A. 4176 Warbler Road P.O. Box 294049 Phelan,CA92329 P. (760)868-1212 E.(760)868-2323 W.www.pphcsdorg  Phelan Pinon Hills CSD Established2 2000  REGULAR BOARD MEETING MINUTES August 28, 2024-5:00 p.m. Phelan Community Center 4128 Warbler Road, Phelan, CA 92371 &R Remotely Via Zoom or Conference Call Greg Snyder, Vice President Rebecca Kujawa, Director Deborah Philips, Director Mark Roberts, Director  Board Members Present: Chuck Hays, President  Board Members Absent: None  Staff Present:  Don Bartz, General Manager George Cardenas, Engineering Manager Sean Wright, Water Operations Manager Jennifer Oakes, Executive Management Analyst Aimee Williams, Asst. Board Clerk/Administrative Specialist  District Counsel:  Steve Kennedy, General Counsel  SPECIAL BOARD MEETING - 5:00 P.M.  Call to Order conducted. Roll Call  President Hays called the meeting to order at 5:01 p.m. and the Pledge of Allegiance was  All Directors were present at roll call. 1) Approval of Agenda motion. Motion carried 5-0. 2) Public Comment a) General Public - None b) Community Reports - None 3) Consent Items  Director Philips moved to approve the Agenda. Vice President Snyder seconded the  Director Roberts moved to approve the Consent Items. Director Kujawa seconded the  motion. Motion carried. 5-0.  4) Matters Removed from Consent Items    Regular Board Meeting Minutes - August 28, 2024 There were no matters removed. 5) Presentations/Appointments-None 6) Continued/New, Agenda Items  Page 2 of4  a) Public Hearing on Mitigated Negative Declaration for Reservoir 6A-2 President Hays declared the public hearing open at 5:04 pm.  1) Secretary's Report Development Project.  Mr. Bartz reported the District received zero written protests, objections, or comments relating to the Mitigated Negative Declaration for Reservoir 6A-2  2) Attorney's Report on Action Taken Prior to this Hearing  Mr. Kennedy reported that notice of public hearing was posted in the District Office and on the District's website beginning on August 14, 2024, and published in the Daily Press on. August 14th and. August 21st, 2024. Additionally, a copy oft the Mitigated Negative Declaration for Reservoir 6A-2 Development Project was made available in the District office and on the District website for public review. Compliance with all legal requirements for the hearing are within the manner and  time specified in the Government Code.  3) Staff's Report  Mr. Bartz reported that the District is developing a project to construct a 1.5-million- gallon reservoir to enhance the District's water. supply reliability. The project is located at 8300. Javelin Road, Pinon Hills, CA 92372. Construction of this large reservoir will increase the District's water storage capability for customer use, fire suppression, and reduce the District's need to use electricity for water pumping during peak usage times. This project is estimated to be completed in 2025-2026  and will primarily utilize grant funding. 4) Public Comment, Protests, and Objections  There were no public comments, protests, or objections.  Director Philips moved to close the public hearing. Vice President Snyder seconded the motion. Motion carried 5-0 and the public hearing was closed at 5:06 p.m. b) Discussion & Possible Adoption of Resolution No. 2024-13; Adopting the Mitigated Negative Declaration and Approving the District's Reservoir 6A-2 Project Staff Recommendation: For the Board to adopt Resolution No. 2024-13; Adopting the Mitigated Negative Declaration and. Approving the District's Reservoir 6A-2 Project.  Mr. Bartz introduced this item.  Director Roberts moved to adopt Resolution No. 2024-13. Vice President Snyder  seconded the motion. Motion carried 5-0.    Regular Board Meeting Minutes - August 28, 2024  Page 3 of4  c) Discussion & Possible Action Regarding Increasing Water Capacity Fees in Staff Recommendation: For the Board to increase the District's Water Capacity Fees in accordance with the previously approved formula set forth in Resolution No. 2023-13  Accordance with Previously Adopted Formula adopted by the Board on May 10, 2023. Mr. Bartz introduced this item.  Vice President Snyder moved toi increase the District's Water Capacity Fees. Director  Roberts seconded the motion. Motion carried 5-0.  d) Update on District Projects Staff Recommendation: None  Mr. Cardenas provided an update on this item. No action taken; not an action item. 7) Committee Reports/Comments  a) Engineering Committee (Standing) - Met last week and reviewed the water system. d) Parks, Recreation & Street Lighting Committee (Standing) - Met this month. Minutes e) Waste & Recycling Committee (Standing) - Met last week and discussed collection,  b) Finance Committee (Standing) - Meets in October. c) Legislative Committee (Standing) - Meets in September.  are in the packet.  contamination, and upcoming contest. 8) Staff and General Manager's Report Nothing further to report.  Mr. Bartz requested to move Item 131 to immediately after Item 8. The closed session was completed at this time and the remainder of the meeting continued after the closed  session. 9) Reports  a) Director's Report  Philips - Attended ASBCSD.A councilwoman spoke about nitrates.  Roberts - Nothing to report. Snyder - Nothing to report.  Kujawa - Attended ASBCSD meeting where arsenic & nitrates in water was discussed.  Ar report will be provided at the next meeting.  b) President's Report - Nothing to report, but stated we received some good comments and feedback from public at the last meeting and would like staff to look into addinga  button/link to the website homepage to report leaks or problems. 10) Correspondence/information - The items in the packet were noted.    Regular Board Meeting Minutes August 28, 2024  Page 4 of4  17) Review of Action Items a) Prior Meeting Action Items  Date Requested: June 26, 2024 related to those items. Status: Pending Date Requested: August 14, 2024 Provide Board-related policies. Status: Completed b) Current Meeting Action Items 12) Set Agenda for Next Meeting Regular Board Meeting  Provide the Board with two years of disbursement history for fuel purchases, food purchases, training and conference purchases, and the policies and procedures  Look into adding a button/link to website to report leaks & problems.  September 11, 2024-C Cancelled September 25, 2024  13) Recess to Closed Session  Note: This item was discussed after Item 8. The Board recessed to Closed Session at 5:20 p.m. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Paragraph () of subdivision (d) of Gov. Code sec. 54956.9) 208568 ("Mojave Groundwater Adjudication"?)  City of Barstow V. City of Adelanto, et al. (Riverside County Superior Court, Case No. CIV The Board returned to open session at 5:36 p.m. There was no reportable action. With no further business before the Board, the meeting was adjourned at 6:06 p.m.  14) Return to Open Session - Announcement of Reportable Action  15) Adjournment  Agenda materials can be viewed online at! www.pphcsd.org  10/2/34  ChuckHays, President of the Board  Date  a  Luu illu Aimee Williams, Assistant District Clerk  10/2/24  Date