CITY OFJ JACKSON City Council Meeting Minutes August 26, 2024  JACKSON ALIFORNIA Mayor and Council Members Steve McLean, Mayor Chad Simmons, Vice Mayor Max Godde, Council Member Connie Gonsalves, Council Member Bob Stimpson, Council Member ABSENT: None  John Georgette, City Clerk StaffN Members:  Joanna Gin, City Attorney Representative (Remote) Carl P. Simpson, City Manager Chris Mynderup, Police Chief Bree Wilder, Public Works Superintendent Dale Fishback, Interim Fire Chief Carleen Kirkpatrick, Deputy City Clerk  Mayor McLean called the meeting to order at 6:30 p.m. PLEDGE OF ALLEGIANCE TO' THE FLAG. Mayor McLean led the Pledge of Allegiance. 1. APPROVALOF AGENDA.  Motion to approve the City Council. Agenda dated. August 26, 2024 as presented with the removal ofitem 6B. Moved by Councilmember Stimpson, seconded by Councilmember  Gonsalves, and carried by a 5t0 01 vote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None  2. PUBLIC MATTERS NOT ONTHE AGENDA.  Discussion items only, no action will be taken. Any person may address the Council at this time on any subject within the jurisdiction oft the City Council. Please note - there is at three (3) minute limit.  None.  3. CONSENT CALENDAR.  Items listed on the consent calendar are considered routine and may be enacted by one: motion. Any  item may be removed for discussion at the request ofa Council Member.  a. Approval of August 12, 2024 meeting minutes and the August 19, 2024 Special meeting  minutes.  b. Approval of] Expenditure Report in the amount of $538,509.14.    August 26, 2024 City Council Meeting Minutes  Resolution No. 2024-27A Awarding the Construction Contract for the City Roofing d. Approval oftwo-year extension to the On-Call Planning Professional Services Agreement with Hauge Brueck Associates through June 30, 2026.  Project to Brazos Urethane, Inc.  Motion to approve the Consent Calendar dated August 26, 2024 as presented. Moved by Councilmember Gonsalves, seconded by Councilmember Stimpson, and carried by a: 5to Ovote:  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None 4. ADMINISTRATIVE REPORTS. expected tol bet taken by the Council.  This section is to provide staff an opportunity to present oral status reports on issues. No legal action is Public Works Superintendent, Bree Wilder - Provided an update on the Sutter Street Project, before the contractor can complete the paving in the Acel Hardware parking lot they have to test the pipe and a couple joints- another manhole has to bej put in thel highway to accomplish this- Vogan Toll is shut down right now and they should be crossing that within two weeks, will move on to the base and up top, then jump the highway and hopefully finish. Reservoir Project: 65% complete for plans/drawings, lead/copper samples (completed every three years) were 75% complete, LSL samples (Lead/Copper Service Inventory required by the state and EPA) now: 50% complete- must finish by October 16th and the team is doing a good job to get that done. Water Polo: starts September 3rd. Stop signs at Schober & Perry were completed. AC installation at the Scout Hut is complete. Tonight's resolution on the roofing projects covers the upper and lower roofs at the Sewer Plant and the Pool office, repairing long time Mayor McLean inquired on an update on the Mattley Hillside Project from City Engineer Matt Ospital. Wilder advised hei is trying to get better pictures to present of doing al bare shotcrete finish with a couple different colors- it blends well and does not look like straight concrete. Hope to present options soon. Vice Mayor Simmons inquired about adding the "Busi" name to the parking sign at Mel & Faye's. Wilder advised that City Manager Simpson came up with a good idea to possibly move the current sign to the parking garage and City Hall and order a new sign for thel Busi lot that incorporates the name. The frame is not currently suitable to make any additions so thisi is a good potential alternative. They Interim Fire Chief. Dale Fishback - Continuing to work on proposals for the purchase ofa a new Type 1 engine, will present to Council soon. Safety Walk tomorrow at. Jackson Junior High with the Vice Principal for the annual evaluation oftheir systems. October 6th- Pancake Breakfast at Station 132, social media advertisements out now. In weekly communication with the incoming new. Fire Chief  leaks.  arel looking into getting proposals.  Ryan Pidgeon, planned to start October 1, 2024. Police Chief, Chris Mynderup - No report. City Attorney Representative, Joanna Gin - No report.    August 26, 2024 City Council Meeting Minutes  City Manager, Carl P. Simpson - Thanked Mayor McLean for the invite to Top Cop where he was a  guest speaker- he and his family greatly enjoyed the event,  5. COUNCIL REPORTS.  This section ist to provide Council members an opportunity to present reports on their activities and to  request item be placed on future agendas. Councilmember Gonsalves - No report.  Councilmember Godde Volunteered a couple of hours at the Senior Center.  Councilmember Stimpson -1 No report. Vice Mayor Simmons - No report.  Mayor McLean - Attended two Chamber ofCommerce ribbon cuttings; stopped by Boilerworks Café when Good Day Sacramento visited/toured/filmed the old courthouse that Restore Amador plans to restore and may be interested in setting up a satellite office there one day; handed out some awards at a Native Daughters event; attended the Top Cop event on Saturday at the Amador County Fairgrounds- great turnout/sold out 3001 tickets- City Manager Simpson did a great job presenting. City Manager Simpson advised he reached out to the film commissioner from Good Day Sacramento.  DISCUSSION CALENDAR.  Fori the record: Action minutes provide the necessary documentation ofCity Council actions and audio recordings are retained for those desiring more detail on particular agenda item discussions. These audio recordings provide an accurate and comprehensive backup ofCity Council deliberations and a. Second Reading and Adoption of Ordinance No. 730 amending City of Jackson Municipal Code Section 8.16.010 ofChapter 8.16 ofTitle 8 to Establish a Maximum Weed Height Outside of Fire  citizen discussion.  Season.  Mayor McLean opened the item for council discussion.  Councilmember Godde asked Fire ChiefFishback for his input on this item. ChiefFishback advised he supports the change as it provides an opportunity to get an early start on high weeds approaching fire Mayor McLean asked for public comments and received none. Mayor requests ai motion. Motion to adopt Ordinance No. 730 amending City of. Jackson Municipal Code Section 8.16.010 of Chapter 8.160 ofTitle 81 to Establish a Maximum Weed Height Outside of Fire Season dated. August 26, 2024, as presented. Moved by Councilmember Gonsalves, seconded. by Councilmember Godde, and carried by a 5to 0 vote:  season.    August 26, 2024 City Council Meeting Minutes  AYES: McLean, Simmons, Godde, Gonsalves, Stimpson  NOES: None ABSENT: None ABSTAIN: None receipt ofTOTI Funds.  b. Discuss and possibly approve stipulated Measure E. Agreement with Restore Amador LLC for  Tabled forj future meeting when. Restore. Amador can attend.  Discuss and possibly approve License Agreement with Amador Community Recreation Agengy  (ACRA) for use ofthe Scout Hut for an after-school youth program.  Mayor McLean opened thei item for council discussion.  City Manager Simpson advised a draft agreement has been prepared and there are additional concerns from Michael Rock/ACRA, not present tonight at the meeting. Concerns include compensation for use, paying for utilities and came up with ai recommended lease amount of $1,130/month. This amount is based off of our normal charges for a Government agency to rent the Civic Center at $10/hour (ACRA would use the Scout Hut 5 days a week/5 hours a day/per month) and approximately $129/month for sewer and water fees, and utilities for power would be additional. Electricity charges are planned to be based on an average oft the first three full months ACRA is in thel building minus the average oft the VM Simmons advised they are: not. Simmons is on the ACRA board and ACRA only clears about $900 profit per month after expenses for running the program, so the $1,130 plus electricity would end up costing them money. He suggested having ACRA possibly pay for the upgrade to the. AC unit in the Scout Hut as an alternative, which comes out ofa different funding source that thel kids program. PW Supt Wilder advised the cost oft that project was $18,600, paid for by a Prop 68 grant which pays 75% of the project/City pays 25%. CM Gonsalves advised she would like to see ACRA cover the City's 25% of that project, plus utilities. CM Godde advised this program may need to be looked at as the City Pool, that it is a service and not an income to the City. VM Simmons advised the Scout's use the hut and do not pay anything- however, they do not make money offt the hut either. ACRA could just cover the utilities. CM Gonsalves stated ACRA should have to pay for the use and/or the 25% match ofthe upgrade, plus utilities. CM Stimpson stated ACRA should have to pay their way- they receive al lot of money from all the incorporated cities, ask for more money, and mismanage the funds. The fact that ACRA did not show up tonight is bothersome. CM Gonsalves stated the City just wrote a check to ACRA for $32,000 as well. Mayor McLean stated he'sn not seen. ACRA's budget for those funds. CM Stimpson stated he has seen ACRA's budget when he worked for them and witnessed their Council expressed consensus to have staff continue to work out details ofap possible agreement and Mayor McLean shared the following catches made by Debby Collins regarding this contract: Page 27, section 2- date should read June 30, 2025 rather than 2024.  previous six months' use prior, charging the difference. CM Gonsalves inquired ifACRA isi in agreement.  mismanagement of funds firsthand.  bring it back for consideration at a future meeting.  Page 27, Section 3- What are the consequences for paying after the 5"(6",10,20",et.)?        August 26, 2024 City Council Meeting Minutes  Page 29, Section 14-1 the addresses need to be listed. Mayor McLean asked for public comments and received none.  City Manager Simpson requested clarification on CM Gonsalves 25% ofmatching funds to the grant. PW Supt Wilder advised iti is 20-25% City match. Simpson advised the grant may not allow the City to accept funds from another agency to cover that City match. However, there may be other upcoming projects that need to be completed at the Scout Hut that ACRA can contribute towards. CM Stimpson inquired ifthere are. ADA requirements at the Scout Hut and Simpson advised there are but not in order for ACRA to occupy the building due to some hold harmless language our City Attorney included in the agreement, insulating the City from liability. At some point the City will likely need to meet. ADA  requirements, especially if we continue toi rent it out in the future.  7. REGULAR MEETING ADJOURNMENT.  Mayor McLean adjourned the meeting at 6:55 p.m. to 6:30p.m. on September 9, 2024.  ATTEST: John MA  Apk Civygerk  9/23/a4 Date Approved