Minutes Regular Meeting October 08, 2024  Floyd County Board of Supervisors  1. Called to Order = Chairman Turman called the meeting to order at 8:30 am ors soon  thereafter.  2. Opening Prayer - The opening prayer was offered by Supervisor Cox. 3. Pledge of Allegiance - Supervisor Boothe offered the Pledge of Allegiance.  4. Quorum - Linda Millsaps called the roll. A quorum was found. Supervisor Kuchenbuch is  attending remotely in a secure location.  PRESENT: Joe D. Turman, Chairman; Jerry W. Boothe, Vice Chairman Kalinda Bechtold, Levi Cox; and Linda DeVito Kuchenbuch (attending remotely from a secure location) Board Members; Linda Millsaps, County Administration, Kim Chiddo, Deputy County Administrator/CFo, and Danny Lowery IT Operations Manager to live stream  and film the meeting.  5. Approval of Agenda - On a motion by Supervisor Cox, seconded by Supervisor Bechtold  and carried to approve the agenda as presented.  Supervisor Cox - yes Supervisor Bechtold - yes Supervisor Kuchenbuch - yes Supervisor Boothe - no Supervisor Turman - yes  6. Approval of Disbursements - On a motion by Supervisor Bechtold, seconded by Supervisor Boothe and unanimously carried to approve the disbursements as presented. 7. Approval of Minutes - On a motion by Supervisor Boothe seconded by Supervisor Bechtold and unanimously carried to approve the minutes from 09/24/2024  8. Presentations:  a. Dr. Cromer, Floyd County Superintendent Dr. Cromer updated the Board on the following:  1-    The School Board has not had its meeting yet Average age of current bus fleet 15 years old Slate-recommended replacement of buses is 15 years old  School break is October 11th Buses are the biggest issue 3int the shop presently.  b. David Clarke, Virginia Department of Transportation Mr. Clarke gave an update on the following: Maintenance on the following: Brush and Tree Cleanup Street Sweeping  Patching - Good Neighbors Road and Franklin Pike  Supervisor Cox also thanked VDOT for their work on Daniels Run/Stonewall project in his  email.  Supervisor Bechtold stated that she has received complaints regarding issues with the recent work on Alum Ridge and increased accidents. Mr. Clarke noted that they may need to put more signs up. Supervisor Bechtold thanked VDOT for the replacement bridge on Indian Valley Road. Additionally, Supervisor Bechtold noted that there have been many complaints regarding the vegetation spraying and inquired if there is a list for No spraying. Mr. Clarke said he could put one out there, however emphasized the increase in cost to not spray as they Supervisor Kuchenbuch noted the potholes on Route 730 between Beaker Creek and Sam Reed. Also stated to look at the standing water on Route 8 at the cross pipe near the bridge Supervisor Boothe also noted the pothole issue on Canady School Road. Supervisor Boothe requested the consideration of Bluebird Lane for addition to the six-year plan. Chairman Turman shared that he does not have anything right now and thanked Mr. Clarke and his team for all the hard work, especially with the recent storm and all the cleanup.  would then have to mow.  over North Fork. Lastly, requests of a speed study for White Oak Grove.  2-    C. Paul Kitchen, Chairman Electoral Board, Amy Ingram, General Registrar,  Sarah Akers, General Registrar Statement from Paul Kitchen:  Good Morning  Mr. Chaiman, Floyd County Board of Supervisors, County Thank you for the opportunity to speak at this meeting. Ms. Campbell and I will be presenting you an election update. However, before we do sO we will address rumors that have been brought to our attention by Dr. Millsaps. We are not sure if we have the substance of the rumors correct. It is our understanding that one relates to the distribution of absentee ballots and the other the accuracy of the ballots themselves. Ih have asked Ms. Campbell to address the distribution of absentee ballots and present the actual data. But first I will Our mission is to promote and support accurate, fair, open and secure elections for the citizens of Floyd County, Virginia. Your Electoral Board, Ms., Campbell, the Office of Elections Staff, and our team of Election Officers take this very seriously. So, when the integrity of our work is questioned, we Election preparation has had it challenges. With court battles to get on and then off the ballot the State Department of Elections had to direct and redirect localities to do and redo work. Timetables were not extended due the rework. Everything had to be done with compressed time constraints. The pressure When we conducted our logic and accuracy testing on September 16 Ms. Campbell and her team of technicians discovered a typographical error on the test ballots. She contacted ELECT and it was determined that the best course of action was to make the The system worked. There was a ballot error, it was found and now we can move forward. The ballot error was corrected, we  Administrative Staff, and fellow citizens.  address the accuracy of the ballots.  want to set the record straight.  was on!  September 16 test invalid.  -3-    retested the voting equipment that we are using for early in- person voting and will be retesting election day equipment on The entire process has been transparent with both local political parties given the opportunity to observe the testing procedures. Mr. David Whitaker observed the last test on September 18. Both parties have been informed of the next test Just to restate = The test procedures worked. We found a problem; it was corrected, and we are confirming the outcome with additional tests. You can rest assured that the ballots for the November Presidential election are 100% correct. Ms. Campbell will give you an election update and address any concerns about absentee ballot distribution and collection.  October 15.  to be held on October 15.  Ms. Sarah Campbell, Registrar, updated the board with the following: Early Voting started on September 20th, 2024 Monday through Friday 9 am - 5 pm Closed October 14th Holiday  Saturday 10/26/2024 and 11/2/2024 9 am - 5 pm  As of Monday 10/7/2024, - 579 absentee ballots were sent by mail to those requested or on the permanent absentee list. Five have come back as the person has moved out of the state. Four people had not received it but was discovered they had not updated their addresses and that has been resolved with  addresses updated. 24 Overseas voters. to vote in person. mail vote.  14 absentee ballots surrendered in person because voters wanted As of Monday 10/7/2024, - 214 absentee ballots were returned by  4-    Phyllis is processing absentee requests every day. the last day to request an absentee ballot. the office. This is a great turnout.  10/15/2024 Last day to register to vote in VA and 10/25/2024 is As of 10/7/2024 close of the day, we had 1089 early voters in We have had great feedback on the process and the space. Please come over and vote early and see us in person. If any issues, please feel free to give me a call.  d. Dustin Thomas, Chief of EMS  Dustin updated the board on the following: Between 7/1 - 9/30550 calls Response time 15 minutes 19 seconds  748 of responses were less than the 20-minute benchmark. Completed MCI (mass casualty training), UTV training, Mass  scenario  11/12 Up and running for pharmacy Pharmacy setup is complete. Passed VA Board of Pharmacy inspection. the week or the first of next.) operational before that date.  Awaiting DEA license. (Hopefully have it by the end of The statewide transition date from the current WVEMS med box program is Nov 12. We are on schedule to be  Further discussion ensued regarding obtaining 10 vehicles including ambulances, chase vehicles, UTVs, and trailers.  Trucks-  Licensing-  5-    FCEMS acquired 10 assets. 5 ambulances, 1 crash truck, 1 pick-up truck, 2 trailers (1 enclosed and 1 utility), and 1 All title work has been completed. All vehicles have new, Newly acquired vehicles are not currently licensed with the Lettering must be updated before inspection. Vehicles must meet all VaOEMS requirements for inspection within 120 days  UTV.  updated registrations and tags.  Office of EMS.  of issuing a temporary permit.  Branding-  Brand- black and gold has become our signature colors. We are known within our community and within the EMS community Local connection- Football games, rec dept standbys, etc. Continuity- It's important to find ways to stay on the same scope of branding but also be innovative and keep folks engaged. Using the same colors in a new ways accounts for Vehicle name- We should consider the name for the vehicles.  based on those colors.  want us to bring the truck with the Buffalo.  all these points.  Vehicle info-  Newly acquired:  2004 F550 Crash Truck- 10,192 miles 2006 F450 Ambulance- 125,914 miles 2007 F450 Ambulance- 82,109 miles 2009 Ram 4500 Ambulance- 34,116 miles 2011 F450 Ambulance- 52,824 miles 2014 F450 Ambulance- 25,138 miles 2019 F250 Response Truck- 6,533 miles  2007 Utility Trailer  2019 Enclosed Trailer  Active FCEMS Vehicles:  2010 Ford Explorer Response Care- 127,331miles  -6-    2015 F450 Ambulance- 186,863 miles 2017 Ram 4500 Ambulance- 170,858 miles 2020 F550 Ambulance- 115,292 miles 2021 Ram 5500 Ambulance- 79,144  Mr. Thomas updated the board and provided a picture of the possible new branding of the ambulance. The board discussed and  approved the new branding.  a  FLOYD COUNTY AMBLLANCE  DD  -    Eloyd. Coupty  EMS AMBUTANCE CI  405  D0  Ployd Coung  S  EMS AMBULANCE.  405  On a motion by Supervisor Boothe, seconded by Supervisor Kuchenbuch and unanimously carried and approved to authorize up to $40,000.00 of ARPA funding for the rebranding of the  EMS/Public Safety vehicles.  -8-    e. Lydeana Martin, Community & Economic Development Director, and Thomas Gibson, Hydrologist/Team Lead, Virginia Department of Environmental Quality  The following PowerPoint was discussed:  Floyd County Water    Floyd County Water Resources  - All water flows out of the County; no streams flowi in So, we are totally dependent Rain does basically 3 things, it Used by plants, Recharges our groundwater, or Runs off to astream So, Recharge = Rain- - Run-off- vapotranspiration  Condensation'  on rain is:  Precipitation  Transpiration  Evaporation ::  Aewa  Floyd County Water Budget?  Awater budget is a summary of the water that is stored in a system and the water that moves in and out of that system. It's a common tool for reporting on water resources, and planning to avoid overuse. The Water Budget increases with more Groundwater Recharge:  Recharge = Rain - Run-off - Evapotranspiration  Ino our current Water Study, we're working to better understand each of those factors. To understand run-off, we need some stream gauges. There are multiple types of stream gauges--some for flood warning, some for measuring volume of outflow. Some both?  - 10-    The nearest Stream Gauge: Graysontown on Little River, near the New (US Geological Survey)  Selecto data tog graph Gaget height,f feet Select datai tos grapho onsecondy -axis Discharge. cubict feetp pers second Precipitation, total inches  2001-10011020241008 19901001101021008  Lagend Acs ysen,  The Headwaters: Upper Floyd County  Roanoke  Upper (New 05050001  Upper  03010103 Dan  -  Floyd County has headwater streams of Big Reed Island Creek, Little River and Dan, Smith, Pigg, Backwater and Roanoke Rivers  11-    Baneo  -12-    My understanding of opportunit...  County Responsibilities (2types, Tommy can explain those and costs) Pay for annual access to satellite, with USGS discount ($500 per gauge?)  DEQ Responsibiities  Pay for Outflow Stream Gauge/s - Install gauges  Connect with USGS system sO available online Maintain and repair gauges  Question: How many Outflow Stream Gauges do you want and where? You don't have to decide today, but Tommy is here to answer any questions you  might have for him on any of this.  Possible Stream Gauge Sites, Per Virginia Tech Waterstudy  Goose  Factors: -Stream size -Access NOT in Priority Order  2 Little River before MÇ Line WF Fork ofLittle River and Dodd  Little River  Big Indian  Greasy  Burks Fork  13-    Possible Stream Gauge Sites, Per Virginia Tech WaterStudy  Sample by Tommy Glbson:. 1)-Big Indian measured 5.87cfs  7)Little River measured 83.7cfs  Flood Warning Gauges: Sarah Chappelle with VDEMI isv working on locations for floodg gauges for streams, plusa couple of precipitation; gaugesi in Floyd County (areas of Rescue Stations 4a and" 1) Potential! Stream Flood Gauges: Poor Farm Rd (Little River) 36.9585, -80.2465 Buffalo! Mtn Rd (Burks Fork)-not on map 36.8056, -80.5238 PSAI Rd (Dodd Creek) 36.9106, -80.3386 Little River Rd( (DoddCreek) 36.9402, -80.3403 Thunderstruck Rd (Little River) 36.9723, -80.3711 Our Preliminary' Water Assessment underway will make recommendations for coordinating more raing gauges with the weather service  Virginia Department of Emergency Management  fratisl hip  E  9. Public Comment -  No public comments.  -14-    10. Old Business:  a. Mark Bolt, Building Official, and Kevin Sowers, Director of Public Safety  i.  Addressing  Mr. Bolt gave the board an update on the current ordinance regarding addressing and the concerns of water, and sewage, for example. Mr. Sowers stated that maybe we can Further discussion continued regarding the history of the ordinance, changes in the  offer a temporary address as a solution.  times, and the needs of the community and public safety.  On a motion by Supervisor Bechtold, seconded by Supervisor Boothe and unanimously carried to approve the removal of the action item from 10 a. and request to place  addressing on future agendas.  11. Closed Session- -  On a motion by Supervisor Kuchenbuch, Seconded by Supervisor Boothe and unanimously  carried to go into Closed Session under $2 2.2-3711 A.5,52.2-37117 A.7 and  $2.2-3711 A.8.  a. $2.2-3711 A.5- - Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business or industry's interest in locating or expanding its b. $2.2-3711 A.7- Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.  facilities in the community. Library Project  Construction Dispute  15-    $2.2-3711 A.8- Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure ofar meeting merely because an attorney representing the public body is in  attendance or is consulted on a matter: Volunteer Rescue  On a motion by Supervisor Cox, Seconded by Supervisor Kuchenbuch and unanimously carried, the approval to come out of closed session.  On a motion by Supervisor Boothe, Seconded by Supervisor Bechtold and unanimously carried, the Board certified that the Board of Supervisors only discussed those matters  that they entered into closed session for.  12. New Business  a. Local Emergency Order for Floyd County, Hurricane Helene  On a motion by Supervisor Boothe, Seconded by Supervisor Cox and unanimously carried, to ratify the existing emergency order and confirm the action of the chairman for the local emergency order for Floyd County, from Hurricane Helene.  b. CDBG Rehab Resolution  The board asked Lydeana questions regarding the CDBG rehab resolution. On a motion by Supervisor Bechtold, seconded by Supervisor Cox and unanimously carried to approve the CDBG Rehab resolution as amended and authorize appropriate  staff signatures.  C. - Public Notice of delinquent 2023 real estate and personal property  Onar motion by Supervisor Boothe, seconded by Supervisor Bechtold and unanimously carried to approve the advertising and appropriate signatures for the Public Notice of delinquent 2023 real estate and personal property tax.  d. Resolution establishing PPTRA  -16-    Ona a motion by Supervisor Boothe and seconded by Supervisor Cox and unanimously carried to approve the resolution establishing the method of computing and reflecting tax relief pursuant to the Personal Property Tax Relief Act of 1998.  e. Board of Supervisor Meeting Dates  N November: November 19th, one meeting and not the 26th ii.  December Retreat: Retreat moved to early January date to be  [ December: December 10th, one meeting  determined.  Onam motion by Supervisor Boothe and seconded by Supervisor Bechtold and unanimously carried to approve to modify the Board of Supervisors meeting dates and advertise for one meeting in November, November 19th, and one  meeting in December, December 10th.  13. Board Time  Supervisor Turman asked Dr. Millsaps to write a letter to the Senate requesting to open the Blue Ridge Parkway. Dr. Millsaps has completed the letter, and will forward it for Supervisor Cox thanked the Board and staff for working with him at this time with his issue with his voice/throat. Supervisor Turman noted that maybe staff could get  review and signatures, once completed will scan it and send it.  Supervisor Cox a microphone to assist during this time.  15. County Administrators Report  a. Hurricane Helene  b. Franklin Pike and Willis Green box sites C. Delegate Wren Williams Visit  d. IBMA e. Radio Towers EMS Staffing g. PSA Storm Updating h. Insurance Credit  Shelter Conversation (large event)  -17-    The following PowerPoint was presented and discussed at various times during the meeting:  Board of Supervisors Meeting October 8, 2024  FLOYD VIRGINIA  108/2024  18-    Agenda: Meeting Opening Board Room, County Administration Building, 202 E. Main Street,  FLOYD VIRGINIA October 8, 2024  Floyd, VA 8:30a.m.- - (ors soon thereafter)  1. Call to Order 2. Opening Prayer 3. Pledge of Allegiance 4. Quorum Item)  5. Approval of Agenda (Action Item) 6. Approval of Disbursements (Action 7. Approval of Minutes (Action Item)  10/8/2024  8. Presentations  FLOYD VIRGINIA October 8, 2024  Dr. Jessica Cromer Superintendent, Floyd County Schools (8:40am)  10/812024  19-    8. Presentations  FLOYD VIRGINIA October 8, 2024  David Clarke Virginia Department of Transportation (9:00 am)  1018/2024  8.F Presentations  FLOYD VIRGINIA October 8, 2024  Paul Kitchen  Chair, Board of Elections (9:15am)  10/8:2021  -20-    8. Presentations  FLOYD VIRGINIA October 8, 2024  Dustin Thomas Chief EMS (9:30 am)  10/8/2024  8. Presentations  FLOYD VIRGINIA October 8, 2024  Lydeana Martin, Community and Economic Development Director, Thomas Gibson, Hydrologist and Team Lead, Virginia Department of Environmental Quality (9:45am)  and  10/8/2024  -21-    9. Public Comments  FLOYD VIRGINIA October 8, 2024  Limit Comments to 4 minutes One way Communication Alert Staff to Any ADA Needs  10/8/2024  10. Old Business  FLOYD VIRGINIA October 8, 2024  Addressing  Mark Bolt, Facilities Director and Building Official, Kevin Sowers Director of Public Safety  10/82024  -22-    11. Closed Session  FLOYD VIRGINIA October 8, 2024  a. 2.2-3711A.5 Prospective Business orl Industry ort the Expansion of an Existing Business or Industry- Library project b. 2.2-3711 A.7-C Consultation with! Legal Counsel, Actual or Probable Litigation- Construction Dispute C. 2.2-3711 A.8-Consultation: with Legal Counsel, Legal Advice - Volunteer Rescue  10/8/2024  12. New Business  FLOYD VIRGINIA October 8, 2024  a. Local Emergency Order for Floyd County,  Hurricane  Helene (Action Item)  10/8/2024  -23-    12. New Business  FLOYD VIRGINIA October 8, 2024  b. CDBG Rehab Resolution, Lydeana Martin  (Action item)  10/8/2024  12. New Business  FLOYD VIRGINIA October 8, 2024  C. Public Notice of Delinquent 2023 Real Estate and Personal Property Taxes (Actionl Item)  198/2024  -24-    12. New Business  FLOYD VIRGINIA October 8, 2024  d. Resolution! Establishing! PPTRA( (Action Item)  10/8/2024  12. New Business  FLOYD VIRGINIA October 8, 2024  e. Board of Supervisors Meeting! Dates: November . December Il. Retreat Date  10/8/2024  -25-    13. Board Time  FLOYD VIRGINIA October 8, 2024  10-82024  14. County Administrator's Report  FLOYD VIRGINIA October 8, 2024  a. Hurriçane Helene b. Franklin Pike and' Willis Green Box Site Delegate WrenWilliams visit d. IBMA e. Radio Towers and Maps (Public Safety) EMS Staffing PSA: Storm Update h. Insurance Credit Shelter Conversation  1018/2024  -26-    14. County Administrator's Report  a.H Hurricane Helene  FLOYD VIRGINIA  Ara Closed October 8,  2024  "In the coming weeks. the assessment teams will utilize the data from their inspections to detemine the fulle extent oft the damage including the timeline and cost estimates for repairs. AP projectod reopening date ofa any section oft the Blue Ridge Parkway in North Carolina has not) yet be established. In Virginia. damage assessments and the clearing ofc debris from the road'are neanng completion, whichs will fora allow a phasedi reopening in Virginia int the coming days toweeks," the  NPS said in an October 5th update.  10/8/2024  14. County Administrator's Report b. Franklin Pike andy Willis Green Box Site  FLOYD VIRGINIA October 8, 2024  roup  Willis Site Next! TRC  ae e  T0/8/2024  27-    14. County Administrator's Report  Delegate Wren Williams' Subjects Discussed Roads of Regional Significance Guardrail and other smaller dollar projects. Route 8 Improvements in Floyd State Education Funding EMS Funding Comprehensive Services Act Funding for a PSAI Plan - Financial, Physical, and Emergency. Budget Amendments  FLOYD VIRGINIA October 8, 2024  Visit  10a:2024  14. County Administrator's Report  FLOYD VIRGINIA October 8, 2024  d. IBMA   mme AC/ IIBMA  VIRGINIA SFOR  I  10a/2024  -28-    14. County Administrator's Report e. Radio Towers and Maps (Public Safety)  FLOYD VIRGINIA October 8, 2024  GeoComm Maps Visualizing Public SufetyLocation GEOCOMM MAPS Every. Second. Counts.  Irteligences  3018/2024  14. County Administrator's Report  FLOYD VIRGINIA  f.E EMS Staffing  WE'RE HIRING JOBPOSITION  VOLUNTERNGATCEMS  EMS Member Associatel Member Auxiliary Member  Junior EMSI Member  Junior Cadetl Program October 8,  2024  10/8/2024  29-    14. County Administrator's Report  FLOYD VIRGINIA October 8, 2024  g. PSAStorm Update Most challenges were power-driven Used backup power where available Uset thep pumpt trunkt tot transfer wastewater: as needed September 29ths servicef fullyr restored and back tor normal operations PSA: staffi is revising their Emergency! Plan based on lessonsl learnedi int the storm.  10/812024  14. County Administrator's Report  FLOYD VIRGINIA October 8, 2024  h. Insurance Credit Follow- up to call with Organization Leadership $19,012.00 Credit Document Received Amendment ofE Eaperience.Moiligation Workers' Compensation  Amended Experience! Modification! from 1051 to0.84.  VAcorp  10/8/2024  -30-    14. County Administrator's Report  FLOYD VIRGINIA October 8, 2024  Shelter Conversation (Large Event)  10/a/2024  Adjournment October 8, 2024  FLOYD VIRGINIA  1048/2024  16. Adjournment - On a motion by Supervisor Boothe, Seconded by Supervisor Bechtold, and passed unanimously, the Board voted to adjourn until the next meeting on 10/22/2024 at  7:00 p.m. (or soon thereafter).  -31-    g D.Jumer Chairman, Joe Turman  Chhale Mikep County Administràtor Linda Millsaps  -32-