ONANCOCK 1680 VIRGINIA'S EASTERN SHORE  Town Council: Ray Burger, Cynthia Holdren, Joy Marino, Sarah Nock, Maphis Oswald, Paul Weitzel  Mayor: Fletcher Fosque I Town Manager: Matt Spuck  Town Council Meeting October 28, at 7:00 p.m. Agenda  1. Call to order and roll call. 2. Pledge of Allegiance 5. Joint Public Hearings a. HRSD Resolution. b. HRSD Ordinance. 6. Public Presentation: a. None. Scheduled. 7. Council Action  3. Approve minutes from the September 9, 2024, meeting. 4. Approve minutes from the September 23, 2024, meeting.  a. Special Use Permit -77 Kerr St. b. Appoint Commissioner to Planning Commission  Appoint board member for Onancock Economic Development Authority  8. Council discussion:  a. HOS Engineering b. Water plant engineering. Wayfinding signs d. Update on Welcome Center a. Personnel (Cindy Holdren) b. Onancock Main Street (Cindy Holdren) Historic Onancock: School (Sarah Nock) d. Planning Commission (Fletcher Fosque) e. Waterfront (Fletcher Fosque) Economic Development Authority (Joy Marino)  9. Committee Reports  10. Public Comment 11. Mayor's Report 12. Town Manager's Report a. Financial Report b. Manager's Report Police report 13. Town Councilmember comments 14. Closed: session. a. None scheduled. 15. Adjourn  16. Reminder: The next two normally scheduled Town Council meetings are November 18 and December 16.  15 North Street I Onancock, Virginia 23417 I 757.787.3363 I onancock.com    Town of Onancock Town Council Meeting Monday, September 9, 2024  7:00 PM  1) Call1 to order and roll call: Mayor Fosque called the meeting to order at 7:00 PM: and roll was called. Councilmembers' Ray Burger, Cindy Holdren, Joy Marino, Sarah Nock, Maphis Oswald, Paul Weitzel and Mayor Fosque were present. Town Manager Matt Spuck and Town Clerk  Debbie Caton were also present. Aquorum was established.  2) Pledge of Allegiance 3) Public Hearings a. None scheduled, Public Presentation a. None: scheduled. 5) Council Action  Councilmember Marino moved to allow for public comments. Councilmember Oswald seconded the motion. The motion passed with a 6-0 vote. Mayor Fosque allowed for public  comments from the audience on the proposed ordinance changes.  Mary Clements - Ms. Clements is the only candidate running for town council that owns aresidence, a commercial building, and operates a successful business. She thinks the parking changes covers too wide ofaz zone. The zones should be split between business and residential because the need for each zone is different. Shet thinks 3-hour parking in  the downtown business district is not longe enough.  a. The Town Council will consider adopting the following amended ordinances:  ARTICLE II. STOPPING, STANDING AND PARKING - Town Manager Spuck explained the ordinance change was to address two issues. The firsti issue is employees of other businesses are parking in front of other businesses and taking the spot away from customers. The parking spots should not be occupied all day. The second issuei is residents of upstairs apartments should not occupy a parking spot in front of businesses for an extended period.  Council discussion ensued.  Councilmember Nock moved to adopt Article I: Stopping, Standing and Parking with the revisions discussed to be effective February: 1, 2025. Councilmember Holdren seconded  the motion. The motion passed witha6 6-0 vote.  1/Page  a    Town of Onancock Town Council Meeting Monday, September 9, 2024  7:00 PM  b. ARTICLE XV. SPECIAL USE PERMITS (SUP)- - Town Manager Spuck gave updates on the changes from the last discussion. The ordinance nowi includes verbiage to allow for neighbors' opinions when issuing a SUP. Also, a SUP ceases entirely when the property changes ownership whether by ai formal sale or transfer of tax entities. After council  discussion, the vote was tabled until all revisions are updated.  6) Council discussion:  . Farmer's Market request for Town Staff to administer as grant. Councilmember Weitzel moved to allow town staff to administer the grant. Councilmember Holdren: seconded the b. School Projects and financing package. Mayor Fosque allowed for public comments.  motion. The motion passed with a 6-0 vote.  Kent Sudman - Mr. Sudman was disappointed the agenda changed to allow for public comments as he did not have a prepared statement. He stated therei is much erroneous information out there regarding Friends of Onancock School (FOS) and the town and what it would cost for different things and who is responsible.. An ad was published int the local weekly newspaper. The ad included a written inspection from Bancroft Engineering requested byt the Town Manager. Mr. Sudman asked, "why was this was done and who directed him to doit?" Mr. Sudman wants to know whoi is responsible for capital improvements to the school. Mr. Sudman has assisted FOS with furnace issues at the Historic Onancock: School (HOS) for several years. He thinks iti is the Kerry Baird/Joanie Donohoe - Ms. Donohoe read al letter from the board of directors of HOS previously emailed to the Town Council. - see attached Laura McGowan- Ms. McGowan was dismayed to see the adi in the paper which was full of exaggerations and misinformation. She feels the FOS puts out accurate information. Alli improvements thus far helped the tenants, the school, and the community. She does not want to lose the school toa developer. She encouraged the town council to vote in favor of the loan Cherie Tapman - Ms. Tapman attended the: school. Shel loves the: school and does not want to seei it torn down or sold to a developer. It is an asset. Karen & Mark Belknap - The Belknap's share studio space at HOS. She thanked FOS for the upgrades and improvements completed overt the last17  town's responsibility to do capital improvements.  package.  21Page  3    Town of Onancock Town Council Meeting Monday, September 9, 2024  7:00 PM  years. The school is welli intentioned, and Mrs. Belknap will offer tours to Mary Clements - Ms. Clements is not contesting the work FOS has done for the school. Shei is not contesting the talent of the artist who have space at the school. She owns her building on Market Street, and she does make a profit. She agrees with Mr. Sudman's earlier comments in that the town council needs to determine who pays for capital improvements. Bancroft Engineering isar reputable firm, and their estimate is more accurate than the estimates from local contractors. Ms. Clements would like to see the estimates from Dr. Greg Felthousen Dr. Felthousen would like to dispel some oft the things being heard around the community regarding his letter to the editor. The issue started with the construction of the pavilion which was a complete surprise to him and other members of the community. At the February 2024 town council meeting, Joanie Donohoe thanked the council for paying for the evaluation from Bancroft Engineering. A copy of the evaluation was requested but not received until at formal FOIA request was submitted. The repairs at the school have been discussed for almost two years without any action from the town council. Dr. Felthousen said that hei is not against thel HOS. The letter to the editor was written to open the eyes to all residents as to the extent of the issues that exist at the school. The issues are not small. Iti is our responsibility to all the taxpayers in town to be aware of the liability that the school has brought to us. Dr. Felthousen does not think a 40-year loan ist the best option, but spending reserve money would be al better option. Katie Schwab - Ms. Schwab is a "come here" and one of the reasons for her move was because of the reputation of HOS. She was told it was the center of the art community on the Eastern Shore. This is at tremendous asseti fort the town. The current issuei is straightforward ini that the town is being asked to support al loan to make a capital improvement to property owned by the town. Ms. Schwab is bothered by the ad that was placed int the local paper with no attribution and withi inflammatory language and without checking the facts. She hopes the town council will make a good fiscal decision. She feels there is no issue of transparency because a member of town council has Rick King- - Mr. Kingi is on the board of FOS and been actively involved ini the HOS. His wife has a studio in the building. The school offers cultural events for all children ont the Eastern Shore. The children benefit by having activities,  anyone interested.  local contractors and the scope of work.  always had as seat ont the board of FOS.  shows, and theater groups. This is FOS' mission.  3IPage    Town of Onancock Town Council Meeting Monday, September 9, 2024  7:00 PM  Mark Sinclair- - The initial ad published in the local paper from two years ago called "When Pigs Fly" has caused at two-year delayi in pavilion construction and $150,000 ini increased cost. Many issues have been kicked downi the road and this only cause the price of construction to increase. Mr. Sinclair feels FOS has put together a good package with price quotes from local contractors. Mr. Sinclair asked thet town council to make a prompt decision about thel loan  package.  Council discussion:  Councilmember Oswald stated this project started in 2007. At that time, the FOS presented the town council with a plan to keep the school open without any expense to thei town, The lease agreement was written1 to reflect that sentiment. To now ask fora Councilmember Nock stated isi it her hope the town can take responsibility for the property it owns in cooperation with1 the FOS to pursue the work to get the urgently needed HVAC system, the electrical upgrades, and the windows. This will allow the surroundings to be supported so the studios and shops can continue. We can have a Councilmember Holdren stated she believes the town does have responsibility for property that we own. For the town, the loan packagei is a good deal as FOS is asking to split the loan payment. She supports the proposal from FOS. She thinks Bancroft Engineering is ai much larger firm than what most people are used to dealing with on the Councilmember Marino questioned the decision by FOS to spend money on construction oft the pavilion with much needed repairs being an issue at HOS. Councilmember Marino also stated she saw the Bancroft Engineering evaluation for the first time when it was printed ini the Eastern Shore Post. Mayor Fosque stated he had previously seen the proposal. Town Manager Spuck explained the same architect firm that designed the police department and Welcome Center renovations, recommended Bancroft Engineering. Bancroft Engineering did ay visual inspection free of charge. Councilmember Marino requested the prior three years income statements andi income projections for the next five years from FOS to make ani informed decision about the Councilmember Burger stated town council should decide sooner rather than later because of the heating situation. A decision needs to ber made soon to get the  40- year commitment from thei town is unfair and unfounded.  center and not al hole on College Avenue.  Eastern Shore.  loan.  contractors scheduled prior to cold weather.  41Page    Town of Onancock Town Council Meeting Monday, September 9, 2024  7:00 PM  Councilmember Weitzel requested a quote to replace the roof. This will provide a  complete picture of thei investment required. This item was tabled until the next meeting. committee will work ont the overall design.  Oak tree fence options - Town Manager Spuck presented fence options. The parking lot  7) Committee reports a. None scheduled. 8) Closed session. a. None scheduled.  9) Adjourn- -C Councilmember Nock moved to adjourn the meeting. Councilmember Oswald  seconded the motion. The meeting adjourned at 8:41 PM.  Fletcher Fosque, Mayor  Debbie Caton, Town Clerk  5Page    September 09, 2024 To: F.F Fosque, Mayor R. Burger, Council Member C. Holdren, Council Member J. Marino, Council Member S. Nock, Council Member M. Oswald, Council Member P.Wetzel, Council Member M. Spuck, Town Manager From: Mary Clements (r)8Jones Street (w) 59 Market Street  Subj: September 09, 2024 Town Council Agenda  It seems that there may not be the opportunity fori town residents and businesses to have public input into this meeting. Therefore, Ihave included my conçerns int this email.  Article II - Stopping, Standing and Parking  This ordinance attempts to cover a wide range of zones within the town- business, residential, dock. Split the regulations into the already defined zones and survey the businesses/residents, boaters in that zone. One size does not fit all. The businesses on the north side of Market 26-38-1 There are vehicles that are larger than the standard car- eg. Church and public buses. 26-44 a) i) The boundaries are too all-consuming. Again there are a variety of zones within this proposed definition with different needs. Survey those effected in all zones and use theiri input to craft a more inclusive document. Remove the last 3 parking designated spaces at the very These have all been proposed before and apparently ignored. Where are the SIGNS for parking? When will the yellow curbs be repainted for easier identification?  Street have never had the opportunity to address their needs.  west end of Market Street.  Article XV Special use Winter Market -  38-497 - Doesn't appear to be a complete sentence.  No. The Town Manager has already been publicly admonished for attempting to take on extra activities not directly related toi the town. If the TC accepts the submission and tracking of this activity, you will have to carefully consider the legal questions of favortism if another 501c3 Mayor Fosque was the Primary Agent for this organization's original federal tax 990 form submission. He is therefore associated with the market in the eyes of the Feds. He should recuse himself from any tie-breaking vote regarding market issues brought up for vote by TC.  requests the same consideration.  1    Friends of Onancock School request  and still receives tax funded  First, it MUST be understood that this property was purchased by the school support. The town tax payers have had little effective representation int  property  decisions.  The 2 page publishing of the Bancroft Construction information should shine a light on this proposed project and budget. Bancroft has far greater experience with large and various local use buildings and is better qualified to make an assessment than even the most talented of craft people. Bancroft estimated at far! larger estimate, by a factor of 10! Its seems that there were only a limited number of contractors that offered estimates, with one It appears that there wasn't any representation for this project by a TC member. will add FOS already has, according to public records, a debt of over $113,000. This project 1/2 the 40 $13,441 to that already climbing bottom line. "Potential" income to repay their of year loan is very sparse- a raise in sub-tenant rent only nets $7000 extra? The $8000 in potential savings on oil use will bei far offset by the 5% and 9% increase ANEC has already advertised. How much does FOS owe annually to the individual(s) for the Pavilion construction? Forty, years ( Exceeds the FOS current lease. Indeed, there is no guarantee be FOS will continue to be a viable entity for the life of the loan. The town taxpayers will, again, stuck with al long term loan and no guarantee for repayment other that tax dollars. This is a poorly developed plan toi fix only a part of the school's deteriorating condition. TC must accept the fact that the property is a town asset and needs closer oversight of the There are myriad other red flags inside the stated agenda items- they requires deeper  category only showing 1 estimate.  that  property and building.  consideration than a 3 1/2 hour council meeting.  Thank you.  8    ALetter from the Board of Directors of Friends of Onancock School  We were unspeakably sadi to read the attack against us ini two full-page ads and a guest columni in Friday's E.S. Post under the guise of transparency: and accountability. We are working quite diligently to create intelligent solutions that will help our whole community at reasonable cost. We agree that clear and open communications are vital, that honest and responsible government are imperative, and that taxpayer and donor dollars should be spent wisely. The actual proposal we made for the Town of Onancock is reasonable and The information advertised in the newspaper was melodramatically presented and unfortunately misinformed. Half of the ad reprinted al letter detailing a visual assessment of the school by one company. It surmised that $5.38 million would be needed to make significant improvements and repairs to the property, some necessary and others not. It wasn'tai fully developed quote, competitively shopped or appropriately priced. For the work we actually need to do in the next few months, we requested real quotes from reputable local companies without conflicts of interest. The aggregate quote was $532,000 toi install new HVAC to replace a failing boiler and add A/C, replace windows for efficiency and upgrade electrical to accommodate the new HVAC. Thel published assessment that itemized these items as critical. appeared to price the work at well over $3 million, more than 600% over thet true cost. The ad preposterously, concluded: "The Question Is Are we insane! Ori is itj just Malfeasance? No, HOS andi the Town are acting appropriately. Another misdirection int that ad was: "Even though FOSI has stated they would repay % the loan to the town -1 they already owe $133,000* for other loans." The * referenced IRS form 990, 10/2023. The facts? FOSt took out a Small Business Administration/EIDL loan for $ 63,500 in 2020 at 2.75% interest. Duei to the super-low interest rate and the much higher market interest rate on our reserves, we chose to be financially prudent and pay the loan as agreed without prepaying additional principal. As of 9/7/2024, the balance of that loan, which is in good standing, is just $59,047, versus current liquid assets and reserves of over $140,000, which ensures stability in unforeseen crises, such as COVID. HOS has made a proposal to the Town of Onancock to help us with this project in a wise and cost-effective manner. The details of the proposal are public and should have been In 2007, HOS and the Town agreed that HOS could lease the property from the town for 40 years for $1/yr. Now in its 17th year, the lease did not create a legal partnership' between the organizations. However, as most citizens understand, informal partnering" with other organizations; including governments, offers a variety of benefits and efficiencies that help everyone. For example, governments and non-profits are eligible (and ineligible) for different types of grants, loans and so forth, which means an informal partnership' is usually extremely practical, increasing non-taxpayer revenues and lowering costs. This is Int the lease, HOS is responsible for maintenance" of the building while capital improvements would fall to the owner, the Town. To make the school the best place  affordable, as we can demonstrate.  referenced in any fair-balanced reporting or advertising.  the simple use of "partner" that wei intend.  9    possible for everyone, HOS has invested over $650,000 and untold volunteer hours in maintenance. and improvements over the past 17 years. While we don't own the building, we maintain and care fori it. Over the years, all improvement benchmarks in the lease have been We are willing and able to not only continue the maintenance of the property, but also to pay for half of the currently proposed capital improvements. Anyone who argues that HOS cannot afford to do so does not have up-to-date data or could bei interpreting it incorrectly. The Town of Onancock is able, via the Department of Agriculture (USDA), to access a low- cost 40-year loan that is easily affordable to both organizations. The current interest rate is 4%. A $532,000 loan over 40 years at 4% would amortize at $26,882 annually. HOS proposes to pay half, in addition to all our other expenses, saving thet town $13,441 in capital expenditures. How many governments would not be willing toi invest $13,441 per year into a property that offers such a laundry list of positive attributes as HOS? This is NOT government waste. The annual amount of $13,441 is less than $12 per town citizen, per year. HOS can afford to pay % of the annual loan payments from the energy savings and increased rents alone. In addition, HOS brings in many visitors to Onancock who spend money in thei town's shops, restaurants and bed and breakfasts. They pay non-resident sales and transient occupancy taxes, which decrease taxes for residents.  accomplished and exceeded, but there is more to be done.  To elaborate on the project tol be funded:  The most critical issue, which must be addressed immediately, is to replace our 102-year-old! boiler system. Ani inspection several years ago indiçated that the boiler was nearing the end ofi its useful life, so we have been as prudent as possible with services and repairs. Earlier this year a routine check brought into question thel boiler's ability to make iti through the winter. We worked to develop a An energy audit and advice from multiple other sources indicates that installing mini-split technology for our HVAC needs will be cleaner, more efficient and less expensive to run. It would provide an enormous additional benefit: air conditioning for the whole building. This obviously provides comfort for businesses and the public but also helps preserve the building, reduce maintenance costs and, finançially, allows fori increased rents to help pay the loan. Alsoi included is replacing the existing uninsulated single pane windows with energy efficient windows to allow for smaller units and to reduce long-term energy costs. If the Town didn'ta tapply for al USDA loan on our behalf, who would care for and maintain the school? Who would perform the safety checks or cleanup and repair the playground equipment, chalkboards and Little Free Library? Who would maintain the grounds, soccer fields, disc golf course, What else would go away? Our spacious and affordable Gallery & Events room would not be available to the community. It is used by many diverse groups and organizations for numerous classes, art shows, fundraisers, meetings and celebrations. Wel house numerous businesses who pay at fair market rent (according to an analysis by al local realtor), including many artist studios, classrooms, rec rooms, gift shops, a gym, a museum, seamstress, and a massage therapist. HOS even hosts your CommUnity Band. Our soon to bef finished Performance Pavilion, which we realize some people oppose, willl host additional, worthwhile community events such as concerts and plays.  reasonable resolution, which resulted in our loan proposal to the town.  nature trail, trees, shrubs and lawns?  D    If we dor not continue to care for the school and maintain it for all the activities listed above, who will? Will the Town hire people to dot this? Will they sell itt to developers? What would the cost of We ask for thei full support of1 the Onancock Town Council to work together with the Friends of Onancock: School in a prudent manner so that we may provide a great facility to enrich the residents  those options bet to thet town citizens?  of Onancock: and the entire Eastern Shore community.  September 9,2 2024    We have discovered: a statement in our letter from the Board this moming thati is inaccurate and should not have been included in the The fown is notresponsible for Capital Improvements as was ciled. The actual wording of Section 5 of our lease states the following: "5. Maintenance. FOS will care for and maintain the School in a condition as good as that existing on the date of! this Lease. FOS will cul the grass and otherwise care for the Premises. After the rehabililation oft the School and any other buildings has been completed, and after any new Improvements have been made tot the Premises, FOS will maintain the Premises in good order and repair." Please accept our apologies and consider our request of thet town to work with Friends of Onancock School with al loan application for  document.  This was at team project andIfailedt to delete this from the final draft.  Historic Onancock School.  12    Town of Onancock Town Council Meeting Monday, September 23, 2024  7:00 PM  1) Call to order and roll call: Mayor Fosque called the meeting to order at 7:00 PM and roll was called. Councilmembers Cindy Holdren, Joy Marino, Sarah Nock, Maphis Oswald, Paul Weitzel and Mayor Fosque were present. Town Manager Matt Spuck and Town Clerk Debbie Caton were  also present. Aquorum was established.  2) Pledge of Allegiance  Mayor Fosque announced Councilmember Ray Burger resigned effective September 23, 2024, as 3) Approve minutes from August 26, 2024, meeting. Councilmember Oswald moved to approve the meeting minutes. Councilmember Marino seconded the motion. The motion passed with a  he and his family moved out of town.  5-0v vote. 4) Public Hearings a. None scheduled. 5) Public Presentation: 6) Council Action  a. ESCADV-H Kayla Gray - Ms. Gray was not present.  a. Article) XV: Special Use Permit - Town Manager Spuck explained there were no changes  from the previous meeting.  Councilmember Oswald asked the procedure for an impact study of traffic as she thinks it might be too much to ask of the applicant. The zoning administrator can use his discretion as to when this would be necessary. Councilmember Marino would like Section 38- 499 (6) to be deleted. This was Councilmember Holdren would like Section 38-498 (c) to include prompt notificationto the applicant along with justification for the decision. After more discussion and several requested revisions, Town Council tabled the vote. , The ordinance ist to initiate amendments to allow zoning for HRSD to operate the collections system. -1 Town Manager Spuck explained that in order for HRSD to properly operate the collection system of the sewer system, several changes are required to ordinances and zoning. HRSD will do thisi in two phases. Phase onei is voting on the new  decided at the previous meeting.  1Page  13    Town of Onancock Town Council Meeting Monday, September 23, 2024  7:00 PM  ordinances. This ordinance sets thel layout fort the resolution. Planning Commission will also review the resolution. A joint public hearing will be scheduled for the October 28,  2024, meeting.  7) Public Comments  a. Dana Simson - Ms. Simson announced the upcoming events for Halloween weekend which will be held October 25, 2024 October 26, 2024. There will be several events to include the pumpkin carving at the gazebo and al Halloween parade. Dr. Greg Felthousen Dr. Felthousen presented. a written copy of a proposal for the d. Rosemary Paparo - Ms. Paparo is a participant in Onancock Resident's Group (ORG), but she is speaking for herself at tonight'smeeting. ORG has never advocated to close HOS, but they do not seem to be financially viable. For example, they still cannot afford to pay propertyi insurance which is budgeted at almost $10,000 for FY2025. Thei town pays the premium. Now there is a request for almost $500,000 for windows and a new HVAC system. All these costs are the responsibility of FOS under the lease agreement. Other repairs are needed: such as a new roof which could cost $500,000-51,000,000. Int the meantime, FOS has invested thousands of dollars in a new performance pavilion. Ms. Paparo thinks these funds could have been better used for overall repairs. Agood option (in her opinion) is for the town to take over the school as a cultural and community center. The town can hire a general manager to oversee daily operations. Geoff Daking - Mr. Daking stated the problem with the: school is the "fuzzy" lease which does not specify who is responsible for capital improvements. The Virginia property maintenance code 103.2: states the owner oft the structure shall provide and maintain all buildings structures systems and facilities associated and equipment and compliance with this code unless specifically expressed or implied. Mr. Daking did research on both lawyers that wrote the lease to learn neither had experiencei in commercial real estate law. Mr. Daking stated the issues with the school have been delayed and the Town Council must keep in mind the property was leased to an entity that never had the ability to pay for these repairs. He thinks it is the town's responsibility. The funds generated for the construction of the performance pavilion could not have been used for maintenance because thet funds were private donations specifically earmarked for the Kent Sudman - Mr. Sudman would like to see public comments on the agenda for every meeting held by Town Council. Public comments should pertain to the specific items on the agenda with thet time being controlled as iti is right now. Mr. Sudman would like to hear Town Council discussion before making public comments. Mr. Sudman first heard about ORG when a flyer was plaçed in his mailbox without postage whichisa at federal  Mary Clements see attached. town. - See attached.  building.  2/Page  4    Town of Onancock Town Council Meeting Monday, September 23, 2024  7:00 PM  offense. Her requested al list of members of ORG and other supporting documents such Cherie Tapman Ms. Tapman is inquiring about the cannon that was displayed at the Historic Onancock: School (HOS). This historical artifact was gifted to a resident who has since refurbishedi it. Ms. Tapman feels the cannon belongs to the town and its should be h. Thelma Gillespie - Ms. Gillespie is a former postmaster, and reiterated Mr. Sudman's earlier comment about leaving mail in others' mailboxes without postage. Thisisa Toni Nelson - Ms. Nelson owns two commercial buildings in Onancock. Ms. Nelson thanked thet town council for the continued good work. She also thanked the residents who spoke during public comments who speak alls sides of anissue. She agrees with Mr. Sudman ini that public comments should be after council discussion. She asked for the  ast financials for the organization.  returned for display at the school.  federal offense.  FOS loan vote to be tabled for clarification.  8) Council discussion -FOSLoan  a. Councilmember Weitzel asked ift the price included removal of the oil boiler andi ifi it will be buried underground. If the tanki is buried, will this later be al liability to the town? Mayor Fosque responded that he does not think the pricei includes those twoi items. Councilmember Weitzel thinks a comprehensive engineering assessment isa a goodi idea. Councilmember Nock agrees with Councilmember Weitzel but since the maintenance issues have been delayed and winter is quickly approaching, any freeze issues with pipes could bet tough to manage. Councilmember Nock is hopeful for a solution to bridge for whenever thel boiler decides to stop working. FOS is trying to proceed with electrical work that would support additional space heaters if needed. Councilmember Nock askedi if Town Manager Spuck would be willing to share an email sent to town council regarding the FOS loan. Town Manager Spuck read his email. - see attached. Councilmember Oswald asked Town Manager Spuck to read the lawyer's comments regarding partnering with FOS. Town Manager Spuck read the email - see attached. Councilmember Oswald thinks there is al lot of work left to do on considering the loan for FOS. The lawyer has advised not to partner with FOS. There are other loan options. She thinks several goodi ideas have been presented. The idea of thei town taking over as d. Councilmember Holdren shares Councilmember Nock's concerns. She has concerns about thel length oft the loan. She would like to know the best solution for the heating. She supports the town paying for the loan and potentially paying for the entire payment. Councilmember Marino requested. an engineer report to help prioritize the repairs. Town Manager Spuck was directed to obtain bids for a structural and mechanical  Parks and Recreation is appealing.  engineer assessment of HOS.  3Page  15    Town of Onancock Town Council Meeting Monday, September 23, 2024  7:00 PM  9) Committee reports  a. Personnel- - Cindy Holdren The personnel committee did not meeti in September. Town Manager Spuck's evaluation is being discussed in closed session after tonight's b. Onancock Main Street (OMS) - Cindy Holdren - OMS held two community events in September. OMS hosted an online survey that ends October 15, 2024. OMS is working onanew mural for al building in the Uptown section. The mural will celebrate our Historic Onancock School (HOS)- Sarah Nock The search is ongoing for the next Executive Director. Interviews are in progress. The pavilion construction and fundraising are progressing. OBCAI hosted a' "Meet the Candidates" forum. There are several events  meeting.  cultural heritage over the years.  scheduled for the upcoming months.  Wine Wednesday,' Wednesday, October 2, 2024 Pedal and Pour - Friday, October 25, 2024  Champagne and Oyster Tasting - Sunday, November 17, 2024  d. Planning Commission - Fletcher Fosque - The planning commission did not meeti in September because of the Labor Day holiday. Currently, there is a vacant seat on the Watertront - Fletcher Fosque - The committee discussed winter projects and other maintenance required to close for the off-season. The marina will close for the season Economic Development Authority (EDA)- - Joy Marino - The EDA did not meet.  planning commission. on October 31, 2024.  10) Mayor's Report - Mayor Fosque plans to attend the VML meeting scheduled for October 14,  2024, in Virginia Beach, VA. 11) Town Manager's Report-  a. Manager's Report - Town Manager Spuck'sf full report is provided ini the town council b. Financial Report - Town Manager Spuck's full report is provided in thet town council New Grant - Governor' Youngkin announced grant money for Historic Preservation of capital improvements ahead of the Nation's semiquincentennial in 2026. Town Manager Spuck submitted the preliminary application. All four projects were accepted and will go  packet. packet.  to the next stage of grant writing.  41Page  14    Town of Onancock Town Council Meeting Monday, September 23, 2024  7:00 PM  12) Town Councilmember comments  . Councilmember Holdren echoed Councilmember Marino's comments about Councilmember Burger. Councilmember Holdren addressed negative feedback about the amount of money being spent on landscaping to say the results are not always instant but the hedge by the town sign looks the best it has looked in several years. b. Councilmember Marino thanked Councilmember Burger for his service to thet town by serving as a council member. He willl be missed. She received feedback from the candidates' forum requesting the event be set up with microphones and an avenue to Councilmember Nock reminded the audience that early voting starts! September 13, 2024 - November 2, 2024. You can vote at the county registrar's office. d. Councilmember Oswald commented the music played at a wedding across the creek was enjoyed until around 11:00 PM. This lets you know how the sound travels across the . Councilmember Weitzel thanked everyone for attending the meeting.  watchi it remotely.  creek.  13) Closed Session- Councilmember Holdren moved to enter closed: session to discuss personnel matters per 2.2-371(A) to discuss the town manager's performance. Councilmember Weitzel seconded the motion. The motion passed witha5-Ovote. Closed session started at 8:57F PM. Counciimember Holdren moved to exit closed session of this regular meeting of the Onancock' Town Council and certify by roll call vote that thei item discussedi in Closed Session align with the purpose stated ini the motion made in Open Session. Councilmember Weitzel seconded the motion. Aroll  call vote was taken:  Councilmember Holdren-yes Councilmember Marino - yes Councilmember Nock -y yes Councilmember Oswald- = yes Councilmember Weitzel - yes Mayor Fosque -y yes Open session reconvened at 10:12 PM.  51Page  11    Town of Onancock Town Council Meeting Monday, September 23,2024  7:00 PM  14) Adjourn - Councilmember Marino moved to adjourn the meeting. Councilmember Nock seconded the motion. Ther motion passed with a5 5-Ovote. The meeting adjourned at 10:15 PM.  Fletcher Fosque, Mayor  Debbie Caton, Town Clerk  6IPage  18    Town Council Meeting 23 September, 2024  Irespectfully request these notes be included in the meeting minutes.  Mary Clements, 8 Joynes Street  Councilman Burger maintains an office in HOS. He would be directly effected by any financial or other decision regarding FOS or HOS. It is appropriate he recuse himself The last pages of Town Council packet include the Town Manager Report. Under New Grant, projects listed include the windows at the school. How much was requested in the grant application and from where would the one-third match for the request come? The lease covering the relationship between the Town of Onancock and FOS has been broken in several area and for quite some time. Even if all funds for all repairs magically appeared, work would NOT be completed for at lease several months, well into the The following are suggestions for consideration for the development of a new lease Hire a Director of Parks and Recreation for the town. Duties would include but not be Complete control of the HOS building and grounds for the assessment of repairs needed, communicating these needs to TC and TM, looking for grants or other funding sources and applying for same with oversight of TM and TC.  from matters effecting FOS or HOS.  heating season.  and to ease the financial burden of town taxpayers:  limited to:  Upkeep of HOS building and grounds. Determining priorities for repair.  Requisition bids for a service company specializing in the repair and maintenance of HOS boiler for an least 3 years and bring those bids to TC and TM for consideration. Needs assessment for all the other parks and open spaces including but not limited to ball field, Sunset Park, dog park, Northeast park, town highway entrance and Developing a comprehensive budget for HOS and any other parks and rec needs to Since FOS would be relieved from the costs of attempting repairs, increase their rent. Current commercial rent within 5 miles of this meeting room range from $10 per sq/ft to $25 per sq/ft. Since it is obvious FOS would be unable to pay that amount for rent, start with a percentage of reported income for the year before and increase the percentage annually until a more appropriate figure is attained. For example, if the reported income -not including grant for special projects- is $50,000 for last year,  overseeing placement of specialty event signs at the entrance. be included in the town budget as line items for council vote.  19    start with 10% of 50,000= $5000 annually or $417 (rounded) per month. The next year increase it to 12%, thet third year to 14%, the forth year to 16% and sO on until FOS would retain the right to continue with their community enrichment programs as desired, with the caveat that any programs that require a permanent alteration of the grounds be evaluated by the DPR and brought to a public meeting for explanation. Itis confusing what relationship the town has with the Pavilion. At this point, it appears the Pavilion is fully owned by FOS. Forbid the resale or long term single entity sub-leasing of the building to protect the town property. Require FOS purchase insurance for the Pavilion and it's use. Use funds from the $2,221,485 cash reserves in the savings account for the first issue requiring repair. This should probably be the roof since any leaks onto new Set water/sewer and electrical use values and include those in the sub-renters monthly payments. Discontinue the 'free' first 43,100 gallon per quarter in water/ Ifcost for heating oil is not currently included in the sub-renters payment, include it  amore equitable rent is achieved.  wiring may result in electrical fires.  sewer benefits. there.  It has been mentioned that OEDA be responsible for the loan being requested by FOS. This is a poor choice at the present time since OEDA currently has few funds available  and does't have independent legal council.  Thank you.  20    DR. Gey Fellhousen  Dear Town Council Members,  1.) Have the town council and town manager consult  with the Town' attorney, Mr. Eric Gregory.  2.) Void the current lease between FOS and the Town.  3.) Ask FOS to continue as stewards of the Old School and establish a new lease designating the Town as owner and responsible party for school upgrades.  4.) Use Town reserves for "bandaid repairs" to  preserve the Old School while OPEN MEETINGS are  held to re-purpose the Old School.  al    5.) Obtain an accurate evaluation and estimates of the costs for a full reworking of the Old School. Determine arealistic plan and put the plan out for open public  bids, to be shared with the citizens.  6.I'suggest that the Town consider using the Old School as a learning center : The Original Purpose. Use the Old School as a regional center for education in the creative Arts and the Environment, partnering with local artists and environmental organizations such as the Virginia Master Naturalists, the Chesapeake Bay Foundation and the Nature  Conservancy.  2)    6.) Rebrand and market the Town as a regional hub for  the Arts and Environment.  33    Iwould feel neglgentifididntshare my interpretation of the consequences of simplywalking away from the loan. First, nothing precludes us from taking out the entire loan. It does not create a partnership with the school and provides care for our assets. Financially, the total loan payment is less than 1% of our operating budget. Without adequate heating and windows, a significant portion of our school will become uninhabitable. This could lead to the departure of our local artists, who may find downtown studio space unaffordable. It's important to note that these are not just any spaces but the creative hubs of our community, not high-end galleries, as some may suggest. Once the artists leave and the staff can't get paid, the building will close and fall into disrepair. An investment of 1% of our budget will cover most major problems except the roof. Without the necessary funds, our building, playground, nature trail, and pavilion will inevitably deteriorate. In the long run, we risk having a derelict building at the heart of our town or being forced to sell it. This is a future we can prevent with the right investment now. A developer would be the logical customer for the property. Still, given the proximity to the creek and the requirements of our subdivision ordinance, it would likely be a losing proposition. Selling the building as condos with the amount of work would net the town very little. Tearing the buildings down and making it into an open space is an option that would cost well over $100,000; it would leave the pavilion unfinished and a hole in the soul of the town's history. Caring for the grass and vegetation would also cost thousands each year. The school is our building, and it's our collective responsibility to preserve it. Spending 1% of our operating budget to care for it seems reasonable and prudent. The options for the schools to go away are distasteful. A small group of residents would eagerly discourage helping the school, likely claiming the negative impact on taxpayers (if we add the full loan payment to only real estate rates, it will change from $.242 to $.242216). We could craft a Survey Monkey to determine how your constituents feel, but ultimately, it's our collective responsibilityt to preserve our school. The school has a useful life that is greater than the term of the loan. Itv will be sad for many residents if we let the FOS die because the town  didn'tinvest in its own building.  24    9/23124,3:15PM :: Outlook  Mail-Paul Weitzel- - Oullook  Q Search  - PW  Home View Help Newr mail Favorites Inbox B Sent Items 7 Drafis Addf favonte Folders Inbox 2 Drafts Sent! Items Deleted! Items Junk Email Archive Notes Conversation History Create newf folder la Search Folders Got to new Groups   Delete Archve Report d Sweep o Move to 6 Regly 4 Replyall a Forward Quicks  Sent: Tuesday, September 17, 20243:50:07F PM To: Cindy Holdren choaireneonneckom, Fletcher Fosque Hosque@onancock. com>; Joy) Marino matno@onanoctcoms* Maphis Oswald moswald@onancock. com>; Ray Burger bugeeonancckcom: Sarah Nock Snock@onancock com>, Maphis Oswald monwald@verionaeb,t PaulWeitze! gauatuetemodcom Subject: Who pays forc capitalexpeditures lasked Eric a couple ofo questions (bottom). His response isb below. ONANCOCK Town Manager 1680  Inbox * Ray Burger Re: Wouldy you suppor. Wed9/8 Sure, that sounds benelicial Ray JM Joy! Marino Re: Who pays forc capit.. Tue9/17 Ihank. you lappreciater i Geto Matt Spuck Re: Who pays for capit. lue9/17 Iforwarded Enc's emailt tok Katie.. JM Joy! Marino Re: Who paysf for capit.. Tue9 9/17 This member 1s' Get Outlook fori La Cindy Holdren Re: Whop pays for capit,. Tue9/17 Ist the EDA: aware ofh hisr recomme.  10 2  6  10 2  Matt Spuck E:7577873363 ematspucekPonancuck. com! Iw www.onanc a:15 North Street, Onancock, 23417  From: Eric Gregory tric@hehywley.com, Sent: Tuesday, September 17, 2024: 3:00PM TO: Matts Spuck mataputemictcom Subject: RE: Capital Matt,  Thel lease (atteched) includes provisions applicablet toy your questiont below, whichg govern Rehabilitation and Development (Paragreph 4) and! Maintenance (Paragraph5. Paragraph4on Rehabilitstion: and Devolopmont: are prettys specific about FOS's role andr responsibilities to make certain improvements, fundraise fort thep purpose ofi investingtunds intor rehabilitating ando developing thef facility. andtob ber responsibie for There snop provision conçerning" "Capital pers se. Idon'ls see any particular provisions thatr require thel Townt tol be responsiblet fort then maintenance or upkeep ord capltat mprovements of thef fecilily, Iwould recommend: againstp partnering with FOS ona any! loans ort boriowings becausei it coutd and! lkely wouldg get problemeticit FOSV woro unoblet to mekep payments or otherwise complyv with thet terms ofl thea artangement. Irthe Town wants top pursue loans orb borrowings toi improve thec old school facility, I'ds suggesty youd considers goingto DHCDort using your EDA es ac conduit fore e project liket this. That would prov des somei insulationf for thel Town ando doings sucht thingsi is one oft thec cores areos ofn responsit ibility forE EDAS.  maintenance.  Enc ErcA A. Gregory Hefty Wiley8 & Gore,PC. 100 West Franklins Street,Suite: 300 Richmond. VA2 23220 Offce. (804)780-3143 Mobie: (804)306-2072 Emal: sricehetvyaiey.rom Web Mww.neIywcy.com  HEFTY ILEYS SGPE PC THSE-MAIL AND ANYA ATTACHMENTSI HERETOA ARE  STNI. TA  https:lloutlook ohcaatscommainnboxeMRLONAMAAADONZCNNAAPAGEALIYOPMENDAACA/COAMALTZNPOMOINARIPGAMAWAOPKMAIST6MAK.. 1/1  2)    Al RESOLUTION TOI INITIATE AMENDMENTS OF THETOWN OF ONANCOCK  ZONING ORDINANCE TO ALLOW OPERATIONS OF THE HAMPTON ROADS SANITATION DISTRICT.  WHEREAS, the Town ofC Onancock (the "Town") desires to become part of the territory served WHEREAS, HRSD desires to embrace the Town within its service territory and assume WHEREAS, amendments to the Town's zoning ordinance are necessary to authorize and  by the Hampton Roads Sanitation District ("HRSD"); and wastewater facilities subject to certain terms and  acknowledge the operations of HRSD within the Town and facilitate the  conveyance of certain properties and facilities to HRSD and  WHEREAS, the Town Council finds that regional utility service will benefit the Town and its WHEREAS, the Town Council finds that amendments to the zoning ordinance are consistent  residents and will further the public necessity, convenience, general welfare, and with Sections 38-2 of the Town Code and are required by the public necessity,  convenience, general welfare, and good zoning practice.  NOW, THEREFORE, BE IT RESOLVED that the Town Council for the Town of Onancock, Virginia, does hereby initiate the amendment ofits zoning ordinances, Chapter 38, Zoning ofthe Town Code, to allow for and accommodate uses and facilities related to the Hampton Roads BEI IT FURTHER RESOLVED that the Town Council for the Town of Onancock, Virginia, does hereby refer the draft ordinance amendments attached hereto as Exhibit A to the Planning Commission and requests the Planning Commission hold public hearings and report on such amendments following Virginia Code SS 15.2-2204, 15.2-2285(B). ANDTown Code Sec. 38-554.  Sanitation District.  24    EXHIBIT A ARTICLEI. IN GENERAL  Sec. 38-1. Definitions.  Hampton Roads Sanitation District or HRSD. That certain political subdivision providing regional Regional utility. Uses, facilities, and associated structures related to utility services provided by HRSD. Such uses, structures, and facilities shall be "public utilities" for the principal permitted  utility services as authorized by 1960. Acts of Assembly, C. 66, as amended.  uses and structures in the zoning districts enumerated ini the zoning ordinance.  Sec. 38-8. Application of district regulations.  The regulations set by this chapter within each district shall be minimum regulations and shall apply uniformly to each class or kind of structure orl land, except as hereinafter provided: (1) No building or land shall from now on be used or occupied, and no building or part thereof shall be erected, constructed, reconstructed, moved or structurally altered except in conformity with all of the regulations herein specified for the district in which it is located (2) No building shall hereinafter be erected, constructed, or altered to exceed the height or bulk limits, to accommodate or house a greater number of families, to occupy a greater percentage of lot area, or to have narrower to smaller rear yards, front yards, side yards or (3) No new yard orl lot shall hereinafter be created, nor shall any yard or lot existing at the time of enactment of this chapter be altered SO that width, depth, or area requirements; front, side or rear requirements; or other requirements of this immediately are not maintained, (4) Nothing contained herein shall require any changes in the plans or construction of any building for which al building permit was granted before the effective date oft the ordinance from which this chapter is derived. However, suppose such construction does not commence within six months or less after this immediately becomes effective. Ini that case, construction shall conform with this chapter's provisions for the district in which the (5) Nothing contained herein shall require any width, depth, or area requirements; front, side, or rear requirements; or other requirements for any lot created for a solely public purpose, including regional utility uses and structures constructed on such lots shall not be restricted concerning occupying a percentage of lot area or having reduced rear yards, front yards, ARTICLE2 X. CHESAPEAKE BAY PRESERVATION AREA OVERLAY DISTRICT  ori is to be located.  other open spaces than herein required.  except when a portion ofal lot is acquired for public use.  activity is located.  side yards or other open spaces from those herein established.  Sec. 38-345. Exemptions.  (a) Exemptions for public utilities, railroads, and public roads.  27    (1) Construction, installation, operation, and maintenance of electric, natural gas and telephone transmission lines, cable television, railroads and public roads and their appurtenant structures, including sidewalks and lighting, following regulations promulgated under the Erosion and Sediment Control Law (Code ofVirginia, $6 62.1- 44.15:51 et seq.) and the Stormwater Management Act (Code of Virginia, $ 62.1- 44.15:24 et seq.), an erosion and sediment control plan and a stormwater management plan approved by the state department of conservation and recreation, or local water quality protection criteria at least as stringent as the above state requirements will be exempt from the Overlay District requirements. The exemption of public roads is a. Optimize road alignment and design, consistent with other applicable requirements, to prevent or otherwise minimize encroachment in the resource protection area and adverse effects on water quality. b. Public streets or roads are exempt from Overlay District requirements.  further conditioned on the following:  (b) Exemptions for water, sewer, and natural gas lines. Construction, installation, and maintenance of water, sewer, and natural gas lines owned, permitted, or both by the town (1) To the degree possible, the location of such utilities and facilities shall be outside (2) No more land shall be disturbed than is necessary to provide for the proposed utility (3) All construction, installation, and maintenance of such utilities and facilities shall comply with all applicable state and federal requirements and permits and be (4) Any land disturbance exceeding an area of2,500 square feet complies with all local (c) Exemptions in resource protection areas. The following land disturbances in resource  or HRSD shall be exempt from the Overlay District, provided that:  RPAS. installation.  designed and conducted to protect water quality. erosion and sediment control requirements.  protection areas may be exempted from the Overlay District:  (1) Water wells. conditions:  (2) Passive recreation facilities, such as boardwalks, trails, and pathways; and (3) Historic preservation and archacological activities comply with the following  a. Any required permits, except those for which this exemption specifically b. Sufficient and reasonable proofis submitted that the intended use will not The intended use does not conflict with nearby planned or approved uses. d. Any land disturbances exceeding an areaof2,500: square feet shall comply with all local erosion and sediment control requirements.  applies, shall have been issued. substantially deteriorate water quality.  (d) Exemptions for reconstruction following casualty loss. Reconstruction of structures and other improvements located within Chesapeake Bay Preservation Areas following a casualty loss shall be exempt from the requirements of this article, provided that: (1) The structure or other improvement existed on April 26, 1993.  58    (2) Reconstruction is not otherwise prohibited by an ordinance oft the town.  ARTICLE X.A. INDUSTRIAL, UTILITIES (I-U)  Sec. 38-390. Statement ofi intent.  This district intends to provide appropriate locations for al broad range of public utility uses and structures, including regional utility uses, structures, and activities. This district is intended to be applied as a floating zoning district where such uses and structures are located to minimize regulatory impact and avoid disruption to other principal zoning districts, which is critical for promoting economic and efficient land use, appropriate and harmonious variety in physical development, creative design, and al better environment, as recommended by the town plan.  Sec. 38-391. Principal permitted uses and structures.  (1) Public utilities. Sec. 38-392. Area Regulations. Sec. 38-393. Setback regulations. Sec. 38-394. Frontage Regulations. Sec. 38-395. Height regulations. except that:  There are no area regulations for the Industrial Utilities (I-U) district. Structures shall be located five feet or more from any street right-of-way.  There are no frontage and yard regulations for the Industrial Utilities (I-U) district. (a) Buildings may be erected to a height not to exceed two and one-half stories or 35 feet, (1) Public utility structures, water towers, chimneys, flues, flag poles, antennas, wireless communication facilities, television antennas, and radio aerials are (2) On lots with an area of at least one-halfacre, buildings may be erected to a height (b) Buildings may exceed the height regulations contained herein upon obtaining a waiver by resolution ofthe council, subject to reasonable conditions which the council may impose.  exempt.  not to exceed 60 feet.  Secs. 38-396-1 38-404. Reserved  ARTICLE XII. OFF-STREET PARKING  Sec. 38-440. Special exceptions.  27    The following uses are controlled separately from the district-wide off-street parking regulations  required by sections 38-438:  (11) No minimum parking spaces are required for regional utility uses.  ARTICLE XIV. ADMINISTRATION AND ENFORCEMENT  Sec. 38-477. Planning commission approval.  No street, park, or other public area, public structure, public utility facility, public building, or public service corporation facility, whether publicly or privately owned, shall be constructed, established, or authorized unless and until the general location or approximate location, character, and extent thereof has been submitted to and approved by the planning commission as being substantially in accord with the adopted comprehensive plan or part thereof. In connection with any such determination, the commission may, and at the council's direction, hold a public hearing after notice as required by Code of Virginia, $ 15.2-2204. Any public area, facility, park, or use: as set forth above which isi identified within, but not the entire subject of, a subdivision plat submitted under the Town's subdivision ordinance, a site development plan submitted under the Town's zoning ordinance, or both, may be deemed a feature already shown on the adopted master plan, and, therefore, excepted from the requirement for submittal to and approval by the commission or the council, provided that the council has by ordinance or resolution defined standards governing the construction, establishment or authorization of such public area, facility, park, or use.  30    1. AN ORDINANCE TO AMEND AND REORDAIN CHAPTER 38, ZONING, BY ADDING NEW ARTICLE X.A, INDUSTRIAL, UTILITIES (I-U); AND BY AMENDING ARTICLE I,IN GENERAL, SECTIONS 38-1, DEFINITIONS, 38-8, APPLICATION OF DISTRICT REGULATIONS; ARTICLE. X, CHESAPEAKE BAY PRESERVATION AREA OVERLAY DISTRICT,SECTION 38-345, EXEMPTIONS; ARTICLE: XII, OFF- STREET PARKING, SECTION 38-440, SPECIAL EXCEPTIONS; ARTICLEXIV, ADMINISTRATION AND ENFORCEMENT, SECTION 38-477, PLANNING  COMMISSION APPROVAL.  WHEREAS, the Town of Onancock (the "Town") desires to become part oft the territory served WHEREAS, HRSD desires to embrace the Town within its service territory and assume WHEREAS, amendments of the Town's zoning ordinance are necessary to authorize and  by the Hampton Roads Sanitation District ("HRSD"); and wastewater facilities subject to certain terms; and  acknowledge the operations of HRSD within the Town and facilitate the  conveyance of certain properties and facilities tol HRSD; and  WHEREAS, the Town Council initiated necessary amendments to the zoning ordinance by  resolution adopted on  ;and  WHEREAS, on  following a duly noticed public hearing, the Planning Commission  recommended approval of amendments to the ordinance by a vote of  and  WHEREAS, on  the Town Council held a duly advertised public hearing on the  amendments to the zoning ordinance; and  WHEREAS, the Town Council finds that amendments to the zoning ordinance are consistent  with Sections 38-2 and 38-554 of the Town Code, and are required by the public necessity, convenience, general welfare, and good zoning practice.  NOW, THEREFORE, BE IT ORDAINED that the Town Council for the Town of Onancock, Virginia, does hereby AMEND and REORDAIN Chapter 38, Zoning oft the Town Code by adding new. Article X.A, Industrial, Utilities (I-U), consisting of Sections 38-390 through 38-395, and by amending Article I, In General, Sections 38-1, Definitions, and 38-8 Application of district regulations; Article X, Chesapeake Bay Preservation Area Overlay District, Section 38-345, Exemptions; Article XII, Off-Street Parking, Section 38-440, Special exceptions; and Article XIV, Administration and Enforcement, Section 38-477 Planning commission approval; as shown below:  3    ARTICLEI. IN GENERAL  Sec. 38-1. Definitions.  Hampton Roads Sanitation District orl HRSD. That certain political subdivision providing regional Regional utility. Uses, facilities, and associated structures related to utility services provided by HRSD. Such uses, structures, and facilities shall be "public utilities" for the purposes of the principal permitted uses and structures ini the zoning districts enumerated in the zoning ordinance.  utility services as authorized by 1960 Acts of Assembly, C. 66, as amended.  Sec. 38-8. Application of district regulations.  The regulations set by this chapter within each district shall be minimum regulations and shall apply uniformly to each class or kind of structure or land, except as hereinafter provided: (1) No building or land shall hereinafter be used or occupied, and no building or part thereof shall be erected, constructed, reconstructed, moved or structurally altered except in conformity with all ofthe regulations herein specified for the district in which it is located (2) No building shall hereinafter be erected, constructed or altered SO as to exceed height or bulk limits, to accommodate or house a greater number of families, to occupy a greater percentage ofl lot area, or to have narrower to smaller rear yards, front yards, side yards or (3) No new yard or lot shall hereinafter be created nor shall any yard or lot existing at the time of enactment of this chapter be altered SO that width, depth, or area requirements; front, side or rear requirements; or other requirements of this immediately are not maintained, (4) Nothing contained herein shall require any changes in the plans or construction of any building for which al building permit was granted prior to the effective date ofthe ordinance from which this chapter is derived. However, if such construction does not commence within six months or less after this immediately becomes effective, construction shall be in conformity with the provisions of this chapter for the district in which the activity is ARTICLE. X. CHESAPEAKE BAY PRESERVATION AREA OVERLAY DISTRICT  ori is to be located.  other open spaces than herein required.  except when a portion ofal lot is acquired for public use.  located.  Sec. 38-345. Exemptions.  (a) Exemptions for public utilities, railroads and public roads.  Construction, installation, operation and maintenance of electric, natural gas and telephone transmission lines, cable television, railroads and public roads and their appurtenant structures, including sidewalks and lighting, in accordance with regulations promulgated pursuant to the Erosion and Sediment Control Law(Code ofVirginia, $6 62.1-44.15:51 et seq.) and the Stormwater Management Act (Code ofVirginia, $62.1-44.15:244 ets seq.), an erosion and sediment control plan and a stormwater management plan approved by the state department of conservation and recreation, or local water quality protection criteria at least as stringent as the above state  32    requirements will be exempt from the Overlay District requirements. The exemption of public  roads is further conditioned on the following:  a. Optimization of the road alignment and design, consistent with other applicable requirements, to prevent or otherwise minimize encroachment int the resource protection area and adverse effects on water quality. b. Public streets or roads are exempt from Overlay District requirements.  (b) Exemptions for water, sewer, and natural gas lines. Construction, installation and maintenance of water, sewer and natural gas lines owned, permitted, or both, by the town (1) To the degree possible, the location of such utilities and facilities shall be outside (2) No more land shall be disturbed than is necessary to provide for the proposed utility (3) All construction, installation and maintenance of such utilities and facilities shall be in compliance with all applicable state and federal requirements and permits and (4) Any land disturbance exceeding an area of2,500 square feet complies with all local (c) Exemptions in resource protection areas. The following land disturbances in resource  shall be exempt from the Overlay District, provided that:  RPAs. installation.  designed and conducted in a manner that protects water quality.  erosion and sediment control requirements.  protection areas may be exempted from the Overlay District:  (1) Water wells; conditions:  (2) Passive recreation facilities, such as boardwalks, trails and pathways; and (3) Historic preservation and archaeological activities they comply with the following  a. Any required permits, except those to which this exemption specifically b. Sufficient and reasonable proof are submitted that the intended use will Thei intended use does not conflict with nearby planned or approved uses. d. Any land disturbances exceeding an areaof2,500 square feet shall comply with all local erosion and sediment control requirements.  applies, shall have been issued. not substantially deteriorate water quality.  (d) Exemptions for reconstruction following casualty loss. Reconstruction of structures and other improvements located within Chesapeake Bay Preservation Areas following a casualty loss shall be exempt from the requirements of this article, provided that: (1) The structure or other improvement existed on April 26, 1993. (2) Reconstruction is not otherwise prohibited by an ordinance of the town.  ARTICLE X.A. INDUSTRIAL, UTILITIES (I-U)  Sec. 38-390. Statement ofintent.  33    Itist the intent of this district to provide appropriate locations for a broad range of public utility uses and structures, including regional utility uses, structures, and activities. This district is intended to be applied as a floating zoning district where such uses and structures are located SO as to minimize regulatory impact and avoid disruption to other principal zoning districts, which is critical for promoting economical and efficient land use, appropriate and harmonious variety in physical development, creative design, and a better environment, as recommended by the town  plan.  Sec. 38-391. Principal permitted uses and structures.  Public utilities.  Sec. 38-392. Area Regulations. Sec. 38-393. Setback regulations. Sec. 38-394. Frontage Regulations. Sec. 38-395. Height regulations.  There are no area regulations for the Industrial, Utilities (I-U) district. Structures shall be located five feet or more from any street right-of-way.  There are: no frontage and yard regulations for the Industrial, Utilities (I-U) district.  Buildings may be erected to al height not to exceed two and one-halfstories or 35 feet, except that: Public utility structures, water towers, chimneys, flues, flag poles, antennas, wireless On lots with an area of at least one-half: acre, buildings may be erected to a height not to exceed Buildings may exceed the height regulations contained herein upon obtaining a waiver by resolution of the council, subject to reasonable conditions which may be imposed by the council.  communication facilities, television antennas, and radio aerials are exempt.  60 feet.  Secs. 38-396-38-404. Reserved  ARTICLE XII. OFF-STREET PARKING  Sec. 38-440. Special exceptions. required by section 38-438:  The following uses are controlled separately from the district-wide off-street parking regulations  (11) For regional utility uses, there shall be no minimum parking spaces required.  ARTICLE XIV. ADMINISTRATION AND ENFORCEMENT  Sec. 38-477. Planning commission approval.  34    No street, park or other public area, or public structure, public utility facility, public building or public service corporation facility, whether publicly or privately-owned, shall be constructed, established or authorized, unless and until the general location or approximate location, character, and extent thereof has been submitted to and approved by the planning commission as being substantially in accord with the adopted comprehensive plan or part thereof. In connection with any such determination the commission may, and at the direction ofthe council, shall hold a public hearing, after notice as required by Code of Virginia, $ 15.2-2204. Any public area, facility, park, or use as set forth above which is identified within, but not the entire subject of, as subdivision plat submitted under the Town'ss subdivision ordinance, a site development plan submitted under the Town'sz zoning ordinance, or both, may be deemed a feature already shown on the adopted master plan, and, therefore, excepted from the requirement for submittal to and approval by the commission or the council, provided that the council has by ordinance or resolution defined standards governing the construction, establishment or authorization of such public area, facility,  park, or use.  35    -  BIVEP - CKIaR  ONANCOCK ALITTLE SLICE OF NOWHERE ELSE  ph  1630  E9  Town of Onancock SPECIAL USE PERMIT  Certain uses are not necessarily compatible with the uses traditionally associated with standard districts. If proper mitigating conditions are enacted along with the proposed exception. Such uses may be designated Associated uses are allowed in associated districts upon thei issuance of a Special Use Permit.  under special exemptions.  Project Location  Street address: 77 Kenst Omcncodc V.  Tax Map, Parcel ID, or GPIN: 085/54100003400  Zoning Classification: RI-C  Current Square Feet, # of Bedrooms, # of Bathrooms  4 bilaoays jollbeks  pVp  Proposed Land Use (include detail of use, hours of operation, number of employees)  USR do a aply  RIc  w/ 1 ApepugsT  S/N4LG HEAE  Page 1 of4  Last Revised: 08/2023  34e    Site Plan (dimensions from all property lines to the structure include parking and  landscaping)  GA  Pas  Ruby  Adla  23  Houag  8  1344fF  Kesst  Impact Study (traffic, noise, impact on adjacent property)  Page 2 of4  Last Revised: 08/2023  37    Owner Information  (15)  Firm Namek Address:  w  Main Office No: 854- 89/2  Recuatlamare  GKst Onancoke Va. foBor 1415 hkh  On-Site Supervisor: Business License  Cell: E-mail: SSN:  Cha-les Supk #: 2705-10-3000  35) 709-4162  C.LSCOt7344E ggne  EIN:  Process Completion Check as they apply:  1 Form submitted and fee paid 2 Planning Commission review 3 Second Planning Commission Review (if denied) 5 Any conditions (detail below) 6 Duration and renewal (details below) 7 Need for utility connection Conditions or mitigation to Permit.  4 Joint public hearing with Planning Commission and Town Council  Page 3 of4  Last Revised: 08/2023  38    Duration and Renewal  1. All Special Use Permits terminate ati the time ofs sale. All new owners must apply under the then- 2. For use as a short-term-rental, there is at three-year term, at which time the owner must reapply under  current ordinance. thet then-current ordinance.  Applicant Signature  Applicant Name (print): Chgpks  Date:  Sarpk  1/2i)24  Applicant Signature: ChLs  For Town Use ONLY: Permit Approval LMAT Spuek and inspection process.  certifyt that the application and its submittals have been reviewed against  current code and field verified andlapprove the application for Accomack County to begin its building permit  Name: MAT Spuek Signature: - Jurisdiction: ONANESCK  Position Title: DOWE MANAKER Date: eba/ay  Permit Denial I  certify that the application and its submittals have been reviewed against  current code and field verified and deny the application for the reasons detailed below.  Name: Signature: Jurisdiction:  Position Title:  Date:  Page 4 of4  Last Revised: 08/2023  39    October21,2024  Accomack County, Virginia  Tax Mapi #: 85A3-3-35 85A3-3-34 85A3-3-35 Summary Owner's! Name SUMMERVILETIEODORE No Data Mailing Address POBOX24 MODEST TOWN, VA2 23412-0000 Base Zoning Incorporated" Town Overlay Zoning Tax District 14  Parcel ID: 085A30300003400  The assessment information is obtained from the total value of these tax map numbers...  Sale Information Transfer Date: Sales Price: Grantor: Deed Reference: Additional Ref: Additional Ref:  Assessment Information Land Value Improvement Total Valuc numbers... 85A3-3-34 85A3-3-35  No Data No Data No Data No Data Book Page  New 2022 Assessment Prior Assessment  $18,700 $26,800 $45,500  $13,900 $22,300 $36,200  The assessment information is obtained from the total valuc oft these tax map  Land Property Class: Legal Description: Land Description: Street Type:  100-Incorporated" Town LOT34 HOMESITE-PAVED ROAD Paved  Electricity: Gas: Sewer: Water:  Nol Data Nol Data  DISCLAIMER: This datai is provided without warranty ofa any kind, either expressed ori implied, including, but notl limited to, thei implied warranties ofr merchantability and fitness forap particular purpose. Any person, firm or corporation which usest this map ora any oft the enclosed information: assumes allr risk fort thei inaccuracy thercof.  as Accomack County expressly disclaims any liability forl loss ord damage arisingf from the use ofs saidi information by: any third party.  40    Building Building Type: Description: Stories: Year Built: Finished Sq Ft:  DWELLING Single family 1960 1516  Total Rooms: Number of Bedrooms: Number ofE Baths: Number of Half Baths: Heat" Type: Air Conditioning:  No Data Space heater N  Construction Foundation' Type: Construction Type: Exterior: Condition: Roof" Type: Roof Material:  Additional Data Attic: Finished Attic Sq Ft: Basement Sq Ft: Finished Basement Sq Ft: Attached Garage Sq Ft: Detached Garage Sq Ft: Deck: Sq Ft:  None Woodf frame Conc block bclow normal for: agc Gable Comps sht to 235#  None No Data No Data Nol Data No Data No! Data Nol Data  DISCLAIMER: This data is provided without warranty ofa any kind, eithere expressed ori implied, including. but not limited to, thei implied warranties ofr merchantability and fitness fora aj particular purpose. Any person. firm ord corporation which usest thist map or: any ofi thec cnclosed information: assumes allr risk for thei inaccuracy thercof.  as Accomack County expressly disclaims any liability forl loss or damage arising from the use ofs said information! by: any third party.  41    a  41    ONANCOCK 1630 VIROINIA'S EASTERN SHORE  Town Council: Cynthia Holdren, Joy Marino, Sarah Nock, Maphis Oswald, Paul Weitzel  Mayor: Fletcher Fosque I Town Manager: Matt Spuck  Planning Commission Commissioner Recommendation  The Planning Commission recommends Dr. John Antoine Labadie to fulfill the  remaining term of Bill Bagwell.  Mr. Bagwell has been named as a Late Honorary Commissioner.  Onancock Economic Development Authority Board Member  Recommendation  The Onancock Economic Development Authority recommends Ms. Kendra Stearns, esq. as a board member to fulfill the remaining term of Mr. Steve Johnson. Mr. Johnson had a four-year term that began at his swearing in on  October 17, 2023.  151 North Street I Onancock, Virginia 23417 1 757.787.3363 I onancock.com  43    ONANCOCK 1680 VIRGINIA'S EASTERN SHORE  Town Council: Cynthia Holdren, Joy Marino, Sarah Nock, Maphis Oswald, Paul Weitzel  Mayor: Fletcher Fosque I Town Manager: Matt Spuck  Request for Proposals (RFP) for Facility Condition Assessment (FCA) For: 103-Year-Old School Building, 6 College Avenue, Onancock, VA: 23417  Client: Town of Onancock Introduction  The Town of Onancock seeks proposals from qualified engineering firms to perform a comprehensive Facility Condition Assessment (FCA) ofa a 103-year-old school building at 6 College Avenue, Onancock, VA 23417. This assessment aims to evaluate the current condition oft the building's major systems, identify necessary repairs, and provide a roadmap for future  maintenance and capital planning.  Project Overview  The subject property is a historic school building constructed in 1921 with a total floor area of approximately 15,000 square feet (including two equally sized wings added in 1928). The building houses artisan studios, a small museum, and office space. Given the structure's age and critical role in the town's history, it is vital to assess all major systems comprenensively. The FCA will inform decisions, including restoration, repair, continued tenancy, or potential  upgrades to maintain the bulldingsintegrity and safety.  Scope of Services  The selected firm will be responsible for conducting a detailed FCA that evaluates the  following building components: 1. Architectural and Structural Systems  - Foundation and load-bearing structures (walls, beams, columns) Building envelope (roof, exterior walls, windows, and doors) Interior partitions, finishes, and conditions of floors, walls, and ceilings Assessment of historical features for preservation or restoration  2. Mechanical Systems air handling units  - Heating, ventilation, and air conditioning (HVAC) systems, including boilers, furnaces, and  15 North Street I Onancock, Virginia 23417 1 757.787.3363 I onancock.com  44    Condition of piping and ductwork  Performance oft the building's climate control systems  3. Electrical Systems  Power distribution systems, including wiring, circuit panels, and switchgear Lighting, emergency lighting, and other electrical infrastructure Fire alarm systems and other life safety systems E Evaluation of energy efficiency measures  4. Plumbing Systems  Domestic water supply and waste plumbing systems Inspection of fixtures, piping, and drainage systems  5. Fire Protection and Life Safety Systems Fire sprinkler systems and fire extinguishers  Emergency egress routes, fire alarms, and smoke detectors -ADA compliance and accessibility of egress pathways  6. Roofing Systems  Condition of roofing materials, including shingles, flashing, gutters, and downspouts  - Roof drainage and water infiltration issues Evaluation of any necessary repairs or replacement 7. Building Code and Regulatory Compliance  / Assessment of building compliance with local and state building codes  Review of any potential environmental concerns, such as asbestos, lead paint, or mold  8. Recommendations and Capital Planning immediate, short-term, long-term)  P Prioritization of repairs, replacements, or upgrades, categorized by urgency (e.g.,  - Cost estimates fori the recommended repairs and improvements  Life-cycle analysis of key building systems  Deliverables  The selected firm will be expected to provide the following:  1.Ac comprehensive written report detailing the current condition of each building system 2.A! prioritized list of recommended repairs or replacements with associated cost estimates.  evaluated.  3. Photographic documentation of critical findings.  4.As summary of any building code or regulatory compliance issues.    5.A detailed capital improvement plan, including projected costs and timelines fori immediate,  short-term (1-5 years), and long-term (5-20 years) recommendations.  Proposal Requirements  Interested firms must submit a detailed proposal that includes the following:  1. Firm Overview  C Company history, areas of expertise, and relevant experience in conducting FCAS,  particularly for historic or older buildings.  2. Project Team  - Names and qualifications of key personnel assigned to this project, including their  experience with similar assessments.  3. Methodology  -Ad description of your approach to conducting the assessment, including inspection techniques and technologies that will be used (e.g., thermal imaging, moisture meters, etc.).  4. Project Timeline final report. 5. References  Estimated time required to complete the FCA, from initial inspections to submission of the  C Contact information for at least three recent clients for whom you have performed similar work. Preferably, include clients for whom you assessed historic or public buildings.  6. Cost Proposal expenses (e.g., travel). Selection Criteria  -Adetailed breakdown of fees, including labor, materials, and any anticipated additional  Proposals will be evaluated based on the following criteria:  1. Relevant experience and qualifications of the firm and key personnel. 2. Approach and methodology for completing the assessment. 3. References from previous projects of similar scope and complexity.  4. Cost-effectiveness of the proposal.  5. Demonstrated ability to meet deadlines and complete the project within the proposed  timeframe.  Submission Instructions  44    Proposals must be submitted electronically in PDF format by November 15, 2024, to  Town of Onancock Attn: Matt Spuck Matspuckeonancckcom Phone: 757-710-4326 (cell) 15 North St Onancock, VA 23417 Questions and Site Visits  Any questions regarding this RFP should be directed to Matt Spuck. A site visit is  recommended before submission of a proposal. Site visits can be scheduled by contacting the Town of Onancock at 757-787-3363. All questions and answers will be compiled and shared  with all interested bidders.  RFP Timeline - RFP Issued: 10/18/24 Submission Deadline: 11/15/24 - Site Visit Date: Individually scheduled / Award Decision: 12/2/24 Terms and Conditions  The Town of Onancock reserves the right to reject any and all proposals and to waive any - The Town of Onancock is not responsible for any costs incurred by respondents in the - By submitting a proposal, the firm agrees to comply with all applicable local, state, and  minor informalities or irregularities in the proposals received.  preparation and submission of proposals.  federal regulations.  Thank you for your interest in this project. The Town of Onancock looks forward to reviewing your proposal and working with a qualified firm to assess this important historic structure.  4    DAVIS BOWEN & FRIEDEL, INC.  ARCHITECTS . ENGINEERS . SURVEYORS  Ring W. Lardner, P.E. W. Zachary Crouch, P.E. MichaelE. Wheedleton, AIA, LEEDGA Jason P. Loar, PE. Jomie L. Sechler, P.E.  October 17,2024 Town of Onançock 151 North Street Onançock, Virginia 23417  Attn: Re:  Mr. Matt Spuck Town Manager  Proposals for Engineering Services Onancock Water Treatment System Evaluation Town of Onancock Accomack County, Virginia DBF #P1977A24.013  Dear Mr. Spuck:  Davis, Bowen & Friedel, Inc., (DBF) is pleased to submit this proposal for providing professional engineering services for the above-referenced project. We understand you are: requesting DBF to provide an evaluation and recommendations. for the' Town's existing Well Building and Chemical Treatment Building located at 10 Hartman Avenue and demonstrate that the system is in a condition to accommodate 700 additional dwellings. While we understand that the system is working well at this time, the Town is concerned with the age and longevity of the existing equipment plus ifa any modifications could be made to improve operations, i.e. more efficient and Based on our initial discussions and site visit of October 7, 2024, the Town is requesting DBF to provide an evaluation of the existing equipment (piping, metering, pumps, motors, etc.) and operations for the existing Well Building and Chemical Building associated with the Town's current water treatment system. This evaluation will be a desktop review with recommendations but will noti involve detailed design or specific equipment selection at this time. DBF will perform asite visit to observe and collect detailed data on thet twol buildings and discussion with the Town's DBF will summarize our findings and recommendations in a letter report provided to the Town Wej propose to complete the proposed scope of services as described above for a lump sum fee of $4,800.00. Billing of lump sum fees will bel based upon percentage ofwork completed during the previous month. Hourly or estimated fees, additional services, and direct or reimbursable expenses will be provided on an hourly and unit price basis and invoiced for work completed during the  operator friendly.  operator for al better understanding of current operating procedures. and attend one (1) Town Council meeting ifr requested.  GOIE,MAINSIRET, SUITE 100, SALISBURY, MD21804 410-543-9091 DIPARK AVENUE, MILFORD, DE 19963 .3 302-424-1441 0106N.V WASHINGTONS STREET, SUITE 103.6 EASTON, MD21401-410.70474  www.dbfinc.com  48    Letter: Mr. Matt Spuck October 17, 2024 Page2  previous month in accordance with the enclosed Schedule of Rates No. 50. We will not exceed estimated fees without first notifying you and receiving written authorization to continue. Please Should you find this proposal acceptable, please execute below and return one (1) copy to us and retain one (1) copy for your files. Receipt ofthe signed copy will be considered our authorization  refer to the attached schedule of rates for other terms and conditions.  toj proceed. Sincerely,  DAVIS, BOWEN & FRIEDEL, INC.  P.E.  Pincipal  S  NPhomotiomathopoathg024P1977A2401 Onançock Water Treatment) Evaluationj jpld docx  49    Onancock wayfinding signs (all on north side)  1  Just after flagpole at entry Harbor ahead Restaurants & Shops ahead Lodging - ahead Before Boundary Ave  2  Blacksmith Shop Museum right Playground- right Ferry to Tangier- ahead Little League fields left Playground left Before Justis St Dog Park- left Welcome Center- ahead Public Restrooms ahead Historic Onancock School left Artist Studios & Shops left Nature Trail & Playground-left Historic Downtown ahead Galleries & Shops- ahead Welcome Center- ahead Before Queen St Parking- left Welcome Center ahead Public Restrooms ahead Before North St DMV- right Town Hall right Police Station right Harbor- ahead Boat Ramp ahead Kayak Landing ahead  3  Before Hartman Ave  4  5  Before College Ave  6  Near Ker Place  7  8  9  Town Square  50    *  AI    3    d&  o    00  o  o  o o o  0 o  W    55    46    88 e d8 8 8 8 de  )  o o  8  51    0  %  o o S    0 d& &  & o0  o o  41    o o o  d&  o o o  o  o o 9  (0    0  o o o  cal    %  LR    a  %  1        n    WV    ONANCOCK 1630 VIROINIA'S EASTERN SHORE  Town Council: Cynthia Holdren, Joy Marino, Sarah Nock, Maphis Oswald, Paul Weitzel  Mayor: Fletcher Fosque I Town Manager: Matt Spuck  Town Manager Report - October 28, 2024  Miscellaneous  Ordered the two streetlights for Town Square. Started conversation with A&N about the process Ordering the street signs for downtown (14 in addition to the one on Ames. We will be raising Per Council direction, an RFP was published for ai full Facility Condition Assessment (FCA). The  of changing and adding fixtures. the signs by at least 2 feet).  VDOT is requiring a mockup of a wayfinding sign before they will approve. Water application residential subdivision - Coastal Square-s submitted. DEQ increased withdrawal permit to allow for volume. Source Water Protection Plan is not complete (see grant below).  RFP isi in the packet this week. The due date is 10/31.  Geologist presented and confirmed that the aquifer has more than sufficient capacity. Preventive maintenance agreement with Southern Corrosion to ensure inside and Systems East replaçed the distribution system control panel. The new controls are more accurate, use newer technology, improve reliability, and replace aging equipment. The motors and pumps on two of the three wells have (or are) been replaced. Well9 was an insurance claim. Well 71 was found to be undersized and over capacity. This issue An engineering firm has been retained to assess and make recommendations for the water plant, which includes the pump house and the chemical building. When the engineer report is finalized, the entire water distribution plant will have been evaluated and upgraded and the application to tie in Coastal Square will be presented to Town  outside of tank are consistently cared for.  was detected by the new control panel.  Council.  Use of Surplus  Utility locator - Completed. Roof Repairs - Completed.  Northeast Park Mulch-C Completed (wood mulch added under oak tree).  North Street Playhouse - check written. EDA Seed money - check written.  Basketball court surface-We will need to remove the existing court. Ithought it best to do that  int the winter and put the asphalt in the Spring. Fire equipment grant match of $40,000 - check written.  Landscaping for Custis Park, the Town Hall garden, and the entryway costs $20,095.  15 North Street I Onancock, Virginia 23417 1 757.787.3363 I onancock.com  A    Grants  Received $11,500 grant from VAI Dept. of Health to replace the fence and barbed wire around Alli four VA250 Façade grants we prepared and submitted on time. This is an ultra-competitive grant. Governor Younkin appropriated $22m and the application submitted total $95m.  each wellhead and install bollards outside the fence.  Benches and Trash Cans  Country Casual trash/recycling with bench in front of Welcome Center Dual black iron benches and trash/recycle at Town Hall and Town Square Dredge waiting for Army Corp. to complete permit before going tol bid. schedule and communication plan forthcoming. Airo conditioning upstairs in Town Hall is nearing completion. Downtown visual improvements (benches, waste and recycle) (see above).  White rubber trash barrels at the marina.  ARPA  Sunset Park has been awarded to Browder Hite and we had our first field meeting. Project  Capital Improvement Plan (CIP from 2025 Budget)  Queen St and public parking - committee work and adjacent property discussions started. Street signs -1 first of 15 street signs installed at Ames and Market (we will raise the next) Wayfinding signs - having a mockup created to secure VDOT approval. Entry sign-S Showing concept to a few local artists to start concept discussions.  Page 2 of2  8    Event Summary for September 2024  ONANCOCKI POLICE DEPARTMENT  Incident Reports  911-inquiry 911- missing person ALARM- general ANIMAL- cruelty ASSAULT- aggravated strangulation FAMILY OFFENSE- assault FAMILY OFFENSE- child endangerment PROPERTY- destruction PROPERTY- hit & run PROPERTY-larceny, general PROPERTY-vandalism TRESPASSING- general  TOTAL: 19  Patrol Activities  ASSIST- other agencies BUSINESS- checks USNES-asis/ompans CITIZEN- assist/complaints PATROL- special areas  17 60 10 11 713  Traffic Enforcement  DRIVER- no license DRIVER- suspended  DRIVER- using communication device MOVING VIOLATION- using communication device MOVING VIOLATION- failure to obey highway sign MOVING VIOLATION- speeding PERMIT- violation general VEHICLE- inspection VEHICLE- no insurance VEHICLE- registration WARNINGS  25 11  TOTAL SUMMONSES5 50  69    Department Summary Third Quarter 2024  July-s September: 2024 Onancock Police Department  State Reportable Events  911- inquiry ALARM- business ANIMAL- at large ANIMAL- cruelty ASSAULT- aggravated strangulation ASSAULT- domestic ASSAULT- simple CITIZEN- mental health crisis CITIZEN- missing person CITIZEN- welfare check DEATH- unattended  3 1  FAMILY OFFENSE- child endangerment FIREARM- discharge within town limits FIREARM- reckless handling PROPERTY- larceny general PROPERTY- destruction PROPERTY- breaking and entering PROPERTY- hit & run PROPERTY- vehicle theft PROPERTY- uttering PROPERTY- vandalism SOCIETY- disorderly conduct TRESPASS- general TRESPASS- vehicle  3  3 1 5 6 20 3  TOTAL: 76  Hours Worked  Normal Leave Grant Overtime Overtime Total Hours Covered  1,366 211 69 3.5 1,438.5  40    Patrol Activities  ASSIST- other agencies BUSINESS- assist/complaint BUSINESS- checks CITIZEN- assist/complaint CITIZEN- house check SPECIAL PATROL- general  53 39 166 36 38 2151  Traffic Enforcement  DRIVER- no license DRIVER- suspended DRIVER- using communication device DRIVER- seatbelt DRIVER- permit violation MOVING- failure to obey! highway sign MOVING- reckless speeding MOVING- speeding in 30 MOVING- speeding in 35 MOVING- speedingi in 45 VEHICLE- inspection VEHICLE- insurance VEHICLE- Registration  4 4 8 2  68 1 26 1 4  TOTAL: 125  Warnings  Speeding  11 1 3 2 9  Failure to obey a highway sign Using communications device while driving Failure to use headlights Other Violations  TOTAL: 26