FSA State Office for review. from any assistance provided.  resolution. ."  RESOLUTION  PETITION TOTHE GOVERNOR OF THE COMMONWEALTH OF VIRGINIA  TODECLARE RICHMOND COUNTY A DISASTER AREA DUE' TODROUGHT AND HEAT  WHEREAS, Richmond County has experienced widespread and significant losses to crops, and  5    WHEREAS, rainfall for the period ofl May and. June 2024 was below average, and  WHEREAS, the warmer temperatures and reduced rainfall have significantly impacted agricultural and WHEREAS, any changes in thej present conditions cannot reverse the sustained losses, and WHEREAS, the U.S. drought monitor has Richmond County listed in a Moderate Drought condition, and NOW THEREFORE, BE IT RESOLVED, that the Richmond County Board of Supervisors hereby petitions thel Honorable Glenn Youngkin, Governor ofthe Commonwealth of Virginia, to declare Richmond County a disaster area due to the moderate drought and heat in order toj provide the means for those affected  aqua cultural operations in Richmond County, and  to qualify for any available disaster reliefassistance.  Date:  F.Lee Sanders, Chairman Richmond County Board of Supervisors  MENOKIN GRANT FROM COMMONWEALTH  Mrs. Mothershead noted the Menokin Foundation has once again received a grant from the Commonwealth ofVirginia. The grant, in the amount of $500,000 will be used to make repairs in 20251 to the Northeast Corner ofther ruin. Richmond County has been asked tol bet the fiscal conduit for these funds by receiving and transferring in: full to the Recipient. Mrs. Mothershead mentioned in order to facilitate this task, a public hearing will need to be scheduled to appropriate the grant "On a motion made by. Richard E. Thomas, the Board roll called vote: F. Lee Sanders - aye; Richard. E. Thomas aye; J.. David. Parr aye; Robert. B. Pemberton-qye; to accept the EMO." "On a motion made by Richard. E. Thomas, the Board roll called vote: F. Lee Sanders - aye; Richard. E. Thomas - aye; J.. David. Parr aye; Robert B. Pemberton-aye; to schedule a public OPERATIONAL, AGRPEMENI-OPIOD ABATEMENT AUTHORITY AWARDS-NNR.J Mrs. Mothershead reviewed the Operational Agreement in reference to the Northern Neck Regional Jail Medication Assisted Treatment (MAT) Expansion. Grant funds in the amount of $215,485 will be received to benefit this program atl NNRJ. This agreement summarizes all terms oft the grant and will need to be signed by all localities participating on behalf on the NNRJ. Asa reminder, Gloucester County has been appointed as the fiscal agent for this grant. "On a motion made by Robert B. Pemberton, the. Board roll called vote: F. Lee Sanders - aye; Richard E. Thomas = aye; J. David Parr - aye; Robert B. Pemberton-aye; to accept the  funds into the FY25 budget.  hearing, for September 12", 2024 at 7:00 p.m."  Operational Opioid. Agreement in the amount of $215,485." UPDATE OF SCHOOL SAFETY FUNDS AND ALL-IN FUNDS  6    Mrs. Mothershead stated int the. July meeting, appropriations were: made to thes school for security funds and "All-In" funds. Whitney Barrack, Director ofFinance stated the funds were planned as follows: Thes school securityfunds will be used to upgrade/update the Mackey Thompson. Learning Center. Electronic door access controls will be addedto. 100 doors. New classroom security door hardware will be purchased andi new. surveillance cameras and NVR' 's will be in all buildings. We anticipate this will spend all of the state and federal funds. However, ifthere are funds remaining, we will purchase a new. ID. badging system, for RHS and. RCEM. This badging system allows us to quickly verify any guests coming into the buildings. The list ofsecurity upgradeshupdates needed also includes security window. film, hallway mirrors, additional vape detectors, portable radios, bus radios, a mass emergency. notification. system and metal detectors just to name afew. All-in funds are being used to employee several positions. The Student Services position works with the School Social Worker and community agencies to find support. for families in times of need. This position will also be working with) families to improve the student 's attendance and be the school system representative in truancy cases that have court involvement. This includes working with division admimistration toj file CHINS affidavits. We also have three retired teachers returning on a part-time basis to provide one to one interventions to students at RCEM. These retirees will be under the direction of our math specialist. Funds will also be used to purchase  instructional materials and for a K-12 math. textbook adoption.  ONGOING PROJECTS  VDOT RIECREATIOMALTRALL PROJECT  Mrs. Mothershead stated an update call was held with VDOT on the trail project to review the scoping report and the Bicycle Pedestrian Accommodations layout. The County is awaiting  release of the scoping period to move forward. COGGIN ULDING-RINOVATON  Mrs. Mothershead mentioned the final stages are inj process for the renovation. Thej parking areas are being paved and marked. Pending connection to three-phase power, the electricians will be  able to close ini the ceiling tiles and be ready for final inspections.  EMS STATION#2 water management areas.  Mrs. Mothershead stated soil samples are underway to finalize placement of drain field and storm  COMMERCE PARK EDA GRANT changes requested from VDOT.  Mrs. Mothershead mentioned the county is awaiting revised plans from ARM group to meet the  7    EMERGENCY RADOINFRASTRICTURE  Mrs. Mothershead noted communications have been shared with Northern Neck Electric Cooperative on a new grounding plan that will meet the requirements ofL3 Harris. Itis in hopes tol be ready to move forward with the grounding action very soon to get the project back on track.  DHCD-COMMUNITY DEVELOPMENT BLOCK GRANT (Scott tTown)  Mrs. Mothershead stated with the assistance of the PDC, we are finalizing the programmatic agreement with Department of Historic Resources. The deadline for contract negotiations with  DHCD is October 30, 2024.  MISCELLANEOUS INFORMATION  2,30.69-Cigarette tax received for the month of. June 2024. Third quarter FY24 ridership report for Richmond County from Bay Aging. Scheduled service agreement for the Trane chiller.  BOARD APPOINTMENTS  MONTHLY APPROPRIATIONS.SOIALSFRVICES  "On a motion made by Robert B. Pemberton, the Board voted: F. Lee Sanders - aye; Robert. B. Pemberton aye; J.. David. Parr aye; Richard. E. Thomas-aye; to approve the, September 2024 appropriation of Richmond County Department of Social Services for $85,000.00." MONTHLY APPROPRIATIONS-RICHMOND COUNTY SCHOOL BOARD  "On a motion made by. Robert B. Pemberton, the Board voted: F. Lee Sanders aye; Robert. B. Pemberton - aye; J. David Parr - aye; Richard E. Thomas-aye; to approve the August 2024  appropriation of Richmond County School. Board for $1,810,336."  APPROVALOF) MINUTES-July 11h,2024  "On a motion made by. Robert B. Pemberton, the Board voted: F.. Lee Sanders aye; Richard E. Thomas aye; J. David. Parr - aye; Robert B. Pemberton-qye; to approve the. July. 11", 2024  minutes.' "  BOARD MEMBERSOTHER BUSINESS  Mr. Thomas mentioned the concerns that Sheriff Smith arose needed to be addressed, discussed  the courthouse adjustments, and mentioned the success oft the County Fair.  8    Mr. Pemberton mentioned the replanting of buffers at the Red Hill solar facility and also inquired on1 the status ofthe tire removal from the tires shop at the intersection of] Red Hill and Newland Rd.  ADJOURNMENT  After no further business, Chairman Sanders adjourned  eR  F.Lee Sanders, Chairman Richmond County Board of Supervisors  9