RICHMOND COUNTY BOARD OF SUPERVISORS  July 11th,2 2024 MINUTES  At a regular meeting oft the Board of Supervisors for Richmond County, Virginia, held on the 11th day of. July, 2024, thereofint the Public Meeting Room oft the County Office Building.  Present:  F. Lee Sanders, Chairman J. David Parr, Member Richard E. Thomas, Vice-Chairman Robert B. Pemberton, Member JR Fidler, Member  Also Present:  Hope Mothershead, County Administrator Tammy R. Desai, Administrative Assistant Mitch Paulette, Chief of Emergency Services  Kristie Brann, Treasurer David Thomas, RCVFD David Beale, VDOT  Lt. Aaron Conkle, Sheriff's Office/Animal Shelter/NNRJ J.R. King & Ed Coates, Maintenance Department Roy Rogers & Angela Ryder, RRI, LLC Approximately 10 others  CALLTOORDER  Chairman Sanders opened the meeting, gave the invocation and led in the pledge.  SPECIAL RECOGNITIONS  COUNTY DEPARTMENT RECOGNITION  Mrs. Mothershead stated Richmond County is fortunate to have employees in place who truly care about the County and each other. In an effort to encourage high performance, increase employee engagement and retain top talent, al Department Recognition Program isi inj place. During the month ofJuly, the Maintenance/Custodial Department will be the highlight. Mr. J.R. King and Mr. Ed Coates were with us to receive our thanks and appreciation,Special recognition was presented to J.R. King and Ed Coates in the Maintenance/Custodia Department for aj job well done and for all they do for the County departments. Also recognized, Larry Wade with maintenance at the Indianfield brush site, Krista Keyser, and Kelsey Keyser as Custodians for the Department.  1    MONTHLY STAFF REPORTS  VDOT  Mr. Beale highlighted maintenance activity completed:  Pothole patching (Rt 614 Beaverdam, Rt 613 Calvary Church Rd, Rt 608 Farnham Creek Grade gravel roads (Rt 622 Carters Wharf Rd, Rt 625 cliffLanding Rd, Rt 605 Edge Hill Rd, Rt 604 Preachers Rest] Rd, Rt 667 Sunnyside Ln, Rt 654 Dunaway Ln)  Rd)  Ditch Cleaning (Rt 607 Canal Rd)  Bridge Approach repair (Rt 620 Richmond Hill Rd) Shoulder repair (Rt 612 Oakland Rd) Mowing and litter removal countywide Work orders countywide  Mr. Beale mentioned upcoming activity to include:  Work orders countywide Brush cutting  Slope repair (Rt3 near the Totuskey Bridge) Shoulder repair (Rt 633 Scates Rd) Ditch Cleaning (Rt 607 Canal Rd) SHERIFF/ANIMAL CONTROL/NNRJ  Lieutenant Conkle, reported there were 1,861 calls for service for the month of June, 272 civil papers were served, 3 arrests, 62 warrants served, 15 protective orders with 21 traffic summons. Lt. Conkle noted there were 56 calls for animal control, 6 intakes with 8 adopted and 2 returns.  There are currently 6 animals at the shelter. RICHMOND COUNTY EMERGENCY SERVICES  Chief Paulette reported Richmond County Department of] Emergency Services responded to 120 calls for service in June. Total revenue recovery for the month was $36,514.31. Chief Paulette stated June was a steady month with calls and transports. We have also seen the rain all but disappear. A County wide burn ban was puti into effect on June 25th and is still in effect The medication dispensing machines have been installed and are operational. The Board of Pharmacy inspection has been scheduled for July 10th at 10:30. Once we receive the Board of  currently for all open-air fires.  Pharmacy license, I can start with our. DEA licensing process.  2    ChiefPaulette stated all the full-time providers have been going through their bi-annual Advanced Cardiac Life Support and Pediatric. Advanced Life Support training. We are also preparing for our Chief Paulette mentioned he learned since the last meeting that our Stryker rep has resigned and we are currently waiting tol be assigned ai new sales person. They arel hesitant to quote ai new pricing on equipment until they were assigned. Chief Paulette continues to pursue this and will give  State EMS licensing inspection due this September.  updates in future meetings.  RICHMOND COUNTY VOLUNTEER FIRE DEPARTMENT  David' Thomas reported there were 51 total calls for Fire Company 1 (Warsaw), 6: for Fire Company  2 (Farnham), and 5: for Fire Company 3 (Newland).  ChiefThomas stated the enforcement of the burn ban is crucial at the time.  TREASURER  Mrs. Brann reported the uncollected taxes for 2023 is $265,956.06. Mrs. Brann stated the  collection process continues. COMMISSIONER OF REVENUE  Ms. Delano there was 153: new constructions for the month ofJune. Board of] Equalization meets  in August and it seems personal property is going back to normal. RUIDINGPLANNINGZONINGIANDUNE  Mrs. Mothershead stated total construction costs of $5,461,829.81, 9 zoning permits issued and 8 Mrs. Mothershead mentioned the Planning Commission met of] July gth. They reviewed a special exception application for allowance ofa produce auction to be held on property owned by Lamar Martin, et al on' TM: No. 31-25A (corner ofl Folly Neck Road and The Hook Road). "On a motion made by Robert. B. Pemberton, the Board. roll called vote: F. Lee Sanders - aye; Richard. E. Thomas aye; J. David. Parr = aye; Robert B. Pemberton-qye; J.R. Fidler-aye; to set a 7:00 p.m. public hearing on, September 12th for the special exception application." Mrs. Mothershead stated the Wetlands Board is scheduled to meet on July 25th to discuss an  land disturbing permits issued.  application for shoreline repair at 4401 Naylors Beach Road.  3    Solar Updates:  Portions of Bookers Mill site have been energized for testing to support commissioning for the system. Once the connection of all modules are approved, the site will be placed online and Civil Work is approximately 60% complete at Cerulean and 30% complete at Moon Corner.  payment from the siting agreement will bej processed. Electrical ground work will begin at both sites soon.  Site work has begun on Selfl-Richmond Hill Road and permitting is in process. As for Revolution Solar, permitting is inj progress with reviews underway.  SOLID WASTE  All though the number of hauls for the month of. June is unknown at that time Mrs. Mothershead mentioned there were 248 visits to the brush site this month. Due to the recent storms, we opened  on' Thursday and the brush site is full at this time.  PUBLIC COMMENT  CliffMullin, 8351 Historyland Hwy, expressed concerns for the burn ban, mentioned the highway clean-up program, the Coggin building and shared thoughts on the RRI, LLC Special Exception David Thomas, 811 Sharps Rd, shared thoughts and concerns pertaining to the welding shop  and the Richmond County Fair. behind his property.  FY25] BUDGET APPROPRIATION  "On ai motion made by Richard E. Thomas, the Board voted: F.. Lee Sanders - aye; Richard. E. Thomas - aye; J. David Parr - aye; Robert B. Pemberton-qye; J.R. Fidler-aye; to adopt the  following resolution." "  RESOLUTION  APPROPRIATION OF FISCAL YEAR: 2024-2025 BUDGET  WHEREAS, the Board of Supervisors ofl Richmond County approved the Fiscal Year 2024-2025 Budget WHEREAS, by the Code of Virginia, no monies may be spent until thel budget has been appropriated; and WHEREAS, the Richmond County Board of Supervisors will continue monthly appropriations to the THEREFORE, BE IT RESOLVED, that the Richmond County Board of Supervisors does hereby appropriate in full the Fiscal Year 2024-2025 Adopted Budget, with the exception of the Department of Social Services and thel Richmond County School Board, which will be appropriated monthly.  on June 13, 2024; and  Department of Social Services and the Richmond County School Board.  4    July11,2024  F.Lee Sanders, Chairman Richmond County Board of Supervisors BURN BAN RESOLUTION  "On a motion made by Robert B. Pemberton, the Board voted: F, Lee Sanders - aye; Richard E. Thomas - aye; J.. David. Parr - aye; Robert B. Pemberton-qye; J.R. Fidler-aye; to adopt the  following resolution. "  EMERGENCY RESOLUTION: DECLARING A FULL BURN BAN  INJ RICHMOND COUNTY  WHEREAS, thel Director ofl Emergency Management for Richmond County does hereby find that: 1.1 Due to the abnormally dry and moderate drought conditions with no significant rainfall forecasted, Richmond County is facing severe: fire danger, creating an elevated public safety risk for citizens and first 2. Due to the abnormally dry and moderate drought conditions with no significant rainfall forecasted, the risk ofe extreme danger to life and property necessitates the declaring ofthe existence ofal local emergency; 3. Due to the risk of fire hazard, the Richmond County Board of Supervisors does hereby initiate an Open NOW THEREFORE, BE ITI RESOLVED, according to Section 44-146.21 of the Code of Virginia, an BE IT FURTHER RESOLVED, that during the existence of said emergency, the powers, functions and duties oft thel Emergency Operations Plan of Richmond County shall bei those prescribed by State Law and the Ordinances, Resolutions and approved plans of Richmond County in order to mitigate the effects of  responders, and  and  Burn Ban: for the County ofRichmond until further notice. Emergency does now exist throughout Richmond County; and  said emergency.  June 25, 2024  F.Lee Sanders, Chairman Richmond County Board of Supervisors Richmond County Emergency Services Director  DEQA ANNUAL: NON COMPETITIVE LITTER PREVENTION GRANT PROGRAM Mrs. Mothershead mentioned the DEQ provides funds for litter prevention and recycling grants to localities underanon-competitive grant program based onj population and road: miles. These grants have been awarded annually, since 1980, to localities for local litter prevention and recycling program implementation, continuation, and/or expansion. Mrs. Mothershead stated Richmond County has aj pending application for this grant fund, submitted on. June 18th. At the. June meeting, we discussed the possibility of hiring the VDOT contractor to assist with litter pickup and additional time throughout the year. Richmond County stands to receive approximately  5    $12,000.00 from this grant program. The: funds can be used for: most types oflitter clean-up efforts. Mrs. Mothershead noted that most contractors charge $6,431.00 for litter collection on secondary Chairman Sanders noted to put this topic on the agenda for next month and the Board would return  road ways and $4,318.00 on primary roads.  with more ideas.  MULTI-STATE INSULINLITIGATION  Mrs. Mothershead stated Chap Peterson & Associates, PLCi is inquiring with Virginia localities to make sure they are justly compensated for the overpricing ofinsulin. Chap Peterson's law group represents Richmond County and many others in Opioid litigation. Chairman Sanders noted to  invite him next month to provide more: information on the topic. RRLLICUPDATE-SPECIALEXCEPTION. REQUEST  Mr. Pemberton recused himself: from this discussion, due to a conflict ofinterest.  Mrs. Mothershead mentioned a special exception application was discussed at the June meeting. Based oni the decision ofthel board, thei main focus ofthe application would be on the dog grooming and boarding facility. Ms. Ryder was present to explain exactly what her plans for the facility would be and she has agreed to comply with local, state, and federal regulations. Chairman Sanders stated his major concern would be the fencing and protection of the citizens "On ai motion made by. J.. David Parr the Board voted: F. Lee Sanders-a aye; Richard E. Thomas aye; J.. David Parr - aye; Robert B. Pemberton-aye; J.R. Fidler-aye; to approve the special  with a dog getting free from the facility.  exception permit meeting state requirements." - RICHMOND COUNTY FAIR  Mrs. Mothershead noted the Richmond County Fairiss scheduled for August 6th-10th. The opening ceremonies will bel held Tuesday, August 6, 2024 at 7:00 p.m. As usual, the Board members and  County staff are invited to join in the festivities.  ONGOING PROJECTS  VDOT RECREATIONAL TRAIL PROJECT  Mrs. Mothershead mentioned VDOT continues to work along with the county on the requirements necessary fort the scoping phase, the estimated cost, schedule of project and explanation oft bicycle  and pedestrian accommodations are being finalized to meet: requirements.  6    COGGIN BUILDING RENOVATION  Mrs. Mothershead noted the Coggin building now looks a little different that we've seen in the past. The outside glasses were: installed this past: month and have made such a difference from the outside and inside of the building. Also, the contractors continue site work around the building. Dominion has received the right of way agreements from the county and the IDA to initiate the  three-phase power upgrade. EMSSTATION#2 No new update.  COMMERCE PARK EDA GRANT  Mrs. Mothershead stated the review of E&S plans has produced some suggested changes to the plans from VDOT. These adjustments have been forwarded to ARM group for modifications.  ERP UIMANCALSOTTWARD CONVERSION  Mrs. Mothershead mentioned the RDA software is in action here in Richmond County. Staff continues to work through the differences in the program from the existing software. Mrs. Mothershead stated new. layers will come into place next year, which would involve the Treasurer  and Commissioner of Revenue.  EMERGENCY RADIOI INFRASTRUCTURE  Mrs. Mothershead stated the grounding determination is still being discussed with L3 Harris and  eager to get back on track.  DHCD-COMMUNTY DEVELOPMENT BLOCK GRANT  Mrs. Mothershead noted aj programmatic agreement has been discussed and reviewed with DHCD. The agreement has been reviewed by legal counsel and noted that there is nothing objectionable from a legal standpoint. This agreement will allow the Department of Historic Resources to be a part of the project, reviewing all plans for construction. The Scott Town Rehabilitation project is funded by the DHCD grant funds, therefore any additional studies that are deemed necessary, would need to be paid by those funds, as well. DHCD has extended its deadline: for completion of  contract negotiations for the CDBG from July 2nd, 2024 to October 30th,2024.  MISCELLANEOUSINFORMATION  Cigarette tax received for the month of May, 2024 was $2,692.47 Wildlife Resources to speak on this topic in any upcoming meeting.  Mike Hayes shared an email ini reference tot thel hunting ordinance changes. Plan ist to gather a consensus from the Board and perhaps invite a guest from the Virginia Department of  7    BOARD APPOINTMENTS Noi new appointments.  MONTHLY APPROPRIATIONS-SOCIALSERVICES  "On a motion made by Robert B. Pemberton, the Board voted: F. Lee Sanders - aye; Robert B. Pemberton - aye; J. David Parr - aye; Richard E. Thomas-aye; J.R. Fidler-aye; to approve the Augur202epprepriaten. fRichmondCoumb. Department ofSocilServicesfors $85,000.00." MONTHLY APPROPRIATIONS-RICHMOND COUNTY SCHOOL BOARD  "On a motion made by. J.R. Fidler, the Board voted: F. Lee Sanders - aye; Robert. B. Pemberton aye; J.. David. Parr- - aye; Richard. E. Thomas-aye; J.R. Fidler-aye; to approve the August. 2024  appropriation of Richmond County School. Board for $1,810,336." MONTHLY SUPPLEMENTAL, APPROPRIATIONS-SHERIFP'S OFFICE  "On a motion made by. J.R. Fidler, the Board voted: F. Lee Sanders - aye; Richard E. Thomas - aye; J. David Parr - aye; Robert B. Pemberton-aye; J.R. Fidler-aye; to approve the  supplemental appropriation of the, Sheriff's Office in the amount $171,385." MONTHLYSUPPLEMENTAL APPROPRIATIONSIMS  "On a motion made by Robert B. Pemberton, the Board voted: F.. Lee Sanders = aye; Richard E. Thomas - aye; J. David Parr - aye; Robert B. Pemberton-qye; J.R. Fidler-aye; to approve the supplemental appropriation of the Emergency, Services in the amount of$130,828."  MONTHLY SUPPIEMENTALAPPROPRIATIONSBOS  "On a motion made by. Robert B. Pemberton, the Board voted: F. Lee Sanders aye; Richard E. Thomas aye; J.. David. Parr - aye; Robert B. Pemberton-qye; J.R. Fidler-aye; to approve the supplemental appropriation of the Board of Supervisors in the amount $247,348.95.for  professional. services."  MONTHLY SUPPLEMENTALAPPROPRIATIONS-VOTER REGISTRAR  "On a motion made by Robert B. Pemberton, the Board voted: F.. Lee Sanders - aye; Richard E. Thomas aye; J.. David. Parr aye; Robert B. Pemberton-aye; J.R. Fidler-aye; to approve the supplemental appropriation ofthe Voter. Registrar in the amount of $22,570." MONTHLY SUPPLEMENTAL APPROPRIATIONS-ELECTORAL BOARD  "On a motion made by Richard E. Thomas, the Board voted: F. Lee, Sanders - aye; Richard E. Thomas - aye; J.. David. Parr - aye; Robert B. Pemberton-qye; J.R. Fidler-aye; to approve the supplemental appropriation ofthe Electoral Board in the amount of $29,864."  8    MONTHLY SUPPLEMENTAL, APPROPRIATIONS-PLANNING  "On ai motion made by Richard. E. Thomas, the Board voted: F.. Lee Sanders aye; Richard. E. Thomas - aye; J.. David. Parr - aye; Robert B. Pemberton-aye; J.R. Fidler-aye; to approve the supplemental appropriation ofa cash bond releasef for the Planning Department in the amount  of821,087."  MONTHLY SUPPLEMENTAL APPROPRIATIONS-RCVED  "On a motion made by Robert B. Pemberton, the Board voted: F. Lee Sanders = aye; Richard E. Thomas - aye; J. David Parr aye; Robert B. Pemberton-aye; J.R. Fidler-aye; to approve the supplemental appropriation ofthe Fire. Department) for an. L3 Harris reimbursement in the MONTHLY SUPPLEMENTAL APPROPRIATIONSECONOMICDEVELOPMENT "On a motion made by Robert B. Pemberton, the Board voted: F. Lee Sanders = aye; Richard E. Thomas = aye; J. David Parr = aye; Robert B. Pemberton-aye; J.R. Fidler-aye; to approve thes supplemental appropriation of the Economic Development in the amount ofS14,106."  amount of $8,307.01."  MONTHLY SUPPLEMENTAL APPROPRIATIONS-E-911  "On a motion made by Robert B. Pemberton, the Board voted: F. Lee Sanders = aye; Richard E. - Thomas aye; J.. David Parr - aye; Robert B. Pemberton-aye; J.R. Fidler-aye; to approve the supplemental appropriation of the E-911 for replacement of equipment in the about of  $168,318."  APPROVALOF MINUTES-June 13th,2024  Mr. Thomas made a correction to the. June 13th, 2024 meeting, stating KCI needs tol be mentioned "On a motion made by Robert B. Pemberton, the Board voted: F.. Lee Sanders - aye; Richard E. Thomas - aye; J. David. Parr - aye; Robert B. Pemberton-aye; J.R. Fidler-aye; to approve  in the minutes as the donor ofthe donation to the library.  the. June 13", 2024 minutes as amended."  BOARD MEMBER COMMENTS/OTHER BUSINESS  Mr. Thomas declared his transparency and noted his daughter in law does in fact work for Richmond County's Treasurer's Office. Mr. Thomas noted he has no objection to the establishment of] Lamar Martin's auction but expressed concerns for the citizens on the produce auction with a one way in and one way out can cause a hazard. Mr. Thomas urged everyone to  come out and enjoy the fair.  Mr. Parr expressed gratitude to. EMS for the care given to his father in ai recent call.  9    Chairman Sanders mentioned the Red Hill tire situation. Mrs. Mothershead mentioned it was in Mrs. Mothershead mentioned Judge Martin is the new. judge and would like to attend the August Mrs. Mothershead mentioned the Northern Neck Regional Jail is asking for a budget amendment "On a motion made by Robert B. Pemberton, the Board voted: F. Lee Sanders - aye; Richard E. Thomas - aye; J.. David. Parr aye; Robert B. Pemberton-qye; J.R. Fidler-aye; to approve Mrs. Mothershead noted the Richmond County Public Schools year end funds splits ini the amount "On ai motion made by. J.R. Fidler, the Board voted: F. Lee Sanders = aye; Robert. B. Pemberton aye; J.. David. Parr. - aye; Richard E. Thomas-aye; J.R. Fidler-aye; to approve the additional "On a motion made by Robert B. Pemberton, the Board voted: F. Lee Sanders aye; Richard E. Thomas - aye; J. David Parr = aye; Robert B. Pemberton-qye; J.R. Fidler-aye; to approve Mr. Blackley presented ai memo earlier today from the new. high school principal and was pleased toj present a pass to attend all the regular season games and sporting events to the Board members.  progress and being addressed.  meeting to discuss a possible remodel for the Circuit Court.  in the amount of $650,000.  the NNRJamendment request in the amount of $650,000."  of$239,952 to be deposited ini the CIP.  appropriations. " (SEEEXHIBITD  the All-In State Carry Forward and, School Safety.' " (SEEE EXHIBITI  ADJOURNMENT  After no further business, Chairman Sanders adjourned the meeting.  F.Lees  Richmond County Board of Supervisors  ZRR  10    EXHBIT T)  Bichmonb Countp Dublic Schools  P.O. Box1507 - 921 Walnut Street Warsaw, Virginia 22572 . (804)333-3681 (fax) (804)333-5586 ndhmop-lmaus  3R  DIVISIONS SUPERINTENDENT BERNARDS. "TREY'DAVISII, Ed.D.  ASSISTANT! SUPERINTENDENT SARAHI M. SCHMIDT, Ed.D.  July 10, 2024  BE ITI RESOLVED, by the School Board of Richmond County, in regular session on Wednesday, July 10, 2024, requests oft the Richmond County Board of Supervisors the: following appropriations:  Additional Appropriations:  Gov.'s Adopted Budget PN-ADMadiustimeat School Safety Federal Appropriation  $230,065.00 $71,731.01 $301,796.01  TOTAL Carry Forward:  All-In State Carry Forward School Safety State Carry Forward  $685,668.10 $85,417.19 $771,085.29 $1,072,881.30  TOTAL GRAND TOTAL: Respectfully submitted,  RICHMOND COUNTY SCHOOLBOARD  Boyd K. Blackley Chairman  Whitney G. Barrack Clerk of School Board  SCHOOLI BOARD. MEMBERS  Boyd K. Blackley- Chairman . Vivian G. Wood- Vice-Chairman Kathleen F. Beane . Frank. A. Johnson,. Jr. . Patricia P. Pugh