TOWNOFLAKEHAMILTON TOWNCOUNCIL, REGULARI MEETING TURSDAYSEPTEMBER3: 2024  MINUTES 6:00 PM  The' Town Council ofLake Hamilton held al Regular Council Meeting on Tuesday, September3,  2024, at 100 Smith Ave., Lake Hamilton, FL 33851. Mayor Wagner called the meeting to order at 6:01 p.m. The invocation was given by Cora Roberson. PLEDGE OF ALLEGIANCE Pledge of Allegiance led by all. ROLL CALL  CALLTOORDER INVOCATION  Roberson, Slavens, Mathis and Wagner were present. Sandoval and Interim Town Attorney Sabatini were present.  Staff: Clerk Borja, Finance Director Peterson, Public Works Director Henry, Town Administrator  CONSENT AGENDA  Motion made by Roberson and a second by Slavens to approve August 6, 2024, Regular Meeting Minutes, August 9, 2024, Special Meeting Minutes, August 20, 2024, Budget Workshop Minutes,  August 20, 2024, Special Meeting Minutes, All the Council was in consensus. Motion passed 4-0.  RECOGNITION OF CITIZENS Kieth Pence commented NEW BUSINESS  Public Hearing for Resolution R-2024-13Town ofLake Hamilton Charter Review Resolution R-2024-13: A RESOLUTION OF THE TOWN OF LAKE HAMILTON, FLORIDA, ESTABLISHING THE TOWN OF LAKE HAMILTON CHARTER REVIEW COMMITTEE; PROVIDING FOR OBJECTIVES OF THE COMMITTEE; PROVIDING FOR COMPOSITION AND. APPOINTMENT OF MEMBERS, QUALIFICATIONS OF MEMBERSHIP, MINIMUM: MEMBER ATTENDANCE REQUIREMENTS AND REMOVAL FROM OFFICE; PROVIDING FOR DUTIES OF THE COMMITTEE; SPECIFYING MEMBERS' TERM OF OFFICE; IDENTIFYING MINIMUM PROTOCOL REQUIREMENTS; PROVIDING FOR DUTIES OF THE TOWN MAYOR AND' TOWN ATTORNEY REGARDING THE COMMITTEE; PROVIDING FOR AN EFFECTIVE DATE.  Interim Town Attorney Sabatini read the title for the record.  Town Administrator Sandoval presented.    September 3,2024, Regular Council  Minutes  INCORPORATION OF RECITALS; PROVIDING FOR ADMINISTRATIVE ACTION; PROVIDING FORI RECORDING IN THE PUBLIC RECORDS; PROVIDING FOR CONFLICIS; PROVIDING FOR SEVERABILITY; AND PROVIDING ANI EFFECTIVE Mayor Wagner opened the public hearing, there was no comment. The public hearing was Motion made by Mathis and a second by Slavens to approve. Resolution R-2024-13 Town ofLake Aroll call vote was taken. Mathis aye, Slavens aye, Roberson aye and Wagner aye. Public Hearing for Resolution R-2024-12 401a Employer Contribution FLC  DATE. closed.  Hamilton Charter Review. Motion passed 4-0. Retirement  Interim Town Attorney Sabatini read the title for the record.  Town Administrator Sandoval presented.  Resolution R-2024-12: Al RESOLUTION OF THE TOWN OF LAKE HAMILTON, FLORIDA; AMENDING THE DEFINED CONTRIBUTION RETIREMENT PLAN FOR THE EMPLOYEES OF LAKEHAMILTON, FLORIDA; PROVIDING FOR CONFLICTING Mayor Wagner opened the public hearing; no public comment wasi made. The public hearing was Motion made by Mathis and a second by Slavens to approve Resolution R-2024-1240la Aroll call vote was1 taken. Mathis aye, Slavens aye, Roberson aye and Wagner aye. Public Hearing for Resolution R-2024-14. Development Review Fees Interim Town. Attorney Sabâtini read the title for the record.  RESOLUTIONS; AND PROVIDING AN EFFECTIVE DATE.  closed.  Employer Contribution FLC: Retirement.  Motion passed 4-0.  Town Administrator Sandoval presented.  Resolution R-2024-14: A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LAKE HAMILTON, FLORIDA, AMENDING THE FEE SCHEDULE FOR. ALL DEVELOPMENT SERVICES AND OTHER SUCH MATTERS REQUIRING ACTION BY THE TOWN STAFF; PROVIDING FOR Al REPEAL OF ALL INCONSISTENT RESOLUTIONS; PROVIDING FOR SEVERABILITY; AND PROVIDINGFOR. AN Mayor Wagner opened the public hearing; no public comment was made. The public hearing was Motion made by Slavens and a second by Mathis to approve Resolution R-2024-141 Development Aroll call vote was taken. Mathis aye, Slavens aye, Roberson aye and Wagner aye. The approval of Ramos & Floyd Engagement Letter for Auditing Services  EFFECTIVE DATE. closed. Review Fees. Motion passed 4-0.  Trisha Floyd from Ramos & Floyd presented.  Ramos & Floyd CPA's are requesting approval of3 engagement letters for auditing services for the fiscal year ending September 2023. The Auditor will provide an audit oft the financial statements; an audit oft the expenditures of federal awards and state financial assistance; and an audit ofthe. ARPA (American Rescue Fund Act) funds received. Staffrecommends approval of  the 3 forementioned engagement letters. Minutes] prepared by Jacqueline Borja    September 3, 2024, Regular Council  Minutes  Motion made by Mathis and a second by Slavens to approve Ramos & Floyd Engagement  Letter for Auditing Services. All in consensus Motion passed 4-0. Town Administrator Sandoval presented  The approval ofTime for Interim Town Administrator hours  There was ai motion for the Attorney to draft a contract for the Interim Town Administrator and use the same contract that was previously used. Unfortunately, the only contract that was ever entered into was a permanent position. Town Administrator Sandoval was open to recommendations from the Council on avenues to cover time during the interim. The Town Administrator Sandoval has tracked her time with the Town's Time sheet template. Motion made by Slavens and a second by Mathis to approve the acceptance oft the Town Administrator Sandoval's hours worked as Interim Town Administrator.  All in consensus Motion passed 4-0. Interim Chiefo ofPolice Votour presented  The approval toj purchase of mounts for cars and portable radios for thel Police department Staffrecommends the approval to purchase mounts for cars and portable radios for the Police Motion made by Mathis and a second by Roberson to approve purchase of mounts for cars and  Department.  portable radios for police department. All in consensus Motion passed 4-0.  STAFF REPORTS:  Town Administrator- Town Administrator Interim Sandoval mentioned she has received many applications for ChiefofPolice, but zero for planner and requested for the position to be updated to development director. The Council was all in consensus. She mentioned Finance Director Peterson and Finance Clerk Hernandez have been diligently working very well with keeping the budget up to speed with CPA Mike. Town Administrator Sandoval requested the Council ifit would be ok for there to be an update on the Town's Finance each quarter, the Council all in consensus approved. Town Administrator Sandoval gives kudos to the staff for all their hard work and would like to find a date to recognize staff with a dinner. Town Administrator Sandoval updated Council that the Trunk or Treat will be on October 26th from 4-6j pm. She also updated the Council that the ground was broken for the additional building, and it will be complete in 6 Town Clerk- Town Clerk Borja updated the Council of the Florida League of Cities Ridge Dinner being held in Zolfo Springs on September 12. On the same date the Chamber Luncheon will be in Davenport at the Tom Fellows Event Center. The Town Clerk Borja asked Council for permission to attend the Fall Academy Clerks Conference from October 13-17, 2024, Council approved. She also asked for permission to take off on Sept 6. Friday. The Council Approved.  months.  Police Department- Included in Packet. Community development- Included: in Packet Public Works- Included in Packet. the RFQ bid Town Attorney. Minutes prepared by. Jacqueline Borja  TOWN ATTORNEY COMMENTS: The Interim Town Attorney commented he will apply for    September: 3,2024, Regular Council  Minutes  COUNCILCOMMENTS:  Council Member Mathis commented he wants the HR position to be called a different name. He also wants ai road study ofMain Street and asked ifs signs can be added for no heavy trucks. The Interim Town Attorney said he will look further into the signs for the 'no heavy trucks' per Council Member Roberson commented on Crump Road there are trucks being parked on the right Council Member Slavens commented on the liquor store on 27, asking ift the store went through  the Town Ordinance.  of way overnight, it will be given to Code Officer Harris for violation.  the proper protocols. ADJOURNMENT: consensus. Motion Passed 4-0.  Motion made by Slavens and a second by Roberson to adjourn the meeting at 7:15 PM.. Alli in  ATTEST:  Vaskene Weg Marlene Wagner, Mayor  Jaepuelae berjn  Jacqueline Borja, Town Clerk  POuttn hahl Brittney Sandoval, Town Administrator  S  Minutes prepared by Jacqueline Borja