CITY OF JACKSON City Council Special Meeting Minutes September 11,2024  JACKSON CALIFORNIA Mayor and Council Members Steve McLean, Mayor Chad Simmons, Vice Mayor Max Godde, Council Member Connie Gonsalves, Council Member Bob Stimpson, Council Member  Staff Members:  Josh Nelson, City Attorney (Remote) Carl P. Simpson, City Manager Dalacie Blankenship, Finance Manager/HR Bree Wilder, Public Works Superintendent Trevor Hoaas, Asst PW Superintendent Carleen Kirkpatrick, Deputy City Clerk  ABSENT:  Mayor McLean called the meeting to order at 10:00 a.m. PLEDGE OF ALLEGIANCE TO THE FLAG.  Mayor McLean led the Pledge of Allegiance, followed by a moment ofs silence in recognition of September  11,2001.  1. APPROVALOF AGENDA.  Motion to approve the City Council Agenda dated September 11, 2024 as presented. Moved by Councilmember Stimpson, seconded by Councilmember Godde, and carried by a 5 to 0  vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  2. PUBLICMATTERS NOT ONTHE AGENDA.  Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction oft the City Council. Please note - there is ai three (3) minute limit.  None.  3. CONSENT CALENDAR.  Items listed on the consent calendar are considered routine and may be enacted by one: motion. Any  item may be removed for discussion at the request ofa Council Member.  a. Resolution No. 2024-24 Accepting the Completion ofPublic Improvements for the Pine Street Sewer Replacement Project, and Filing a Notice ofCompletion and Authorizing  Recordation Therefore.    September 9, 2024 City Council! Meeting Minutes  b. Resolution No. 2024-28 Ratifying the Installation ofTwo Stop Signs, Two Stop Bars, Resolution No. 2024-29 Approving the Lot Line Adjustment of APN 020-060-040-000 d. AMENDED Resolution No. 2024-27 Awarding the Construction Contract for the City Resolution No. 2024-30. Awarding the Construction Contract for the SR 49 Street . Resolution No. 2024-31 Approving a Grant Agreement with the Department of] Forestry  and' Two Stop Legends at the Schober/Perry Intersection. (1210. Jackson Gate Road). And City Owned APN 020-020-040.  Roofing Project to Brazos Urethane, Inc. Lighting Project to St. Francis Electric, LLC.  and Fire Protection.  Motion to approve the Consent Calendar dated September 11, 2024 as presented. Moved by Councilmember Gonsalves, seconded by Councilmember Stimpson, and carried by a 5t0 01 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None 4. DISCUSSION CALENDAR.  For the record: Action minutes provide the necessary documentation of City Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup ofCity Council deliberations and a. Sewer Rate Study Summary Presentation and possible approval toj post Proposition 218 Notice of Mark Hildebrand, Rate Consultant ofHildebrand Consulting, LLC presented information on the Sewer Rate Study and the proposed Proposition 218 Notice of Public Hearing for Council [The PowerPoint presentation is available to the public online at wwcljacksonca.1s by clicking on "Government", then "City Clerk & Records", ands scroll down to "City Council. Agenda &  citizen discussion.  Public Hearing. [Mark Hildebrand, Hildebrand Consulting, LLC]  consideration and approval.  Minutes".J  Mayor McLean opened the item for council discussion.  Mayor McLean asked about the list of capital improvement projects tied to the rate increase. Mark Hildebrand advised a detailed list ofapproximately 15 projects provided by staffa are ini the full report in the Council packet, including rehabilitation of sewer mains throughout the City, projects at the wastewater treatment plant, among others. Considering capital spending, you either classify a project as deterioration/aging infrastructure or a growth project, expanding the capacity ofa system to accommodate growth. All oft the projects here deal with aging infrastructure, providing the "TLC" they need. A proactive capital spending program is really important to keep rates low because fixing something before it breaks is magnitudes less expensive than after, which involves engaging emergency  crews, quick contracts, and less competitive bids under duress.    September 9, 2024 City Council Meeting Minutes  Councilmember Gonsalves inquired how toi include growth into the figures shown, considering potential Mark Hildebrand advised there are sewer capacity charges that are recovered from developers when they move in. Sometimes the sewer utility will need to front the costs to expand a system fori incoming development to connect. This study did not include capacity charges oft the sufficiency oft that fund due tor minimal growth happening in Jackson at this time. Capacity charges should be considered ifyous see Councilmember Godde stated staying ahead of potential development (such as capacity ofthe wastewater treatment plant) can make. Jackson more appealing toi incoming developers. Mark Hildebrand advised of two different methodologies for calculating capacity charges: 1. Buying approach. 2. Incremental approach. Ifyou have enough capacity in your existing system to accommodate new growth, the money you get from the capacity charges reimburses existing ratepayers, so you have already paid for the infrastructure and when developers come in and pay their capacity charges the money goes straight into the sewer utility fund and helps keep rates down or pays for additional rehabilitation projects. The only time you have stress on the utility is when you do need to expand the infrastructure, creating a timing issue in terms oft the cost to expand the infrastructure before Councilmember Godde asked PW Supt Wilder his opinion on whether we are catching up on I&I issues compared to 4-5 years ago. Wilder advised it gets better every year and al lot ofthe CIPS are going to make lines better as well. The plant currently has capacity to accommodate 1,200-1,800 additional homes. Vice Mayor Simmons stated there are two possible development projects- Ven Huizen's project on' Tunnel Hill, and the next phase ofJ Jackson View ifthey continue with the process. Wilder commended Interim WWTP ChiefLindsey for looking into the capacity for the. Jackson View project a couple ofy years ago and completing the studies for it. VM Simmons asked about the correlation between the capacity to accommodate a certain number ofsingle-family homes versus commercial operations. Wilder advised capacity and connection fees for commercial are significantly higher and the number of homes the business would be equivalent to would vary based on the type of business- more details are VM Simmons inquired why the other cities water rates are SO much higher than Jackson. Hildebrand advised that many ofthe other agencies have al hard time finding aj place to put their treated water. Dalacie Blankenship, Finance Manager answered Councilmember Gonsalves' question regarding the sewer participation fund. Thel balance is currently over $1.74 million, which are the participation costs that developers have already paid into and where we would start ifincreases become necessary.  development or expanding city limits.  ar new development on thel horizon ini the future.  development actually happens.  available in the study.  Mayor McLean asked for public comments.  Mayor requests ai motion.  Motion to approve the posting of Proposition 218 Notice of Public Hearing regarding the Sewer Rates, dated September 11, 2024 as presented. Moved by Councilmember Stimpson,  seconded. by Councilmember Godde, and carried by a5 5t0 01 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None    September 9, 2024 City Council Meeting Minutes  Bree Wilder, PW Superintendent, thanked Asst PW Superintendent Trevor Hoaas, Finance Manager Dalacie Blankenship and Mark ildebrandhildebrand Consulting, LLC for their many hours ofhard  work on the Sewer Rate Study. 5. SPECIAL MEETING. ADJOURNMENT.  Mayor McLean adjourned the meeting at 10:31 a.m. to 6:30 p.m. on September 23, 2024.  ATTEST:  923/24 Date Approved  @ohn  Mhp