A. 4176 Warbler Road P.O. Box 294049 Phelan, CA92329 P.(760)868-1212 F_(760)868-2323 W.wwwpphcsdorg  Phelan Pinon Hills CSD Establhed2008  REGULAR BOARD MEETING MINUTES July 10,2024-5:00 p.m. Phelan Community Center 4128 Warbler Road, Phelan, CA 92371 &R Remotely Via Zoom or Conference Call Rebecca Kujawa, Director Deborah Philips, Director Mark Roberts, Director  Board Members Present: Greg Snyder, Vice President  Board Members Absent: Chuck Hays, President  Staff Present:  Don Bartz, General Manager George Cardenas, Engineering Manager Kim Sevy, HR & Solid Waste Manager/District Clerk Sean Wright, Water Operations Manager Chris Cummings, Assistant Water Operations Manager Jennifer Oakes, Executive Management Analyst  District Counsel:  Steve Kennedy, General Counsel  SPECIAL BOARD MEETING - 5:00 P.M.  Call to Order was conducted. Roll Call  Vice President Snyder called the meeting to order at 5:00 p.m. and the Pledge of Allegiance  All but President Hays were present at roll call.  1) Approval of Agenda Motion carried 4-0. 2) Public Comment  Director Philips moved to approve the. Agenda. Director Roberts seconded the motion.  a) General Public - Public comment was given by James Hannon.  b) Community Reports - Sam Shoup with Supervisor Cook's office provided updates from the county. Armando Martinez with Senator Rosilicie Ochoa-Bogh's office provideda  legislative update. 3) Consent Items  Director Roberts moved to approve the Consent Items. Director Kujawa seconded the  motion. Motion carried 4-0.    Regular Board Meeting Minutes-July10,2024  Page 2 of5  4). Matters Removed from Consent Items There were no matters removed. 5) Presentations/Appointments -None 6) Continued/New Agenda Items  a) Public Hearing on Standby & Availability Fees for 2024/2025 Vice President Snyder declared the public hearing open at 5:13 pm.  1) Secretary's Report  Ms. Sevy reported the District received zero written protests, objections, or comments relating to the water standby and availability fees. 2) Attorney's Report on Action Taken Prior to this Hearing  Mr. Kennedy reported that on May 12th, 2024, the Board of Directors adopted Resolution No. 2024-08; Initiating Proceedings to Fix, Levy and Collect Water Standby Assessments for the Fiscal Year 2024/2025 andi the Hearing Date was scheduled for July 10, 2024. Notice of hearing was published in the Mountaineer Progress on. June 20th,June 27th, and. July 4"h, 2024. Additionally, Notice of Public Hearing was posted in the District Office and on the District's website beginning on June 20th, 2024. Copies of the report were made available in the District office for public review. Compliance with all legal requirements for the hearing are within the  manner and time specified with applicable law.  3) Staff's Report  Mr. Bartz reported that the water standby charge report reflects each parcel of land within the District's boundaries for acreage within 6601 feet of a water line. The preliminary water standby charge report was filed with the Secretary onJune 30,2024. The updated report details 3,502 parcels for a total assessment of $279,708.50. This amount may change as parcels connect to the system before the final report ist filed with the County by the August 2024 deadline. There were no public comments, protests, or objections.  4) Public Comment, Protests, and Objections  Director Philips moved to close the public hearing. Director Roberts seconded the motion. Motion carried 4-Oand the public hearing was closed at 5:15 p.m. b) Discussion & Possible Adoption of Resolution No. 2024-11; Establishing Water Staff Recommendation: For the Board to adopt Resolution No. 2024-11.  Standby & Availability Fees for 2024/2025  Mr. Bartz introduced this item.    Regular Board Meeting Minutes-Julyl0, 2024  Page 3 of5  Director Roberts moved to adopt Resolution No. 2024-11. Director Kujawa seconded the  motion. Motion carried 4-0.  c) Public Hearing on Delinquent Water User Charges  Vice President Snyder declared the public hearing open at 5:19 pm.  1) Secretary's Report  Ms. Sevy reported the District received zero written protests, objections, or  comments relating to the delinquent user water charges. 2) Attorney's Report on Action Taken Prior to this Hearing  Mr. Kennedy reported that notice of hearing was published in the Mountaineer Progress on June 20th, June 27th, and July 4th, 2024. Additionally, Notice of Public Hearing was posted in the District Office and on the District's website beginning on June 20th, 2024. Notice of delinquency and hearing were also mailed to delinquent users on. June 13th, 2024. Copies of the report were made available in the District office for public review. Compliance with all legal requirements for the hearing are  within the manner and time specified with applicable law.  3) Staff's Report $139,624.24.  Mr. Bartz reported the Delinquent Water User Charges Report was filed with the Secretary on July: 3, 2024, and details 560 customer accounts amounting to a total of The Delinquent Water User Charges Report reflects each affected parcel of real property and the total amount of charges and delinquencies for each affected parcel as ofJune 30, 2024. The final list will be submitted to the County of San Bernardino for collection not later than August 10, 2024, and will be updated as necessary until submittal before the final report is filed with the county by the  August 2024 deadline.  4) Public Comment, Protests, and Objections There were no public comments, protests, or objections.  Director Kujawa moved to close the public hearing. Director Philips seconded the motion. Motion carried 4-0 and the public hearing was closed at 5:22 p.m. d) Discussion & Possible Adoption of Resolution No. 2024-12; Confirming, or Modifying and then Confirming, the Report on the Delinquent Water User Hearing Charges for the Purpose of Collecting Said Charges on the San Bernardino County Tax Roll Staff Recommendation: For the Board to adopt Resolution No. 2024-12.  Mr. Bartz introduced this item. motion. Motion carried 4-0.  Director Roberts moved to adopt Resolution No. 2024-12. Director Philipsseconded the    Regular Board Meeting Minutes-July10, 2024  Page 4 of5  e) Discussion & Possible Action Regarding California Special District Association's Board of Directors Election Term 2025-2027, Seat A - Southern Network Staff Recommendation: For the Board to vote for one candidate for California Special District Association's Board of Directors Election Term 2025-2027, Seat A-Southern  Network.  Mr. Bartz introduced this item and recommended Jo MacKenzie.  Director Roberts moved to vote for Jo Mackenzie. Vice President Snyder seconded the f) Update on the Civic Center and EOC Project, Park Expansion Project, and Park  motion. Motion carried 4-0. Enhancement Project Staff Recommendation: None  Mr. Cardenas provided an update on this item. No action taken; not an action item. 7) Committee Report/Comments  a) Engineering Committee (Standing) - Meets next week. c) Legislative Committee (Standing) - Has not met.  b) Finance Committee (Standing) - Cancelled; special meeting scheduled. d) Parks, Recreation & Street Lighting Committee (Standing) - Nothing to report. e) Waste & Recycling Committee (Standing) - Nothing to report.  8) Staff and General Manager's Report received by staff member Tony De La Rosa.  Mr. Wright reported on the water system. Mr. Cardenas noted the GIS certification  9) Reports  a) Director's Report Philips Nothing to report. Roberts - Nothing to report. their Washington D.C.trip were discussed. Snyder - Nothing to report. b) President's Report-N None  Kujawa -A Attended the MWA board meeting where their partnership with CSUSB and  10) Correspondence/information - The items in the packet were noted.  11) Review of Action Items a) Prior Meeting Action Items  Provide the Board with two years of disbursement history for fuel purchases, food purchases, training and conference purchases, and the policies and procedures Add an update on the economics of the two PPHCSD Projects; not complete.  related to those items; not complete.    Regular Board Meeting Minutes-Juy10,2024 b) Current Meeting Action Items - None 12) Set Agenda for Next Meeting Regular Board Meeting -July24,2024  Page 50 of5  15) Adjournment  With no further business before the Board, the meeting was adjourned at 5:40 p.m.  Agenda materials can be viewed online at www.pphcsd.org  L  8/1424 Date  Greg Snyder, Vice President of the Board  84 20y Date  Kim' SevyDistrict Clerk a