TOWN OF DAYTON REGULAR COUNCIL MEETING  COUNCIL CHAMBERS, DAYTON TOWN HALL  August 12, 2024  COUNCILMEMBERS! PRESENT: Mayor Cary Jackson, Vicel Mayor Bradford Dyjak, Melody Pannell, Susan Mathias, Emily Estes and Bob Wolz. Robert Seward resigned from council  effective. July 31, leaving his seat vacant. COUNCIL MEMBERS ABSENT: None  ALSO PRESENT: Jordan Bowman, Town Attorney; Brian Borne, Town Manager; Police Chief Justin Trout; Christine Wade, Deputy Clerk; Meggie Roche, Economic & Community CALL TO ORDER: Mayor Jackson called the meeting to order at 6:01 p.m. and welcomed guests both in person and those joining remotely as the meeting is also available for live stream viewing via Zoom. He stated that the Council would only hear public comment tonight from those attending in person and had signed up to: speak and that speakers would be limited to five minutes each. Ms. Wade called the roll for the Town Council. Mayor. Jackson led the Invocation and the APPROVAL OF MINUTES: Mayor Jackson asked for a motion to approve the minutes as written for the Regular Council Meeting of July 8, 2024. Councilperson Dyjak moved with requested edits, and Councilperson Pannell seconded the motion. The motion passed with an all- ACTIONITEM: Mayor. Jackson stated the first action item was to approve the' Town'ss scheduled meetings and to comply with the Code of Virginia statute 15.2-1416, Regular Meetings to establish the days, times and places for the Town of Dayton Town Council Meetings. He stated this is to set the days, times and places for the Town ofl Dayton, Town Council Work Session and Regular Town Council Meetings on the second Monday of each month, held in Town of Dayton Town Hall Council Chambers at 125-B Eastview Street, Dayton, Virginia 22821 at 5:00 p.m. and 6:00 p.m., respectively. Town Council Work Sessions will be held as needed and notices will be posted accordingly. Councilperson Wolz made a motion to approve, and Councilperson Dyjak seconded the motion. The motion was approved by a roll call vote of 6-0. The voting was recorded as follows: DYJAK--AYE; PANNELL-AYE; JACKSON-AYE; MATHIAS-AYE; ESTES- ACTION ITEM: The next action item is the approval for the replacement of the sign at Sunset Park. Mayor Jackson asked Town Manager Borne for a staff report. Mr. Borne stated that the Town Council is requested to consider approval for the replacement of the sign at Sunset Park. The current sign needs replacement due to age and condition. The replacement sign will be oft the same design and style as the Wayfinding signage. Estimated cost oft the news signi is approximately $5,000.00. Public Works will install the sign as a cost savings measure. Most ofthe funding for  Development Coordinator and Christa Hall, Town Treasurer.  Pledge of Allegiance.  in favor vote of 6-0 with no members absent.  AYE; WOLZ--AYE.  DTCI Regular Meeting 8.12.24 Minutes  Page 1    the sign will come from the FY 24 funds remaining from the Wayfinding project with the additional funds necessary coming from Parks and Recreation Capital Project funds carried As secondary sign designating "The Purple Park" will be mounted under the main sign. The item was discussed at the July 8, 2024, Town Council Work Session and is being brought forward tonight for Council consideration. Mr. Borne also reminded Council that there was a rendering of the design in their packet. Mayor. Jackson asked for a motion to approve the new: sign as presented. Councilperson Estes sO moved, and Councilperson Mathias seconded the motion. Thei motion was ACTION ITEM: Mayor Jackson stated the next action item was the amendment to the Town sewer code. After discussion during the work session Council decided to table the item for more discussion. Town Manager Borne asked ifthey would like this to come to the next work session, which would be in September, for discussion. Mayor Jackson confirmed the item should be brought back in September. Councilperson Dyjak made a motion to table the consideration ofthe sewer code ordinance amendment to the September work session. Councilperson Estes seconded the motion. The motion was approved by an all in favor vote of6 6-0 with no members ACTIONITEM: Mayor) Jackson stated the final action item was for appointment actions. Meggie Roche, Economic & Community Development Coordinator shared the staffreport. Cary. Jackson's appointment to the Dayton Economic Development Authority expired on 6/30/2024 and John Hipps'sappointment to the Dayton Economic Development Authority expired on 6/30/2024. Both individuals have expressed a desire to continue serving on the Dayton Economic Development Authority. Staff recommends Cary Jackson be reappointed to Dayton Economic Development Authority for a term of 4 years to expire on 6/30/2028 and Staff recommends John Hipps be reappointed to Dayton Economic Development Authority for a term of 4 years to expire on 6/30/2028. Mayor Jackson asked for a motion to approve these appointees as presented. Councilperson Mathias made a motion to reappoint Cary Jackson and John Hipps to the Dayton Economic Development Authority. Councilperson Pannell seconded the motion. The motion passes 5-1, with no members being absent. Councilperson Estes made a comment that she was opposed to the term being 4 years. Councilperson Dyjak stated that those were PUBLIC COMMENT: Mayor Jackson recognized Town resident Sharon Carter of295 College Street. She spoke about the sewer ordinance amendment discussion and asked ifthe owners were already responsible fort the same thing as the Town was: stating. She then stated that she understood in the new houses where you'd draw the line, but with the old houses, where is that line? She suggested that you can draw the line at the main, or ifat the property line, why not share the costs Mayor Jackson recognized Town resident Hunter Carter of230 Eastview Street. Mr. Carter stated his sewer concerns. He asked the Town to take it into consideration when things were happening,  forward.  approved by an all in favor vote of6-0 with no members absent.  absent.  the terms set in the bylaws oft the EDA stated in the Town Code.  with the residents?  DTC Regular Meeting 8.12.24 Minutes  Page 2    and to possibly increase utility bills, and try to find middle ground for both the Town and the Mayor Jackson recognized Ernad Halilovic of 220 Eastview Street as the next to speak. Mr. Halilovic stated that everyone before him addressed his concerns in their comments, and he didn't MANAGER'S REPORT: Town Manager Borne stated that there were a couple things he wanted to highlight that were in the packets. He shared that he along with Public Works staff Jennifer and Lukas toured the Sewer Authority operations and met with Greg Thompson, Executive Director on July 12, 2024. He: said that the tour was very interesting and the building impressive. Delegate Runion was here on July 22, 2024, for a' Town Hall Meeting with approximately 10-12 in attendance and it was an informative meeting. POND, the consultant for the Downtown Master Plan was here in July, and planning to be back on August 19-21,2024, for another workshop on August 20 from 5-7 7 pm. Mr. Borne shared that there were a few interviews done with the Daily News Record and positive press for the Silver Lake Trail, with the easement being signed and signage in. He also mentioned the fire that happened on August 7th, in the early hours ofthe morning at the Dayton Mini Mart. He said it was a devasting loss for the community, but thankfully no one was seriously hurt, and no lives were lost. Mr. Borne thanked Rockingham County, City ofHarrisonburg, Bridgewater, Weyers Cave, Waynesboro and any other agency he might have forgotten, for their quick response and invaluable help. It was a very sad day for Dayton, but there is talk ofre rebuilding and looking towards the future. Mr. Borne mentioned he would be attending the Shenandoah Valley Internship Symposium with Meggie Roche on August 14 and mentioned a few other items that would be coming up such as the summer concert on Saturday, August 17 with the band Standing Room Only and the IICMA conference in September. Councilperson Mathias asked what the "Met with VDOT: regarding drive thru at 901 Main Street was referring to". Mr. Borne clarified that he and Ms. Roche met with VDOT concerning that intersection where the old harness shop was. Bridgewater Coffee was interested in having a coffee shop location there. Councilperson Dyjak stated that he wanted tos share a few items: the water survey questionnaire was still ongoing and encouraged people if they hadn't participated yet to do SO. Councilperson Estes mentioned that the Police  residents.  need to elaborate further.  questionnaire was still ongoing too.  POLICE REPORT: ChiefTrout stated that the Council had his report and ift they had any questions, he was happy to answer. He stated that the National Night Out was well attended and  everyone seemed to have a great time. TOWN ATTORNEY REPORT: No Report  MAYOR AND COUNCIL REPORTS: Mayor Jackson asked Councilperson Dyjak fora report on Economic and Community Development and Finance. Mr. Dyjak stated he wanted to echo and expand upon the sentiments that their hearts and thoughts go to the Patels and the displaced residents. He was proud at how the Town rallied around everyone who was affected and showed Dayton strong. He shared that Nadia Dames started a Go-Fund me for the Patels and the displaced residents and encouraged everyone to give whatever they could. Mr. Dyjak  DTC Regular Meeting 8.12.24 Minutes  Page 3    also encouraged. all residents and Councilmembers to attend the POND workshop. Concerning Finance, he thanked Mrs. Hall for immediately going from the Fiscal Year 25 Budget preparation Mayor Jackson stated there was no meeting with the Police or Infrastructure. Councilperson Wolz stated there was no meeting for Parks, Recreation, and Beautification. Mayor. Jackson asked Councilperson Mathias for al Personnel report. Mrs. Mathias stated that the committee did meet on July 30th, it was a closed committee meeting to discuss Personnel. They Mayor Jackson shared a little about the Go-Fund me that was created by Nadia Dames for the displaced residents. He: stated that every little bit helped these people, they lost everything and didn'thave any renter's insurance. The community has come together and donated, and it was  tot the Fiscal Year 24 Audit.  will be having another meeting in August as well. Mayor Jackson asked ifany Council members had any comments.  great to see the Town working together. UNFINISHED BUSINESS: None,  NEW BUSINESS: Mayor. Jackson asked Councilperson Mathias to share the new business. Councilperson Mathias stated that she wanted to make a motion for Council to vote and approve a 2% Merit Pay Increase, effective. July 1,2024, which is the new fiscal year, for Brian Borne, Town Manager. Mrs. Mathias included that COLA was already approved during the budget. Councilperson Estes seconded the motion. The motion was approved by aroll call vote of 6-0 with no members absent. The voting was recorded as follows: DYJAK-AYE; PANNELL- AYE; MATHIAS-AYE,JACKSON-AYE: WOLZ--AYE; ESTES--AYE.  CLOSED SESSION: Mayor. Jackson stated that the Council needs to go into a Closed Session and for the virtual audience, this will be the conclusion of the livestream. Vice Mayor Dyjak asked for a motion to convene into closed session as authorized by Virginia State Code Section 2.2-3711(A)(3), for discussion or consideration of the disposition of! publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy oft the Town, and as authorized by Virginia Code Section 2.2-3711(A)(8) for consultation with legal counsel retained by the Town regarding specific legal matters requiring the provision of legal advice by such counsel. The subject matter of the closed session is matters related to property. Mayor Jackson seconded, and the motion was approved by an all in favor vote of 6-0 with no members absent. The Council convened into a closed session at 6:31 p.m. OPENS SESSION: At 6:55 p.m. Council returned from closed session on a motion by Councilperson Wolz which was seconded by Councilperson Dyjak and passed by an all-in-favor CERTIFICATION: With respect to the just-concluded closed session, and to the best of each member's knowledge, only public business matters lawfully exempted from open meeting requirements under The Freedom of Information Act and only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed, or considered in the meeting by the Council. Deputy Clerk Wade then proceeded to take a roll call, with each member as follows: DYJAK-CEKTIFIED: PANNELL-CERTIFIED;  vote of 6-0 with no members absent.  DTCI Regular Meeting 8.12.24 Minutes  Page 4    ÇN ESTES CERTPIED  MATHAS-CEKIFED, ACKSON-CEKIFIED, WOLZ ABSEI ADJOURNMENT: With there being no further business to come before the Council, Councilperson Estes made a motion to adjourn. Councilperson Wolz seconded the motion, and it passed by an all in favor vote of 6-0 with no members absent. The meeting was  CERTIFIED.  adjourned at 6:56j p.m. Respectfully Submitted, Cary   Mayor  Clerk ofCouncil  a  Brian-Borne,  DTCI Regular Meeting 8.12.24 Minutes  Page 5    ATTACHMENT TO DTC: 8.12.2024 REGULAR MEETING MINUTES  Town Manager's Report Brian J. Borne July 2024  Town Manager's Office:  Attended City ofHarrisonburg, City Council Meeting, Silver Lake Nature Trail Easement Attended Rockingham County, County Commission Meeting, Rockingham County Nol HRRSA monthly meeting in. July and HR-MPO Policy Board monthly meeting  approved, July 9.  Comprehensive Plan approved, July 10.  canceled.  Staffand Imet with Lynwood Shank, July 11. Greg Thomason, Executive Director, July 12.  Public Works StaffJennifer, Lukas and Itoured Sewer Authority operations and met with Attended CSPDC Hazard Mitigation Plan 2024 Update Steering Committee's first meeting as Primary Member, ChiefTrout serves as alternate, July 16. Conference Call with Jordan Bowman regarding Temporary Use, Food Trucks, Special Events Ordinance to come before Planning Commission and Council for consideration in Interview with Richard Hronik, Daily News-Record, Silver Lake Nature Trail, July 16.  the future, July 17. POND  Working to schedule second Site Visit sometime in August. related to Downtown Master Plan, July 18. Downtown Master Plan, July 25. Interview with WHSVTV3, Silver Lake Nature Trail, July 18. Attended Planning Commission meeting, July 18. Attended Summer Concert, Rewind,July 20.  Conference Call with Meggie to discuss economic development opportunities as Conference Call to Discuss economic development opportunities as related to  Attended Delegate Runion's' Town Hall Meeting, Dayton Town Hall, July 22. Attended Monthly CSPDC Town Collaboration meeting, July 23. Attended VRSA webinar Social Media and Multi-Channel Communications,uly 24. Met with VDOT regarding drive thru at 901 Main Street, July 30 Met with Pastor Ted Schulz, historic marker, July 31. Attended ICMA webinar Asking Police Chiefs the Right Questions,July 31.  DTCI Regular Meeting 8.12.24 Minutes  Page 6    Police Department: 1. Personnel Position Title Chief Lieutenant Patrol  #ofPositions 1 4  Filled 4  Vacant 0 0 0  A. Employee recognitions  Officer Roadcap and wife. Abbie welcomed a new baby to the family. Griffin All officers completed the 2024 Legislative Update, Sovereign Citizen, and Ist ChiefTrout graduated from the FBI National Command Course.  Roadcap was born on July 19, 2024. Amendment Auditors training.  B. Training  2.  Activity Report July 2024 Calls for Service 554  IBR Reports 2  Arrests Crashes  Citations 125  7  3.  Project Updates  Police Survey is still active for another 2 weeks. FY25 599 Grant was submitted. Funds- $42,661 FY25. JAGLE grant awarded- $8,792  FY24-25 COPS Office Safer Outcomes Grant. Funds requested- $21,845  4. 5.  Upcoming Events Items for Consideration  National Night Out Tuesday August 6.  None  Public Works: I. Personnel  vacancy in the Facilities Technician position. Staffattended Intermediate Work Zone Training.  II. Public Works Department Reports  DTC Regular Meeting 8.12.24 Minutes  Page 7    Staffattended an earth moving equipment training class. Staffbegan prepping and painting curbs downtown.  Staff has placed the trash cans around the Silver Lake Trail and cleaned up along the  easements.  Staff continued working on the service line inventory. The inmate work crew was here for a day.  III. Water Production Reports  Water plant produced 53.452 million gallons of water in the month ofJuly. No water was purchased from the County or sold to the County.  IV. Items for Consideration: Sewer code amendments.  Economic and Community Development:  Economic Development  Downtown Revitalization Grant: POND will be in' Town from August 19-21. They will  be hosting another workshop on August 20 at 5:00 pm.  Community Development  One: zoning permit was issued. No Certificates of Occupancy were issued. No Chicken Keeping applications were received. No Short-Term Rental Applications were received. One Home Occupations Permit was issued.  Planning Commission met on July 18 and discussed short term rentals, accessory dwelling units, landscaping standards, and site development standards. No action was taken. Staff will be presenting more information on those topics at future meetings. The Staffcontinues to develop a Special Events, Food Trucks, and Temporary Use Policy.  next Planning Commission meeting will be on. August 15. These will be presented at the Aug 12 council work session.  Events  There is a waitlist for vendors for the Dayton Days Autumn Celebration. The. June Summer Concert on July 20 with Rewind and Sweet Spot Dessert Spot was The August Summer Concert on August 17 is with Standing Room Only and Shenandoah  attended by approx. 140 people. Street Food' Truck.  DTCI Regular Meeting 8.12.24 Minutes  Page 8    Registration for the Dayton Sunset 5ki is open! Iti is being promoted by the Town and VA Momentum. Food trucks sO far at the event will include Mac's BBQ and' Tops Provisions Staffhas started preparations for the fall bonfire and trick or treating event at Sunset Park on October 26. We are seeking local businesses to have a spot along the trick or treat trail. The deadline to submit items for the Fall residential newsletter is August 10th. Staffh has received no applications for the EDA or BZA. The vacancies will remain open  (snow cones).  Other  until filled.  Attended Historic Triangle Meeting on July 31. Attended two Exploring Main Street webinars.  Treasurer:  Refuse, water and sewer rates increased July 1st. Staff prorated bills for 10 days at the previous rate and 20 days at the new rate. New rates will be reflected on the next billing. Staffi is working on end ofyear entries for FY24 and audit prep. The. Auditors will be on Scheduled VRSA Worker's Compensation audit for August 13, 2024, and submitted  site September 9-13, 2024, for the final FY24 audit.  requested documents.  Received final VRS Clean, Unmodified Y24 Audit report from Brown Edwards. Report Carly Higgs has transitioned into the' Treasurer's Office Administrative Assistant from her previous position with the Town of Facilities Technician in Public Works.  provided to Council by separate cover.  Items for Council Consideration: None.  DTCI Regular Meeting 8.12.24 Minutes  Page 9    61884 866865686646 *E8  31885 ASS MIS MASS  8888 SS:  6646 AABA EESEEEE #"B-aga. #-ga 8888845  66666 5  1  rm