MEXICOBEACH LOAEDA CITY COUNCIL REGULAR MEETING TUESDAY,OCTOBER 22, 2024 AT 6:001 P.M. PUBLIC WORKS BUILDING Mayor, Richard Wolff Councilman, Jerry Smith Councilwoman, Linda Hamilton Tim Sloan, City Attorney Councilman, Jason Adams Councilman, Tim Linderman Tammy Brunson, City Clerk Chris Truitt, Interim Administrator This meeting willl bel lives streamed on the City ofMexicol Beach Government Facebook page. Ifyouhave: any questions or comments on the agenda, please email them upt to 21 hours prior to the meeting at vy@mexicobeachl.gox I. II. CALLTOORDER INVOCATION III. PLEDGE OF ALLEGIANCE IV. ROLLCALL V. CONSENT AGENDA 1. Minutes- - September 19: 2024 2. Minutes - October 15.2024 VI. REGULAR AGENDA 1. Salt Creek Phase II - Final Plat Approval - Elizabeth Moore, Anchor CEI a. Open Public Discussion b. Close Public Discussion Discussion d. Motion to Approve/Deny 2. Kayak Launch Bid - January Bertacinni, Public Works Administrative Assistant 3. Jetty Bid and Construction Phase Services - City Administrator, Chris Truitt a. Open Public Discussion b. Close Public Discussion Discussion d. Motion to. Approve/Deny 4. Task Order LDR Updates, tpc - City Administrator, Chris Truitt a. Open Public Discission . Close Public Discussion Discussion d. Motion to Approve/Deny a. Open Public Discussion b. Close) Public Discussion Discussion d. Motion to Approve/Deny 5. KK Storm Payment Request - City Administrator, Chris Truitt 6. Peddler Ordinance Discussion City Administrator, Chris Truitt 7. Address Stormwater Issues - Councilman Tim Linderman 8. Financial Report VII. CITIZEN COMMENTS 1. Speaker must come to thej podium and state name and city of residence 2. Comments are limited to: 3 minutes IX. COUNCIL COMMENTS STAFF COMMENTS XI. ADJOURNMENT X. Emailed toi interested parties and posted on the city website on: 10/17/2024 Note: Copies of the Agenda items are posted on the City's Website; mexicobeachfl.goy This meeting willl be recorded *You are hereby notified that in accordance with Florida Statutes, you have a right to appeal any decision made by the Council with respect to any matter considered. You may need to ensure that a verbatim record of the proceedings is made which may need toi include evidence and testimony upon which the appeal is based. Any person requiring a special accommodation att this meeting because ofa disability or physical impairment should contact Tammy Brunson, City Clerk, at 201 Paradise Path, Mexico Beach, Florida 32456; or by phone (850) 648-5700 at least five calendar days prior to the meeting. If you are hearing or speech impaired, and you possess TDD equipment, you may contact the City Clerk using the Florida Dual Party Relay System, which can be reached at 1-800-955-8770 (TDD on the website. City of Mexico Beach Final Budget Hearing THURSDAY, SEPTEMBER 19, 2024-6:00PM The City of Mexico Beach City Council held the final budget hearing on Thursday, September 19,2024, at 6:00 pm at the Public Works Building in Mexico Beach. Mayor Wolff was absent. Jerry Smith, Mayor Pro-Tem and the following Councilmembers were present: Linda Hamilton, Jason Adams and Tim Linderman. Also present were Interim City Administrator, Mell Smigielski, and City Clerk, Tammy Brunson Call to order: Mr. Smith called the meeting to order at 6:00 pm. II. Open Public Hearing: 1. Ordinance 839 - Adoption of FY24-25 Final Millage Rate (Second Reading) Mr. Smith called for a motion to read Ordinance 839 in its entirety. Ms. Hamilton made motion to read Ordinance 839 in its entirety. Mr. Linderman seconded the motion. Vote passed 4-0. City Clerk read Ordinance 839 in its entirety. No public discussion or discussion at the table. Mr. Smith called for a motion to adopt Ordinance 839. Ms. Hamilton motioned to adopt and Mr. Linderman seconded the motion. Ordinance 839 adopted unanimouslyat6.03 2. Ordinance 840 - Adoption of FY24-25 Final Budget (Second Reading) Mr. Smith called for a motion to read Ordinance 840 byt title only. Mr. Linderman motioned to read by title only and Ms. Hamilton seconded the motion. Vote passed 4-0. City Clerk read Ordinance 840 by title only. No public discussion or discussion at table. Mr. Smith called for a motion to adopt Ordinance 840. Ms. Hamilton motioned to adopt, and Mr. Linderman seconded the motion. Ordinance 840 adopted unanimously: at 6:04 p.m. 3. Ordinance 841 -A Adoption of FY24-25 Water Fund Budget (Second Reading) Mr. Smith called for a motion tor read Ordinance 841 by title only. Mr. Linderman motion to read and Ms. Hamilton seconded the motion. City Clerk read Ordinance 841 by title only. No public or discussion ati table. Ms. Hamilton motioned to adopt Ordinance 841. Mr. Linderman seconded the motion. Ordinance 841 adopted unanimously: at 6:05 p.m. 4. Ordinance 842 - Adoption of FY24-25 Sanitation Fund Budget (Second Budget) Mr. Smith called fora motion to read Ordinance 842 by title only. Mr. Linderman motioned to read, and Ms. Hamilton seconded the motion. Passed with a 4-0 vote. City Clerk read Ordinance 842 by title only. No public or discussion at table. Mr. Linderman motioned to adopt Ordinance 842. Ms. Hamilton seconded the motion. Ordinance 842 5. Ordinance 843 -A Adoption of FY24-25 Sewer Fund Budget (Second Reading) Mr. Smith called for a motion to read Ordinance 843 by title only. Mr. Linderman motioned, and Ms. Hamilton seconded the motion to read. City Clerk read Ordinance 843 by title only. No public or discussion at the table. Mr. Linderman motioned to adopt Ordinance 843. Ms. Hamilton seconded the motion. Ordinance 843 adopted unanimously at 6.07 p.m. p.m. adopted unanimously at 6:06 p.m. III. Close Public Hearing IV. Adjournment- Mr. Linderman motioned to adjourn and Ms. Hamilton seconded the motion at 6:08 p.m. By: Attest: Jerry Smith, Mayor Pro Tem Tammy Brunson, City Clerk City of Mexico Beach TUESDAY, OCTOBER 15, 2024-6:00PM AVCON Stormwater Workshop Meeting Minutes The City of Mexico Beach City Council met on Tuesday October 15, 2024, at 6:00 pm at the Public Works Building in Mexico Beach for a City Workshop. Mayor Wolff andt the following Councilmembers' were present: Linda Hamilton, and Tim Linderman. Also present werel Interim City Administrator, Mell Smigielski, City Administrator, Chris Truitt, and City Clerk, Tammy Brunson. I. II. Call to order: Mayor Wolff called the workshop to order at 6:00 pm. Stormwater Workshop Presentation - Tonia Nation with AVCON was introduced by Mayor Wolff and she began presentation explaining the H&H survey and their scope of work to evaluate the City of Mexico Beach's drainage system to relieve flooding throughout the City. Ms. Nation asked the table if they had any specific questions before the citizens came forward. Mayor Wolff, Ms. Hamilton and Mr. Linderman expressed their concerns of the stormwater issues ini the City. Ms. Nation asked the citizens to come upi to the map and point out their concerns and encouraged the citizens to email pictures and concerns directly to them as well as filling out a comment card with their questions to gather collective information for their study. Discussions included: 1. 80 acres and the stormwater pond 2. Storm event flooding 3. gths Street Canal 4. Flow of stormwater to the 40 acre pond 6. Private property flooding issues 5. Swale systems, culverts, ditches and underlying issues of flooding Ms. Nation stated that they are doing what is best for the residents of Mexico Beach and this will have positive impacts. She emphasized that putting in the 40-acre stormwater pond will not negatively affect homes and what they are doing will make things better and not worse. They are int the data collection process at this time and they are aware oft the flooding issues of properties. She also emphasized how important it is to have a drainage system that works poperly and they are proposing improvements. Mr. Truitt asked residents that if they have flooding Mayor Wollf welcomed the new City Administrator, Chris Truitt, to the table and thanked Mell for the job he has issues to please reach out to him and send him photos of the flooding. done as thei interim. III. Adjournment: Mayor Wolff called for adjournment at 6:58 p.m. By: Attest: Mayor, Richard Wolff City Clerk, Tammy Brunson MEXICOI BEACH OXBA City Council Agenda Abstract Form Meeting Date: Department: Date of Public Hearing: For Clerk's Use Only AGENDAI ITEM# 10-22-24 Admin Public Hearing: D Yes No Agenda Consent Agenda Regular Closed Session PRESENIENINFORMATION CONTACT: Chris Truitt ITEM TO BE CONSIDERED Subject: Attachment(s): Salt Creek Phase II Final Plat Approval Anchor Consulting Engineering and Inspection Review, Findings, and Recommendation Florida Department of Environmental Protection Environmental Resource Permit Project Plans from Dewberry for Salt Creek at Mexico Beach Phase 2 Letter of Support from Dewberry Agent Affidavit and Limited Power of Attorney Florida Department of Environmental Protection Notification of Acceptance of Use of a General Permit Brief Summary: The City of Mexico Beach requested Anchor Consulting Engineering and Inspection (Anchor CEI) review the proposed Mexico Beach Salt Creek Final Plat Application located at parcel 04101-060-000. After their review, Anchor CEI recommends the City of Mexico Beach approve the plat application. Action Requested: ISSUE OVERVIEW The City Council should accept Anchor's recommendation and approve the application. Background Information & Issue Summary: Anchor Consulting Engineering and Inspection has reviewed the proposed Mexico Beach Salt Creek Final Plat Application; Emily Thomasee, Project Manager, recommends the City of Mexico Beach approve the application. Financial Impacts: None at this time. Staff RecommendatonsCommens None at this time. *11 ghpchoton September 13, 2024 Ms. Julie Danaher Deputy City Clerk/Executive Assistant City of Mexico Beach 201 Paradise Path Mexico Beach, Florida 32456 Sent via email to:j dananer@mexicobeachgov.com RE: MEXICO BEACH SALT CREEK PHASE II FINALI PLAT APPLICATION ENGINEERING REVIEW; ANCHOR PROJECT NO. 1328-001-2 Dear Ms. Danaher: As requested, Anchor Consulting Engineering and Inspection, Inc. (Anchor) has reviewed the proposed Mexico Beach Salt Creek Final Plat Application located at Parcel No. 04101-060-000. Below is a summary of our review and comments. PLAT APPLICATION REVIEW 1. Parcel ID: 2. S/T/R 4. Area 04101-060-000 15/6S/12W 3. Purpose of Application Applicant is looking to plat a subdivision. According to Bay County GIS and Bay County Property Appraiser, the area of parcel 04101-060-000 is approximately 217.28. Acres. The area of the Phase II Plati is 37.3 acres, per the Applicant. Tourist Mixed Use Tourist Mixed Use 5. Current Use 6. Proposed Use 7. FLU 9 FLUMap 8. Building Height (s48 N/A: Platting Proposal: As referenced in Article 2.02.02.1.7- feet) Tourist Mixed Used (TMU) - Development Standards - Maximum building height is defined as 48'. 3BJ B pimpht 9. Setback- Front Yard- Accepted- 20ft: As referenced in Article 2.02.02.1.7 - Tourist 10. Setback- Rear Yard - Accepted- 201 ft: As referenced in Article 2.02.02.1.7 - Tourist 11. Setback- Side Yard- Accepted 5ft: As referenced in Article 2.02.02.1.7 - Tourist 12. Setback- Corner Lot As referenced in/ Article 2.02.02.1.7 - Tourist Mixed Used 13. Impervious Surface N/A: Impervious Surface Ratio is ratio between the parcel 121 feet 201 feet Oor5 51 feet - 121 feet Ratio (ISR)(0.70) 14. Maximum Density Mixed Used (TMU)- - Development Standards - Front Yard Minimum setback is defined as 121 feet Mixed Used (TMU)- Development Standards - Rear Yard Minimum setback is defined as 201 feet Mixed Used (TMU)- - Development Standards - Side Yard setback is defined as 01 feet if attachment easement is in place: 5'if abutting residential property (TMU)-D Development Standards - Corner lot setback is area & impervious surfaces (excludes stormwater ponds. Accepted - This zoning district allows for single family residential and multi-family at a maximum density of2 dwelling units per acre; the parcel is 217.28 acres and 128 minimum lot area or width shall be required within al PUD, provided that the density and intensity of the development complies with the density and intensity set forth in the Comprehensive Plan for the land use classification in which the property is located and provided further that the proposed lot lines are shown on the PUD development plan. FIRM Panel No. 12005C0508H and 12005C0504H 5'Utility Easement shown on plans on parcels at edges of defined as 121 feet. dwelling units are being proposed. 15. Minimum Lot Area or Not Applicable - Per the Land Development Regulations, no Width 16. FIRM Panel No, Flood Parcel is located within Flood Zone X and Flood Zone Ain Zone and BFE 17. Easements 19. Lift Station RECOMMENDATIONS public right ofway. 18. Stormwater Facilities Stormwater facilities shown on the drawings are to be private H.O.A. stormwater management facilities. Drawings include a lift station parcel on the northwest portion oft the site along Salt Creek Lane. Drawings state the lift station will belong to the City of Mexico Beach, not the HOA. Anchor's recommendation to the City of Mexico Beach is to accept this plat request based on the accepted items listed above. Please note, Anchor did not review this plat application against Florida Statutes Chapter 177: Land Boundaries. Ify you have any questions or comments, please reach out. Anchor Consulting Engineering and Inspection, Inc. Ple Emily Thomasee, Project Manager 850-215-1285 thomasegenchorceicon CC: Ms. Elizabeth Moore, President, Anchor emoore@anchorceicom Dewberry Engineers Inc. 850.522.0644 203 Aberdeen Parkway 850.522.1011 fax Panama City, FL32405 www.dewberry.com Dewberry August 15, 2024 VIA email @ meliemaxicobsachtaey lamtaréasscacttasn alara@theplanningeolaborative.com moorpanchorce.com ksimpsonDacdisaster.com Mr. Mell Smigielski Interim City Administrator City of Mexico Beach 201 Paradise Path Mexico Beach, FL, 32457 RE: Salt Creek Phase 2 Final Plat Application Dewberry Project No. 50153616 Dear Mr. Smigielski: On behalf of The St. Joe Company, Dewberry is pleased to submit this letter in support of the Final Plat application for Salt Creek Phase 2. Specifically, this letter serves to address thes stormwater management criteria of the Final Plat evaluation. This project was permitted through the Floridal Department of Environmental Protection (Statewide Environmental Resource Permit The design incorporated the use of the previously designed wet detention pond in Salt Creek Phase 11 for a portion of the development (designed with the Phase 2 area in mind) along with the addition of three (3) additional wet detention ponds. Thesep ponds were allo designed tor meet both State and City criteriai for water quality (treatment): and water quantity (attenuation). The design oft this stormwater management system remains unchanged from the original Development Order approval through the City of Mexico Beach and the SWERP approval through FDEP. Copies ofa all State permits are being provided as separate Ify you have any questions or need additional information, please contact us at (850) 571-1199 or you may e-mail me at #0255105-015-EV03) on October 28, 2022. attachments via email. shont@dewberv.com. Sincerely, DEWBERRY Christopher Shortt, P.E. Z. Projech-Manager Page lofl City of Mexico Beach Agent Affidavit and Limited Power of Attorney As owner oft the property located at (address)_ Hwy 98- Salt Creek Phase II Property Appraiser parcel IDI number(s). 04101-060-000 assigned Bay County the present owner The St.. Joe Company Salt Creek Phase II Final Plat public hearing process. hereby grants Dewberry Engineers Inc al Limited Power of Attorney for the sole purpose of completion and submission of an application for and to represent the signatory accordingly through any required This Limited Power of Attorney is granted oni this 16" day of August the year of2024 and ise effective until the final decision made by the City Council is made and any appeal period has expired. The owner reserves ther right tor rescind this Limited Power ofA Attorneya at anyt time witha av written, notarized notice to the Mexico Beach City Administrator. Signature of Property Owner:_ BderlNce Printed Name of Property Owner: Bridget Precise, Sr. VP, Residentiall RealE Estate Date: Aypst 15,2074 STATEOF Plevida COUNTYOF Prur, The foregoing instrument was acknowledged before me this 157h day of Angust,z4 by means of opersonally known to me oi identification provided. Type ofi identification produced: 7unh3nher Signatyrez of NotaryMARY AZOMBORI MaryA.Zomber Printed Name of Notary (Notary Seal) Notary Public- State ofFlorida Commission # HH 414807 My Comm. Expires Oct 22, 2027 Bonded through Nationall Notary Assn. My commission expires DEPART FLORIDA DEPARTMENT OF Environmental Protection Reni DeSanlle Govemor Joanethol Nelicg Lt. Govemor Sha Hanfiboa Secretary Northwest District 160W. Govemment Street, Suite: 308 Pensacola, Florida 32502-5740 GENTAL Permitte/Authorized Entity: St. Joe Company Attn: Jason Scarbrough 130 N. Richard Jackson Boulevard, Suite 200 Panama City Beach, Florida 32407 sonscatbrouph@loecon Salt Creek Phase II Authorized Agent: Chris Shortt 203 Aberdeen Parkway Panama City, Florida 32405 horta.dewpery.com Environmental Resource Permit State-owned Submerged Lands Authorization - Not Applicable U.S. Army Corps of Engineers Authorization - Not Included Bay County Permit No.: 0255105-015-E/03 Permit Issuance Date: October 28, 2022 Permit Construction Phase Expiration Date: October 28, 2027 Environmental Resource Permit Permittee: St. Joe Company Permit No: 0255105-015-EV/03 PROJECT LOCATION The activities authorized by this permit are located along U.S. Highway 98 in Mexico Beach, Florida 32410 on an approximately 33.74-acre site and is part ofal larger planned development. Parcel ID 04101-060-000 in Section 15, Township 6 South, Range 12 West in Bay County, at 29°57'35.4"7 North Latitude, 85025'47.9" West Longitude. PROJECT DESCRIPTION The application and plans for this project have been reviewed and the project qualifies for an ERP pursuant to Chapter 62-330, Florida Administrative Code. Thej permittee is authorized to construct 96 single-family homes and 361 townhomes with associated roads, utilities, infrastructure, and as stormwater management system. The stormwater: management system will include four (4) wet detention ponds: three (3) new and modifications to one (1) existing (Permit No. 0255105-011-EV03). Wetland impacts are: not anticipated. Authorized activities are depicted on the attached exhibits. AUTHORIZATIONS Salt Creek Phase II Environmental Resource Permit The Department has determined that the activity qualifies for an Environmental Resource Permit. Therefore, the Environmental Resource Permit is hereby granted, pursuant to Part IV ofC Chapter 373, Florida Statutes (F.S.), and Chapter 62-330, Florida Administrative Code (F.A.C.). As staff to the Board of Trustees of the Internal Improvement Trust Fund (Board ofTrustees), the Department has determined the activity is not on submerged lands owned by the State of Florida. Therefore, your project is not subject to the requirements of Chapter 253, F.S., or Rule Sovereignty Submerged Lands Authorization 18-21 F.A.C. Federal Authorization This permit does not include federal authorization or imply the presence or limits of Waters oft the United States (WOTUS) on the subject property. Activities that may impact WOTUS shall require as separate permit from the Corps. It is recommended that you contact your local Corps office to determine whether your project site contains WOTUS and/or ifal Department ofthe Army permit is needed. A map oflocal Corps offices and the federal application form (ENG 4345) are available online at the Jacksonville District Regulatory Division website. Permittee: St. Joe Company c/o Jason Scarbrough Permit No.: 0255105-015-E/03 Page 2of12 Water Ouality Certification Act, 33U.S.C. 1341. Other Authorizations This permit also constitutes a water quality certification under Section 401 ofthe Clean Water You are advised that authorizations or permits for this activity may be required by other federal, state, regional, or local entities including but not limited to local governments or municipalities. This permit does not relieve you from the requirements to obtain all other required permits or Thea activity described may be conducted only in accordance with the terms, conditions and attachments contained in this document. Issuance and granting oft the permit and authorizations herein do not infer, nor guarantee, nor imply that future permits, authorizations, or modifications authorizations. will be granted by the Department. PERMIT CONDITIONS The activities described must be conducted in accordance with: The Specific Conditions The General Conditions The term limits of this authorization Thel limits, conditions and locations of work shown in the attached drawings You are advised to read and understand these conditions and drawings prior to beginning the authorized activities, and to ensure the work is conducted in conformance with all the terms, conditions, and drawings herein. Ify you are using a contractor, the contractor also should read and understand these conditions and drawings prior to beginning any activity. Failure to comply with these conditions, including any mitigation requirements, shall be grounds for the Department to revoke the permit and authorization and to take appropriate enforcement action. Operation oft the facility is not authorized except when determined to be in conformance with all applicable rules and this permit as described. SPECIFIC CONDITIONS - ADMINISTRATIVEEEMERGENCIES 1.T The permittee shall be responsible for keeping records documenting that relevant permit conditions are met. This documentation shall include, at a minimum, the date of each inspection, the name and qualifications oft the inspector, any maintenance actions taken, and a determination by thei inspector as to whether the system is operating as intended. Inspection documentation must be readily available and shall bej provided at the Department's request. Submittal oft the 2. Within 30 days of any failure of a stormwater management system or deviation from the permit, ai report shall be submitted to the Department on Form 62-330.311(1), Operation and Maintenance Inspection Certification, describing the remedial actions taken to resolve the failure of deviation. This report shall be signed and sealed by a registered professional. inspection documentation to the Department is not required. Permittee: St.. Joe Company c/o. Jason! Scarbrough Permit No.: 0255105-015-EV03 Page 3 of12 3.1 Fore emergencies involving a serious threat to the public health, safety, welfare, or environment, the emergency telephone contact number is (800) 320-0519 (State Warning Point). Thel Department telephone number for reporting nonthreatening problems or system malfunctions is (850) 595-0663, day or night. 4. The mailing address for submittal of forms for the "Construction Commencement Notice", "As-Built Certification , "Request for Conversion of Stormwater Management Permit Construction Phase to Operation and Maintenance Phase", or other correspondence is FDEP, SLERP, 160' W. Government Street, Pensacola, Florida 32502. SPECIFIC CONDITIONS - PRIOR TO ANY CONSTRUCTION 5. This permit does not authorize the construction ofany additional structures not illustrated on 6.E Best management practices for erosion control shall be implemented prior to construction activities and maintained at all times during construction to prevent siltation and turbid discharges into adjacent wetlands. Methods shall include but are: not limited to the use ofs staked hay bales, staked filter cloth, sodding, seeding, and mulching; staged construction; and the installation oft turbidity screens around the immediate project site. Erosion control methods shall be implemented as described and shown in the attached permit drawings. The permittee shall be responsible for ensuring that erosion control devices/procedures: are inspected and maintained daily during all stages of construction authorized by this permit until all areas that were disturbed during construction are sufficiently stabilized to prevent erosion, siltation, and turbid discharges. 7. The construction phase expires at 11:59 p.m. on the date indicated on the cover page ofthis permit, unless an application for extension is received and approved pursuant to Rule 62-330.320, F.A.C. Ifconstruction oft the stormwater management system authorized by this environmental resource permit has not been completed and continued use of the system formally transferred to the operating phase before the expiration date ofthe permit, or an authorized extension, then at least 60 days before such expiration date, the permittee shall apply for another individual stormwater permit, using the forms and accompanied by the fee required by rules in effect at that 8. Erosion controls shall remain in place until the filled areal has sufficient vegetative coverage to ensure stability and prevent erosion into the surrounding wetlands or surface waters. Grass seed and mulch or sod shall be installed and maintained on all exposed slopes and disturbed soil areas within 48 hours of completing final grade, and at any other time as necessary, to prevent erosion, sedimentation, or turbid discharges into adjacent wetlands. A vegetative cover that stabilizes and prevents erosion of the fill material shall be established within 60 days ofs sodding or seeding. Upon establishment ofa substantial vegetative cover, all erosion control devices shall be 9.All material used as fill shall be clean sand/fill dirt/shell material and shall not be contaminated with vegetation, garbage, trash, tires, hazardous waste, and deleterious materials. the permit drawings. SPECIFIC CONDITIONS-CONSTRUCTION ACTIVITIES time. removed. Permittee: St.. Joe Company clo. Jason Scarbrough Permit No.: 0255105-015-E/03 Page 4 of12 10. The permittee shall be responsible for ensuring that erosion control devices/procedures are inspected and maintained daily during all phases of construction authorized by this permit until all areas that were disturbed during construction are sufficiently stabilized toj prevent erosion, 11.Ifany construction de-watering is required which results in an offsite discharge of groundwater, thej permittee and/or the contractor shall ensure that the requirements of pertinent portions of Chapter 62-621, F.A.C. are met. Please contact thel FDEP Wastewater Department at 12. Construction equipment shall not be repaired or refueled in wetlands or elsewhere within 13.. Any damage to wetlands outside of the authorized impact areas as ai result of construction shall bei immediately reported to the Department at (850)595-8300 and repaired by reestablishing the pre-construction elevations and replanting vegetation of the same species, size, and density as that int the adjacent areas. The restoration shall be completed within 30 days of completion of construction, and the Department shall be notified ofi its completion within that same 30-day 14. This permit does not authorize impacts to wetlands, surface waters, or Waters oft the United States. Any proposed impacts shall be reviewed and approved by the Department prior to SPECIFIC CONDITIONS - OPERATION AND MAINTENANCE ACTIVITIES 15. The authorized stormwater management system shall be completed prior to or simultaneously 16. Once project construction has been deemed complete, including the re-stabilization of all side slopes, embankments, and other disturbed areas, and before the transfer to the Operation and Maintenance phase, all obsolete erosion control materials shall bei removed. 17. The permittee shall be responsible for keeping records documenting that relevant permit conditions are met. This documentation shall include, at ai minimum, the date ofe each inspection, the name and qualifications of the inspector, any maintenance actions taken, and a determination by the inspector as to whether the system is operating as intended. Inspection documentation must be readily available and shall be provided at the Department's request. 18. In addition to these conditions, the Permittee shall comply with all maintenance and inspection requirements prescribed ini the Maintenance and Operation Plan developed by the 19. All structures authorized by this permit shall remain in operable condition and shall not be allowed to deteriorate or otherwise contribute to a water quality violation for the life oft the facility. All stormwater structures identified by this permit shall be maintained inj proper working siltation, and turbid discharges. 850-595-8300, for more information. waters of the state. period. commencement, with associated upland development. registered professional who designed the system. order for the life ofthe facility. Permittee: St.. Joe Company clo. Jason Scarbrough Permit No.: 0255105-015-EI03 Page 5 of12 20. The wet detention area shall be inspected periodically for debris and trash built up around the discharge structures. Accumulations of debris and trash that negatively affect the function oft the 21. The stormwater management system shall be inspected by a registered professional to evaluate whether the system is functioning as designed and permitted. The registered professional may record his inspection on Form No. 62-330.311(1), Operation and Maintenance Inspection Certification or may provide his evaluation in any other format; however any report must be signed and sealed by the registered professional. Submittal of the inspection report to the Department is not required; but the report shall be made available to the Department upon request. Inspections shall be made by the registered professional in accordance with this system shall be removed upon discovery. schedule: a. On the first anniversary of the date of conversion to Operation and Maintenance Phase. b.) Every fifth year on the anniversary of conversion to Operation and Maintenance phase, after the first year of successful operation. 22. Within 30 days of any failure ofa a stormwater management system or deviation from the permit, a report shall be submitted to the Department on Form 62-330.311(1), Operation and Maintenance Inspection Certification, describing the remedial actions taken to resolve the failure or deviation. This report shall be signed and sealed by a registered professional. 23. Signs shall be posted ai minimum of every 100 feet around the perimeter of all wet detention ponds stating "Stormwater Treatment Pond - No mowing or spraying of aquatic vegetation allowed unless authorized by FDEP. Call 850-595-8300 for more information. " These information signs shall be installed prior to the Transfer to Operation Phase and are required for the proper operation and maintenance of the stormwater treatment system. GENERAL CONDITIONS FOR INDIVIDUAL PERMITS The following general conditions are binding on all individual permits issued under chapter 62- 330, F.A.C., except where the conditions are: not applicable to the authorized activity, or where the conditions must be modified to accommodate project-specific conditions. 1. All activities shall be implemented following the plans, specifications and performance criteria approved by this permit. Any deviations must be authorized in aj permit modification in accordance with Rule 62-330.315, F.A.C. Any deviations that are not sO authorized may subject the permittee to enforcement action and revocation of the permit under Chapter 373, F.S. 2. Ac complete copy of this permit shall be kept at the work site ofthe permitted activity during the construction phase, and shall be available for review at the work site upon request by the Agency staff. The permittee shall require the contractor to review the complete permit prior to 3. Activities shall be conducted in a manner that does not cause or contribute to violations of state water quality standards. Performance-based erosion and sediment control best management practices shall bei installed immediately prior to, and' be maintained during and after construction as needed, to prevent adverse impacts to the water resources and adjacent lands. Such practices shall be in accordance with the State of Florida Erosion and Sediment Control. Designer and Reviewer. Manual (Florida Department of Environmental Protection and Florida Department of beginning construction. Permittee: St. Joe Company clo. Jason Scarbrough Permit No.: 0255105-015-EI03 Page 6of12 Transportation June 2007), and the Florida Stormwater Erosion and Sedimentation Control Inspector' 's Manual (Florida Department of] Environmental Protection, Nonpoint Source Management Section, Tallahassee, Florida, July 2008), which are both incorporated by reference in subparagraph 62-330.0509)0)5, F.A.C., unless a project-specific erosion and sediment control plan is approved or other water quality control measures are: required as part oft the 4. At least 48 hours prior to beginning the authorized activities, the permittee shall submit to the Agency a fully executed Form 62-330.350(1), "Construction Commencement Notice," [October 1,2013], which isi incorporated by reference inj paragraph 62-330.3500)d), F.A.C., indicating the expected start and completion dates. A copy ofthis form may be obtained from the Agency, as described in subsection 62-330.010(5), F.A.C. Ifavailable, an Agency website that fulfills this 5. Unless the permit is transferred under Rule 62-330.340, F.A.C., or transferred to an operating entity under Rule 62-330.310, F.A.C., thej permittee is liable to comply with the plans, terms and 6. Within 30 days after completing construction oft the entire project, or any independent portion of the project, the permittee shall provide the following to the Agency, as applicable: a. For an individual, private single-family residential dwelling unit, duplex, triplex, or quadruplex "Construction Completion and Inspection Certification for Activities Associated With al Private Single-Family Dwelling Unit" [Form 62-330.310(3)); or b. For all other activities - "As-Built Certification and Request for Conversion to Operational Ifavailable, an. Agency website that fulfills this certification requirement may be used in permit. notification requirement may be used in lieu oft the form. conditions ofthej permit for thel life ofthe project or activity. Phase" [Form 62-330.310(1))- lieu oft the form. 7. Ifthe final operation and maintenance entity is a1 third party: Prior to: sales of any lot or unit served by the activity and within one year of permit issuance, or within 30 days of as- built certification, whichever comes first, the permittee shall submit, as applicable, a copy oft the operation and maintenance documents (see sections 12.3 thru 12.3.3 of Volume I)as filed with the Department of State, Division ofCorporations and a copy ofa any easement, plat, or deed restriction needed to operate or maintain thej project, as recorded with the Clerk oft the Court ini the County in which the activity is located. b. Within 30 days ofs submittal oft the as- built certification, the permittee shall submit "Request for Transfer of Environmental Resource Permit to the Perpetual Operation Entity" [Form 62-330.310(2)] to transfer the permit to the operation and maintenance entity, along with the documentation requested in the form. Ifavailable, an Agency website that fulfills this transfer requirement may be used in lieu oft the form. 8. The permittee shall notify the Agency in writing of changes required by any other regulatory agency that require changes to the permitted activity, and any required modification oft this permit must be obtained prior to implementing the changes. 9. This permit does not: Convey to1 thej permittee any property rights or privileges, or any other rights or privileges other than those specified herein or in Chapter 62-330, F.A.C.; Permittee: St.. Joe Company clo. Jason Scarbrough Permit No.: 0255105-015-EI03 Page 7 of12 b. Convey to the permittee or create int the permittee any interest ini real property; Relieve the permittee from the need to obtain and comply with any other required federal, d. Authorize any entrance upon or work on property that is not owned, held in easement, or 10. Priort to conducting any activities on state-owned submerged lands or other lands oft the state, title to which is vested ini the Board ofTrustees ofthel Internal Improvement Trust Fund, the permittee must receive all necessary approvals and authorizations under Chapters 253 and 258, F.S. Written authorization that requires formal execution by the Board ofTrustees oft thel Internal Improvement Trust Fund shall not be considered received until it has been fully executed. 11. Thej permittee shall hold and save the Agency harmless from any and all damages, claims, or liabilities that may arise by reason ofthe construction, alteration, operation, maintenance, removal, state, and local authorization, law, rule, or ordinance; or controlled by the permittee. abandonment or use ofany project authorized by the permit. 12. The permittee shall notify the Agency in writing: a. Immediately if any previously submitted information is discovered to be inaccurate; and b. Within 30 days ofany conveyance or division of ownership or control ofthe property or the system, other than conveyance via al long-term lease, and the new owner shall request transfer oft the permit in accordance with Rule 62-330.340, F.A.C. This does not apply to the sale of lots or units ini residential or commercial subdivisions or condominiums where the stormwater management system has been completed and converted to the operation phase. 13. Upon reasonable notice to the permittee, Agency staff with proper identification shall have permission to enter, inspect, sample and test the project or activities to ensure conformity with 14. Ifany prehistoric or historic artifacts, such as pottery or ceramics, stone tools or metal implements, dugout canoes, or any other physical remains that could be associated with Native American cultures, or early colonial or American settlement are encountered at any time within the project site area, work involving subsurface disturbance in the immediate vicinity ofs such discoveries shall cease. The permittee or other designee shall contact the Florida Department of State, Division ofl Historical Resources, Compliance and Review Section, at (850) 245-6333 or (800) 847-7278, as well as the appropriate permitting agency office. Such subsurface work shall not resume without verbal or written authorization from thel Division ofHistorical Resources. If unmarked human remains are encountered, all work shall stop immediately and notification shall 15.. Any delineation of the extent ofa wetland or other surface water submitted as part ofthe permit application, including plans or other supporting documentation, shall notl be considered binding unless a specific condition of this permit or a formal determination under Rule 62- 16. The permittee shall provide routine maintenance of all components of the stormwater management system to remove trapped sediments and debris. Removed materials shall be disposed ofin a landfill or other uplands in ai manner that does not require aj permit under Chapter 62-330, F.A.C., or cause violations of state water quality standards. the plans and specifications authorized in the permit. bej provided in accordance with Section 872.05, F.S. 330.201, F.A.C., provides otherwise. Permittee: St.. Joe Company clo. Jason Scarbrough Permit No.: 0255105-015-EV/03 Page 8 of12 17. This permit is issued based on the applicant' 's submitted information that reasonably demonstrates that adverse water resource-related impacts will not be caused by the completed permit activity. If any adverse impacts result, the. Agency will require the permittee to eliminate the cause, obtain any necessary permit modification, and take any necessary corrective actions to 18. A Recorded Notice of Environmental Resource Permit may be recorded in the county public records in accordance with subsection 62-330.090(7), F.A.C. Such notice is not an encumbrance resolve the adverse impacts. upon the property. Permittee: St. Joe Company c/o. Jason Scarbrough Permit No.: 0255105-015-E/03 Page 9 of12 NOTICE OF RIGHTS This action is final and effective on the date filed with the Clerk oft the Department unless a petition for an administrative hearing is timely filed under Sections 120.569 and 120.57, F.S., before the deadline for filing a petition. On the filing ofat timely and sufficient petition, this action will not be final and effective until a subsequent order oft the Department. Because the administrative hearing process is designed to formulate final agency action, the subsequent order may modify or take a different position than this action. Petition for Administrative Hearing A person whose substantial interests are affected by the Department's action may petition for an administrative proceeding (hearing) under Sections 120.569 and 120.57, F.S. Pursuant to Rules 28 106.201 and 28 106.301, F.A.C., aj petition for an administrative hearing must contain the (a) The name and address of each agency affected and each agency's file or identification (b) The name, address, and telephone number of the petitioner; the name, address, and telephone number of the petitioner's1 representative, ifany, which shall be the address for service purposes during the course oft thej proceeding; and an explanation ofhow the petitioner's substantial interests are or will be affected by the agency determination; (c) A statement of when and how the petitioner received notice of the agency decision; (d) A statement ofa all disputed issues of material fact. Ifthere are none, the petition must sO (e) A concise statement of the ultimate facts alleged, including the specific facts that the petitioner contends warrant reversal or modification oft the agency's proposed action; f A statement of the specific rules or statutes that the petitioner contends require reversal or modification of the agency's proposed action, including an explanation of how the (g) A statement oft the relief sought by the petitioner, stating precisely the action that the petitioner wishes the agency to take with respect to the agency's proposed action. Thej petition must be filed (received by the Clerk) in the Office of General Counsel ofthe Department at 3900 Commonwealth Boulevard, Mail Station 35, Tallahassee, Florida 32399- 3000, or via electronic correspondence at Agency Clerk@FloridaDEP. gov. Also, a copy ofthe petition shall be mailed to the applicant at the address indicated above at the time of filing. In accordance with Rule 62-110.106(3), F.A.C., petitions for an administrative hearing by the applicant and persons entitled to written notice under Section 120.60(3), F.S., must be filed within 21 days of receipt oft this written notice. Petitions filed by any persons other than the applicant, and other than those entitled to written notice under Section 120.60(3), F.S., must be filed within 21 days of publication of the notice or within 21 days of receipt oft the written notice, whichever occurs first. You cannot justifiably rely on the finality oft this decision unless notice of this decision and the right ofs substantially affected persons to challenge this decision has been duly published or otherwise provided to all persons substantially affected by the decision. While you are not required to publish notice of this action, you may elect to do sO pursuant to Rule 62- following information: number, ifknown; indicate; alleged facts relate to the specific rules or statutes; and Time Period for Filing a Petition 110.106(10)(a). Permittee: St. Joe Company clo. Jason Scarbrough Permit No.: 0255105-015-EV03 Page 10of12 The failure to file aj petition within the appropriate time period shall constitute a waiver oft that person's right to request an administrative determination (hearing) under Sections 120.569 and 120.57, F.S., or to intervene in this proceeding and participate as aj party to it. Any subsequent intervention (in aj proceeding initiated by another party) will be only at the discretion oft the presiding officer upon the filing ofar motion in compliance with Rule 28-106.205, F.A.C. Ifyou do not publish notice of this action, this waiver will not apply to persons who have not received written notice ofthis action. Extension ofTime Under Rule 62-110.106(4), F.A.C., aj person whose substantial interests are affected by the Department's action may also request an extension oft time to file a petition for an administrative hearing. The Department may, for good cause shown, grant the request for an extension of time. Requests for extension of time must be filed with the Office of General Counsel ofthe Department at 3900 Commonwealth Boulevard, Mail Station 35, Tallahassee, Florida 32399- 3000, or via electronic correspondence at Agency Clerk@FlriDEPgow, before the deadline for filing aj petition for an administrative hearing. A timely request for extension oft time shall toll the running of the time period for filing aj petition until the request is acted upon. Mediation FLAWAC Review Mediation is not available in this proceeding. The applicant, or any party within the meaning of Section 373.114(1)(a) or 373.4275,F.S., may also seek appellate review ofthis order before the Land and Water Adjudicatory Commission under Section 373.114(1) or 373.4275, F.S. Requests for review before the Land and Water Adjudicatory Commission must be filed with the Secretary oft the Commission and served on the Department within 20 days from the date when this order is filed with the Clerk ofthe Department. Judicial Review Once this decision becomes final, any party to this action has the right to seek judicial review pursuant to Section 120.68, F.S. by filing al Notice of Appeal pursuant to Florida Rules of Appellate Procedure 9.110 and 9.190 with the Clerk oft the Department in the Office of General Counsel (Station #35, 3900 Commonwealth Boulevard, Tallahassee, Florida 32399-3000) and by filing a copy oft the Notice of Appeal accompanied by the applicable filing fees with the appropriate district court of appeal. The notice must be filed within 30 days from the date this açtion is filed with the Clerk oft thel Department, Permittee: St.. Joe Company clo. Jason Scarbrough Permit No.: 0255105-015-EI/03 Page 11of12 Thank you for applying to the Submerged Lands and Environmental Resource Permit Program. Ifyou have any questions regarding this matter, please contact Savannah Cowen at the letterhead address, at (850)595-0640, or at Sayamnah.Cowen@FlordaDEP.gov. EXECUTION AND CLERKING Executed inl Pensacola, Florida. Knbgrale Kimberly R. Allen Permitting Program Administrator KRA:sc Attachments: STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Exhibit 1, Project Drawings and Design Specs., 53 pages Exhibit 2, Operation and Maintenance Plan, 1 page Copies of 62-330 forms may be obtained at: ntips/llondadep.gov/wate/submerged-lands- environmental-resources-coordination/contenvioironmental-resource CERTIFICATE OF SERVICE The undersigned duly designated deputy clerk hereby certifies that this document and all attachments were sent on the filing date below to the following listed persons: Kimberly R. Allen, DEP, mAlemeronaDerses Blake Chapman, DEP, BakeA.Chapman@rlondaDBP.gox Russell Sullivan, DEP, Kussel.Sullvan@FloridaDEPgov Savannah Cowen, DEP, Savamnah.Cowen@HloridaDEP.gov Mark Sumner, DEP, Mark.C.Sumner@.ep.state.l.us Jason Scarbrough, St.. Joe Cpsmtsaee Chris Shortt, Dewberry, short@dewberry.com City ofMexico Beach, m.gisbert@mexicobeachgov.com Bay County, cyI@baycountyl.goy, clebpompemahsamvlsew FILING AND ACKNOWLEDGMENT receipt of whichi is hereby acknowledged. Berbasa Brnning October 28.2022 FILED, on this date, pursuant to Section 120.52, F.S., with the designated Department Clerk, Clerk Date Permittee: St. Joe Company c/o. Jason! Scarbrough Permit No.: 0255105-015-E/03 Page 12of12 DEPART - ENTAL FLORIDA DEPARTMENT OF Environmental Protection Real Defantis Govemor Jeenstibel Nulise Lt.Govemor Shasa Hemfloen Secretary Northwest District 160W. Govemment: Street, Suite 308 Pensacola, Florida 32502-5740 WO.EPOSTevepstaelus March 23, 2023 BY ELECTRONIC MAIL austinsmith@joe.com NOTIICATION OF ACCEPTANCE OF USE OF A GENERAL PERMIT PERMITTEE: The St. Joe Company By: Justin Smith PERMIT NUMBER: 431289-001-DwCCG EXPIRATION DATE: March 22, 2028 ISSUE DATE: PROJECT NAME: FACILITY ID: March 23, 2023 Bay 130 Richard Jackson Blvd., Ste. 200 COUNTY: Panama City Beach, FL: 32407 Salt Creek Phase 2 Subdivision Bay County's Military Point Regional AWTF FL0167959 WASTEWATER TREATMENT: Dear Mr. Smith: This letter acknowledges receipt of your NorfcationAplication for Constructing a Domestic Wastewater Colection/lansmision System for Salt Creek Phase 2 Subdivision sewer project, 431289-001-DWCCG. Our Office received your application on February 7,2023 This letter is to advise you that the Department does not object to your use of such general The domestic wastewater collection/ransmission system project consists of the construction of approximately 4,973 linear feet of 8-inch gravity sewer with 21 manholes and one lift station with 1,691 LF of6-inch force main toj provide sewer service for proposed residential subdivision. The proposed sewer system will be connected to an existing 6-inch force main located near the intersection ofUS 98 and Cypress Creek Drive. The wastewater from the newly constructed sewer system will eventually flow to Bay County's Military Point Regional AWTF, FL0167959, for treatment. The project development site is located on the north side ofUS 98, west ofCypress Creek with fee payment on March 22, 2023. permit. Drive, in Mexico Beach, Bay County, Florida. www.dep.statelus PROJECT NAME: Salt Creek Phase 2 Subdivision PERMIT: NUMBER: 0431289-001-DWCCG NOTIFICATIONOF, ACCEPTANCE OF USE OF A GENERAL PERMIT Page2of5 The construction shall be in accordance with the construction drawings certified by Christopher Shortt, P.E., on January 25, 2023. Please note the attached requirements apply to your use ofthis general permit for constructing You are further advised that the construction activity must conform to the description contained in your. Notfcation/Application. for Constructing a Domestic Wastewater Colection/Pansmision System and that any deviation will subject thej permittee to thej proposed domestic wastewater collection/transmission system. enforcement action and possible penalties. When referring to this project, please use the project name and file number indicated above. If you have any questions, contact Chuck Harrell by email at ismdlafsnaDttanw or by phone at (850)595-0581. Sincerely, Mla.En William A. Evans, P.E. Water and Wastewater Permitting c: Christopher Shortt, P.E., Dewberry Engineers Gnort@.dewbety.com, Glenn Davis, City ofMexico Beach .davi@mexicobeachgoy.com) Don Hamm, Bay County Utility Development and Permitting Manager dhamm@hapcoumylgo) County aphmilterelbsealngo Gapylishleaiellse) Ralph Miller, Environmental Health Department Director, Florida Department of Health Bay Gary Lichtler, OSTDS Supervisor, Florida Department ofl Health Bay County PROJECT: NAME: Salt Creek Phase 2: Subdivision PERMIT NUMBER: 0431289-001-DWCCG NOTIFICATION OF ACCEPTANCE OF USE OF A GENERAL PERMIT Page3ofs REQUIREMENTS FOR USE OF THE GENERAL PERMIT FOR DOMESTIC WASTEWATER COLLECTION/TRANSMISSION SYSTEMS: 1. This general permit is subject to the general permit conditions ofl Rule 62-4.540, F.A.C., as applicable. This rule is available at the Department 's Internet site at: p.w.dpstielioatcnispoghmhaw [62-4.540] 2. This general permit does not relieve the permittee oft the responsibility for obtaining a dredge and fill permit where it is required. 62-604.600(6)D)!) 3. This general permit cannot be revised, except to transfer the permit. 62-604.600(6/02) 4. This general permit will expire five years from the date ofi issuance. Ifthe project has been started and not completed by that time, a new permit must be obtained before the 5. Upon completion of construction of the ollection/ransmission system project, and before placing the facilities into operation for any purpose other than testing for leaks or testing equipment operation, the permittee shall submit tot the Department's District Office Form 62- 604.300(8)(b), Notification of Completion of Construction for al Domestic Wastewater Colection/Transmision System. This form is available at the Department's Internet site at: htps/leridaden.go/waNEeaNtNdomeEic-wastewaler-foms instructions for submitting forms electronically are available at DEP's wastewater forms webpage or submittal may be made using the DEPI Business Portal ps/boww.fdepponalem.Deplanalgehame by selecting "Submit," RegsratomAoancaton, - "Submit Notifications tol DEP," then choose submission type "Division of Water Resource Management Domestic/ndustrial Wastewater" and "Notification ofCompletion ofConstruction for al Domestic Wastewater 6. Abnormal events shall be reported to the Department's) Northwest District Office in açcordance with Rule 62-604.550, F.A.C. For unauthorized spills of wastewater in excess of 1000 gallons per incident, or where information indicates that public health or the environment may be endangered, oral reports shall be provided to the STATE WATCH OFFICE TOLL FREE NUMBER (800)320-0519 as soon as practical, but no later than 24 hours from the time the permittee or other designee becomes aware of the circumstances. Unauthorized releases or spills less than 1000 gallons per incident are to be reported orally to the Department's Northwest District Office within 241 hours from the time the permittee, or The oral notification shall be followed by a written submission, which shall bej provided within five days of the time that the owner/operator becomes aware of the circumstances. The written submission shall contain: a description ofthe spill, release or abnormal event and its cause; the period and duration oft noncompliance including exact dates and times, and ifthe noncompliance has not been corrected, the anticipated time it is expected to continue; clean- up actions taken and status; steps taken or planned to reduce, eliminate, and prevent recurrence; the type of sanitary sewer overflow structure (e.g, manhole); the discharge location address and latitudellongitude; type of water discharged; discharge volumes and volumes recovered; volume discharged to surface waters and receiving waterbody name; types of! human health and environmental impacts of the sanitary sewer overflow (e.g., beach closure); whether thei noncompliance was caused by a third party (e.g., contractor); and, expiration date in order to continue work on the project. [62-4.030] Colecton/Transmission System." [62-604.700(2)) other designee becomes aware of the circumstances. [62-604.550] PROJECT NAME: Salt Creek Phase 2 Subdivision PERMIT NUMBER: 041289-001-DWCCG NOTIFICATIONOF. ACCEPTANCE OF USE OF. A GENERAL PERMIT Page4of5 whether the sanitary sewer overflow was related to wet weather. The written submission shall be provided electronically. Electronic submission is available using the Department's Business Portal atl ittps/www.ldepportal.com/go. (via "Submit" followed by "Report" or 7. In accordance with Section 403.077, F.S., unauthorized releases or spills reportable to the State Watch Office pursuant to paragraph 7 above shall also be reported to the Department within 24 hours from the time the permittee becomes aware of the discharge. Thej permittee shall provide to thel Department information reported to the State Watch Office. Notice of unauthorized releases or spills may be provided tot the Department through the Department's) Public Notice of Pollution web page at htps/londadep.govpollutionnotice or by reporting electronically using the Department's Business Portal at itips/www.ldepportal.com/go. (via "Submit" followed by RegamatomNotfation?, "Report" or Registration/Notincation"). ADDITIONAL INFORMATION: Once a collection-transmission system is cleared for operation, the provisions below shall be met by the owner/operator of the system in accordance with Rule 62-604.500.F.A.C: 1. All collection-ransmission systems shall be operated and maintained to provide uninterrupted service. All pump stations shall be operated and maintained to provide the emergency pumping capability requirements inj paragraph 62-604.400(2)(a), F.A.C., the lightning and transient voltage surge protections inj paragraph 62-604.400(2)b), F.A.C., and the design and signage requirements in paragraph 62-604.400(2)0d), F.A.C. Also, all equipment, pipes, manholes, pump stations, and other appurtenances necessary for the collection-transmision of domestic wastewater, including equipment provided pursuant to subsection 62-604.400(2), F.A.C., shall bei maintained to function as intended. [62- 2. The owner/operator ofa colection/ransmission system shall evaluate and update the emergency response plan portion of the operation and maintenance manual annually. The emergency response plan shall assess system security including cybersecurity; water quality monitoring for sanitary sewer overflows affecting surface waters; and, hurricane 3. Colection/transmission systems shall be maintained to minimize excessive infiltration and inflow into the collection/ransmission system, as well as excessive leakage from the colectiontransmision system. The owner/operator ofa collectionfransmision system shall take corrective actions when infiltration, inflow, or leakage is excessive. Infiltration and inflow are considered excessive if one or both cause or contribute to sanitary sewer overflows. Leakage, or exfiltration, is considered excessive ifit causes or contributes toa violation of surface water quality standards or ground water quality standards. [62- 604.500(2) and (3)] and severe storm preparedness and response. [62-604.50004) 604.500(5)] PROJECT NAME: Salt Creek Phase 2 Subdivision PERMIT NUMBER: 0431289-00-DWCCG NOTIFICATIONG OF ACCEPTANCE OF USE OF A GENERAL PERMIT Page 5of5 4. All collection/ransmission systems shall be operated and maintained to prevent sanitary sewer overflows. Owners/operators shall evaluate the cause of all sanitary sewer overflows and evaluate potential corrective measures to avoid future sanitary sewer overflows. Corrective actions shall be taken by the owner/operator of the collection/ransmission system ife excessive inflow and infiltration causes or contributes to as sanitary sewer overflow. The owner/operator ofa satellite collection system shall take corrective actions for a sanitary sewer overflow int the receiving collection system caused by excessive inflow and infiltration in the satellite collection system. [62-604.500(6) 5. The approved Operation and Maintenance Manual and emergency response plan pursuant to Rule 62-604.500(4). F.A.C., shall bel kept available at a site convenient for use by operation and maintenance personnel and for inspection by the Florida Department of Environmental Protection personnel. [62-604.500(4)) DEPAR FLORIDA DEPARTMENT OF Environmental Protection Roni Dosartis Govemor Jsenstbel Nulisz Lt. Govemor Slonal Hanellon Secretary Northwest District 160W.G Government Street, Suite 308 Pensacola, FL32502 ENTAL March 2, 2023 Notification of Acceptance of Use of a General Permit Project: Salt Creek PhII Permit No.: 0431289-002-DSGP Issued: March 2, 2023 Water Supplier: City of Mexico Beach PWSID:1030467 Permittee: Mr. Jason Scarbrough, Project Manager The St. Joe Company 130 N. Richard Jackson Blvd. Suite 200 Panama City Beach, Florida 32407 sonsatboughepecm Dear Mr. Scarbrough: Expires: March 1, 2028 On January 25, 2023, the Florida Department of Environmental Protection received a "Notice ofIntent to Use the General Permit for Construction ofWater Main Extensions for PWSs" [DEP Form No. 62-555.900(7), under the provisions of Rule 62-4.530 and Chapter 62-555, Florida Administrative Code (F.A.C.), with permit fee received February 20, 2023. The purpose of the project is to provide potable water to 92 single-family residences and 36 townhomes. Construction consists of approximately 5,5991 LF of8" water main and 8 fire hydrants. Based upon the submitted Notice and accompanying documentation, this correspondence is being sent to advise that the Department does not object tot the use of such general permit at this time. Please be advised that the permittee is required to abide by Rule 62-555405.EA.C all applicable rules in Chapters 62-4, 62-550, 62-555, F.A.C., and the General Conditions for The permittee shall comply with all sampling requirements specific to this project. These Pursuant to. Rule 62-555345.F.A.C., the permittee shall submit a certification of construction completion [DEP Form No. 62-555.900(9) to the Department and obtain approval, or clearance, from the Department before placing any water main extension constructed under this general permit into operation for any purpose other than disinfection or testing for leaks. All General Drinking Water Permits (found in 62-4.540,F.A.C). requirements are attached for review and implementation. www.dep. state.fus Permittee: Jason Scarbrough, Project Manager The St. Joe Company Page 2 DEP File No.: 0431289-002-DSGP Within 30 days after the sale or legal transfer of ownership of the permitted project that has not been cleared for service in total by the Department, both the permittee and the proposed permittee shall sign and submit an application for transfer of the permit using Form 62-555.900(8), F.A.C., with the appropriate fee. The permitted construction is not authorized past the 30-day period unless the permit has been transferred. This] permit will expire five years from the date of issuance. If the project has been started and not completed by that time, a new permit must be obtained before the expiration date in order to continue work on the project, per Rule 62-4.030,F.A.C Sincerely, MlaEn William A. Evans, P.E. Water and Wastewater Permitting WAE:tt : Chris Shortt, P.E. Gshortedewbervyom) Garrett Garland, Utilities Superintendent .garland@mexicobeach.gov, Douglas Baber, City Adminstrator d.baber@mexicobeach.gov) Permittee: Jason Scarbrough, Project Manager The St. Joe Company Page 3 DEP File No.: 0431289-002-DSGP A Civil Penalty May Be Incurred ift this project is placed into operation before obtaining a clearance from this office. Requirements for clearance upon completion of projects are as follows: 1) Clearance Form Submission of a fully completed Department of Environmental Protection (DEP) Form 62- 555.900(9) Certification of Construction Completion and Request for Clearance to Place Permitted PWS Components into Operation. 2) Record Drawings, if deviations were made Submission of the portion of record drawings showing deviations from the DEP construction permit, including preliminary design report or drawings and specifications, ift there are any deviations from said permit (Note that it is necessary to submit a copy of only the portion of record drawings showing deviations and not a complete set of record drawings.). 3) Bacteriological Results Copies of satisfactory bacteriological analysis (a.k.a. Main Clearance), taken within sixty (60) days of completion of construction, from locations within the distribution system or water main extension to be cleared, in accordance with Rules 62-555.315(6), 62-555.340, and 62-555.330, F.A.C. and American Water Works Association (AWWA) )Standard C651- 92, as follows: The end point of the proposed addition Any water lines branching off a main extension Every 1,200 feet on straight runs of pipe Each location shall be sampled on two consecutive days, with sample points and total and free chlorine residual readings clearly indicated on the report. A sketch or description of all bacteriological sampling locations must also be provided. For further clarification contact: Michael Mucci Florida DEP (850) 595-0569 Michael.MuccioFloridaDEPgov ear LR VBNN GI f GN MEXICOBEACH City Council Agenda Abstract Form Meeting Date: Department: Date of Public Hearing: For Clerk's Use Only AGENDA ITEM# 10-22-24 Admin 10-22-24 Public Hearing: R Yes No Agenda Consent Regular Agenda Closed Session RESENIERINFORMATON CONTACT: January Bertaccini ITEM TO BE CONSIDERED Subject: Attachment(s): Brief Summary: Accudock Action Requested: ISSUE OVERVIEW Approval of Contractor for Kayak Launch Procurement Policy, Quote from Accudock, and Bid Tabulation Form RFP was issued for construction of Kayak Launch/Dock; No bids received an would like permission to purchase from Approve Accudock Quote and move forward with purchasing and installation of Kayak Launch Background Information & Issue Summary: We issued an RFP for the construction of the Kayak Launch and received no bids. According to section 12.21 of our Purchasing and Procurement Manual Ifless than two responses are received in response to a solicitation, the Chief Procurement Officer and/or the Department may negotiate on the best terms and conditions. The Purchasing Department shall document the reasons that such action is ini the best interest ofthe City in lieu ofresoliciting. Ibelieve we can use. Accudock because we: are on: at time crunch. The deadline for completion ofthis project is December 31, 2024 and if we rebid out we would not meet that deadline. Financial Impacts: Kayak Launch is being funded by a grant city will cover the cost of the launch and we will be reimbursed $40,000.00 Staff RecommerdtionsCommens: Irecommend approval of the purchase from Accudock. AoouDook 1790 SW 13th Court Pompano Beach, FL 33069 +1 9547857557 info@accudock.com Estimate ADDRESS City of Mexico Beach 102 Canal Pkwy Mexico Beach, FL 32456 January Bertaccini Office: (850) 704-9191 SHIPVIA Flatbed DATE AEEHBecK SHIP TO City of Mexico Beach 102 Canal Pkwy Mexico Beach, FL3 32456 January Bertaccini Office: (850) 704-9191 ESTIMATES 19372 DATE 10/17/2024 EXPIRATIONDATE 11/18/2024 TRACKINGNO. Doracain@moxicabeac BT hfl.gov SALESF REP DESCRIPTION 12'x18' ADA Dock ACTIVITY FFLT-0488 4'x8'x8" Framed Float FFLT-0588 5'x8'x8" Framed Float FFLT-0568 5'x6'x8" Framed Float CON-S20 S-Style Connector w/ Frame add-on CON-TC1 TC-Style Connector1 1 CONHH10 H-Style Connector CON-UW3S 3' Underwater Connector- Reduced Height for safe launch ACC-308SF 3'x8 Safe Launch Platform w/ accessory kit ACC-TRF Accudock ADA Transfer Platform with overhead grabr rail, and specifically designed angled overhead assist bar ACC-SR2 Side Railing Kayak Accessory ACC-EDGE 2-1/2" Edge/ Roll Off Guard ACC-ADECK ATT-PSL QTY 1 2 4 7 3 1 1 1 1 2 67 232 2 RATE 999.00 1,099.00 979.00 32.00 60.00 60.00 199.00 929.00 4,000.00 AMOUNT 999.00T 2,198.00T 3,916.00T 224.00T 180.00T 60.00T 199.00T 929.00T 4,000.00T 179.00 22.00 26.00 450.00 358.00T 1,474.00T 6,032.00T 900.00T PVC Decking Color TBD. Price per sq. foot Piling Slide Assembly Standard Size DATE AGTIITY QTY 8 1 1 1 1 1 RATE 5.00 11,760.00 AMOUNT 40.00T 11,760.00T Hardware:12x4Lag! Bolts GANG-4)40ADA GAN-HP4 4'Landside Hinge Plate GAN-RA Gangway Roller Assembly GAN-TP4 Transition Plate 4' width GAN-RP Roller Pad w/ Hardware 1/2"x4'Lag! Bolts for slide assembly attachment 4'x41' ADA Aluminum Gangway witha aluminum non skid decking, side railings, intermediates handrails, and kickplates with 38" inside clearance 459.00 299.00 529.00 299.00 459.00T 299.00T 529.00T 299.00T 34,855.00 2,439.85 2,675.00 $39,969.85 -Thank) youf fort the opportunityt to earny your business. Stated pricingis SUBTOTAL Credit Cardp payments are subject to 3%p processing fee addedt tot total TOTAL Pleasel Note: AccuDock ist the manufacturer off foatingdocks and aluminum gangwaysacossores. All deliverya and/or installationsv will bey provided byt third party companies atana additional expense. valid for 30days. -ALL SALES ARE FINAL. att time oft transaction TAX(7%) SHIPPING Accepted By Accepted Date 11. PURCHASING QUOTES 11.1. The purchase of goods and services, up to $15,000, shall require requesting competitive quotations from three or more vendors. The quotations may be obtained by the requesting Department or the Purchasing Department. Quotes must be on company letterhead, quote forms, ori in a similar format with a date and signature of an authorized representative of the department or vendor. Any work that requires the use of a licensed contractor shall be identified prior to obtaining quotes. All contractor's licenses shall be verified prior to issuance ofa Purchase Order and/or contract. 12. COMPETITIVE SOLICITATIONS The requesting Department, in conjunction with the Purchasing Department, will determine which competitive procurement method is most practicable and advantageous to the City. Those methods may be by: Invitation to Bid (ITB); by the CCNA; Request for proposals (RFP); Sole source procurement; Request for qualifications (RFQ) pursuant to Consultant's Competitive Negotiation Act (CCNA) or not governed Design-build services contract in accordance with the CCNA and after coordination with the City Administrator; Goods and services produced in the United States will be given preference when all other aspects in the bid Itwill be the objective of City of Mexico Beachi to consolidate for purchase and bidding, allg goods and services The City of Mexico Beach is an Equal Opportunity Employer. To the extent permitted by law, as a condition of conducting business with the Board, all individuals or organizations desiring to do business with the City shall Request for qualification for construction management at risk services; or Multi-step bidding, including pre-qualification of respondents 12.1. 12.2. 12.3. 12.4. selection process are equal. ofas similar nature. have an Equal Opportunity Employment Policy consistent with state and federal law. All competitive solicitations should include the following provisions: The City of Mexico Beach reserves the right to accept or reject any and alll bids, proposals, competitive or otherwise, in whole or in part, to waive informalities in the solicitation documents, to obtain new bids, or to postpone the bid opening pursuant to the Board's purchasing policies as they may deem int the best interest of the City. The period of time responses are valid after the date oft the opening. Public Entity Crimes Statement pursuant to Section 287.133(3)(a), Florida Statutes. The number, duration and condition ofa any intended renewal periods. Ifp predictable, an estimated time for contract award. Procedures to award when tie bids are received. The basis for award. All other requirements of the solicitation or related funding agreements. 12.5. 12.6. The requesting Department in conjunction with the Purchasing Department will formulate specifications. The requesting Department shall attacha Request for Bid/Request for Proposal Approval Form, and forward specifications to the Purchasing Department for approval. The Purchasing Department willi forwardi the bid package to the requesting Department, Risk Managera and the Budget Office for approval. Upon receipt of a completed and 16 City of Mexico Beach - Purchasing & Procurement Policy Manual signed Approval Form and a Requisition covering the expense of advertising, the Purchasing Department will The Request for Bid/Request for Proposal Approval Form mayi include an independent cost estimate. Federally funded projects will follow Federal procurement standards in the "Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards",2C.F.R. Sections 200.213 and 200.317- The Purchasing Department shall determine the date, time and location for submitting bids, as well as the The Purchasing Department will advertise the request for bids at least once in al local newspaper and permit at least ten calendar days for the vendor(s) to respond. Projects valued over $200,000 may have specific advertisement requirements. Road projects must be advertised two consecutive weeks to meet Florida Statutes requirements. The Purchasing Department is responsible for determining the proper advertisement requirements and adhering to those requirements. Bid solicitations will be advertised in a newspaper of general circulation in the City and also posted electronically. Best practices for advertisement of allows 30 days for vendor(s) to respond. Ifa bid or proposal requires payment for a copy of the bid or proposal, the Purchasing Department shall formally advertise the bid. 12.7. 12.8. 12.9. 12.10. 326 (See Section 30.0 of this manual). date, time and location of the Public Bid Opening. 12.11. The Purchasing Department will distribute bid documents. 12.12. 12.13. 12.13.1. collect such payment before releasing a copy of the bid or proposal package. Acceptance and Evaluation. Responses shall be accepted without alteration or correction, except as authorized in this Manual. Responses shall be evaluated based on the requirements set forth in the solicitation document, which may include, but not be limited to criteria to determine acceptability such as: inspection, testing, quality, recycled ord degradable materials content, workmanship, delivery, and suitability for a particular purpose and/or factors to determine a respondent's level of responsibility such as references, work history, bonding capacity, Those criteria that will affect the price and that are to be considered in evaluation for award shall be objectively measured, such as discounts, transportation costs, and total or life cycle costs. No criteria may After the opening, the Purchasing Department may choose to notify any respondents of anyi informalities in their response. Vendor(s) will have 24 hours from thet time oft the opening to furnish information to the Purchasing Department. Ift the opening is on al Friday, they will have until Monday to reply. Ifr no response is received within 24 The requesting Department will attend the opening and will review the submitted responses to ascertain the responsive, responsible respondent in accordance with the solicitation document that provides the best value to the City. All responses will be opened in public and prices will be read aloud by the Purchasing Department, as Unless otherwise instructed, the requesting Department will recommend the contract award in the licensure, certifications, etc. 12.13.2. 12.14. be used in an evaluation that is not set forth in the solicitation, ori in this manual. hours of the opening, the package will be deemed non-responsive. 12.15. applicable to the solicitation. 12.16. appropriate format to the City Council and the appropriate approval authority. $15,000 or otherwise as required by law, statute, or the Code. 12.17. The requesting Department will place the item on the Commission agenda for approval if amounts exceed 12.18. 12.19. The Purchasing Department will post the award decision, and issue the following documents: Bid Tabulation Notice of Award The requesting Department is responsible for conducting any pre-construction meeting, if necessary, and issuing a Notice to Proceed after the full execution of any contract or agreement for a project. 17 City of Mexico Beach - Purchasing & Procurement Policy Manual 12.20. Solicitations may be canceled or rejected in whole or in part when it is in the best interests of the City, as determined byt the City Administrator: and/orCity Council. Notice of cancellations shall be posted ont the City website. The notice shall identify the solicitation, and, where appropriate, explain that an opportunity will be given to 12.21. Ifless than two responses are received in response to a solicitation, the Chief Procurement Officer and/or the Department may negotiate on the best terms and conditions. The Purchasing Department shall document the compete on any re-solicitation or any future procurement of similar items. reasons that such action is in the best interest oft the City in lieu ofresoliciting. 13. BIDDING SPECIFICATIONS Solicitations must include specifications that are clear, accurate, and complete. Unnecessarily restrictive specifications or requirements that might unduly limit the number of bidders or proposals are prohibited. The solicitation should include all documents, whether attached or incorporated by reference that are elements oft the specifications and requirements for the solicitation. 13.1. Specifications are a written description of needed supplies, equipment or services clearly and concisely set out in the solicitation along with other material elements of the particular project. Alternative specifications are highly discouraged. There are several types of specifications that can be considered: 13.1.1. Performance Specifications The results of the product are more important than the product itself. Specific end product capabilities, not method of construction. Descriptive Specifications Describes precisely what is needed. Covers every detail to the end product. 13.2. Open Specifications All manufacturers whose product meets the performance or description specified may bid. All performance specifications and all descriptive specifications are open specifications. Brand name specifications are open specifications if the phrase "or equal" is added. The phrase "or equal" establishes the brand name as a standard and all equal products are The item desired is referred to by a number as established in a published specification or standard. acceptable. Reference Specifications 13.3. Should use national specifications and standards. Bes sure to read and understand what is referenced. Areference specification may include a number of different items. Be specific. Can combine performance, descriptive, and reference specifications. Used in describing a product that must meet both physical and performance criteria. Be positive the combination will produce the desired result. 13.4. Combination Specifications 13.5. The requesting Department and the Purchasing Department are responsible for ensuring that the Description of the item to be purchased or a sufficient explanation of the services to be procured. Bid price is to include net delivered price or no separate charges for delivery or other hidden cost. specifications include the following elements: Dimensions, tolerance and performance expected of the item. Reference to a sample, ifany. 18 City of Mexico Beach - Purchasing & Procurement Policy Manual S MIEXICOBEACH City Council Agenda Abstract Form Meeting Date: Department: Date of Public Hearing: For Clerk's Use Only AGENDAITEM# 10-22-24 Admin Public Hearing: D Yes No Agenda Consent Agenda Regular Closed Session PRESENTENINFORMATION CONTACT: Chris Truitt ITEM TOI BE CONSIDERED Subject: Attachment(s): Task Order from Dewberry for Jetty Bidding and Construction Phase Services Professional Services Letter from Dewberry Email from Dewberry Explaining Costs Brief Summary: The FEMA jetty project is ready to move to the bidding and construction services phase oft the project. This action, if approved, will instruct and allow Dewberry to begin thel bidding, construction management, and surveying process and provide al lump-sum payment of $88,000 for those services. Action Requested: ISSUE OVERVIEW Background Information & Issue Summary: Dewberry was selected on 7/28/20 when their West and East. Jetties Project Proposal was signed to manage the jetty construction process. They have completed the design phase and are now ready to move into thel bidding and construction phases. The original West and East Jetties Project Proposal excluded bidding and construction phase services. The cost for these excluded services, however, was built into the project cost. Financial Impacts: The proposed lump sum fee, $88,000, is within the expected costs per FEMA's allowable fees charged. The obligated full project amount is $2,643,841, placing the anticipated engineering fees for the entire project at $264,384. Dewberry has already been paid $176,330 leaving $88,054 left for expected engineering fees. The! breakdown of the $88,000 being requested is as follows: Bidding Services $8463.00 Construction Services $59677.00 Shorebird and Marine Turtle Surveying Services $19,860.00 Dewberry Engineers Inc. 850.227.7200 324 Marina Drive 850.227.7215fax Port Saint. Joe, FL32456 www.dewberry.com Dewberry September 23, 2024 Mell Smigielski City Administrator City of! Mexico Beach 201 Paradise Path Mexico Beach, FL32410 Re: Professional Services for Mexico Beach Jetty- Bidding and Construction Phase Services Dear Mr. Smigielski, Dewberry Engineers Inc. (DEI) is pleased to provide this proposal for additional professional services related to the FEMA Jetty Project. Iti is our understanding that the city is prepared to move to the Bidding and Construction Services phase of the project. The original West and East Jetties Project Proposal signed on 7/28/2020 excluded Bidding and Construction Phase Services. Under this proposal DEI will: Bidding Services $8,463.00 Assist the city in soliciting bids. Prepare the contract documents based on EJCDC: format. Attend 1 Prebid conference. Review bids and make a recommendation for award. Construction Services Fee- - $59,677.00 Review Shop drawings, submittals, and construction methods. Attend 1 pre-construction meeting. Conduct periodic construction inspections. Review pay applications. Preconstruction meeting chcdulimgcoorimation. Assist the city with FEMA project closeout. Review and certify the required as-built certification to the DEO and USACE. Attend post construction meeting with DEP, Mexico Beach and FWC. Shorebird and Marine' Turtle Surveying Services Fee - $19,860.00 Based on DEP Permit 0416748-001-JC, condition 7&8. Total Proposed Lump Sum Fee= $88,000.00 Page 1of2 City of Mexico Beach Task Order September 23, 2024 Mexico Beach FEMA. Jetty- Bidding and Construction Phase Services ExclusionsCondtions: Turbidity Monitoring required by the DEP/ACOE permit is excluded from these services, DEII has confirmed Ms. Barbara Eells is available to assist with these services and assumes she will be available at the time of construction, which is currently unknown. IfN Ms. Eells is not available at the time of construction an alternate qualified surveyor will need to be engaged. Services not mentioned in this task order are excluded but may be provided under a separate however, may be provided under as separate agreement. Preparing the As-built survey is excluded from these services. Additional charges for a qualified substitute will be passed onto the city. Jetty Design or Environmental Assessment changes are excluded. agreement. All conditions of the original task order signed on 7/28/2020 will apply to this additional task order. All terms and conditions oft this Task Order shall be governed by the terms and conditions in the current Agreement between Mexico Beach and Dewberry Engineers Inc. dated December 1lth, 2018. Sincerely, 5 David Reisen, PE. Senior Project Manager Dewberry 3241 Marina Drive Port St. Joe, FL32456 850-571-1221 dreisemdewhery.com Approved by: Date: Dewberry Page: 2 of2 Mell Smigielski From: Sent: To: Subject: Attachments: Follow Up Flag: Flag Status: Reisen, David dresen@Dewberycom, Monday, September 23, 20241:11PM Mexico Beach. Jetty Bid and CEI Proposal. Mell Smigielski FEMA CEF.Curve.A_Bpdf, Mexico Beach. Jetty and CEI Bid Proposal9.23.pdf Follow up Flagged CAUTION: This email originated from outside oft the organization. Do not follow guidance, click links, or open attachments unless you recognize the sender and know the content is safe. Mell- Attached is the task order for the. Jetty Bidding and CEI Services. Sorrylcould not get to you last week. This turned into lanticipate the question about the fee to come up at the table...with these FEMA jobs FEMAI has a published Fee Curve fora allowable Engineering fees based on the complexity and type of work. This type of work falls under the Fee Curve B. The obligated FEMA amount for the. Jetty is $2,643,841.00. Based on this amount under fee Curve B1 the anticipated To date the Dewberry's engineering fees paid for this project total only $176,330.00. We are $88,054.00 under the Based on this our fee for this task order is within the expected costs per FEMA ora allowable fees charged. more of a task than anticipated. The permit conditions for this project are pretty extensive. See attached. Engineering fees equate to about $264,384.00 expected engineering fees. Any question please ask. Thanks David Reisen, PE Senior Project Manager D850.571.1221 LICENSED: FL,TN Dewberry in 0DX www.dewberry.com From: Mell Smigielski melemeAsOURacNIgOP Sent: Monday, September: 16, 20249:48AM To: Reisen, David reseneDewberry.om> Subject: RE: Jettys Final CD's MEXICOBEACH LORDA City Council Agenda Abstract Form Meeting Date: Department: Date of Public Hearing: For Clerk's Use Only AGENDA ITEM# 10-22-24 Admin Public Hearing: D Yes No Agenda Consent Agenda Regular Closed Session PRESENTERINFORMATON CONTACT: Chris Truitt ITEM TO BE CONSIDERED Subject: Attachment(s): Combined Task Order and Notice to Proceed from The Planning Collaborative Regarding LDR Updates Combined Task Order and Notice to Proceed Dated 10/16/24 TPC Proposal Dated 5/21/24 Brief Summary: The City Council allocated $50,000 in the FY25 budget for Land Development Regulations updates. This task orderis required for the work to begin. Action Requested: ISSUE OVERVIEW City Council should approve the combined task order and notice to proceed. Background Information & Issue Summary: Ac comprehensive review of land development regulations is needed. The original estimate for completing all work was $125,000, however the Council was only able to obligate $50,000. TPC is ready to begin work, focusing on some oft the larger issues identified by City staff and vendors. The intent is to allocate additional funds next fiscal year to complete the work started this fiscal year. Financial Impacts: $50,000 from the general fund paid to The Planning Collective Staff ecommerdétonscommens The Administrator recommends the Council approve SO work can begin fixing some of the more pressing LDR/LDC issues that have been identified. This will be a multi-year project based on available funding. COMBINED TASK ORDER AND NOTICE TO PROCEED TASK ORDER NO. TPC05-2024 DATE: October 16.2024 TASKS: 1) Updates to the Land Development Requlations. Reference is made to that certain MASTER SERVICES AGREEMENT BETWEEN CITY OF MEXICO BEACH AND the planning collaborative P'annen.RELATING TO PROFESSIONAL PLANNING SERVICES dated August 17,2016, (the Agreement), the terms, conditions and definitions of which are incorporated herein as if set forth in full. Neither party is in breach of the Agreement. Pursuant to the Agreement, Planner agrees to perform the specific tasks set forth above. Planner's total compensation shall be (check one): as stipulated sum of $ as stipulated sum of $ Allowance of $ Allowance of$ of $50,000.00 or plus one or more specified allowances listed belowwhich may be authorized in writing byt the City Administrator or his designee, for for and ;or E at fee determined on a time-involved basis with a maximum cost (not to exceed) as seti forth uponi incorporated Attachment B, Feel Breakdown, and shall be paid in monthly installments as specified in the Agreement. Work shall begin on October 18, 2024, and shall be completed within as scheduled, calendar days. The date of completion of all work is dependent upon hearing schedules. There are no additional rights and obligations related to this Task Order other than as specified in the Agreement. Upon execution of this task order by both Planner and City, Planner is directed to IN WITNESS WHEREOF the parties have caused these presents to be executed in their names proceed. on the date shown. By: CledMHs Date: October 16, 2024 the planning collaborative, Allara Mills Gutcher, Principal By: Date: Chris Truitt, City Administrator City of Mexico Beach, FL PROPOSAL TPC the planning collaborative Allara Mills Gutch2025er, AICP Ph: 850.319.9180 allara@thneplanningcolaborative.com May21,2024 Prepared for: City of Mexico Beach, Chris Hubbard Project: Update oft the Land Development Code Allara Mills Gutcher, AICP, isac certified land use planner and Principal/Owner of The Planning Collaborative (TPC). TPCi is based out of Lynn Haven, Florida in Northwest Florida. She has been a professional planner for more than twenty-five years and has experience in both the private and public sectors. As a public employee, she most recently was the Planning and Community Development Director for Gadsden County, Florida, and prior to that was the Planning Manager for the City of Panama City, Florida. Allaraisas seasonedp professional with a wide realm of experience from large long-range comprehensive multi-year projects to parcel-specific analysis. Her work includes policy writing for the Comprehensive Plans of the City of Destin, Bay County, the City of Crestview (in progress), Holmes County, Gadsden County, the City of Mexico Beach, the City of Palm Coast (inp progress) andi the City of Panama City. In addition, she has written Comprehensive Plan and Land Development Regulation amendments, over 100 Comprehensive Plan Future Land Use Map amendments, over 60 zoning changes, compatibility analyses, and worked on large-scale projects such as the West Bay Sector Plan in Bay County. Furthermore, she has worked on state-wide initiatives such as the integration of the Local Mitigation Plan with the local Comprehensive Plan (while with PBS&J) and as the project manager for the Centers for Disease Control Allara partners with Megrath Consulting for work on larger projects such as Plan andi regulation updates. Megrath Consulting is based out of Gainesville, Florida. Allison D. Megrath, AICP, CNU-A, offers over 30y years ofc community planning experience, 10 years of successful grant-writing expertise, and a lifelong passion for improving communities. She is dedicated to helping local governments, organizations, and businesses secure the land use, zoning, and funding needed to bring innovative ideas to life, drive positive change in communities, and achieve long-term goals. Allison is a seasoned policy planner having worked on several Comprehensive Plans and Land Development Code updates. Allison is ai former Professional Development Officer/Ethics Officer for APA Florida Project Understanding and Overview: The City of Mexico beach (the City) plans to adopt a major Land Development Code update in 2025, depending on scheduling and fiscal year budget. A complete update of the City's Land Development Code, effective as of September 12, 2008 and as updated through January 11, 2022, is required not only to address changes in the City's growth since Hurricane Michael, but to address the update of the Comprehensive Plan in early 2019 soon after the impact of the storm. Understandably, this update did not occur within the statutorily required twelve (12) months post-adoption of the Plan. Since the Plan update, the City has focused and invested in recovery and rebuilding of essential City buildings, infrastructure, and other and Prevention funded Planners4Health project. Her specialty is policy planning. and an 8-time Delegater representing Florida planners at the National Planning Conference. needs. The City is nowi in aj position to focus on updates to the Land Development Code. Our approach willi include: 1) Meetings with the City Administrator throughout the process. 3) Areview of unclear ori internally inconsistent regulations. 2) Areview of the regulations that are currently inconsistent with the adopted Comprehensive Plan. 4) Two public meetings with Mexico Beach citizens and stakeholders for input regarding the regulatory framework. One of these meetings may be targeted toa as specific industry or industries. 5) Consideration of the findings of the recent FY 23-24 FloridaCommerce Community Planning Technical 6) Afull draft update tot the LDRS whichi includes publici input, as applicable, in strikethrough and underline. 7) One workshop eachy with the Planning and Zoning Board and City Council to present and answer questions about the revised document, in addition to the requisite public hearings before the same official bodies. Assistance Grant produced documents. The project shall be completed by task: TASK1-F Project coordination and document review 1.1 AK kickoff meeting toi includear meeting with the City Administrator, timeline determination, adevelopment 1.2 Review of documents to identify internal inconsistencies, and inconsistencies with the Comprehensive Plan. In addition, review to determine where the regulations are unclear or do not provide certainty in of progress reporting, documenting meeting notes. interpretation ori intent. TASK2- - Meeting(s) with citizen and/or targeted industries 2.1 Hold up to two public engagement workshops to receive input from Mexico Beach residents. One workshop may be with targeted industries for economic development considerations. These meetings will bel held in person. TASK3 -Draft amendments to the Land Development Code 3.1 Af full draft amendment to the Land Development Code: shall be madei in strikethrough and underline Word document format. Considerations of recent City-initiated reports shall bei included ini the draft language, as applicable. Simplified graphicand/orimages may be used to convey certain regulatory frameworks. 3.2 The Consultants shall work with varying City staff, as applicable, including other outside consultants such 3.3 The draft shall be reviewed witht the City Administrator prior to any public workshop held. This may beh held inp person byt the local consultant, orv via virtual meeting. The draft: shall be amended as directed as a result as engineering and floodplain management fori input into regulatory language. of findings from these meetings. TASK 4 - Draft public presentations through final adoption 4.1 Presentation of final draft documents to the Planning and Zoning Board through two public meetings. One shall be: a public workshop fori input tot the popoedamguge-Afersuah inputi is received, edits shall be made. Subsequently, a second meeting with the Planning and Zoning Board shall be held for a recommendation toi the City Council to adopt, adopt with changes, or not adopt the draft document. 4.2 Presentation of the final draft to the City Council through three (3) public meetings. The first shall be a public workshop for input to the proposed language, to be held before the public hearing before the Planning and Zoning Board forf final consideration. Thet final two (2) public meetings/hearings shall! bet the presentation of the final draft for 1) first reading of the ordinance, and 2) final reading of the ordinance. Consultant shall assist withi the generation oft the adoption ordinance, if needed. Timeline: The anticipated timeline of the project is twelve (12) months from the issuance of the task order. Trave!: This proposal is a lump sum proposal and includes a budget for travel expenses. Therefore, all travel is Travel for up to three persons (two TPC employees, and one Megrath Consulting employee), depending on the included in this proposal amount. This includes: task, to Mexico Beach for thet following seven (7) meetings: 1) Two citizen participation meetings 2) One Planning and Zoning Board workshop 3) One Planning and Zoning Board public hearing 4) One City Council workshop 5) One City Council public hearing first reading oft the adoption ordinance 6) One City Council public hearing of the final adoption by ordinance Submission: The document, including all drafts andi final version, shall be submitted electronicallyr via email in PDF format to the City Administrator and City Clerk. This proposal does not include the production of hard copies of materials. Cost of project: Lump Sum Fee. LUMPSUM $125,000.00 Payment Terms: TPC shall invoice Mexico Beach on a monthly basis, dependent upon percent complete of job. Payment is due upon receipt of the invoice. The invoice shall be submitted via electronic mail to the authorized representativels). Note: Not included. in this proposal are the creation of any maps, or any changes to the City's Zoning Map. Asnoted, this proposal does not include submission of hard copies. Allsubmissions. shall be made digitally. Ifthis proposali is accepted, at task order: shall be issued prior to commencement of work. CosN Allara Mills Gutcher, AICP the planning collaborative 5 TPC the planning collaborative This proposal is valid for 120-days from the date shown above. MIEICOBEACH OXDA City Council Agenda Abstract Form Meeting Date: Department: Public Hearing: D Yes No Date of Public Hearing: For Clerk's Use Only AGENDA ITEM# 10/22/24 Admin Agenda Consent Agenda Regular Closed Session RESENIERINPORMATON CONTACT: Chris Truitt ITEM TO BE CONSIDERED Subject: Payment Request from KaiserKane Storm Attachment(s): Payment Recommendation from Eisman & Russo KaiserKane Storm Invoice CMB2-017A Email from Ryan Wiedenman Regarding Amount Owed Abstract for 11/4/23 Meeting from Administrator Hubbard Contract Attachment 3, Disaster Debris Removal and Disposal Services Price Schedule Brief Summary: KaiserKane Storm (KKS) claims that Mexico Beach owes them $612,893.81 for debris removal following Hurricane Michael. However, the debris monitor has determined the amount owed to! be $313,440.11, which is also the amount we expect FEMA to reimburse. The disputed difference of $299,453.70 is unlikely to! be reimbursed. To ensure reimbursement, we need to pay KKS $313,440.11 before FEMA closes the project. We can address the disputed amount at a later time. Action Requested: ISSUE OVERVIEW payments tol KKS. Approve agreed upon payment of $313,440.11 to KKS. Background Information & Issue Summary: FEMA is ready to close out this project and issue the final reimbursements, but we first need to make our reimbursable Our contract with KaiserKane Storm (KKS) for post-Hurricane Michael debris removal specified ar rate of $9.91 per yard for debris transported to a designated site within 15 miles and $0.01 per yard for debris taken to a site 16 or more miles away. We believe KKS initially intended to use the local site and did not plan for longer distances. However, when the local site became unavailable, KKS had to transport debris farther. KKS claims they received verbal approval from someone at Mexico Beach to charge the $9.91 fee for the farther site, but there is no documentation to support this, and KKS cannot provide any. Without written amendments, we are required tof follow the contract, which sets the fee at $0.01 per yard for the farther site. The debris removal company agrees with this interpretation, and FEMA will as well; FEMA will not reimburse the higher amount based on an undocumented conversation. IfKKS's claim were valid, we would owe them an additional $299,453.70. Financial Impacts: Agreed Upon Amount for Invoice 17A: $313,440.11 Staff ecommerdatonsCommens The Administrator recommends paying KKS $313,440.11, the amount that all parties agree is owed. We can address the disputed $299,453.701 in ai future meeting with KKS present to discuss. Eisman &RUSSO To: City of Mexico Beach 4/29/2021 Payment Recommendation Attn. Mario Gisbert P.O. Box 13425 201 Paradise Path Mexico Beach, FL32401 Dear Mr. Gisbert, through 05/04/2019. Eisman & Russol Inc has reviewed invoice CMB2-0017A and recommend that payment be made to KK Storm, LLC. Thei invoice includes the work completed as per the' "Mexico Beach-Emergency Debris Removal Contract" fort the period of 04/28/2019 As ar result oft the PPDR approval letter from FEMA, a reduction to Payment Application 17A and the subsequent payment recommendation have occurred. The letter dated December 14, 2020, stated only 26 of 125 addresses were approved for private property debris removal. Therefore, E&R and KKS removed them from this payment application. This move has resulted in a reduction of $49,197.59t to17A. KaiserKane Storm Invoiced Amount Eisman & Russo, Inc. Verified Amount $1,204,892.35 $1,204,892.35 Wel have verified our data and reconciliation with KK Storm fori invoice CMB2-0017A. Therefore, we recommend that the City of Mexico Beach make payment int the amount of $1,204,892.35 as detailed hereunder: Phase 2-1 Pay App #17A 04/28/2019 to 05/04/2019 Validated Units Earned Value Description STRUCTURES Criteria Cubic Yard L$ Cubic Yard I$ Cubic Yard Is Cubic Yard $ Cubic Cubic Yard vard $ Cubic CubicYard Yard $ $ Each Each Cubic Yard Cubic Yard Cubic Yard Is Yard CubicYard Unit 9.91 LS 12.974 21.385.660 16.91 390.483 $ 4.00 4.286.683 $ 7.00 0.000 11.00 9.00 3.621.283 595.365 6.00 3.587.262 8.00 1-395.579 75.00 33.000 s 60.00 75.000 27.00 4.588.075 77.70 6,999.875 28.00 474.567 $ 16.91 759.779 $ 4.00 22.145.439 L$ ELIGILE VEGATATTVE DEBRISI REMOVAL 0-15Miles ELIGILE & DI DEBRIS) REMOVAL 0-1 15 DDMSSITE MANAGEMENIONS ANDI Vegetative Grinding MAULOUTOF REDUCEDI ELIGBLE DEBRIS TO FINAL DISPOSAL: Out 0-15Miles 31-60 61+Miles Vegetativel Haul Out 0-15Miles 31-60 ELIGIBLEI ROW WITEGOODS DEBRIS) Items Requiring) Refrigerant Removal A1lOther White Goods ATERWAYSI DEBRIS REMOVAL Land Based Removal Aquatic Based Removal ROCKRUHLE Rock & Rubble PRIVATEI PROPERTY) c&l DDebris DDMS SITE MANAGEMENT, c& DMangement, & 42.481.02 277.372.01 6.603.06 17,146.73 32.591.55 6.549.02 21.523.57 11,164.63 2.475.00 4.500.00 123.878.01 13.287.86 1,204,892.35 REMOVAL Total Earned Value If you should have any questions or require additional information, please feel free to contact me. Sincerely, Alicia Bennett Eisman & Russo Inc 931-206-4416 KaiserKane Storm,LLC/KK Storm, LLC DATE: INVOICE# FOR: DATE: 2/23/2020 Revd 4-26-21 INVOICE# CMB2-017A FOR: DR-4399 Hurricane Michael Debris Removal- (Not final invoice for project 02222024) Bill To: City of Mexico Beach P.O. Box 13425 Mexico Beach, Florida 32410 DESCRIPTION ELIGIBLE VEGATATIVE DEBRIS REMOVAL 0-151 Miles ELIGIBLECEDD DEBRIS REMOVAL 0-151 Miles ELIGIBLE NON-RACM: STRUCTURES 0-151 Miles Vegetative Grinding C&DI Haul Out 0-151 Miles 31-60 61+Miles Vegetative Haul Out 0-15 Miles 31-60 Qty Unit Cost AMOUNT 4286.683 Cubic Yard $ 9.91 $ 21385.660 Cubic Yard $ 12.97 $ 390.483 Cubic Yard $ 16.91 $ 4286.683 Cubic Yard $ 4.00 $ 0.000 Cubic Yard $ 7.00 $ 3621.283 Cubic Yard $ 9.00 $ 595.365 Cubic Yard $ 11.00 $ 3587.262 Cubic Yard $ 6.00 $ 1395.579 Cubic Yard $ 8.00 $ 42,481.02 277,372.01 6,603.06 17,146.73 DDMS SITE MANAGEMENT, OPERATIONS ANDI REDUCTION HAUL-OUT OF REDUCED ELIGBLE DEBRIS TOI FINAL DISPOSAL SITE $ 32,591.55 6,549.02 21,523.57 11,164.63 2,475.00 4,500.00 123,878.01 543,890.29 ELIGIBLE ROW WHITE GOODS DEBRIS REMOVAL Items Requiring Refrigerant Removal AlI Other White Goods WATERWAYS DEBRIS REMOVAL Land Based Removal Aquatic Based Removal Cars &1 Trucks Boats ROCK-RUBBLE Rock & Rubble TIPPING FEES Reimbursed: at Cost WHITE GOODS FROM WATERWAY & UNIMPROVED PROPERTY Items Requiring Refrigerant Removal AII Other White Goods PRIVATE PROPERTY DEBRIS REMOVAL C&DD Debris Vegetative Debris DDMS SITE MANAGEMENT, OPERATIONS AND REDUCTION C&DI Mangement & Seperation 33.000 75.000 Each) $ 75.00 $ Each! $ 60.00 $ 4588.075 Cubic) Yard $ 27.00 $ 6999.875 Cubic) Yard $ 77.70 $ Each! $ 2,000.00 $ 0.000 PerLF $ 600.00 $ 474.567 Cubic Yard $ 28.00 $ 0.000 13,287.86 0.000 0.000 0.000 N/AI $ Each! $ 250.00 $ Each! $ 150.00 $ $ 759.779 Cubic Yard $ 16.91 $ 0.000 Cubic Yard $ 11.91 $ 22145.439 Cubic Yard $ 4.00 $ 12,847.85 88,581.75 1,204,892.35 TOTAL $ Mell Smigielski From: Sent: To: Cc: Subject: Attachments: Follow Up Flag: Flag Status: Wiedenman, Ryan E Fyan.wiedenman@atkinsrealiscom> Wednesday, September 4, 2024 11:05AM Mell Smigielski Bautista, Dina FW:. JLAC Auditor Question RE: PA 17A-Outstanding Issues Email 1 Follow up Flagged CAUTION: This email originated from outside of the organization. Do not follow guidance, click links, or open attachments unless you recognize the sender and know the content is safe. See highlighted below Ryan Wiedenman AICP,CFM Sr Project Manager Community and Intermodal Infrastructure (C&II) AtkinsRéalis Tel: +1 919431 5295 Mob: +1 9196069176 Linkedin 1616E. Millbrook Rd, Ste 160 Raleigh, NC, 27609, US From: Wiedenman, Ryan E Sent: Thursday, August 15, 20249:05AM To: Mell Smigielski mel@meAtobeachigoo Cc: Bautista, Dina Dina.Bautista@atkinsrealis.com> Subject: FW:JLAC Auditor Question Hey Mell, One thing that came up the other day from Juli was that the JLAC auditor was asking her about invoice 17A from KK Storm for debris hauling. This is because it appeared to her that this was an unpaid invoice, sO it's still on the city's books essentially. You can see below my explanation of what Iknow on this one and iti is very complicated because of disputes between the city/Eisman (debris monitor): and KKS (debris hauler) about what KKS is owed. However, one of the main takeaways is that, within all that dispute, there is an amount that is still owed to KKS that should be eligible for reimbursement if paid. This is the $313,440.08 that I mention below. Isay thati it should be eligible for reimbursement only because we never know 100% until we submit the request and FDEM/FEMA review, bute essentially, no one on either side isd disputing the eligibility oft this amount on that invoice and we' ve even had some informal chats with FDEM on it and they have implied that ifv we submit this amount for reimbursement a reimbursement payment would be forthcoming, which is I've brought this outstanding amount up to probably the last 4 city administrators (see attached my most recent one to Chris Hubbard), butl I think they have alll been hesitant to pay because of the complicated nature oft the situation. That said, this is holding us upi from closing out the project and the state is pressing us more and more to submit the reimbursement request soon or they will just go ahead and close the project and the city will lose its chance to get reimbursed altogether. Obviously that would be al bad situation because ultimately this amount appears to be owed to KKS according to the debris monitoring firm, sO my guess is that the city will end up needing to pay it eventually, andi ift the city no longer has the option to submit for reimbursement at that time, theyllessentially be out --$300K. as much as we will get from them until we formally submit the request for reimbursement. Anyway, Iknow this is al lot of info and I'm sure it may spark some questions in your mind from the city's perspective, sO let me know ify you'd like to have a call or anything on this to discuss in more detail. But bottom line, it would be good to get this bit resolved sO we can close the loop at least on the amount the city should be able to be reimbursed for. Thanks! Ryan Wiedenman AICP,CFM SrF Project Manager Infrastructure Solutions AtkinsRéalis T:*19194315295 M: +19196069176 Linkedin 1616 E. Millbrook Rd, Ste 160 Raleigh, NC, 27609, US From: Juli Danaher <.Danaher@mexicobeacht.gov> Sent: Thursday, August 1, 20243:32PM Cc: Tammy Brunson Subject: RE: JLAC Auditor Question As always Ryan, perfect explanation! Thank you sO much Juli Danaher Deputy City Clerk/Executive Assistant City ofN Mexico Beach, Florida 201 Paradise Path Mexico Beach, FL 32456 Office: (850) 648-5700 option 7 mtramsisishersn To: Wiedenman, Ryan E yanwiedenmaneatknsreals.como Bautista, Dina Dina.Bautsta@atkinsrealis.com> MEXICOBEACH IDA PLEASE NOTE: Florida has a very broad public records law. Asa ai result, any written communication created or received by the City of! Mexico Beach willl be made available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. Ify you do not want your e-mail address released in response to aj public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. From: Wiedenman, Ryan E Byan.Wiedenman@atkinsrealis.com> Sent: Thursday, August 1,20249:24AM Cc: Tammy Brunson Subject: RE:. JLAC Auditor Question To:. Juli Danaher Sent: Wednesday, July 31,202416:44 Cc: Tammy Brunson Subject: JLAC Auditor Question To: Wiedenman, Ryan E yan.Viedenmaneatansreals.com>: Bautista, Dina