Public Works Report  October 2024  Roads  Wei removed all oft the dead animals that were found during the month and disposed of them. We took out the trash weekly from the Towns trash cans. We located the Town's storm  drains for all 811 requests.  Sewer  We recorded all of the daily readings at the wastewater treatment plant and compiled them into a usable form and sent them off tol Dana to put into the quarterly report. We completed the CIWQS reporting for the month. We corresponded with the DFA about when the Towns  amendments to the WWTF grant might be ready to be executed.  Water  We are working on the wording for a letter to owners with backflow devices, notifying them of the need to have these devices tested. Hopefully we will get the testing/cataloging done one way or the other on all ofthe known devices before the end oft the calendar year.  We received the result of the routine water sampling event for coliform. We were notified ofthe positive result in early October. We took the required repeat samples within 24 hours and drove them down to Pace Labs, as they were unable to accommodate us with an additional sampling event ini that time frame. We are awaiting the results from the repeat samples at the  time oft this report submission.    We responded to a mainline blowout during the month. We were able to shut down the affected area and have the repairs done. We learned a lot about fire hydrant installation while helping to install the two new ones on Newton and Sterling streets. Installing hydrants is a lot more complicated than it might seem. The community will be well served by these hydrants for the foreseeable future. One oft the old hydrants that were replaced were over 70 years old. This hydrant isi indicative ofthe state of parts of our current water system, highlighting the need to  fund a Capital Replacement plan.  We responded to shut off request for a burst pipe at a residence on Diggles Street on a  Sunday.  We1 read all of the meters and entered all oft the data into the Towns billing  software. We completed the SAFER drought reporting for the month. We shut off a few  customers at their request for the winter.  We located water lines for all submitted 811 requests within the Town.  Wel helped create an invoice for the lead testing in childcare centers for the work done  helping the SVUSD test for lead in their Pre-K room.  Parks  We mowed all ofthe parks weekly as well as took out the trash. We cut back some  bushes at Town Hall. We used an edger at Town Hall.  We are getting ready to winterize all oft the parks.    Fort. Jones Town Council Regular Meeting Minutes September9,2024  CERTIFICATION OF POSTING AGENDA  IJenniferJoy Cox, Town Clerk for the Town of Fort Jones, hereby certify that the agenda for the September 9, 2024: regular meeting ofthe Town Council was posted at the Town Hall, near the door ofthe Town Council Chambers, Ray's Food Place, Ace Hardware, on the front window of the Fort Jones Post Office and on the Town's website www.fortionesca.org on September 6,  2024.  Ideclare under the penalty of perjury that the forgoing is true and correct.  JenniferJoy Cox, Town Clerk  CALLTO ORDER. AND ROLLCALL:  The regular meeting oft the Fort Jones Town Council was called to orderi in person by Mayor Mercedes Garcia at 6:02 p.m. In addition to the mayor, council members present were Kathye Staff present: Cherie Stephen - Town Administrator, JenniferJoy Cox - Town Clerk, Everett Hullquist - Public Works, Joseph Hess - Fire Department, Josh Short - Etna Police  Banks, Mark Eayrs, Alex LaRiviere, and Julia Collie-Mason.  Department.  PLEDGE OFALLEGIANCE: Led by Mayor Garcia  PUBLIC COMMENTS: M. DeAndreis expressed that her group had to move their meeting from City Hall to another location due to being charged fees, and that she thinks her group is under the City Council sO the use ofthe hall should be free, and that the room is often empty DISCISSIONREPORIS CORRESPONDENCE: NON-ACTION ITEMS  anyway.  A. Police Department Monthly Report B. Fire Department Monthly Report :. - Public Works Monthly Report  Written report appears in the agenda packet. Chief Short said they obtained a new patrol  truck. He said to reach out to him with any questions. Written report appears in the agenda packet. No comments.  Written report appears in the agenda packet. Councilmember Eayres asked if E. Hullquist would be taking time off for paternity leave, and how long he would be gone. E.  Hullquist said he would, and it would be for six weeks. D. AdminstratorAccounting Monthly Report    Written report appears in the agenda packet. Citizen asked how the audits are going. Administrator Stephens that the pre-phase had been completed and she was awaiting an  email back for the next step.  CONSENT CALENDAR: 1.a) Approval ofl Minutes  Regular Meeting August 12, 2024 ii. Special Meeting August 26, 2024  b.). Ratification ofI Disbursements: August 01 through 31, 2024 c.) Review Budget VS Actual July 1,2024, through. August 31, 2024  Public Comments: None  Discussion: Mayor Garcia requested to add to the minutes ofthe Special Meeting August 26, 2024, that there was discussion surrounding the need for a public works vehicle. Motion: J. Collie-Mason moves to approve the consent calendar with the addition of the public works vehicle discussion to the minutes of the Special Meeting August 26, 2024.  Second: M. Eayrs Abstain: K. Banks Motion: Passes  Ayes: M. Garcia, M. Eayrs,A_LaRiviere, J. Collie-Mason  DISCUSTION/REPORTS: ACTION ITEMS: cities for Economic Development Services.  2. Review, discuss, and possibly take action to renew the MOU with Siskiyou County and local Public Comments: Representatives from the Siskiyou Economic Development Council spoke regarding what contributions have been made to the town sO far under previous MOUS. A citizen asked what are we getting for the $6,000. SEDC responded that 11 businesses utilized their services last year. It also gives the town access to SBDC and Discover Siskiyou services, as well Discussion: Council engagement with SEDC asking about more benefits. SEDC responded that all the local cities meet together, and that the county makes an additional investment of$130,000 Motion: A. LaRiviere moves to: renew the MOU with Siskiyou County and local cities for  as unlimited access to SEDC staff.  annually that benefits everyone. Economic Development Services. Second: M. Eayrs Nays: None Motion: Passes  Ayes: M. Garcia, K. Banks, M. Eayrs,A.I LaRiviere, J. Collie-Mason    3. Review, discuss, and possibly take action to approve the job description for the Recruitment  and Retention Coordinator. Public Comments: None  Discussion: Councilmember Banks asked who wrote the job description. ChiefHess responded that he used a compilation from different sources and then tailored them to the town's needs. Councilmember Eayrs asked ifthere had been any interest. ChiefHess replied that it had tol be Motion: A. LaRiviere moves to approve the job description for the Recruitment and Retention  approved by council first then he would flyi it.  Coordinator. Second: J. Collie-Mason Nays: None Motion: Passes  Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere,J.C Collie-Mason  4. Discuss possible action to hire Cherie Stephen to the part-time Town Administrator position. Public Comments: A citizen expressed concern about potentially losing momentum ifturnover continues to happen. Also asked who was monitoring administrator, and if giving one person both administrator and accounting roles wasn't too much power or responsibility. Town Clerk said that given the current standing of what the administrator has been able to accomplish, not Discussion: Town Clerk Cox said that given the current standing of what the administrator has been able to accomplish, not only is it doable, but it is integral that one person has those roles at least until back issues have been resolved, additionally, it was part ofa previous council decision tol have one person fulfill both roles. Interim Administrator Stephen discussed her history in law enforcement and some of! her previous accomplishments. Councilmember Banks said that Administrator Stephen was doing a fabulous job and very capable. Councilmember Collie- Mason made the remark that Administrator Stephen has done more in the last three months than Motion: K. Banks moves to hire Cherie Stephen to the part-time Town Administrator position.  only is it doable, but it is integral that one person has those roles until  most have done in a year. Second: J. Collie-Mason Nays: None Motion: Passes  Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason  5. Discuss possible action to approve the salary for the Town. Administrator position.  Public Comments: None. Discussion: None. Second: M. Bayrs  Motion: A. LaRiviere moves to approve the salary for the Town Administrator position.  Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason    Nays: None Motion: Passes  6.F Review, discuss, and possibly take action to approve the low bid from Whitehawk Construction to replace the out ofs service fire hydrants on the streets of Sterling and Newton.  Public Comments: None.  Discussion: Councilmember Banks asks ifthey are repairable ori ift they are too decrepit. E. Hullquist responds that one won't shut off and it could theoretically be rebuilt, but that the other is too old. Parts are no longer made for these. ChiefHess said they can't be used and that they have a lower water flow. E. Hullquist said that he thinks Whitehawk's bid is lower because there Motion: K. Banks moves to approve the low bid from Whitehawk Construction to: replace the out  is an agreement to use the city dump truck tol lower costs. ofs service fire hydrants on the streets of Sterling and Newton. Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason  Second: A. LaRiviere Nays: None Motion: Passes  7.1 Review, discuss, and possibly take action to approve the proposal for the Cowan Street Sewer  and Storm Drainage Project. Public Comments: None.  Discussion: Council and staff discussed the location of Cowan Street. E. Hullquist said that the sewer has had issues for decades, but that new pipes could last one hundred years. Motion: A. LaRiviere moves to approve the proposal for the Cowan Street Sewer and Storm  Drain Project. Second: M. Eayrs Nays: None Motion: Passes  Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason  8. Discuss possible action to send our RFPS for new legal counsel.  Public Comments: Citizen asked ift there are any attorneys that do this. Another citizen commented that Etna has the same attorney as Yreka and that they are better than their previous attorney, their previous attorney being the town's current legal counsel. Discussion: Administrator Stephen said ours has not been very responsive, that there is one she favors but wants to check into multiple. Chief Short said the one she favors is also the representation of Etna and that they are very responsive. Councilmember Banks asked for the Motion: M. Eayrs moves to approve the action to send out RFPS for new legal counsel.  time frame for the RFPs, the response was 30 days.  Second: K. Banks    Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason  Nays: None Motion: Passes  9. Review, discuss and possibly take action to purchase a new public works utility truck. Public Comments: A citizen asked how this would be paid for, ifit would be by a grant. It was Discussion: E. Hullquist requested to table this until next month as all the previous options were diesel, and that it is preferred toj purchase al Ford due to dealership location. Councilmember LaRiviere remarked that Ford has better and more easily obtainable parts. E. Hullquist said that it isj possible tol have it hand built to order, and that some things they are looking for is a single cab, dually with four-wheel drive and utility boxes. Councilmember Eayrs suggested Corning Ford. Motion: A. LaRiviere moves to table the action to purchase ai new public works utility truck until  answered that it would be from the bulk water sales.  October. Second: K. Banks Nays: None Motion: Passes  Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere,. J. Collie-Mason  10. Review, discuss and possibly take action to adopt Resolution 1132 approving the Volunteer  Fire Capacity Grant agreement. Public Comments: None.  Discussion: Councilmember Banks asked ifit was a matching grant. ChiefHess responded affirmatively, and that the amount had been reduced slightly due to CalFire removing a couple of the items listed. He said we submit and they reimburse us. Councilmember Banks asked ifthe purchase of this equipment would bring the fire department up to speed. ChiefHess said it would Motion: K. Banks moves to adopt Resolution 1132 approving the Volunteer Fire Capacity Grant  with the radios, and it would go a long way towards PPE.  Agreement. Second: A. LaRiviere Nays: None Motion: Passes  Ayes: M. Garcia, K. Banks, M. Eayrs, A. LaRiviere, J. Collie-Mason    STAFF COMMENTS: COUNCIL COMMENTS: None. ADJOURNMENT:  The meeting was adjourned at 6:55 p.m. The next regular town council meeting is scheduled to  bel held on October 14, 2024, at' 7:00 p.m.  Attest:  Cherie Stephen, Interim Town Administrator  Approved:  Mercedes M. Garcia, Mayor    Fort Jones Town Council Special Meeting Minutes September 19, 2024  CERTIFICATION OF POSTING AGENDA  I,JenniferJoy Cox, Town Clerk for the Town of] Fort. Jones, hereby certify that the agenda for the September 19, 2024 special meeting of the Town Council was posted at the Town Hall, near the door oft the Town Council Chambers, Ray's Food Place, Ace Hardware, on the front window of the Fort Jones Post Office and on the Town's website www.fortionesca.org on September 18,  2024.  Ideclare under the penalty of] perjury that the forgoing is true and correct.  JenniferJoy Cox, Town Clerk  CALLTOORDER. AND ROLLCALL:  The special meeting oft the Fort Jones Town Council was called to order inj person by Mayor Mercedes Garcia at 5:30 p.m. In addition to the mayor, councilmembers present were. Kathye Banks and Julia Collie-Mason. Mark Eayrs and Alex LaRiviere were absent. Staff present: Cherie Stephen - Town Administrator, JenniferJoy Cox - Town Clerk,  PLEDGE OF ALLEGIANCE: Led by Mayor Garcia  PUBLICCOMMENTS: None  DIKCIESION/REPORIS. ACTION ITEMS:  1.Discuss possible action to approve the new job description for Customer Service Clerk  Position.  Public Comments: None  Discussion: Mayor Garcia stated that with the description reading both full-time and part-time flex, the town needs the acceptance ofemployment agreement to specify which sO that there isn't confusion or complications moving forward. Councilmember Banks asked ift that could be put into personnel file. Councimember Collie-Mason asked iff full time or part-time is needed as of now. The response was that for a couple oft fmonths while items that have been unattended. to for some time are fixed more hours would be required, but generally only part-time would be  needed.    Motion: K. Banks moves to approve the new. job description for Customer Service Clerk with the stipulation that full-time or part-time flex is specified in the acceptance of employment  agreement. Second: J. Collie-Mason Ayes: M. Garcia, K. Banks, J. Collie-Mason Nays: None Absent: M. Eayres, A. LaRiviere Motion: Passes  STAFF COMMENTS: Administrator Stephen said that thej job listing would be posted  immediately and interviews would be held next week.  COUNGILCOMMENIS: None. ADJOURNMENT:  Thei meeting was adjourned at 5:39 p.m. The next regular town council meeting is scheduled to  be held on October 14, 2024, at 7:00 p.m.  Attest:  JenniferJoy Cox, Town Clerk  Approved:  Mercedes M. Garcia, Mayor    : EE  1 - De E    C  8 d8  8 6 555  D'E    E  E DE  E -  -    LE    80 d0            8  0 1 o        0 8 o0 0f 0          0    60        00 00        Agenda Item #2  The Town of Fort Jones  ALITORNT To: Meeting Date: From: Subject:  FortJones' Town Council October 14, 2024  Cherie Stephen - Town Administrator Siskiyou County Local Transportation Commission.  Review and discuss possible action to approve the. Joint Powers Agreement with the  Background:  The Siskiyou County Local Transportation Commission and The Siskiyou County Board of Supervisors have moved to form aj joint powers agreement amongst the cities and towns of Siskiyou County to create aj public  agency to exercise the powers and functions oft the' Transportation Development Act.  Attached ist the. Joint Powers Agreement.  Recommendation:  It is recommended by the Town Administrator that the council approve the. Joint Powers. Agreement with the  Siskiyou County Local Transportation Commission.  1    SISKIYOU TRANSPORTATIONAGENCY Joint Powers Agreement  This Agreement is made and entered into this  day of September, 2024, by and among  the COUNTYOF: SISKIYOU, and the CITY OF YREKA, CITYC OF DORRIS, CITY OF DUNSMUIR, CITY OF ETNA, TOWN OF FORT JONES, CITY OF MONTAGUE, CITY OF MT. SHASTA, CITY OF TULELAKE, CITY OF WEED, and the SISKIYOU COUNTY LOCAL TRANSPORTATION  COMMISSION, herein referred to as "MEMBERS" or MEMBER'.  RECITALS  WHEREAS, pursuant toi the provisions of Article 1, Chapter 5, Division 7, Title 1 of the California Government Code Section 6500 et seq., two or more public agencies may, by agreement, forma Joint Powers Agency to exercise those powers and functions that are common to the contracting WHEREAS, under California law, each MEMBER is responsible for providing transportation in WHEREAS, it is the desire of the MEMBERS to create a public agency that will perform the  parties; and  compliance with the Transportation Development Act; and functions set forth in the Transportation Development. Act, NOW, THEREFORE, the MEMBERS agree as follows:  ARTICLE1 DEFINITIONS  1.1. Agreement" shall mean this Joint Exercise of Powers Agreement, as the name now exists ora as it may from time to time be amended by any supplemental agreement entered into 1.2. "Agency" shall mean the Siskiyou Transportation Agency, a Joint Powers Agency hereby 1.3. "Board of Directors" or' "Board" shall mean the governing body of the Agency. 1.4. "Fiscal Year" shall mean that period of twelve months commencing on July first of any  pursuant to the provisions hereof. established and created by the. Agreement.  year.  1.5. "Government Code" shall mean the California Government Code.  1.6. "Joint Powers Law" or" "Act" shall mean Article I, Chapter 5, Division 7, Title 1 (commencing  with Section 6500) of the Government Code.  1    1.7. "MEMBER" or "MEMBERS" shall mean any entity which has executed this Agreement and  become a member of the Agency.  ARTICLE2  CREATION/ AND PURPOSE OF THE AGENCY  2.1. Creation of Public Agency. Pursuant tot this act, there is hereby created a public agency to bel known as the' "Siskiyou Transportation. Agency" hereinafter referred to as the' "Agency." The Agency is formed by this Agreement pursuant to the provisions of Article 1, Chapter 5, Division 7, Title I (commencing with Section 6500) of the Government Code; two or more public agencies may, by agreement, form a Joint Powers Agency to exercise those powers and functions that are common to the contracting parties. It is the intent of the MEMBERS that the Agency shall be a public agency separate and apart from any 2.2. Purpose. The purpose of the Agreement is to create a public agency to exercise the common power of directing and coordinating actions relating to transportation in Siskiyou County and the City of Yreka, City of Dorris, City of Dunsmuir, City of Etna, Town of Fort Jones, City ofl Montague, City of Mt Shasta, City of Tulelake, City of Weed, and the County of Siskiyou and the Siskiyou County Local Transportation Commission.  MEMBER.  ARTICLE3 LIMITATIONAND LIABILITY  3.1. To the extent permitted under State law, and specifically pursuant to the provisions of Government Code Section 6508.1,1 the debts, liabilities, and obligations of the Agency shall be its own and shall not constitute debts, liabilities, and obligations of any of the  MEMBERS.  ARTICLE 4 POWERS OF THE AGENCY  4.1. The Agency shall have all of the powers common to the MEMBERS and all additional powers set forth in the joint powers ofl law oft the State of California andi is hereby expressly authorized to perform all acts necessary for the exercise of said powers. Such powers a) To supervise and oversee the performance oft transportation service operations; b) To make and enter into contracts and expend revenues, leases and other agreements, including contracts with federal, state, and other governmental  include, but are not limited to, the following:  agencies;  2    c) To act on behalf of the MEMBERS to specify the level of service to be provided, the operating plan to implement the service, how the service is to be coordinated with the public transportation within the respective areas, and to act as claimant as d) To acquire, accept, and utilize sufficient revenues to retire debt and to fulfill the financial obligations of the Agency from any source including Transportation Development Act funds, State Transit Assistance Funds, Federal Transportation e) To incur debts, liabilities, and obligations, which do not constitute a debt, liability,  defined in the Transportation Development Act;  Act funds, and state or federal grants; oro obligation of the MEMBERS; and other staff; ors sale; improvements; Board of Directors;  f)  To employ agents, employees, consultants, advisors, independent contractors, g) Toa acquire, hold, or dispose of property by eminent domain, lease, lease purchase, h) To acquire, construct, manage, maintain, and operate any buildings, works, or  i) j)  To sue and be sued in its own name, except that the Agency shall not sue its own To invest, in accordance with the provisions of Section 6509.5 of the Government Code, money in the treasury of the Agency that is not required for immediate  necessities of the Agency;  k) To raise transportation fare revenues or adjust fares for transit services;  !)  To pay expenses reasonably and necessarily incurred in the conduct of business, including travel expenses to attend meetings and conferences relating to the m) All other services which are necessary for the Agency to provide public  business of the Board to the extent budgeted; and  transportation services.  ARTICLE5  MEMBERS, OFFICERS, AND TERMS OF THE BOARD OF DIRECTORS  5.1. Members and Alternate Members. The Agency shall be administered by a Board of Directors, initially consisting of the Commission members and alternates of the Siskiyou County Local Transportation Commission. The Agency Board of Directors and alternates shall be the same individuals as each MEMBER entity appoints to serve on the Siskiyou County Local Transportation Commission and alternates thereof. The Board shall be  named the "Siskiyou Transportation Agency Board of Directors."  3    5.2. Alternate Members. Alternates shall be the same individuals as each entity appoints to serve on the Siskiyou County Local Transportation Commission. Any alternate must have 5.3. Officers. At the second regular meeting of each calendar year, the Board of Directors shall elect from its membership a Chair and' Vice Chair of the Board, to serve for one-year terms. In the absence oft the Chair, the Vice Chair shall preside over and conduct all meetings of 5.4. Terms of Office. Each member oft the Board of Directors shall serve the same term as their respective term on the Siskiyou County Local Transportation Commission; provided, however, Board members of the respective governmental MEMBERS, shall cease to serve upon termination of that public office, unless sO otherwise re-Appointed by that governmental MEMBER. Vacancies shall be filled pursuant to the applicable procedures  the same qualification as thei individual originally appointed.  the Board.  set forth in the Agency Bylaws.  ARTICLE6  POWERS OF THE BOARD OF DIRECTORS  6.1. The Board of Directors shall have the following powers and functions:  a) The Board shall exercise all powers and conduct all business of the Agency, whether directly or by delegation to the Executive Director or other committees as may be established by the Board and subject to such restrictions and limitations b) The Board shall have the authority to appoint or employ necessary staff in c) The Board shall cause to be prepared, and shall review, modify as necessary, and adopt the annual operating budget of the Agency. The budget, at a minimum, shall include staff administration costs, capital costs, apportionments, and operating costs for transportation services. Adoption of the budget may not be delegated. d) The Board shall approve the execution of each contract or agreement to be e) The Board shall negotiate, prepare, and contract for transportation services and the claims for funds to be submitted to the Siskiyou County Local Transportation Commission in accordance with the Transportation Development Act and its Within 120 days after the close of the fiscal year, the Agency will prepare and submit to the MEMBERS an annual report on its operation of the transportation  as are set forth herein. accordance with Article 9.  entered into by the name of the Agency.  regulations.  f)  services for the fiscal year.  4    g) The Board shall receive and act upon periodic reports and audits of the funds of h) The Board shall have such other powers and duties reasonably necessary to carry  the Agency, as required by Articles 10 and 11 of this Agreement.  out the purposes oft the Agency.  ARTICLE7  MEETINGS OF THE BOARD OF DIRECTORS  7.1. Initial Meeting. No later than Sixty (60) days following the effective date of this Agreement and the establishment oft the Agency, the initial meeting oft the Board of Directors shall be called and convened. For the purpose of calling such a meeting, the Executive Director shall prepare the initial agenda for the Board of Directors and shall call and post such notices as are required by thel Brown Act.. Any MEMBER requesting ani item on the agenda for the initial meeting shall provide the request no later than Twenty (20) days following  the effective date of this Agreement.  7.2. Meetings. At a minimum the Board shall meet annually.  7.3. Brown Act. All meetings of the Board shall be called, noticed, held, and conducted in accordance with the provisions of Government Code Section 54950, et seq. 7.4. Minutes and Records. The Executive Director of the Agency shall provide for the keeping of minutes of regular and special meetings of the Board and shall provide a copy oft the minutes to each member of the Board at the next scheduled meeting. 7.5. Quorum. A majority of the members of the Board shall constitute a quorum to conduct a meeting. Avote of a majority of the members of the Board is necessary tot take action.  ARTICLE8 8 COMMITTEES  8.1. The Board of Directors may establish committees, as it deems appropriate, to conduct the business of the Agency. Members of the committees shall be appointed by the Board, to serve one-year terms, subject to reappointment by the Board. Each committee shall be composed of at least three members and shall have those duties as determined by the Board or as otherwise set forth in the Bylaws. The members of each committee shall annually select one of their members to chair the committee. Each committee shall annually prepare and submit a report to the Board of Directors as to the activities and 8.2. All committee meetings shall be called, noticed, held, and conducted in accordance with the provision of Government Code Section 54950, et seq., the Brown. Act.  programs provided by or overseen by the committee.  5    ARTICLE9 STAFF  9.1. Executive Director. The Siskiyou County Local Transportation Commission Executive 9.2. Legal Counsel. The Siskiyou County Counsel's Office shall provide legal services to the 9.3. Treasurer. The Treasurer of the County of Siskiyou shall be the treasurer of the Agency. 9.4. Auditor. The Auditor of the County of Siskiyou shall be the auditor of the Agency. 9.5. Administrative and Staffing Support. The County of Siskiyou shall provide administrative and staffing support toi the Agency. Employees will be eligible for all benefits, optional or 9.6. Clerk. The Clerk of the County of Siskiyou shall be the designated officer for the acceptance service of process in civil proceedings and filing of Agreement termination  Director shall be the Executive Director oft the Agency.  Agency.  required by law, as employees oft the County of Siskiyou.  notices.  ARTICLE 10 ACCOUNTSAND RECORDS  10.1. Annual Budget. The Agency shall annually adopt by resolution an operating budget 10.2. Funds and Accounts. The Auditor shall establish and maintain such funds and accounts in compliance with Government Code 29534. Accounting records of the Agency shall be available for inspection by each MEMBER at all reasonable times. Support staff shall prepare fund and account balances in conjunction with the Auditor's accounting records for the Agency. The Agency shall adhere to the standard of strict accountability for funds 10.3. Annual Audit. Pursuant to Government Code Section 6505, the Agency shall either make or contract with a certified public accountant to perform an annual fiscal audit of all accounts and records of the Agency, conforming in all respects with the requirements of that section. The annual audit may be performed in conjunction with the annual audit requirements of the Siskiyou County Local Transportation Commission. A report of the audit shall be filed as a public record with the Auditor within twelve months of the end of the fiscal year under examination pursuant to Government Code 6505. The costs of the  pursuant to Article 6 of this Agreement.  as set forth in Government Code Section 6505.  audit shall be considered an administrative cost of the Agency.  6    ARTICLE 11  RESPONSIBILITIES FORI FUNDS AND PROPERTY  11.1. Auditor. The Auditor shall be responsible for disbursement of the Agency's funds in compliance with Government Code Section 6505.5. The Auditor shall draw warrants to pay demands against the Agency, making such payments fromAgencyt funds, as approved 11.2. Treasurer's Duties. Pursuant to Government Code 6505.5, the Treasurer shall receive and Acknowledge receipt for all funds of the Agency and place them in the Treasury to the 11.3. Reports to the Agency. Pursuant to Government Code 6505.5 (e), at the request of the Board, the Auditor and Treasurer shall verify and report in writing tot the agency and tot the contracting MEMBERS tot the Agreement, the amount ofr money that is held for the Agency, the amount of receipts since the last report, and the amount paid out since the last report. 11.4. Property. Pursuant to Government Code Section 6505.1, the Executive Director, and such other persons as the Board of Directors may designate, shall have charge of, handle, and have access to the property of the Agency. Property and Rolling Stock as identified in AttachmentA, attached hereto as part of the Agreement, shall bet transferred tot the Agency within 90 days of execution oft the Agreement. Iti is recognized by each MEMBER that said rolling stock was purchased by County from various transit grants with the intended use 11.5. Outstanding Revenues or Expenditures. The Agency shall be responsible for all expenditures and receive all revenues generated prior to thet formation oft the Agency. The Agency shall receive all future dividends authorized by the CalTIP Board of Directors. 11.6. Bonds. Pursuant to Government Code 6505.1, the Agency shall secure and pay for a fidelity bond or bonds in an amount or amounts and in the form specified by the Board covering all officers and staff of the Agency and all officers and staff that are authorized to  by the Board of Directors or their designated representative.  credit of the Agency.  being for transit services.  have charge of, handle, and have access to property of the Agency.  ARTICLE 12  WITHDRAWAL, DISSOLUTION, OR TERMINATION AND DISTRIBUTION OF ASSETS  12.1. Withdrawal from the Agency. It is anticipated that each MEMBER hereto shall participate int the Agency until purposes set forth in this Agreement are accomplished. The withdrawal of either MEMBER, either voluntary or involuntary, shall cause the Agreement to be  terminated according to the following conditions:  7    a) In the case of voluntary withdrawal following a properly noticed public hearing, written notice shall be given to the Agency, one hundred twenty (120) days priort to b) Termination of the Agency shall not relievet the Agency ofi its debts or otherl liabilities prior to the effective date of the MEMBER'S notice of withdrawal. All debts, liabilities, and obligations incurred by the Agency shall be honored prior to apportionment and or distribution of remaining funds, including but not limited to  the effective date of withdrawal; and  contracts for transit services.  12.2. Dissolution of Agency. Upon dissolution of the Agency, there shall be a partial or complete  distribution of assets and liabilities as follows:  a) Upon termination of the Agency, all funds including the proceeds of the sale of property, in the possession oft the Agency after payment of all costs, expenses, and charges validly incurred under this Agreement, shall be returned tot the MEMBERS inp proportion tot their contribution as shall be determined by the Board.  12.3. Distribution of Assets. The assets listed in Attachment A shall be returned to each MEMBER. Additional assets acquired by the Agency shall be distributed tot thel MEMBERS in proportion to their contribution as shall be determined by the Board in compliance with the Transportation Development Act. The distribution of assets may be made in kind or assets may be sold and the proceeds thereof distributed to the MEMBERS at the time of 12.4. Surplus Revenues. Upon termination of the Agency, all funds including the proceeds of the sale of property, in the possession of the Agency after payment of all costs, expenses, and charges validly incurred under this Agreement, shall be returned tot the MEMBERS in  dissolution after the discharge of all enforceable liabilities.  proportion to their contribution as shall be determined by the Board.  ARTICLE 13  INSURANCE AND LIABILITY OF THE BOARD OF DIRECTORS,  OFFICERS, AND EMPLOYEES  13.1. Insurance. The Board of Directors shall maintain liability insurance or equivalent, including but not limited to owned and non-owned auto liability coverage, with limits of not less than five million dollars ($5,000,000), that applies to bodily injury, property damage, personal 13.2. Indemnification. The following indemnification requirements apply to this Agreement: a) The MEMBERS shall indemnify and hold each other harmless against any and all liability imposed or claimed, including attorney's fees and other legal expenses, arising directly ori indirectly from any act or failure of thel Members, their employees, or agents, including all claims relating to the injury or death of any person or  injury, and public officials' error and omissions.  8    damage to any property arising out of the performance of this Agreement. Itis understood that the duty of either Members to indemnify and hold harmless includes the duty to defend as seti forth in Section 2778 oft the California Civil Code. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether any applicable insurance policies shall have been determined to apply. By execution of this Agreement, the Members acknowledge and agree to the provisions of this Section and that it is a material element of b) The Siskiyou Transportation Agency shall indemnify and hold County harmless against any and all liability imposed or claimed, including all claims relating to the injury or death of any person or damage to any property, and attorney's fees and other legal expenses, arising directly ori indirectly from any act or failure of County's assistants, employees or agents, contractors, engaged in the operation of the Siskiyou Transportation Agency pursuant to this Agreement. It is understood that the duty of the Siskiyou Transportation Agency to indemnify and hold harmless includes the dutyt to defend as set forthi in Section 2778 oft the California Civil Code. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether any applicable insurance policies shall have been determined to apply. By execution of this Agreement, the Siskiyou Transportation Agency and the County acknowledge and agree to the provisions of this Section and that iti is a material element of consideration of this Agreement.  consideration of this Agreement.  ARTICLE 14 BYLAWS  14.1. Bylaws. The Board of Directors is hereby authorized to adopt, and from time to time amend, such bylaws as they deem appropriate to govern the transaction of the business oft the Agency and the conduct of the officers and employees of the Agency.  ARTICLE 15 AMENDMENTS  15.1. Amendments. This Agreement may only be amended by the adoption of a Resolution by each MEMBER. Within thirty (30) days of the effective date of said amendment, the amendment shall bet filed with the office oft the Secretary of State. The notice shall contain  the following:  a) The name of each MEMBER to the Agreement;  b) The date upon which the amendment to the Agreement is effective; and c) Adescription of the amendment made to the agreement.  9    ARTICLE 16 MISCELLANEOUS  16.1. Section Headings. The section headings herein are for convenience only and are not to be construed as modifying or governing the language in the section referred to. 16.2. Consent or Approval. Wherever any consent or approval is required within this Agreement, 16.3. ThisAgreementi is made in the State of California, under the Constitution and laws of such 16.4. If any one or more of the terms, provisions, promises, covenants or conditions of this Agreement shall to any extent be adjudged invalid, unenforceable, void, or voidable, for any reason whatsoever by a court of competent jurisdiction, each and all oft the remaining terms, provisions, promises, covenants, and conditions of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law. 16.5. The MEMBERS shall not assign any rights or obligations under this Agreement without  the same shall not be unreasonably withheld. State and is to be sO construed.  the written consent of all other MEMBERS.  ARTICLE 17 TERM  17.1. This Agreement shall become effective upon adoption of the MEMBERS and shall remain in full force and effect until it is terminated by the unanimous consent of the MEMBERS hereto and upon the proper discharge of all legal obligations incurred or undertaken by  the Agency.  INWITNESS WHEREOF, the parties have executed this agreement on the dates set forth below, each signatory represents that they have the authority to execute this agreement and to bind the  Party on whose behalf their execution is made.  MEMBER: City of Yreka  Date:  Corey R. Middleton, Mayor, City of Yreka  10    MEMBER: City of Dorris  Date:  Abner Weed, Mayor, City of Dorris  MEMBER: City of Dunsmuir  Date:  Michael Clarno, Mayor, City of Dunsmuir  MEMBER: City of Etna  Date:  Cliff Munson, Mayor, City of Etna  MEMBER: Town of Fort Jones  Date:  Mercedes Garcia, Mayor, Town of Fort. Jones  MEMBER: City of Montague  Date:  Takeshi Murakami, Mayor, City of Montague  MEMBER: City of Mt Shasta  Date:  John Stackfleth, Mayor, City of Mt Shasta  11    MEMBER: City of Tulelake  Date:  Tom Cordonier, Mayor, City of Tulelake  MEMBER: City of Weed  Date:  Darrell Parham, Mayor, City of Weed  MEMBER: Siskiyou County Local Transportation Commission  Date:  Bruce Deutsch, Chair  MEMBER: County of Siskiyou  Date:  Michael N. Kobseff, Chair Board of Supervisors County of Siskiyou State of California  ATTEST: Laura Bynum Clerk, Board of Supervisors  By:. Deputy  12    Attachment. A  SiswyoutransportationA Agency Property and Rolling Stock  ROATag# 13135 14332 14650 14651 14652 14653 14654 14655 14656 14657 14658 14659 14660 14661 14662 14663 14664 14665 14666 14667 14668 14695 14920 15021 15133 15134 15136 15137 15236  Purchase Date 5/18/2021 4/9/2007 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 6/30/2010 9/28/2010 6/18/2013 12/28/2017 5/18/2021 5/18/2021 5/18/2021 5/18/2021 6/30/2023  Item Description  Type Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment Equipment  Bus Shield Protection! Kit HD-40xFour Post Lift Extral Long Odyssey Fare Boxv with spare parts Odyssey Farel Box with spare parts Odyssey Farel Boxy with spare parts Odyssey Farel Box withs spare parts Odyssey Farel Boxy withs spare parts Odyssey Fare Box with spare parts Odyssey Farel Boxv with spare parts Odyssey Farel Box with spare parts Odyssey Farel Box with spare parts Odyssey Fare Boxv with spare parts Odyssey Fare Box withs spare parts Odyssey Fare Box with spare parts Odyssey Fare Boxv with spare parts Odyssey Fare Box with spare parts Odyssey Farel Boxy with spare parts Odyssey Farel Boxi with spare parts Data System for Electronic Fare Boxes Portable Datal Unitf for Electronic Fare Boxes Odyssey Test Simulator- Maintenance Print Encode Machine (forf farebox system) Benecor FT2000 Totel Enclousure & Accessories Print Encode Machine (for fareboxs system) Bus Shield Protection! Kit Bus Shield Protection! Kit Bus Shield Protection Kit Bus Shield Protection Kit  Gracol LLV3900 HP/ Auto 17u8052Gumwinuarmpice  1of3    AttachmentA  Siskiyou Transportation. AgencyPropertyand: RollingStock  ROATag# 15237 Facility 14981 414981 922077 922078 922079 922080 922081 922790 922791 922792 9921989 94401 98105 98972 920597 922896 923252 15022 15023 15024 15025 15026 15027 15028 15029 15038 15039  Purchase Date 6/30/2023 12/1/2015 12/31/2015 12/20/2016 10/3/2013 10/3/2013 10/3/2013 10/3/2013 10/3/2013 6/30/2018 6/30/2018 6/30/2018 5/23/2018 5/1/1988 1/10/1994 4/26/1995 1/4/2007 12/3/2018 1/26/2021 12/27/2017 12/27/2017 12/27/2017 10/13/2017 10/13/2017 11/3/2015 11/3/2015 11/3/2015 1/24/2019 1/24/2019  Item Description  Type Equipment Facility Furnishings Furnishings Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Rolling Stock Shelters Shelters Shelters Shelters Shelters Shelters Shelters Shelters Shelters Shelters  Graco! Linedriver Ride On System **STAGE Transit Admin Building Workstations Workstation- -6ths StationUpgrade Gillig' 35 Bus (#31) Gillig' '35 Bus (#32) Gillig' 35 Bus (#33) Gillig' '35 Bus (#34) Gillig' '35 Bus (#35) 2018 Starcraft Allstar Bus (#37) 2018 Starcraft Allstar Bus (#36) 2018 Starcraft. Allstar Bus (#38) Engine Replacement Bus #3 3030 88 Chevy Cab & Chassis 19941 Ford F250 (Yellow) 1995 Jeep Cherokee (Tan) 2007F Ford Explorer (4x4 Gold) 2017 Glaval Ford Transit 2021 Glaval Bus  13' Sierra Lowl Dome Transit Shelter 13' Sierral Low Dome Transit Shelter 13' Sierral Low! Dome Transit Shelter 13' Sierral Low Dome Transit Shelter 13' Sierral Low! Dome Transit Shelter 13' Sierral Low! Dome Transit Shelter 13' Sierral Low! Dome Transit Shelter 13' Sierra Low! Dome Transit Shelter Transit Shelter 13' Sierral Low! Dome &I Installation Transit Shelter 13' Sierra Low! Dome  2of3    Attachment, A  Siskiyoul Transportation: AgencyP Propertya and Rolling Stock  ROATag# Purchasel Date  Item Description  Type Shelters Shelters Shelters Shelters Rolling Stock Rolling Stock Equipment  15040 15054 15055 15150 922178 922168 15291  1/24/2019 12/3/2019 12/3/2019 9/13/2022 3/30/2015 3/30/2015 11/7/2023  Transit Shelter 13' Sierra Lowl Dome Tolar 13' Sierral Low! Dome Transit Shelter (Raley's) Tolar 13' Sierral Low! Dome Transit Shelter (Fairchild) 13' Sierral Low! Dome Transit Shelter *Ford F150 Pickup (#3006) (50% Ownership) *Blazer 6x10 Cargo Utilityl Trailer (50% Ownership)  Gasboy DEF Dispenser  *Airports (Fund! 5230) own 50% oft these assets. General Services and STA agree to negotiate on at transfer of these ** Transit Center ownership spliti is: STAGE 87%( (Fund! 5660), Siskiyou Countyl Local Transportation Commission (less than 1%) (Fund: 2505), Solid Waste 8.3% (Fund 5350), and Flood Control 3.8% (Fund: 2501).  assets upon STAGE procuringr necesalyreplacements.  3of3    Agenda. Item #3  The Town of Fort Jones  ALITORRT To: Meeting Date: From: Subject:  FortJones Town Council October 14, 2024  Cherie Stephen - Town Administrator  Review and discuss possible action to approve the revision of thel MOU with Golden  State Risk Management Authority.  Background: calendar year.  Thei town's current MOU with Golden State Risk Management Authority is set to expire December 31, 2024. They have made some minor updates and require the new MOU to be signed before the start ofthe 2025  Attached are al list ofthe updates and a copy ofthe new, updated MOU.  Recommendation:  Itisrecommended by the Town Administrator that the council approve the revision oft the MOU with  Golden State Risk Management Authority.  1    GSRMA GOLDENS STATE RISK MANAGEMENT AUTHORITY  www.gsrma.org  Summary of Changes to the Memorandum of Understanding  GSRMA has updated the Health Plan Memorandum of Understanding (MOU) and is requiring each participating entity to sign the new MOU before the start oft the 2025 calendar year. Below is a summary of the changes that were made to help with your review and approval of the revised MOU. Item 3a.: To stay in line with the PRISMHealth program, this section has been added to clarify that additional segments of the employee population that would like to have coverage and was not part oft the initial population Item 5a.: This has been expanded to explain if payment is not received within 30 days of the due date, GSRMA will commence with termination of benefits retroactive tot the first day oft the unpaid month of coverage. The previous MOU did not address what would happen in the case of non-payment, therefore the appropriate Item 10: GSRMA recognizes that rates are not available until mid-August, therefore the withdrawal timeline has been adjusted to allow the entity to have time to receive rates and make a decision. The timeline to submit an intent to withdraw has been moved from 180 days prior to the plan start date (or July 1) to September 1a and Item 10a: To stay in line with the PRISMHealth program, this has been added to state an entity must leave the  when joining the program must meet underwriting guidelines before being enrolled  language was added to outline termination of benefits ift timely payment is not made.  the date an entity must rescind by has been moved from August 31 to October 31.  program as ai total population.  California/ Associationc of. Joint Powers Authorities/ Accreditedv withE Excellence since1 1992 P.O.6 Box 706 - Willows CA 95988 - 530.934.5633 (main) * 530.934.8133 (fax)    GSRMA GOLDENS STATE RISK MANAGEMENT AUTHORITY  www.gsrma.org  MEMORANDUM OF UNDERSTANDING  This Memorandum of Understanding (hereafter MEMORANDUM) is entered into by and between the Golden State Risk Management. Authority (hereafter 'GSRMA") and the participating public entity, Town of Fort Jones,  (hereafter 'ENTITY") who is signatory to this MEMORANDUM.  RECITALS  WHEREAS, commencing January 1, 2025, GSRMA will be an appointed administrator for the purpose of enrolling small public entities typically having 200 or less employees into the PRISMHealth Program (hereafter WHEREAS, the terms and conditions of the PROGRAM as well as benefit coverage, rates, assessments and premiums are governed by PRISMHealth Committee for the PROGRAM (the COMMITTEE") and not GSRMA.  PROGRAM).  WHEREAS, ENTITY desires to enroll and participate in the PROGRAM. NOW THEREFORE, GSRMA and ENTITY agree as follows:  1. PURPOSE. ENTITY is signatory to this MEMORANDUM for the express purpose of enrolling in the 2. INITIAL COMMITMENT PERIOD. ENTITY understands and acknowledges that iti is required to remain in the PROGRAM for a period of at least three (3) full years as a condition to participation in the ENTRYINTO PROGRAM. ENTITY shall enroll int the PROGRAM by making application through GSRMA which shall be subject to approval by the PROGRAM's Underwriter and governing documents andi in a. IfENTITY enters the PROGRAM with less than their entire population, additional segments oft the employee population may be added in future years assuming underwriting guidelines are met. MAINTENANCE OF EFFORT. PROGRAM is designed to provide an alternative medical benefit solution to all participants of the ENTITY including active and retired employees, dependents and public officials. ENTITY's contributing toward retiree benefit coverage prior to joining the PROGRAM, must contribute a minimum of 50% toward the cost of retiree benefit coverage during the INITIAL COMMITMENT PERIOD. After the INITIAL COMMITMENT PERIOD, ENTITY may discontinue coverage or change the contribution amount for retirees. However, ENTITY must contribute at least PREMIUMS. ENTITY understands that premiums and rates for the PROGRAM are set by the COMMITTEE. ENTITYwill remit monthly premiums based upon rates established for each category Rates for the ENTITY and each category of participant will be determined by the COMMITTEE designated for the PROGRAM based upon advice from their consultants and/or a consulting Benefits Actuary and insurance carriers. In addition, GSRMA will add an administrative fee, not to exceed 5%, to premiums and rates set by the COMMITTEE for costs associated with administering the  PROGRAM.  PROGRAM (the "INITIAL COMMITMENT PERIOD"). accordance with applicable eligibility guidelines.  3.  4.  the minimum percentage required by the eligibility requirements.  5.  of participants and the census of covered employees, dependents and retirees.  California Association of. Joint PowersA Authorities/ Accreditedv withE Excellence sincel 1992 P.O. Box 706 Willows CA 95988 * 530.934.5633 (main) *5 530.934.8133 (fax)    PROGRAM. Rates may vary depending upon factors including, but not limited to, demographic characteristics, loss experience of all public entities participating in the PROGRAM and differences a. GSRMA will administrate al billing to ENTITY each month, with payments due byt the date specified by GSRMA. Payments received after the specified date will accrue penalties. IfENTITY does not remit payment within 30 days of date specified, GSRMA will commence thet termination of benefits process retroactive to the first day of the unpaid month of coverage. Medical benefit premiums are based on at full month. There are no partial months or prorated premiums. b. ENTITY must send notification of termination of benefits for a covered employee to the PROGRAM and GSRMA by the 15th of the current month to terminate at the end of the month. Otherwise (i.e. notification after the 15th), termination will be as oft the end of thet following month. BENEFITS. Benefits provided to ENTITY participants shall be as set forth in ENTITY's Plan Summary for the PROGRAM and as agreed upon between the ENTITY and its recognized employee COVERAGE DOCUMENTS. Except as otherwise provided herein, PRISMHealth documents outlining the coverage provided, including terms and conditions of coverage, are controlling with respect to the PROGRAM FUNDING. Iti is the intent of this MEMORANDUM to provide for a fully funded PROGRAM by any or all of thei following: pooling risk; purchasing individual stop loss coverage to protect the pool ASSESSMENTS. Should the PROGRAM not be adequately funded for any reason, pro-rata assessments to thel ENTITY may be utilized to ensure the approved funding level for applicable policy periods. Any assessments, which are deemed necessary to ensure approved funding levels, shall be made upon the determination and approval of the COMMITTEE in accordance with the following: a. Assessments/dwidends will be used sparingly. Generally, any over/under funding will be factored b. Ifac dividendassessment is declared, allocation will be based upon each ENTITY's proportional share of total premium paid for the preceding 3 years. ENTITY's must be current participants to receive a dividend except upon termination of the PROGRAM and distribution of assets. C. ENTITY will be liable for assessments for 12 months following withdrawal from the PROGRAM. d. Fund equity will be evaluated on at total program-wide basis as opposed to each year standing on 10. WITHDRAWAL. The program operates on a calendar basis, with the plan year spanning January 1 through December 31. ENTITY must notify GSRMA in writing of their intent to withdraw! by September 1 prior to the close of the plan year in which they are terminating. ENTITY may rescind its notice of intent to withdraw nol later than October 31. ENTITY may withdraw after their INITIAL COMMITMENT  inb benefits provided (plan design), if any.  6. 7. 8. 9.  organizations as applicable. coverage of the PROGRAM.  from large claims; and purchasing aggregate stop loss coverage.  into renewal rates.  its own.  PERIOD (three [3] full year commitment period).  California Associationof. JointF Powers Authorities Accreditedv with Excellence since 1992 P.O.E Box 706 - Willows CA 95988 530.934.5633 (main) . 530,9348133(fax)    a. ENTITY may only exit the PROGRAM as a total population. No population carve-outs ofe existing 11. LIAISON WITH GSRMA. Each ENTITY shall maintain staff to act as liaison with GSRMA and between 12. DISPUTES. Disputes between the parties related tot this MEMORANDUM shall be resolved as follows: a. Mediation Before Litigation. The parties agree that in the event of any dispute by and between them, they shall first attempt to resolve the dispute by way of an informal mediation and if such b. Selection of Mediator. The mediation shall be held before a neutral mediator having at least 15 years civil business litigation experience or a retired judge. Within ten (10) days of a demand for mediation, the parties shall attempt to mutually select a neutral and qualified mediator. If the parties agree on the selection oft the mediator, the mutually selected mediator shall be appointed for the mediation. If the parties are unable to mutually select a qualified mediator, they shall each select a neutral mediator and the two shall then select the third who shall be designated as the parties' neutral mediator for the dispute. Any selected mediator who is unable or unwilling toi fulfill Time of Mediation. Subject tot the mediator's availability, the parties will make best efforts tol have d. Costs of Mediation. The parties shall split and pay for the fees charged by the mediator equally. e. Confidentiality of Mediation Process. The parties agree that the mediation of the dispute will be ane effort to compromise disputed claims and that mediation shall be deemed confidential and no statements made at the mediation can be used against them in the event of future litigation. Position Statements. Any party making a demand for mediation shall set forth in their written demand for mediation the factual and legal basis known to them for their claims or dispute and provide copies of anys statements, summaries, reports, or documentaylmfomation known to them at the time to support their claims, save and except, privileged or confidential information, which may be withheld. Within thirty (30) days after receipt of a demand for mediation, the recipient shall provide a written response to the claims setting forth the factual and legal basis known to them to support the response or affirmation defenses and also provide copies of any statements, summaries, reports, or documentary information known to them at the time to support the response or affirmative defenses save and except, privileged or confidential information, which may be withheld. Copies of the position statements and information exchanged between the parties under this provision shall be provided to the mediator in advance oft the mediation. g. Failure to Participate in Mediation. Any party who fails to participate in the mediation shall waive h. Exclusions From Mediation. The parties agree that any claim for immediate injunctive relief is specifically excluded from the requirements of mediation. The parties further agree that disputes related to coverage under the PROGRAM are excluded from this provision and shall be governed  employee groups will be allowed once a member has entered the program. the ENTITY and the GSRMA's designated PROGRAM representative.  efforts do not result in a resolution, they may proceed to litigate the claims.  his duties may be replaced.  the mediation scheduled and held within 45 days of a demand.  their right to collect attorney fees herein.  ina accordance with PRISMHealth documents and/or PROGRAM documents.  California Associationof. JointF Powers Authorities Accreditedy with Excellence sincel 1992 PO. Box 706 - Willows CA 95988 530.934.5633 (main) . 530.934.8133 (fax)    13. GOVERNING LAW. This MEMORANDUM shall be governed in accordance with the laws of the State  of California.  14. VENUE. Venue for any dispute or enforcement shall bei in Sacramento, California.  15. ATTORNEY FEES. The prevailing party in any dispute shall be entitled to an award of reasonable 16. COMPLETE AGREEMENT. This MEMORANDUM together with the related PROGRAM documents 17. SEVERABILITY. Should any provision of this MEMORANDUM be judicially determined to be void or 18. AMENDMENT OF MEMORANDUM. This MEMORANDUM may be amended by the GSRMA Board of Directors and such amendments are subject to approval of ENTITY's signatory to this MEMORANDUM. Any ENTITY who fails or refuses to execute an amendment to this MEMORANDUM shall be deemed tol have withdrawn from the PROGRAM on ther next annual renewal 19. EFFECTIVE DATE. This MEMORANDUM shall become effective upon the signing of this MEMORANDUM by the ENTITY and Chief Executive Officer or Board President of GSRMA. 20. EXECUTIONI IN COUNTERPARTS. This MEMORANDUM may be executed in several counterparts, each ofwhich shall be an original, all of which shall constitute but one and the same instrument.  attorney fees.  constitutes the full and complete agreement between GSRMA and the ENTITY. unenforceable, such determination shall not affect any remaining provision.  date.  In' Witness Whereof, the undersigned have executed the MEMORANDUM as oft the date set forth below.  Dated: Dated:  By: Board President By:  Golden State Risk Management Authority  CaliforniaA Associationof Joint Powers AuthoritiesA Accreditedv with Excellences since 1992 P.O. Box 706 * Willows CA 95988 530.934.5633 (main) - 530.934.8133 (fax)    Agenda. Item #4  The Town of Fort Jones  ALITOERNE To: Meeting Date: From: Subject:  FortJones' Town Council September 19, 2024  Cherie Stephen - Town Administrator  Review and discuss possible action to approve a change in the town's legal counsel from Carolyn Walker with Prentice Long to Andrew L. Jared with Colantuono,  Highsmith, and Whatley.  Background: those cities.  The current legal counsel's response time and other services have not been in alignment with the needs ofthe town. Mr. Jaredi is the current counsel for Yreka, Etna and Montague, and has been recommended by all of  Attached is Mr. Jared's corporate biography.  Recommendation: Whatley.  Itis recommended by the Town Administrator that the council approve the change in the Town' 's legal counsel from Carolyn Walker with Prentice Long to. Andrew L.. Jared with Colantuono, Highsmith, and  1    ANDREWL.JARED  (213)542-5739  laredachylaw.ls  Andrew is Senior Counsel in CHW's public agency advisory group. Hel has dedicated his practice to: representing cities and government agencies since 2006. He presently serves as the City Attorney for the Cities ofYreka, Montague, and Etna. Hej previously has served as City Attorney and. Assistant City Attorney for the Cities ofChico (6 years) and South Pasadena (2 years), and. Assistant City Attorney for the City of] Pomona (13 years). He also serves as General His general counsel practice covers the full range of public law issues, including: land use, elections, contracts, districting, law entorcement/public safety issues, telecommunications, library law, cannabis regulation and permitting, historic preservation, conflicts ofinterest, open meetings and public records laws, CEQA, water law, water pollution litigation, solid waste franchises, airports, and other state and federal laws governing cities. He served as chieflegal counsel to the City ofChico. Airport Commission, addressing airport land use issues, including avigation easements, general plan and airport land use plan conformity, and coordination with He earned his Juris Doctor at Pepperdine University School ofLaw, and a Masters of Science in Environmental Management from the University ofLondon. He attended UCLA as an  Counsel to the Goleta Water District.  the Butte County Airport Land Use Commission (ALUC).  undergraduate, earning a BA in Geography.    Hei is serving ai third term on the Municipal Law Handbook Editorial Committee, the leading treatise on California municipal law, published jointly by California Continuing Education ofthe Bar (CEB) and thel League of California Cities (Cal Cities). He has also served on the Cal Cities Public Works Policy Committee (City Attorneys Department appointee) and the City Attorney's Hel has taught graduate and undergraduate courses ini the Department ofUrban Studies and Planning at California State University, Northridge as an Adjunct Professor. He has taught courses in Planning Law, and Sustainability and Environmental Analysis. Hel has served his community for eight years as a Planning Commissioner, twice as its Chair, and served for eight years on the Trails Committee, preserving and improving hiking, biking, and equestrian Before law school, he lived in Tokyo for over two years, teaching English to business professionals in the publishing industry and to the Japanese National Farmers Cooperative (Zennoh). He has traveled extensively throughout Asia, including trips to China, Hong Kong, Macau, Korea, Thailand, Malaysia, Indonesia, India, and Japan. He was born, raised, and attended public schools in Pomona, California, and is proud to live and work int the San Gabriel  Department Committee on Disaster Response.  opportunities for residents.  Valley. Practice. Areas:  Airports and Airport Land Use Planning  Cannabis Regulation Conflicts ofI Interest Contracting Election Law Historic Preservation Land Use, Planning and CEQA Library Law Public Law Public Safety Defense Litigation Public Utilities Solid Waste Franchising Water Rights Water Quality    Agenda Item #5  The Town ofFort Jones  ALITORN To: Meeting Date: From: Subject:  Fort. Jones Town Council October 14, 2024  Cherie Stephen - Town Administrator housing element and zoning amendments.  Review and discuss possible action to approve Resolution 1133: The updating of the  Background:  The housing element is ai mandated aspect oft the general plan that requires regular updates. Ifapproved, this updated element will be valid for eight years. As part oft the update process, the: zoning code is reviewed to ensure compliance with state law. There are several minor zoning changes required by the housing element. Attached is the staff report from Placeworks, a conditional compliance letter from the State Housing and Community Development Department, the recommended zoning ordinance changes, the housing element draft, Iti is recommended by the Town Administrator that the council approve Resolution 1133: The updating oft the  Resolution 1133, and the updated relevant ordinance.  Recommendation:  housing element and zoning amendments.  1    RESOLUTION 1133  AI RESOLUTION OF THE CITY COUNCIL OF THE TOWN OF FORT JONES ADOPTING THE 2023-2031 HOUSING ELEMENT UPDATE, ZONING TEXT AMENDMENTS, AND NOTICE OF EXEMPTION  WHEREAS, the current Housing Element of the Town of Fort. Jones General Plan was WHEREAS, the Town has completed and proposed an update oft the Housing Element WHEREAS, HCD provided suggestions for minor modifications to be completed to achieve WHEREAS, the Town provided HCD additional revisions to the document; and, WHEREAS, on August 2, 2024, HCD: submitted written notification to the Town of FortJ Jones that the 2023-2031 Draft Housing Element has met statutory compliance of California Housing Law; WHEREAS, the Housing Element is a set of housing policy that does not include actions such asrezoning or any other changes that would have a physical or detrimental change to the WHEREAS, the Town Council has considered the changes suggested by HCD and using their independent judgement reviewed the Draft Housing Element, as amended, received a written staff report and considered the Notice of Exemption from the California Environmental Quality Act adopts both the Notice of Exemption pursuant to Section 15061 (b)(3) of the California Environmental Quality Act and the 2023-2031 Town of Fort. Jones Housing Element.  adopted February 24th, 2020; and,  pursuant to! Section 65580-65589 of the California Government Code; and,  statutory compliance; and,  and,  environment; and  (CEQA).  NOW THEREFORE BE ITI RESOLVED that the Town Council of the Town of Fort. Jones hereby HEREBY CERTIFY the forgoing resolution was dulyi introduced: and adopted by the City Council of the Town of Fort. Jones at a regular meeting held on the 14th day of October 2024 by the  following vote to wit: AYES: NOES: ABSENT: ABSTAIN:  Council Members  Mercedes Garcia, Mayor  ATTEST:  Jenniferjoy Cox, City Clerk    STATE.OF. CALIFORNIA- BUSINESS. CONSUMER SERVICES ANDHOUSINGAGENCY DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT  GAVIN NEWSOM. Govemor  DIVISION OF HOUSING POLICY DEVELOPMENT  651 Bannon Street, Suite 400 Sacramento, CAS 95811 (916)2 263-2911/FAX (916) 263-7453 www.hcd.ca.gov  August 2, 2024  Cherie Stephen, Town Administrator Town of Fort. Jones 11960 East Street Fort. Jones CA, 96032 Dear Cherie Stephen:  RE: Town of Fort Jones' 6th Cycle (2023-2031) Revised Draft Housing Element Thank you for submitting the Town of Fort Jones' (Town) revised draft housing element update that was received for review on June 14, 2024, along with revisions received on August 2, 2024. The revisions were posted and made available to the public prior to review. Pursuant to Government Code section 65585, the California Department of Housing and Community Development (HCD) is reporting the results ofi its review. The revised draft element meets the statutory requirements that were described in HCD's March 6, 2024 review. The housing element will substantially comply with State Housing Element Law (Gov. Code, S 65580 et seq) when iti is adopted, submitted to and approved by HCD, in accordance with Government Code section 65585. Please note, upon adoption of the housing element, the Town must submit an electronic version of the sites inventory with its adopted housing element to teanventonghacasot. Pursuant to Government Code section 65583.3, subdivision (b), the Town must utilize standards, forms, and definitions adopted by HCD when preparing the sites inventory. Please see HCD's housing element webpage at htps/www.hcd.ca.govpanning-and-communty-developmenthousing-elements for a copy of the form and instructions. The Town can reach out to HCD at lesnvenoryghgicasoy for technical assistance.  Public participation in the development, adoption and implementation of the housing element is essential to effective housing planning. Throughout the housing element process, the Town must continue to engage the community, including organizations that represent lower-income and special needs households, by making information regularly available while considering and incorporating comments where appropriate. Please be aware, any revisions to the element must be posted on the local government's website and to email a link to all individuals and organizations that have previously requested notices relating to the local government's housing element at least seven days before  submitting to HCD.    Cherie Stephen, Town Administrator  Page 2  Several federal, state, and regional funding programs consider housing element compliance as an eligibility or ranking criteria. For example, the CalTrans Senate Bill (SB) 1 Sustainable Communities grant, the Affordable Housing and Sustainable Communities programs, and HCD's Permanent Local Housing Allocation consider housing element compliance and/or annual reporting requirements pursuant to Government Code section 65400. With a compliant housing element, the Town will meet housing element requirements for these and other funding sources. For your information, some general plan element updates are triggered by housing element adoption. HCD reminds the Town to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor's Office of Planning and Research at: nttps/www.opr.ca.govpanninggeneral-panquuidelines.htm,  HCD appreciates the hard work and dedication of the housing element update team and looks forward to receiving the Town's adopted housing element. If you have any questions or need additional technical assistance, please contact Andrea Grant, of our  staff, at andreagant@nccasow  Sincerely,  Paul McDougall Senior Program Manager    Print Form  Notice of Exemption To: Office of Planning and Research P.O. Box 3044, Room 113 Sacramento, CA 95812-3044 County Clerk County of: Siskiyou County 311Fourth Sireel. Room 201 Yreka, CA 96097  Appendix E  From: (Public Agency): Town of Fort Jones  11960 East Street Fort Jones, CA 96032  (Address)  Project Title: Town of Fort. Jones 2023-2031 Housing Element  Project Applicant: JenniferJoy Cox Project Location Specific: Town-wide  Project Location City: Fort Jones  Project Location County: Siskiyou County  Description of Nature, Purpose and Beneficiaries of Project:  TheT Townd ofF FortJ Jonesi is setl lou update theT Town's! Housing Element. They updateis ise expectedtog guide theT Town's housing, developmentf from2 20231 through 2031. Thel Housing Elemenl isas Slate-r mandatede eighl-years policyd document thatisad componento ofthe FortJ Jones GeneralF Plan. Thec overallp purpose oflhe proposed! HousingE Elementisl loic idenlily currenla and projecledh housingn needs, showl localions where housing cant bet buill, ands selg goals, policies, andp programs lon meett the community's housingr needs. Thel foundaliono ofthe Housing Elementi istheF Regional Housing! Needs Allocation( (RHNA), whichb begins witha delerminalionofh housingn needis issuedb by! thes Slate Deparimentofk Housing and Community Development(HCD).1 TheF RHNA1 forF FortJ Jonesf for thish HousingE Element Updatei ist lwou unils,i including onev veryl low-ir incomeu unita and1 1low-income unil.  Name of Public Agency Approving Project: Town of Fort Jones Name of Person or Agency Carrying Out Project: Town of Fort Jones  Exempt Status: (check one):  Ministerial (Sec. 21080(b)(1); 15268); Declared Emergency (Sec. 21080(b)(3); 15269(a)); Emergency Project (Sec. 21080(b)(4); 15269(b)(c)); Statutory Exemptions. State code number:  Categorical Exemption. State type and section number: Section 15061(b)(3)- Common Sense Exemption  Reasons why project is exempt:  The Town ofF Fort. Jones has reviewed the proposed project pursuant to: 1)CEQA Guidelines Section 15002(K)- General Concepts, the three-step process for deciding which documentt top prepare fora a projects subject to CEQA; and: 2) CEQA Guidelines Section 15061- - Reviewf forE Exemption, procedures for determiningi ifa project is exempt from CEQA. Sincei ito can bes seen with certainty that the proposed project! has nop potential to have a significant adverse effect ont the environment, the Town ofF Fort. Jones has determined that the proposed projecti is consideredi tob bee exemptf from CEQAP pursuantt to CEQA Guidelines Section 15061(b)(3)- Common Sense Exemption.  Lead Agency Contact Person: If filed by applicant: Signature:  Area CodelletpnonelMtenson:  1.Attach certified document of exemption finding.  2. Has al Notice of Exemption been filed by the public agency approving the project? - Yes No  Date:  Title:  Signed by Lead Agency Signed by Applicant  Authority cited: Sections 21083 and 21110, Public Resources Code. Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.  Date Receivedi for filing at OPR:  Revised 2011    ALITORRT  TOWN OF FORT JONES  City Council Staff Report  MEETING DATE: REQUEST: LOCATION: APPLICANT:  October 14, 2024 Text Amendments Townwide Town of Fort Jones  Adopting the 6th Cycle Housing Element and Zone  RECOMMENDATION amendments. BACKGROUND  Staff recommends that the Town Council find that the proposed project is exempt from CEQA per CEQA Guidelines Section 15061(b)(3) and adopt the Housing Element Update and zoning text  The Housing Element is a mandated element of the General Plan and is the only Element that is re- quired to be updated on a regular basis. This is the sixth update cycle, and if adopted the new ele- ment is valid for eight years. The process for updating the housing element requires review and compliance by the State Housing and Community Development Department (HCD). The Town has Key to the Housing Element is a demonstration that there is sufficient land within the Town with the appropriate land use designation and zoning to accommodate housing. The regional housing needs allocation (RHNA) is assigned to the Town by the state. For the Town of Fort Jones, the RHNAI is two housing units, one for very low-income households and one forl low-income households. There is no requirement that the Town build the units, only that the land and procedures are in place to allow As part of the Housing Element update process, the zoning code is reviewed to ensure compliance with changes in state law that have occurred since the previous update. In this instance, there are  received its conditional compliance letter from HCD. See Attachment. A.  development if a property owner or developer wants to build them.  minor changes to the code that are required.    PROPOSED PROJECT  The Town has identified sufficient sites with adequate development to build up to 18 new hous- ing units with existing land use regulations and zoning designations. No amendments to land use designations or zone districts are needed to meet the RHNA of2 housing units. Figure 1- Housing Sites Inventory shows the locations oft the potential housing sites as determined by the 2023-2031 Housing Element Update. As the Town does not build the housing units, al RHNA buffer is recommended to give the Town the ability to approve housing projects at less than the maximum density. The Town has a unit surplus (buffer) of 16 housing units.  Figure 1-Housing Sites Inventory  Legend Sites for Additional Development Capacity Affordability Moderate Above-Moderate  Source: Town ofF FortJ Jones, Placeworks: 2023  2    The Housing Element also contains required changes tot the Town's zoning code as summa- rized in Table 1 - Zoning Text Amendments. Int the exhibits the added text is shown in bold un-  derline italic, and the deleted text in 0WD-SHkeHAewg. Table 1: Zoning Text Amendment Summary  Exhibit Summary A B C D E F G H  Chapter/Section 13.04.060 (all new) 18.08.010 18.16.010. .030, 080 18.20.150 18.40.010, .020,.030,.040, .050, .060 18.52.010,. .040,.090 18.60.010,.020, .030,.040, .050 18.64 (all new)  New Section for Water and Sewer Priority for Affordable Housing Developments Definitions = Modified to follow state law Amended Existing Regulations and Added New Uses for Specific District Regulations Amended General District Regulations  Amendments to Conditional, Revocable or Temporary Uses 18.32.050  Amended Housing Density Bonuses and Incentives Amended Emergency Shelters Amended Accessory Dwelling Units New Chapter for Single Room Occupancy Units  ANALYSIS ing components:  California Government Code Section 65583 requires the Housing Element to include the follow-  Ar review of the previous element's goals, policies, programs, and objectives to ascertain the effectiveness of each oft these components as well as the overall effectiveness of the Hous- An assessment of housing needs and an inventory of resources and constraints related to Astatement of community goals, quantified objectives, and policies related to the mainte- Al program with an eight-year schedule of actions that the Town is undertaking or intends to The 2023-2031 Housing Element does not propose specific development projects, instead, it identifies housing conditions and needs; evaluates the Town's ability to meet its RHNA alloca- tion; establishes goals, policies, and programs that are the foundation of the Town's housing strategy; and provides an array of programs to create sustainable, mixed-income neighbor-  ing Element. meeting these needs.  An analysis and program for preserving assisted housing developments. nance, preservation, improvement, and development of housing. undertake to implement the policies in the Housing Element.  hoods across the Town.  3    ZONING CHANGES  There were several minor changes to the existing zoning code required by the Housing Ele- ment update. The recommended zone changes are included in Exhibits A through I oft this Staff Report. As can be seen in the changes, there are additions to definitions and minor changes to procedures, and a better connection to the Specific District Regulations Table. The changes, such as updating the ADU Ordinance, are consistent with state law which already applies to the Town. The reason that the changes are included int this action even though the provisions already apply to the Town, is that HCD requires that the zoning code mirror state law to avoid  confusion and inconsistencies.  ENVIRONMENTAL REVIEW AND FINDINGS  The proposed project meets the criteria for an exemption from the California Environmental Qual- ity Act Guidelines (CEQA) Section 153061(b)(3). Common Sense Exemption:  The activity is covered by the commonsense exemption that CEQA applies only to pro- jects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Policies, programs, and actions included in the Housing Element Update encourage housing pro- duction and outline steps for the future implementation of certain actions consistent with the ex- isting Land Use Element oft the General Plan. The zone changes reflect state law and establishes  land use regulations or new definitions and does not grant entitlement.  PUBLIC HEARING NOTICE  Legal Notice for this item was published on October 10, 2024. As the Housing Element affects the  entire Town of Fort Jones, no individual notices were sent. ALTERNATIVE PLANNING COMMISSION ACTIONS  Deny the adoption oft the Housing Element Update and revised zoning ordinance; or,  Continue the item to a future meeting. A. Conditional Compliance Letter B. Zoning Ordinance Changes: Exhibit B Definitions  ATTACHMENTS:  Exhibit A' Water and Sewer Priority for Affordable Housing Developments  Exhibit C Specific District Regulations Exhibit D General District Regulations Exhibit E Conditional, Revocable or Temporary Uses Exhibit F Housing Density Bonuses and Incentives Exhibit G Emergency Shelters Exhibit H. Accessory Dwelling Units Exhibit I Single Room Occupancy Units  C.F Public Draft Housing Element [This should be on the website sO a link rather thana  printed copy.]  4    PLACEWORKS  MEMORANDUM DATE TO FROM  September 24, 2024 Town of Fort. Jones PlaceWorks  SUBJECT Town of Fort. Jones - Zoning Code Text Amendments  PlaceWorks has analyzed the Town of FortJ Jones' Code of Ordinances and prepared amendments tol Title 181 toi implement the Town's 2023-2031 Housing Element and comply with State law. The attachment to Table 1 lists each Housing Element program, the program action, thes section oft the Zoning Code (Title 18)  this memo includes the revised codes sections shown int tracked changes. that was amended andt the applicable State laws section  Table 1.2 Zoning Code Amendments  Housing Element Program Units  Housing Element Program Action family or multifamily uses, and permit the construction ofaj juniora accessory dwelling unit (JADU) one each loti ina addition1 toa an Section 65915, as revised, amendt the density bonus law. familyi int the Zoning Ordinance in compliance with State law.  Amended Chapter/Section Amended Chapter 18.60A Accessory California  Statel Law Section 65852.2  HE2.1.1 Accessory Dwelling Comply with thel latest State legislation  related to ADUS, ensuringt that ADUS are Dwelling Units, to comply with the Government Code  permitted ina allz zonest that permit single- most recent state law.  ADU.  HE2.1.2 Density Bonus Program  Comply with California Government Code Amended Chapter 18.40 Housing  California 65918 Fair Employment  Density Bonuses and Incentives, to Government Code  Zoning Codet tob be consistent with State comply with the most recent state Section 65915- Family Definition. Amend the definition of Amended definition of "family" in  law.  HE2.1.4:Zoning Code Amendments  Chapter 18.08 Definitions asf follows: and Housing Act "One orr more persons living together inac dwelling unit, with common access to and common use ofall living, kitchen and eating areas within the dwelling unit." ensure manufactured housingi is treatedi int the same manner as conventional: single-family residential  HE2.1.4:2 Zoning Code Amendments  Manufactured Housing. Review and revise Amended. Section 18-20-150to  Government Code Section 65852.3  the Zoning Ordinance to ensure manufactured homes on permanent foundations ares subject tot the same standards int thes same: zones as conventional singlef family residential units persons, in accordance with Health and  units.  HE2.1.4:2 Zoning Code Amendments  Residential Care Facilities. Define and allow Amended Chapter 18-161 to allow residential caref facilities for sixo ori fewer residential caret facilities regardless of Code Sections  Health and! Safety  PLACEWORKS.COM . Orange County . Sacramento . Bay Area . CentralCoast . Los Angeles . Inland Empire    PLACEWORKS  Table 1. Zoning Code Amendments  Housing Element Program  Housing Element Program Action Safety Code Section 1568.0831, and in allz zones that permit residential uses of thes same type, ina accordance with the State's definition offamily.  Amended Chapter/Section size, ina allz zones that permit  State Law 1267.8, 1566.3, and 1568.08  residential caret facilities regardless ofs size, residential uses oft thes same type, Farmworker Housing. Amend the Zoning Amended Chapter 18-161 to clarify Codet to clarifyt thatf farmworker housingi is that farmworker housing is permitted Code Sections permitted byr right, without a conditional by right, withoutac conditional use 17021.5 and use permit, ins single-family: zones fors six or allowedi inz zones allowing agricultural  HE2.1.4:Zoning Code Amendments  Health and! Safety 17021.6  permit, ins single-family: zones and uses with nor moret than 12 units or 36  fewer persons andi inz zones allowing agricultural uses with nor morei than 12 units beds or 361 beds. Emergency Shelters. Review existing  HE2.1.4:Zoning Code Amendments  Amended the definition of emergency Government Code  development: and managerial standards for shelter in Chapter 18.08 andi the emergency. shelters to ensure compliance parking standards fore emergency with Statel law. Review andr revise parking sheltersi in Chapter 18.52.  Section 655830a)4XBX00)8 AB2339  standards for emergency. shelters to allow sufficient parking to accommodate: alls staff working int the emergency: shelter, provided standards dor not requirer more parkingi for emergency: shelters than for other residential or commercial uses int the same zone and review and revise parking standards fora all housing types. Amend the definition ofe emergency shelter toi include otheri interim interventions, including but not limited to, navigation centers, bridge housing, and respite orr recuperative care. Single Room Occupancy Units. Define least one: zoney wheret they will bep permitted SROsinR-3. ande establish specific development standards that encourage andi facilitate the development oft these units. Transitional and Supportive Housing. Amend the Zoning Code top permit residential use, onlys subject tot the restrictions thata applyt to other residential dwellings oft thes samet typei int thes same zone. residential dwellings of thes samet type int the same: zone. Allows supportive housing asa a permitted use without discretionary reviewi inz zones where multifamily and mixed- use developments are permitted,  HE2.1.4:Z Zoning Code Amendments  Amended the definition of SROs in Government Code  single-room occupancy units andi identifyat Chapter 18.08 Chapter 18-16t to allow Section 65583(c)(1),  HE2.1.4:Z Zoning Code Amendments  Amended Chapter 18-16t to allow transitional and: supportive housingin Sections  Government Code 65583(c)3)& 65651(a)  transitional ands supportive housing asa R-1,R-2,R-3, and C-1.  Page 2    PLACEWORKS  Table 1. Zoning Code Amendments  Housing Element Program HE2.1.4:Zoning Code Amendments  Housing Element Program Action includingr nonresidential: zones permitting multifamily uses.  Amended Chapter/Section  Statel Law  Low-Barrier Navigation Centers. Permit low- Amended the definition of LBNCsin Government Code barrier navigation centers--defined: asl low- Chapter 18.08 Definitions; Amended Section 65662;  barrier, temporary, service-enriched shelters tol helph homeless individuals and families quickly obtain permanent housing-byr righti inz zones where mixed uses are allowed ori in nonresidential: zones that permit multifamily housing. Parking Standards. Removei the ensure they dor not constrain the development of housing. Amend zoningt top permit multifamily development int the C-1 zone withouta comparable zoning and development Conditional Use Permits ande eitherr replace standards. subjective language with objective  Chapter 18-16t to permit LBNCsinC-1, Assembly Bill: 101  HE2.1.4:Zoning Code Amendments  Amended Chapter 18-16. Tor remove SB9;AB2097  garage/carport requirement for multifamily the garage/carport requirement for housing andi review and revise parking to multifamily housing.  HE2.1.7:Conditional Use Permit Requirement for Developments  Amended Chapter 18.16 Specific District Regulations to permit zone withouta a discretionary review similar process subject to R-3or Amended Chapter: 18.321 tor remove not be detrimental tot the morals" and/or "comfort" of neighboring residents. New Chapter 13.04f for specific procedures tog grant priority sewer Section 65589.7 developments that include units affordable tol lower-income households.  n/a  Multifamily and Mixed-Use discretionary review process and replace multifamily development int the C-1  the conditional usep permit with as site, plan process and replace the conditional review or similar process subject to R-3or usep permit with as site plan review or standards. Review the required findings for comparable zoning and development standards orr remove subjective standards. thes subjective requirement that a use  Program HE.2.1.8: Water and Develop as specific procedure tog grant  Government Code  Wastewater Priorityf for Affordable Housing  priority sewer and water servicet to affordable tol lower-income households.  residential developments that include units and water service tor residential  Page 3    Housing Element Update  CEQA Exemption  Technical Memorandum  Town of Fort. Jones  Prepared for: Town of Fort. Jones Contact: Jenniferloy Cox, Town Clerk 11960 East Street Fort Jones, California 96032 (530) 468-2281 emnlepyelorpnesazom Prepared by: PlaceWorks Contact: Markl Teague, Managing Principal 101 Parkshore Drive, Suite 200 Folsom, California 95630 (916)245-7500 info@placeworks.com www.placeworks.com  October 2024    Table of Contents  Section 1. 2. 3.  Page  INTRODUCTION, 1.1 PURPOSE. PROJECT DESCRIPTION. 2.1 REGIONAL LOCATION. 2.2 PROPOSED PROJECT. FINDINGS CONCERNING CEQA EXEMPTION. 3.1 SECTION 15061(B)(3): COMMON SENSE EXEMPTION. 3.2 ANALYSIS IN SUPPORT OF FINDINGS.  1.2 STATUTORY. AUTHORITY AND REQUIREMENTS.  Figures Tables Table 2-1 Table 2-2 Table 3-1  Figure 2-1 Sites to Meet Fort Jone's 6th Cycle RHNA.  Fort. Jones' RHNA: Summary. Sites to Meet Fort. Jone's 6th Cycle RHNA.  Program HE.2.1.42 Zoning Code Amendment Actions and CEQA Determination.  11  Town of Fort Jones  Pagei    HOUSING ELEMENT UPDATE CEQA EXEMPTION TECHNICAL MEMORANDUM:  TOWN OF FORT JONES Table of Contents  This page intentionally. left blank.  Page ii  October 2024    1. Infroduction 1.1 PURPOSE  This Technical Memorandum serves as an evaluation of the Town of Fort Jones 2023-2031 (6th cycle) Housing Element (proposed project) for California Environmental Quality Act (CEQA) compliance. This Technical Memorandum was prepared to present: 1) the findings resulting from the CEQA compliance review, as described below; and 2) the recommendations concerning the appropriate CEQA compliance  documentation.  1.2 STATUTORY AUTHORITY AND REQUIREMENIS  Oncei itis determined that an activityisap project subject to CEQA, itist then determined whether the project ise exempt from CEQA. State CEQA Guidelines Section 15061(b) outlines the ways in which ap project may be  exempt as follows:  Ap project is exempt from CEQAi if:  1) The project is exempt by statute (see, e.g. Article 18, commencing with Section 15260). 2) The project is exempt pursuant to a categorical exemption (see Article 19, commencing with Section 15300) and the application oft that categorical exemption is not barred by one ofi the 3) The activity is covered byt the common-sense exemption that CEQA applies onlyt to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on Thep project willl ber rejected or disapproved by a public agency. (See! Section 15270(b)). 5) Thep project is exempt pursuant tot the provisions of Article 12.5 of Chapter 3.  exceptions seti forthi in Section 15300.2.  the environment, the activity is not: subject to CEQA.  The proposed project would be exempt as a "common sense" exemption under State CEQA Guidelines Section 15061(b)(3) because implementation of the proposed Housing Element would not have the potential to cause a significant effect on the environment, as further discussed belowi in Section 3, Findings  Concerning CEQA Exemption.  Town of Fort. Jones  Page 1    HOUSING ELEMENT UPDATE CEQA EXEMPTION TECHNICAL MEMORANDUM  TOWN OF FORT JONES 1. Introduction  This page intentionally left blank.  Page 2  Town of Fort. Jones    2. Project Description 2.1 REGIONAL LOCATION  The Town of Fort. Jones is located in the west central portion of Siskiyou County in Northern California on State Highway 3, approximately 10r miles south of the County seat, Yreka. Thet towni isi int the Scott' Valley, an agricultural region fed by the Scott River and surrounded by mountains on all sides. The Scott River runs along the western portion oft the Town and the Scott Valley Airportisa approximately five miles south oft the  town.  2.2 PROPOSED PROJECT 2.2.1 Project Background  The Town of Fort. Jones is set to update the Town's Housing Element. The update is expected to guide the Town's housing development from 2023 through 2031. The Housing Element is a State-n mandated eight- year policy document that is a component of the Fort Jones General Plan. The overall purpose of the proposed Housing Element is to identify current and projected housing needs, show locations where housing can be built, and set goals, policies, and programs to meet the community's housing needs. The foundation of the Housing Elementi is the Regional Housing Needs Allocation (RHNA), which begins with a determination of housing needi issued by the State Department of Housing and Community Development (HCD). A. jurisdiction is required to demonstrate whether it has sufficient capacity to achieve its RHNA. However, identification of a site's capacity does not guarantee that construction will occur on that site, as the actual construction of units would occur asar result ofa a development application from a private or non- profit developer. The RHNA for Fort Jones for this Housing Element Update is two units, including one very  low-income unit and onel low-income unit. 2.2.2 Proposed Sites and Zoning  State law requires that the Housing Element identify adequate sites for housing by including an inventory ofland suitable forr residential development, including vacant sites and non-vacant sites having potential for redevelopment, witha ana analysis of the development capacityt that canrealistically be achievedi fore each site. The purpose of the Sites Inventory ist to evaluate whether there are: sufficient sites with appropriate zoning density to meet the RHNA. The Sites Inventory is based on the Town's current land use designations and zoning requirements. Table 2-1, Fort. Jones' RHNA. Summary, provides a summary of Fort Jones' ability to meet their RHNA. After accounting for capacity on vacant sites, and projected accessory dwelling units (ADU), the Town of Fort Jones has a surplus capacity that can accommodate an estimated 16 units, which  exceeds the Town's RHNA.  Town of FortJ Jones  Page3    HOUSING ELEMENT UPDATE CEQA EXEMPTION TECHNICAL MEMORANDUM  TOWN OF FORT JONES 2. Project Description  TABLE2-1 Income Category Very Lowl Low Moderate Above Moderate Total Notes  FORT. JONES' RHNA: SUMMARY RHNA 1 1 0 0 2  Projected ADUS 2 12 12 4  Vacant Site Capacity? 0 12 2 51  Total Capacity 2 13 3 18  Surplus 0 13 3 16  1itis assumed that 50p percento oft thev veryl low- income units area allocatedt tot thee extremely! low-i income category.  2Capacityr nota assumedt tor meet the RHNA.  The three parcels listed in Table 2-2, Sites to Meet Fort. Jone's 6th Cycle RHNA, are identified to meet the Town's RHNA. Table 2-2 lists the parcels' Assessor's Parcel Numbers (APNs), size in acres, General Plan land use designation, zoning designation, and maximum allowable density range. The location of each site can  be seen in Figure 2-1, Sites to Meet Fort Jone's 6th Cycle RHNA.  TABLE 2-2 Site Assessor's! Parcel Number 1 2 3  SITEST TO MEET FORT. JONE's 6TH CYCLE RHNA  Maximum Density 20 4 4  Acres 1.27 0.95 0.62  General Plan Land Use Mobile Homes District Low Density Residential Low Density Residential  Zoning M-H R-1 R-1  Number 055241150 055151190 055151300  Page 4  Town of Fort Jones    HOUSING ELEMENT UPDATE CEQA EXEMPTION TECHNICAL MEMORANDUM  TOWN OF FORT JONES 2. Project Description  Figure 2-1 Sites to Meet Fort Jone's 6th Cycle RHNA  Oonst llsonVay  S  Legend Sites for Additional Development Capacity Affordability Moderate Above-Moderate  Source: Town ofF Fort. Jones, Placeworks 2023  October. 2024  Page 5    HOUSING ELEMENT UPDATE CEQA EXEMPTION TECHNICAL MEMORANDUM  TOWN OF FORT JONES 2.F Project Description  2.2.3 Proposed Housing Plan  The Town's proposed Housing Element hasi identified 22 programs, ofwhich were either modified to comply with state law, respond to directives from HCD, combined with other programs with similar intent to aidi in implementation, or eliminated duei to the Town already completing thei identified task. Since CEQA applies only to projects with a significant environmental impact, these activities would not have a significant environmental impact, except for Program HE.2.1.4, Zoning Amendments, and Program HE.2.1.7, Conditional Use Permit Requirement for Multifamily and Mixed-Use Developments. Further detail and analysis is provided in Section 3.2, Analysis in. Support of Findings. Program HE.2.1.4and Program HE.2.1.7 Program HE.2.1.4: Zoning Amendments. The Town will amend the Zoning Code to address the following Family Definition.. Amend the definition of familyi int the Zoning Ordinance in compliance with State law. Manufactured Housing. Review and revise the Zoning Ordinance to ensure manufactured homes on permanent foundations are subject to the same standards in the same zones as conventional single Residential Care Facilities. Define and allow residential care facilities for six or fewer persons, in accordance with Health and Safety Code Section 1568.0831, and residential care facilities regardless of size, ina all zones that permit residential uses of the same type, in accordance with the State's definition Farmworker Housing. Consistent with Health and Safety Code Sections 17021.5 and 17021.6, amend the Zoning Code to clarify that farmworker housing is permitted by right, without a conditional use permit, in single-family: zones for six or fewer persons and in zones allowing agricultural uses with no EmergencyShelters. Review existing development and managerial standards for emergency: shelters to ensure compliance with State law. Review and revise parking standards for emergency: shelters to allow sufficient parking to accommodate all staff working in the emergency shelter, provided standards do not require more parking for emergency shelters than for other residential or commercial uses in the same zone, in compliance with Government Code Section 65583 (a)(4) and review and revise parking standards for all housing types. Additionally, comply with ther requirements under AB 2339 and amend the definition of emergency shelter toi include other interim interventions, including but not limited to, Single Room Occupancy Units. To facilitate housing for extremely low-income persons, the Town will define single-room occupancy units in compliance with Government Code! Section 65583(c)(1), identify at least one zone where they will be permitted, and establish specific development standards that  are provided below.  development: standards and barriers to special-needs housing opportunities.  family residential units.  offamily.  more than 12 units or 365 beds.  navigation centers, bridge housing, and respite or recuperative care.  encourage andi facilitate the development these units.  Page 6  Town of Fort Jones    HOUSING ELEMENT UPDATE CEQA EXEMPTION TECHNICAL MEMORANDUM  TOWN OF FORT JONES 2. Project Description  Transitional and Supportive Housing. Amend the Zoning Code to permit transitional and supportive housing asar residential uses, only subject tot the restrictions that apply to other residential dwellings of the same type ini the same zone. residential dwellings of the same type in the same zone Government Code Section 65583(c)(3)). Additionally, the Town will allow supportive housing as a permitted use without discretionary review in zones where multifamily and mixed-use developments are permitted, including nonresidential zones permitting multifamily uses consistent with Government Code Section Low-Barrier Navigation Centers. Permit low-barrier navigation centers--defined as low-barrier, temporary, service-enriched shelters to help homeless individuals and families quickly obtain permanent housing-by right in zones where mixed uses are allowed or in nonresidential zones that permit multifamily housing Government Code Section 65662; Assembly Bill [AB]101). Parking Standards. Remove the garage/carport requirement for multifamily housing and review and revise parking to ensure they do not constrain the development of housing Program HE.2.1.7: Conditional Use Permit Requirement for Multifamily: and Mixed-Use Developments. The Town will amend zoning to permit multifamily development in the C-1 zone without a discretionary review process and replace the conditional use permit with a site plan review or similar process subject to R-3 or comparable zoning and development standards. The Town will also review the required findings for Conditional Use Permits and either replace subjective language with objective standards or remove subjective standards. Standards tol be amended willi include, but arer not limitedi to, removal of the subjective requirement that a use not be detrimental to the morals" and/or "comfort" ofr neighboring residents.  65651.  October 2024  Page 7    HOUSING ELEMENT UPDATE CEQA EXEMPTION TECHNICAL MEMORANDUM:  TOWN OF FORT JONES 2. Project Description  This page intentionally left blank.  Page 8  Town of Fort Jones    3. Findings Concerning CEQA Exemption 3.1 SECTION 15061(B)(3): COMMON SENSE EXEMPTION The proposed project is exempt as a "common sense" exemption under State CEQA Guidelines Section 15061(b)(3) because the project involves policies, programs, and actions to meet the Town's RHNA. As described above, the proposed Housing Element creates a roadmap to achieve its RHNA through the identification of suitable sites for development and identifying programs and actions that could remove constraints and promote affordable housing development. Although the proposed Housing Element includes amending the Town'sZoning Code, it can bes seen with certainty that there is no possibility that the proposed Housing Element would havea a significant effect ont the environment. Thus, the proposed Housing  Element is exempt from CEQA under the common-sense exemption. 3.2 ANALYSIS IN SUPPORT OF FINDINGS  The proposed Housing Element is strictly a policy document that does not provide entitlements to any specific development projects and would not result in any direct or indirect physical changes to the environment. As discussed in Section 2.2.2, Proposed. Sites and Zoning, the Housing Sites Inventory utilizes existing land use and zoning densities and does not require redesignation or rezoning to meet the Town's RHNA. Althoughi future programs) wouldi include amendments to the Town's Municipal Code, these changes tot facilitate housing development are done tol be consistent with State housing law. These programs would not result in significant physical changes to the environment and would comply with State law, and not Program HE.2.1.7, Conditional Use Permit Requirement for Muitifamily and Mixed-Use Developments, focuses on amending zoning regulations to facilitate multifamily and mixed- -use developments in the C-1 zone. The program replaces the saangescetowayonatont use permit witha a more objective site plan review, aligning with R-3 or similar standards. While any development carries some level of environmental impact, the measures in HE.2.1.7 are designed to mitigate these impacts while facilitating much-needed housing options. In addition, although this program would be removing its discretionary action, future development would still be subject to federal, state, and local regulations related to land use, such as the Migratory Bird Treaty Act, wetland conservation, and construction air quality permitting. Table 3-1, Program HE.2.1.4. Zoning Code Amendment Actions and CEQA Determination, shows that each major action in Program HE.2.1.4, Zoning Code Amendments, intends to update policies to comply with State law. New development would occur on land currently designated to allow residential uses to occur under the Town's General Plan. Furthermore, all future development in the town would require housing sites to comply with local regulations, including the Town's General Plan and zoning code. Subsequent amendments to the Town's land use or zoning regulations, such as those discussed in Program HE.2.1.4,  resulti in substantial new changes.  October 2024  Page 9    HOUSING ELEMENT UPDATE CEQA EXEMPTION TECHNICAL MEMORANDUM 3. Findings Concerning CEQA Exemption  TOWN OF FORT JONES  Zoning Amendments, would be subject to separate CEQA review ati thet time the amendments are prepared. Af future by-right development would still be subject to federal, state, and local regulations related to land use. Therefore, it can be seen with certainty that the proposed project would not have a significant effect  on the environment andi is exempt from further CEQA analysis.  Page 10  PlaceWorks