RICHMOND COUNTY BOARD OF SUPERVISORS  September 12, 2024 MINUTES  Atai regular meeting ofthe Board of Supervisors for Richmond County, Virginia, held on the 12th - day of September, 2024, thereofin the Public Meeting Room ofthe County Office Building.  Present:  F. Lee Sanders, Chairman J.David Parr, Member Richard E. Thomas, Vice-Chairman Robert B. Pemberton, Member JR Fidler, Member  Also Present:  Hope Mothershead, County Administrator Dr. Davis, Richmond County Public Schools Sheriff Smith, Sheriff's Office/ Animal Shelter/ NNRJ Mitch Paulette, Chiefof Emergency Services Jennifer Delano, Commissioner oft the Revenue Dr. Shannon Kennedy, President, RCC Approximately 10 others  David Bale, VDOT Kristie Brann, Treasurer  CALLTO ORDER  Chairman Sanders opened the meeting, gave the invocation and led: ini the pledge.  SPECIAL RECOGNITIONS  COUNTY DEPARTMENT RECOGNITION  Mrs. Mothershead stated Richmond County isi fortunate tol have employees inj place who truly care Mrs. Mothershead recognized the Treasurer's Office with a letter of appreciation from the Board of Supervisors. Mrs. Mothershead commented how much all their work is appreciated. Mrs. Mothershead noted they have been working closely with the Treasurer's Office with the new financial software SO there has been lots of changes that has been handled well. Mrs. Mothershead added these girls are also looking forward and making plans on there move over into the Coggin  about the County and each other.  building.  1    Mrs. Brann added her girls do ai tremendous job and is extremely happy with her office.  MONTHLY STAFF REPORTS  RICHMOND COUNTY PUBLIC SCHOOLS  Dr. Davis highlighted programs, activities, sports and safety updates within the school system. Dr. Davis recognized Matthew Nanny for being selected as the National Outstanding Agricultural Education Teacher for Region 6 and Mr. Cleveland' Winfield was selected by thel National Council Dr. Davis noted RCPS enrollment numbers as ofthe first 10-day count, they had 111 Kindergarten  ofTeachers of English to participate in the 2024 NCTE Annual Convention.  students.  Dr. Davis added Fall Sports are in full swing.  Mr. Thomas commented on Mackey Thompson Learning Center being a huge benefit and is  making a difference giving these kids a huge opportunity in life.  VDOT  Mr. Beale updated the Board on the Road Diet. Mr. Beale noted they started re-striping Sunday night with the East bound lane, Monday night West bound lane was done and Tuesday night they finished areas and lines put in. Mr. Beale commented overall he thinks its going pretty well, Tuesday morning West bound was backed up: right after school drop off for about 451 minutes. Mr. Beale added VDOT adjusted the signal timing adding 15 seconds of green time making sure the light stays green for about 60 seconds. Mr. Beale commented Wednesday the backup took about two cycles to get through the light and Thursday morning there was no backup. Mr. Beale noted he thinks it is improving and they will continue watching that signal and morning traffic and will Mr. Beale added he received positive feedback from Emergency Services, vehicles were able to Chairman Sanders commented the Emergency Services Truck Chiefis happy with the change. Mr. Thomas noted several truck drivers have commented how: much they like the road change.  adjust where needed. get through Town easily.  Mr. Beale highlighted maintenance activity completed:  Brush cutting (Rt. 360 slopes) Mowing/ litter pickup (primary routes) Work orders countywide  Pipe Cleaning (Rt 689 Bunker. Hill Rd, Rt 607 Canal Road)  2    Mr. Beale mentioned upcoming activity toi include:  Brush cutting (Rt 603 Quinton Oak Rd, Rt 6141 Folly Neck, Beaver Dam and Rt 708 Cedar Ditching cleaning (Rt 642 Sharps Rd, Rt 614 Beaver Dam Rd, Rt 614 Suggett Pt. Rd)  Point Rd)  Mowing/ litter pickup (secondary routes) Tree trimming (Rt31 History Land Hwy) (underway)  Slope repair (Rt 360) Pipe Cleaning (Rt3) Pothole patching countywide Work orders countywide  Mr. Beale highlighted on the Bridge report the date for the culvert replacement on Havelock is February 2025. Mr. Beale noted he will have more information on the detour as it approaches. Me. Beale noted the new area. headquarters is under construction by the Haynesville Correctional Mrs. Mothershead noted a pothole concern off of Calvary Church, Farnham Creek intersection. Chairman Sanders noted concerns on Newland Road before Reisinger's Road, of vegetation Chairman Sanders added line of sight concern on County Bridge from Scates Road and back to the bridge and also at tree limb hanging close to the top oftrucks going up the hill on Scates Road.  Facility with plans oft the Main Street facility to move out there in Spring.  encroaching on the highway, hitting mirrors on trucks.  HERIFF/ANIMAL CONTROL/NNRJ  Sheriff Smith reported there were 2,056 calls for service for the month of August, with Richmond County calls 1,488 and the Town calls they addressed were 634. 288 civil papers were served, 2 arrests, closed 2 cases in this jurisdiction, 27 protective orders with 39 traffic summonses. Animal Control, had 46 calls for service, 14 animal intake and 7 adoptions and returns. Sheriff Sheriff Smith noted as of September 1st he has suspended all VSEND privileges to the Warsaw Police Department. Sheriff Smith added this has been done from previous issues that they have had. Sheriff Smith mentioned the VSEND license is in his name and all liability falls on him and at this present time he does not feel comfortable having his liability under other individuals. Chairman Sanders asked about the speed limit sign near the vegetable stand being bought by a grant. Sheriff Smith noted they are supposed to be getting another one this year on a grant.  Smith added at this present time there are three animals at the shelter.  RICHMOND COUNTY EMERGENCY SERVICES  3    Chief Paulette reported Richmond County Department of Emergency Services responded to 144 calls for service in August. Total revenue recovery for the: month was $40,170.04. Chief Paulette noted the department remained steady through the month of August, almost setting another: record for calls run. ChiefPaulette mentioned they continue to see: increases in call volume ChiefPaulette stated he is pleased to announce that out DEA License has been approved and they are waiting on their ordering certificate of authority to be processed. Once received, they will be looking at ordering the initial stock and inventory ofmedications and hoping for a go live date at Chief Paulette added they have also received all their Certificates of Authority from the FFA and willl be starting thej process ofbuilding out their drone team between all the first responder agencies who are interested. The drone is now available for response to needed emergencies. Chief Paulette reported EMS had their tent set up at the fair once again this year and he is pleased that there were no significant injuries, only a few band aids handed out. Chief Paulette added he joined the Extension Office Thursday night ofthe: fair and helped with first-aid talks tol kids going Mr. Parr asked about Northumberland joining the radio system. Chief Paulette commented Northumberland and Lancaster will both be joining.. Chief Paulette added Westmoreland is  and what used tol be record numbers are becoming standard.  the end of October.  through their learning program.  interested in hearing about the system.  RICHMOND COUNTY VOLUNTEER FIRE DEPARTMENT  Mrs. Mothershead reported for the Fire Department there were 6 total calls for Fire Company 1 (Warsaw), 5 for Fire Company 2 (Farnham), and 2 for Fire Company 3 (Newland). Mrs. Mothershead noted the Gun and Knife show will be held October 19th and 20th. Chairman Sanders updated the Board on the Newland Firehouse addition.  TREASURER  Mrs. Brann reported the uncollected taxes for 2023 is $254,036.95. Mrs. Brann stated the Mrs. Mothershead made note oft the siting agreement funds coming in that will reimbursement for  collection process continues.  some of the cost put out for the tower infrastructure.  4    COMMISSIONER OF REVENUE  Ms. Delano commented the Land Use Revalidations were mailed out August 30th to those land owners that participate in the Land Use Program. Ms. Delano added they processed 56 new. Land Use Applications for 2024. Ms. Delano noted the property owners that participate ini the Land Use Program were notified oft the Land Use rate change that had gone up: for this year. Ms. Delano commended the Board of Equalization on doing a great job, they listened to concerns,  they took their time, listened and: really did their research. BUILDING/PLANNINGIZONING/LANDUSE  Mrs. Mothershead stated the building fees collected throughout the month was $7,916, 7z zoning permits issued and 4 land disturbing permits issued for the month of August. Mrs. Mothershead noted the Planning Commission did not meet for the month of September. Mrs. Mothershead added there most likely will be an application to review in October. Mrs. Mothershead gave an update from the Registrar's Office. Mrs. Mothershead commented with the change in the voting places new: registration cards will be sent out for District: 5. Early voting Mr. Fidler asked about different ways to follow up with residents about the district change. Mrs. Mothershead added they will be doing social media post and perhaps additional signage to direct people. Chief Paulette suggested sending a message to those that are registered with Code Red  will begin in the Registrar Office September 20th.  Alert. SOLID WASTE  Mrs. Mothershead mentioned for the month of August 66 hauls for the: month. 28 Indian field, 20  Farnham and 18 Newland. There were 208 visits to the brush site in August.  PUBLIC COMMENT  Cliff Mullin asked about notes or updates about the solar projects. Mr. Mullin encouraged the Board whenever they hear anything about the public being able to go visit any ofthese projects to let them know giving them the opportunity to go. Mr. Mullin added he attended the Richmond County School Board Meeting and he encourages the Board of Supervisors to go, what they showed about the school systems here in Richmond County impressed him to no end. Mr. Mullin  gave VDOT at thumbs up to there road work.  AGENDA ITEMS UPDATE  DR. SHANNON KENNEDY, PRESIDENT, RCC- HEALTH SCIENCE BUILDING  5    Chairman Sanders introduced Shannon Kennedy, President of RCC.  Mrs. Kennedy updated the Board on RCC's new Health Science Building. Mrs. Kennedy noted they applied for Disaster Supplemental Relief Fund and a grant was received for just under 5.1  million dollars.  BOARD OF POLALZATONSUNMARY  The 2024 Board of Equalization completed their meetings with a total of 10 parcels adjusted and 39 parcels left a "no change" status. The Board consisted of Sue France, Denise Sanders, Rachel Douglas, Marion Howell, and Emmanuel Grimes did an excellent job studying the parcels that presented applications and explain to many residents how the assessments were figured to make  certain that the numbers were fair throughout the county. TOWNOF WARSAW ANNEXATION  Mrs. Mothershead stated following several open discussion of the original annexation of the proposed parcels into the Town of Warsaw, the town has determined it is most beneficial to only pursue the seven parcels listed. The public hearing will take place on Thursday, September 12, 2024 at 6:00 p.m. and thereafter action can be taken on the proposed ordinance of annexation.  PERSONAL PROPERTYTAX RELIEF (PPTRA)  Mrs. Mothershead mentioned on June 13th, 2024, the Board adopted the FY25 budget with Personal Property Tax Relief (PPTR) percentage of 40% with an agreement to reconsider the percentage in the fall, ifn needed, once actual vehicle values were in place. The Commissioner of Revenue's Office is currently gathering vehicle values and will have totals calculated soon. Chris Jett has submitted a spreadsheet comparing values from previous years, more information to be  shared..  UNMANNED AERIALSYSTEM-OPERATIONAL: MANUAL  Mrs. Mothershead stated a drone system has been purchased for use in Richmond County, following discussion on how to use grant money for the expenses. Mrs. Mothershead noted this drone system will require hours of organization and training prior to being able launch for emergency needs. The manual will make each ofyou aware oft the procedures for administration, safety, training, etc. Mrs. Mothershead stated as with any other county policies, it willl bej possible to adjust this manual and terms as the need arises. To acknowledge receipt and acceptance oft the current policy, Mrs. Mothershead recommended a motion and vote for the use of the unmanned "On a motion made by Robert. B. Pemberton, the Board voted: F. Lee Sanders - aye; Robert. B. Pemberton - aye; J. David. Parr aye; Richard E. Thomas-aye; J.R. Fidler-aye; to approve the  aerial system's manual as: noted.  unmanned aerial. system 's operational manual."  6    ONGOING PROJECTS  VDOT RECREATIONALTRAILPROJECT COGGIN BUILDING RENOVATION  No new update.  The power has been disconnected from the building in anticipation of the three phase being connected. The electricians have been finalizing some items prior to the connection of the new  power.  EMS STATION#2  Mrs. Mothershead stated final analysis oft the property is being completed by ARM Group to join together drain fields and possibly water sources for the existing firehouse and thei newl EMS Station  #2.  COMMERCE PARK EDA GRANT  Mrs. Mothershead noted updates have been made to the E&s/Stormwater plans and resubmitted toDEQ for review. Comments from] DEQ are expected on or before October 6h, 2024. Inaddition, details arel being coordinated with adjoining land owners to obtain the necessary drainage easement  required for the project.  EMERGENCY RADIOINIRASTRICTURE  Agreements with JG Contracting have been executed to move forward with revised grounding work, NNEC has agreed to the updates of the tower, however the updates will only cover County owned equipment. Once the grounding work is complete, L3 Harris is ready to move: forward with installation of the new equipment. This installation will work hand and hand with upcoming  installations in Northumberland and Lancaster Counties.  DHCD-COMMUNITY DEVELOPMENT BLOCK GRANT/SCOTTTOWA)  Mrs. Mothershead mentioned the Programmatic Agreement with Department of Historic Resources has been completed and submitted to DHCD. This step should complete the Environmental Review Board, still pending the two-week public comment period plus the two- week State comment period. Following this comment period, the Richmond County will bei ready  to get under contract with DHCD. COURTHOUSE REMODEL  As. Judge John Martin requested at the. August meeting, County staffhave begun communications for a courthouse remodel. Mrs. Mothershead stated she has identified an architect who will  7    possibly be able tol help with the plans. A scheduled meeting is intended for the circuit and district court clerks, sheriff's office, Commonwealth Attorney and all Judges to receive input prior to  making any final plans.  MISCELLANEOUS INFORMATION  $2,677.57-Cigarette tax received for the month of. July, 2024. The Household Hazardous Waste event is scheduled for October 19, 2024. VACO annual conference will be held at the Omni Homestead in Bath County on  November 10-12. BOARD APPOINTMENTS  Board of Zoning Appeals-Districtl 1, existing term expires 11-30-24 MONTHLY APPROPRIATIONS-SOCIALSERVICES  "On a motion made by Robert. B. Pemberton, the Board voted: F. Lee Sanders aye; Robert B. Pemberton - aye; J. David. Parr - aye; J.R Fidler-aye; Richard E. Thomas-aye; to approve the October 2024 appropriation of Richmond County Department of Social Services for MONTHLY APPROPRIATIONS-RICHMOND COUNTY SCHOOL BOARD  $85,000.00."  "On a motion made by Robert B. Pemberton, the Board voted: F. Lee Sanders - aye; Robert B. Pemberton aye; J.. David. Parr - aye; J.R. Fidler-aye; Richard. E. Thomas-aye; to approve the October. 2024 appropriation of Richmond County School Board for $1,810,336."  APPROVAL OF MINUTES-August: 8th,2024  "On a motion made by Robert B. Pemberton, the Board voted: F. Lee Sanders = aye; Richard E. Thomas aye; J. David Parr - aye; J.R. Fidler-aye; Robert B. Pemberton-qye; to approve  the August &", 2024 minutes as amended."  BOARD MEMBERS COMMENISOTIHER BUSINESS  Mr. Thomas commented on the trimming along Rt. 3 and the itterence/openness it has made.  Mr. Parr stated everyone needs to give the road diet a chance.  Mrs. Mothershead expressed appreciation to Mr. Parr for repairing the microphones.  CLOSED SESSION  "On a motion made by. J.. David Parr, the Board voted: F.1 Lee Sanders - aye; Richard. E. Thomas aye; J. R. Fidler = aye; J. David Parr - aye; Robert B. Pemberton aye: as permitted by  8    Virginia Code Section 2.2-3711 (A)6 a matter involving investment and expenditure of public CERTIFICATION MOTION AFTER RECONVENING INE PUBLIC SESSION "On a motion made by Robert. B. Pemberton, the. Board voted by roll call: F. Lee, Sanders - aye; Richard E. Thomas - aye; J. R. Fidler - aye; J.. David. Parr - aye; Robert B. Pemberton = aye; that the Board certifies that, in the closed. session just concluded, nothing was discussed except the matter or matters (1) specifically identified in the motion to convene in closed session and (2) lawfully permitted to be sO discussed under the provisions of the Virginia Freedom of  funds."  Information Act cited in that motion.' " ACTIONI FROM CLOSED SESSION  No. Action. RECESS  Chairman Sanders recessed the meeting until 7:00 p.m.  RECESS UNTIL 7:00 P.M. PUBLIC HEARINGS  Present:  F. Lee Sanders, Chairman J.I David Parr, Member Richard E. Thomas, Vice-Chairman Robert B. Pemberton, Member JR Fidler, Member  Also Present:  Hope Mothershead, County Administrator Liz) Hylan, Development Services Coordinator  Lamar Martin, Auction Market, Special Exception Permit Applicant Lisa Murphy, Representative on behalfofVerizon Wireless Rui DaSilva, Cellco Partnership d/bla Verizon Wireless  Approximately 15 others.  CALLTO ORDER  Chairman Sanders called the meeting to order at 7:00 p.m. PUBLIC HEARING- MENOKIN FOUNDATION  In accordance with Section 15.2-2204 ofthe Code ofVirginia, 1950 as amended and pursuant to Section 15.2-2507 and 15.2-2310 of the Code of Virginia, 1950 as amended, the Richmond  9    County Board of Supervisors hereby gives notice that a Public Hearing will be held starting at 7:00 p.m., Thursday, September 12, 2024 in the Richmond County Public Meeting Room, 101 Court Circle, Warsaw, Virginia 22572 to receive public comment on the: following:  An Amendment to the FY25 budget in the amount of $500,000, funds received from the  Commonwealth of Virginia for distribution to Menokin Foundation.  Mrs. Mothershead noted Menokin has qualified for another grant in the amount of $500,000 and in order to get that grant they have tol have aj pass through and in the past Richmond County has been the pass-through avenue for them SO Menokin has asked Richmond County to facilitate that Mrs. Mothershead added last month it was agreed to move forward with the Memorandum of Understanding. Mrs. Mothershead noted this month with the public hearing they need to make  once again.  that budget amendment with ai resolution appropriating $500,000. Chairman Sanders opened the floor forj public comment.  Connie Rosemont, Acting Director of the Menokin Foundation commented how grateful they are to Richmond County and invited the Board members to the Menokin Foundation ift they ever would like tol know more. Ms. Rosemont added this $500,000 is from the State and will go towards stabilizing and giving al better tour opportunity for thé coming 250th Anniversary oft the signing of the Declaration of] Independence, improved walkways and things on site. Ms. Rosemont thanked the Board of Supervisors for all their support.  Chairman Sanders closed public comment.  "On ai motion made by Robert. B. Pemberton, the Board voted: F. Lee, Sanders = aye; Robert. B. Pemberton - aye; J.. David. Parr - aye; Richard E. Thomas-aye; J.R. Fidler- aye; to approve the following Resolution Appropriating $500,000 into the Fiscal Year 2024-2024 Budget. " (See PUBLICHEARING: LAMAR R. MARTIN, ET ALSPECIAL EXCEPTION PERMIT  ExhibitI)  Application from Lamar R. Martin, et al for a Special Exception Permit in order to allow for the operation of an Auction Market on Tax Map No. 31-25A (The Hook Road). Board Member Richard Thomas has decided to recuse himself from this public hearing based on Mrs. Mothershead gave the background and reviewed staff recommendation for the Special Mrs. Mothershead noted in conversation that has been has SO far about the auction market once its built being a Farm Structure and it meets the definition ofa farm building. However, it has also  the guidance from the County Attorney. (See Exhibit. II)  Exception to allow an Auction Market.  10    been discussed how ift there is a restaurant operated on site that will not meet the Farm Structure Mrs. Mothershead added staff recommends granting the special exception request based on the  for the Uniform State Building Code.  following:  Allows for continuance in encouraging agriculture/ farming operations in Richmond The Special Exception request will allow NNPA to operate an auction market that will benefit local growers/ producers by giving them an avenue to sell their goods. In turn, it will make bulk fresh goods available to the public and local restaurants/ caterers. NNPA agrees that all proper permits (state and local) will be obtained for the operation of the auction market. This includes building permits, land disturbing permits and drain field NNPA. Agrees that the special exception issued will be conditional for the operation oft the auction market only on1 the subject property noted- any additional operations at this location or at another. location: int the future will need to come back before the Planning Commission/ All adjoining property owners were: mailed ai notice oft this special exception request.  County.  permits, as necessary.  Board of Supervisors for approval.  Mrs. Mothershead reviewed some questions/ concerns from concerned citizens. Mr. Martin Mrs. Mothershead stated since this is considered a Farm Structure through the building office it will bej permitted but it will bel Farm Exempt, therefore, there will not be regular inspections ofthe building from the building inspector. Mrs. Mothershead added it will be considered Agrotourism and from staff perspective, for citizens protection and Mr. Martins protection it is most likely recommended a notice that goes along with Agrotourism/ Agro Business to be posted as a Mr. Parr asked if there will be any smoke detectors. Mr. Martin stated they can but will have fire Mr. Parr asked what will make the well work. Mr. Martin commented by an air pump that will fill Mr. Pemberton asked will there be porter johns or regular bathrooms. Mr. Martin noted they will Chairman Sanders asked whati ist the average attendance. Mr. Martin commented they usually don't  addressed those concerns.  requirement ift the Board agrees.  extinguishers. the tank.  be regular bathrooms.  have any more than about 20 vehicles.  Chairman Sanders opened the floor for public comment.  11    Ed Ramsey commented. hel livesi in Sharps and attends these auctions. Mr. Ramsey added he thinks  it has been positive to. Richmond County and our economy. Ms. Hayes on Farnham Creek Road, stated she supports this project.  Linda Sokol on Folly Neck Road, stated she is for this project and thinks this is a wonderful Ms. Potter on Folly Neck Road, commented she has been to their stand on Route 3 many times Greg Berkshire noted one concern that has not been addressed is the signage. Mr. Berkshire commented that is a bad intersection and his concern is the safety ifa sign is put up it is hard to Cliff Mullin at 8351 History Land Hwy, commented he thinks this is an opportunity for growth for the County, Community and for them. Mr. Mullin noted where they currently are on the turn at Calvary Church Road is a safety issue for them and this new building on Folly Neck being off the main travel road will be good for their safety is very important. Mr. Mullin commented on the question about the kitchen and wants to make sure it is understood that if anything passes the provision of the. special exception they would need to come back to the County for review. Mr. Mullin stated he personally works with these families and wants this tol be something they can be proud of. Mr. Mullin lastly noted a comment was made tol him that this is an agricultural facility it iss still a residential area with homes located around this and it is encouraged for this to be maintained in a way that is pleasing to the community around them. Mr. Mullin encourages the Mr. Martin thanked everyone for there support and commented this is not about the Amish/ Mennonites this is about the community and everyone is welcome to buy or sell. Belinda Reynolds at 6196 Richmond Road commented she has watched people come and go in this community and do things without aj permit. Ms. Reynolds noted these people come before the Board and ask for a Special Exception Permit and are doing it the right way. Ms. Reynolds mentioned they do a lot more and give back to our communities then the people that have lived here all their lives. Ms. Reynolds stated she feels we need to give them this opportunity with the  opportunity and for Richmond County itself. and is very thankful and proud tol have them here.  see getting out oft that road.  Board of Supervisors to approve this application.  restrictions.  Chairman Sanders closed the public comment period.  Mr. Fidler asked what the intent oft the restaurant was and ifity was originally part oft the plan. Mrs. Mothershead answered no it was never apart oft their plan and in order for it to be exempt itl has to meet the definition of farm use. Mrs. Mothershead added ift there is any kind of restaurant feature Mr. Fidler: noted that having it known that as. long as it meets the approval ofs special exception and  or sit-down food service it has to be looked at different. anything additional would have to come back to the Board.  12    Mrs. Mothershead mentioned in regards to the Agrotourism notice she will work with Mr. Martin Mrs. Mothershead noted there was a concern about signage she will work with Mr. Martin with the sign permit. Mr. Martin added there will be no sign at Route 3 and Folly Neck. Mrs. Mr. Parr asked can they sell concessions at the auction house. Mrs. Mothershead answered yes, "On a motion made by. J.R. Fidler, the Board voted: F.1 Lee, Sanders - aye; Robert. B. Pemberton aye; J.. David. Parr - aye; J.R. Fidler- aye; To approve the Special Exception. Applicationfor  and the others to make sure they have a print out for them toj post inside.  Mothershead stated we will work on sign placement and size.  they can sell package food.  the operation of an Auction Market on The. Hook. Road".  PUBLIC: HEARING- VERIZON TOWER SPECIAL EXCEPTION PERMIT  Application from Cellco. Partnership d/b/a Verizon Wireless fora a Special Exception Permit in order to allow for the construction ofa Wireless Telecommumications Facility on Tax  Map No. 5-50 (Newland Road, Warsaw, VA).  Mrs. Mothershead gave a brief background on the Verizon Wireless Special Exception Permit Mrs. Mothershead stated staffrecommends: granting this Special Exception based ont thei following: This Special Exception request will provide a much-needed service to the Newland area The application from Verizon Wireless follows the requirements of the Wireless Tele- Communications Facility Ordinance for Richmond County with the exception of height. Justification has been received for the required height of250 feet, together with necessary lighting. Mrs. Mothershead noted other towers ini the County are currently built at 144: feet, All adjoining property owners were: mailed ai notice of this Special Exception request. The Planning Commission recommended approval oft this project at there. August 5th 2024  application.  and also prefill a goal of Richmond County.  300 feet, 280 feet and 195 feet.  meeting.  Lisa Murphy on behalf of the applicant Cellco Partnership d/b/a Verizon Wireless thanked Mrs. Mothershead for her thorough presentation and for all her work on this application. Ms. Murphy noted Verizon Wireless is seeking a special exception permit in order to install and operate a 250-foot self- support lattice telecommunications tower with 4-foot lighting rod. Ms. Murphy mentioned the site is a 57-acre parcel zoned A-1 within a 10,000 sq. ft. lease area. Ms. Murphy commented the antennas operating on this facility will connect with other antennas  along Kings Highway, State Route 3.  13    Ms. Murphy noted there will be a VDOT compliant entrance on Newland Road located on the Ms. Murphy added this application meets the requirements of the zoning ordinance with the  Sanders property.  exception oft the: request ofthel height waiver. Mr. Thomas commented this is much needed. they will move as quickly as they can to get it done.  Ms. Murphy noted ift this is approved Mr. Sylva will work on getting the site plan submitted and Mrs. Mothershead asked Ms. Murphy to explain co-location for any type of emergency services type ofe equipment they may need in the future and what the process may look like.  Chairman Sanders opened the floor for public comment.  Cliff Mullin commented on a utility line nearby and whether or not this tower will interfere with this utility line. Mr. Mullin commented on1 the buffer and whether this tower will be sitting on the side oft the road. Mr. Mullin asked about the traffic concern in Newland during construction. Mr. Mullin shared the concern about planes going over and hitting this tower. Mr. Mullin added 250 ft. is not anywhere close to the limits the planes have, the. towers will have lights and does not believe the public needs to worry about it being struck. Mr. Mullin commented FFA regulations regulate how low planes can fly. Mr. Mullin stated this is going to be something that is going to be helpful not only to the people that live there, the people passing through and safety, being able to call 911 ifr needed. Mr. Mullins noted we appreciate Verizon is considering this investment in  our area. Mr. Mullin encourages the Board of Supervisors to approve. Chairman Sanders closed the public comment period.  "On a motion made by. J.. David. Parr, the Board voted: F. Lee, Sanders - aye; Robert B. Pemberton - aye; J. David Parr = aye; Richard E. Thomas-aye; J.R. Fidler- aye; To approve Cellco Partnership d/bla Verizon Wireless Special Exception Permit for the construction ofa Wireless Teleconmunications Facility on Tax Map No. 5-50 (Newland  Road, Warsaw, VA). OTHER BUSINESS (PPTR) for Tax Year 2024.  Mrs. Mothershead read the Resolution adjusting the percentage of Personal Property Tax Relief "On a motion made by. J.R. Fidler, the. Board voted: F. Lee Sanders - aye; Robert. B. Pemberton - aye; J.. David Parr - aye; Richard E. Thomas-aye; J.R. Fidler- aye; To approve  thej following Resolution as presented. (See Exhibit II)  14    ADJOURNMENT  After no further business, Chairman Sanders adjourned the meeting.  F.Lee Sanders,  Chairman  RL  Richmond County Board of Supervisors  15    ExbtI  Established 1692  Pnnime  Richmond County Board of Supervisors 101 Court Circle P.O. Box 1000 Warsaw, Virginia 22572 (804)333-3415 FAX/(804)33-3408 www.co.richmond.yaus  RESOLUTION APPROPRIATING $500,000.00 INTOTHE  FISCAL YEAR 2024-2025 BUDGET  WHEREAS, Richmond County received $500,000.00 of funding from the Commonwealth of THEREFORE, BE IT RESOLVED by the Richmond County Board of Supervisors, that after required advertisement pursuant to Virginia Code Section 15.2-2204, the Commonwealth of Virginia funds in the amount of $500,000.00 are hereby appropriated to the FY25 Budget, for  Virginia for distribution tol Menokin Foundation; and  distribution by the County to Menokin Foundation.  DATE: September 12, 2024  F.Lee Sanders, Chairman Richmond County Board of Supervisors Hope Q-morhuohas Hope'D. Mothershead, Clerk Richmond County Board of Supervisors  sok  Richard) E. Thomas Election. District1 1  J.I DavidE Parr Election District2  John R.1 Fidler, Jr. Election! District3  Robert. B.J Pemberton Election District4  Lee Sanders  Hope) D. Mothershead  Election! District5 County. Administrator    Exhibotit  RE: Pending Special Exception application  McRoberts, Andrew R. amcroberts@sandsandsanderson.com> To:Hope D. Mothershead <hmothershead@co.chmond.vaus) CcTurner, Cheri N. lume@amdneroncom  Fi7/12/2024426P PM  CAUTION: This email originated from outside your organization. Exercise caution when opening Hope, in my opinion based on your email below, the supervisor in question likely has a personal interest" in this proposed consideration and vote (called a transaction" in the Conflict of interests Act), since his property may realize a foreseeable benefit or detriment due to the potential loss (or not) of this tenant. Thus, Irecommend that the supervisor "disqualify himself from participating in the transaction."  attachments or clicking links, especially from unknown senders.  A "transaction" is"any matter considered by any governmenta. or advisory agency, whether in a committee, subcommittee, or other entity of that agency or before the agency itself, on which official action is taken or contemplated." That would include the discussion, consideration and vote by the Board on a special exception.  Since a personal interest in this proposed transaction exists, the statute lays out the "Any disqualification under the provisions of this subsection shall be recorded in the publiç records of the officer's or employee's governmental or advisory agency. The officer or employee shall disclose his personal interest as required by subsection E of S 2.2- 3114 or subsection F of S 2.2-3115 and shall not vote or in any manner act on behalf of his agency in the transaction. The officer or employee shall be prohibited from (i) attending any portion of a closed meeting authorized by the Virginia Freedom of Information Act (S 2.2-3700 et seq.) when the matter in which he has a personal interest is discussed and (ii) discussing the matter in which he has a personal interest with other  appropriate steps for the supervisor to now take (or not take):  governmental officers or employees at any time."  I've pasted some of the relevant statutory language below as a reference.  Ify you or the supervisor has any questions, please let me know. The supervisor can also seek a formal conflicts option from the Commonwealths Attorney under the Act.  Thanks, Andrew  $2.2-3112. Prohibited conduct concerning personal interest in a transaction; exceptions    A. Each officer and employee ofa any state or local governmental or advisory agency who has aj personal interest ina a transaction shall disqualify himself: from participating in the transaction if( (i) the transaction has application solely to property or al business or governmental agency in which he has aj personal interest or al business that has aj parent- subsidiary or affiliated business entity relationship with the business in which hel has aj personal interest or (i). he is unable to participate pursuant to subdivision B 1,2, or3 3.. Any disqualification under thej provisions oft this subsection shall bei recorded in thej public records of the officer's or employee's governmental or advisory agency. The officer or employee shall disclose. his] personal interest as: required by subsection E of $ 2.2-3114 or subsection F ofs 2.2-3115 and shall not vote or in any: manner act on behalfofh his agency in thet transaction. The officer or employee shall bej prohibited from () attending any portion ofa closed meeting authorized by the Virginia Freedom of Information. Act (S 2.2-3700 et seq,) when the matteri in which he has aj personal interest is discussed and (ii) discussing the matter in which hel has a  personal interest with other governmental officers or employees at any time. As used in this chapter, unless the context requires a different meaning:  $2.2-3101. Definitions  "Personal interest" means a financial benefit or liability accruing to an officer or employee or to al member ofhis immediate family. Such interest shall exist by reason of (i) ownership in al business if the ownèrship interest exceeds three percent oft thet total equity oft the business; (ii) annual income that exceeds, or may reasonably be anticipated to exceed, $5,000 from ownership in real or personal property or a business; (iii) salary, other compensation, fringe benefits, or benefits from the use of property, or any combination thereof, paid or provided by al business or governmental agency that exceeds, or may reasonably be anticipated to exceed, $5,000 annually; (iv) ownership of real or personal property ift the interest exceeds $5,000 in value and excluding ownership in al business, income, or salary, other compensation, fringe benefits or benefits from the use ofp property; (v) personal liability incurred or assumed on behalf of al business ift thel liability exceeds three percent oft the asset value oft the business; or (vi) an option for ownership ofal business or real or personal property ift the ownership interest will consist of clause (i) or (iv)..  "Personal interest in at transaction" means aj personal interest of an officer or employee in any matter considered by his agency. Suchj personal interest exists when an officer or employee or a member of his immediate family has aj personal interest inj property or al business or governmental agency, or represents or provides services to any individual or business ands such property, business or represented or served individual or business (i) is the subject oft thet transaction or (ii) may realize ai reasonably foreseeable direct or indirect benefit or detriment as ai result of the action of the agency considering thet transaction. Notwithstanding the above, such personal interest in a transaction shall not be deemed to exist where (a) an elected member ofal local governing body serves without remuneration as a member ofthel board of trustees ofai not-for-profit entity and such elected: member or member of his immediate family has no personal interest related to the not-for-profit entity or (b) an officer, employee, or elected member of a local governing body is appointed by such Iocal governing body to serve on a governmental agency, or an officer, employee, or elected member ofa separate local governmental agency: formed by al local governing body is appointed to serve on a governmental agency, and the personal interest in the transaction oft the governmental agency is thei result oft the salary, other compensation, fringe benefits, or benefits provided by thel local governing body or the separate governmental agency to the officer,  employee, elected member, or member ofhisi immediate: family.  Transaction" means any matter considered by any governmental or advisory agency, whether in a committee, subcommittee, or other entity oft that agency or before the agency itself, on which official action is taken or  contemplated.    Andrew R. McRoberts Attorney Sands Anderson PC POI Box 1998, Richmond, VA 23218-1998 Direct: 804),783-7211 I Main: (804) 648-1636  wwsandsanderson.con amcroberts@sandsandsanderson.com I Bio I VCard  NOTICE from Sands Anderson PC: This message andi its attachments are confidential and may be protected byt the attorney/client privilege. Ifyou arer not the named addressee or if this message has been addressed to you in error, you are directed not to read, disclose, reproduce, distribute, disseminate or otherwise uset this transmission. Please notifyt thes senderi immediately bye e-maila and delete and destroy this message and its attachments.  From: Hope D. Mothershead <hmothersnead@co.richmond.ya.us) Sent: Friday, July 12, 2024 3:25PM To: McRoberts, Andrew R. amcroberts@sandsandsanderson.com> Subject: Pending Special Exception application  CAUTION: External Message Good Afternoon -  Thave a pending special exception application asking for approval to use a certain parcel for an auction market. It has been heard and approved by the Planning Commission and will go to the Board level in September. I'm concerned about one particular board member having a potential conflict in the situation because he currently rents a building to the applicant seeking the special exception. Since a monthly check is received for this rent, my board member will no longer receive that rent if the application is approved, although he can rent the space for other uses. He has already shown 'concern" about the topic and expressed yesterday in the meeting that he rented to these individuals but he wanted to do extra work on the project to make sure not only the adjoining property owners knew about the plans but also folks outside. of that circlè. I just want to make certain that we are not creating a conflict of interest for this board member if he remains part of the conversion on this topic and votes for approval or disapproval.  Please advise. Thank you,  HopeD. Mothershead County. Administrator Richmond County P.O.1 Box 1000 101 Court Circle Warsaw, VA 22572 Office (804) 333-5652 Cell (804)313-1218    EbHTE  Established 1692  Pr.e  Richmond County Board of Supervisors 101 Court Circle P.O.Box 1000 Warsaw, Virginia 22572 (804)333-3415 FAX(804)33-3408 www.corichmondyaus  RESOLUTION ADJUSTING THE PERCENTAGE OF PERSONAL PROPERTY TAX RELIEF (PPTR) FOR  TAX YEAR 2024  WHEREAS, on June 13, 2024, the Richmond County Board of Supervisors adopted the FY25 WHEREAS, at that time, the Board of Supervisors determined that with the unknown nature of vehicle valuation, they would review the PPTR percentage in the fall, at the completion of the work done by the Richmond County Commissioner of the Revenue, to consider actual value WHEREAS, after reviewing the valuations, the Board of Supervisors have determined that it is in the best interest to decrease the PPTR percentage to 50%, moving the amount of funds given as acredit to $1,115,265.00, providing adequate reliefto the Taxpayers of Richmond County; and NOW THEREFORE BE IT RESOLVED by the Richmond County Board of Supervisors, that al PPTR percentage of 50% be applied for Tax Year 2024, under the Virginia Code Mandated system of applying the Personal Property Tax: Relief Act (PPTRA), ultimately providing an additional $312,265.001 ini reliefto the Taxpayers ofRichmond County for Tax Year 2024.  Budget with a Personal Property Tax Relief(PPTR) percentage of 55%;  changes, as opposed to projections;  DATE: September 12, 2024  IMRL F.Lee Sanders, Chairman Richmond County Board of Supervisors  Richard E. Thomas Electionl District 1  J.David Parr Election District2  John] R. Fidler, Jr. Election: District3  Robert] B.] Pemberton Election. District4 4  Lee Sanders  Hope D. Mothershead  Election] District5 County. Administrator