Join Zoom Meeting Website, "Join Zoom Meeting." Dial in +13 3017158592 US (Washington DC) Meeting ID: 82964951520 Passcode: 791661  Visit home page at tos/www.honoverloroughp.aov/e and: scroll down to Hanover, News on the Borough  HANOVER BOROUGH COUNCIL FINANCE AND PERSONNEL COMMITTEE October 16, 2024-7:00: PM 441 FREDERICK: ST. HANOVER AND VIA ZOOMI FOR PUBLIC ACCESS  1. Public Comment  2. Acknowledgement of Executive Session, if any  3. Budget Presentation (2nd draft): Finance Director Shelton 4. Junior Council Person Candidates -1 Introductions - Dr. Rupp  a. Alexis Day b. Noah Chronister 5. Consent Agenda  a. Minutes: Approval of Minutes of September 18, 2024  b. Finance Reports  I. Approve Bills for Payment ii. Accept Monthly Financial Statement iii. Accept Report of Monthly Investments  S SPCA 2025 Annual Contract: Approve contract for $12,800 (6% increase) a. Water Filtration Plant: Authorize: replacement of heating systems at an estimated cost of $109,081.91 (through Keystone Purchasing Network, using reallocated Capital Project Funds from LBS Sluice Gate) b. Drought Contingency Plan: Approve Drought Contingency Plan for  6. Water Resources  submittal to DEP for approval  1    7. Finance, Personnel & Administration  a. Ratify Building Construction Change Order Updates  Change Order No. 2: $2,276.00 for removal of wall to relocate ii. Change Order No.3: $2,896.00 for relocation of panel box iii. Change Order No. 6: $3,236.00 for demo of existing bulkhead to Main Street Matters Grant: Approve resolution to apply for funding request through DCED (33 and 44 Frederick Street Streetscape/Parking Lot Improvement Project) in an amount not to exceed $350,000 (50%  existing plumbing vent line including drywall and electrical accommodate new ductwork  b. Appoint Interim Library Director and Approve Stipend  match)  8. Reports of Council Members, Council Committees and Other Public Bodies  9. Correspondence and Information 10. Additional Public Comment  11. Adjournment  NOVEMBER BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS:  Governance & Policy Committee *Public Safety Committee "Enhancement Committee *Water & Sewer Committee Conditional Usel Public Hearing (tentative) Finance & Personnel Committee Hanover Borough Council unable to attend any meetings.  Monday, November 4, 20246 6:001 PM Tuesday, November 12, 20246 6:301 PM Wednesday, November 13, 2024 6:00F PM Thursday, November 14, 20247:00F PM Wednesday, November 20, 20245:30PM Wednesday, November 20, 20247:00P PM Tuesday, November 26, 20247:00P PM  *Committee. Meetings will be cancelled if there is no business. Please advise the Borough Secretary if you will be  2    4.  Junior Council  Person Candidates  a.Alexis Day  b.I Noah I  Chronister    Consent 5.a. Minutes  MINUTES OF THE September: 18, 2024  HANOVER BOROUGH COUNCIL WORKSHOP/ FINANCE & PERSONNEL COMMITTEE MEETING  Vice-President Kress called the Hanover Borough Finance & Personnel Committee meeting to order Wednesday evening, September 18, 2024 at 7:00 PM in the Hanover Borough Municipal Building, 44 Frederick Street, Hanover, PA, as advertised. Attendance: The following Council Members were present: Council Members Mr. Bubb, Mr. Fuentes, Mrs. Funk, Mrs. Greenholt, Mr. Hegberg, Mr. Kress, Mr. Lookenbill, Mr. Reichart, Mr. Roland and Dr. Rupp;Solicitor Shultis; and Mayor Whitman. The following staff members were in attendance: Human Resources Director Adler, Library Director Baldwin, Utilities Director Brinson, Secretary Felix, Public Works Director Grimm, Borough Manager Lewis, Police Chief Martin, Parks & Recreation Community Media was present to conduct a video and audio recording of the meeting  Director Purkins and Finance Director Shelton.  via Zoom presentation for all citizens to have access.  PUBLIC COMMENT  RobertHolt 513HighStreet Mr. Holtthanked Council for their public meeting held prior tot this meeting for 33 and 44 Frederick Street Capital Projects and asked that the information be posted on the website. He again asked for a line item budget tol be posted Isaac Riston, 36 West Hanover Street: Mr. Riston stated that he was pleased to attend the public informational meeting this evening on 33 and 44 Frederick Street Capital Projects and asked for the information to be posted online. Mr. Riston referenced item 5.b. on the agenda, stating that he was in favor of citizens not having to provide their addresses publicly when giving public comment, but understood the need for verification of Sandy Moul, General Delivery: Ms. Moul spoke about various issues at the library and  online for the public budget comment period.  Hanover Borough residency.  the post office.  ACKNOWIEDGEMENT OF INFORMATIONAL PUBLIC MEETING  Vice-President Kress acknowledged that a non-decisional informational public meeting was held September 18, 2024 at 5:00 PM prior to this meeting regarding 33 Frederick  Street and 44 Frederick Street projects.    Minutes of the Hanover) Borough Council Workshop/Finance & Personnel Committee  September18, 2024 Page:2 2  ACKNOWIEDGEMENT OF EXECUTIVE SESSION  Solicitor Shultis stated that an executive. session was held Wednesday, September 18, 2024 prior to this meeting from 6:45 PM to 7:00 PM involving the following items under  Sections 708a (4) and (5) of the Sunshine Act:  Attorney-client privilege and legal matters, and general privilege matters  regarding Council Policy for Executive Session  CONSENT AGENDA  Itwas moved by Mr. Reichart, seconded by Mrs. Greenholt to move the approval of the following items on the Consent Agenda to the Council agenda for consideration:  a. Minutes: Approval of Minutes of August 21, 2024  b. Finance Reports:  a. Approve Bills for Payment b. Accept Monthly Financial Statement C. Accept Report of Monthly Investments d. Minimum Municipal Obligation (MMO) i. Approve 2025 Pension Contributions 2. Revised 2024 Salary Resolution  1. Approve amended title and salary for Utilities Director ii. Approve addition of Project Manager for Planning & Engineering i. Approve grant extension for West Hanover Street Playground ii. Approve new, grant application submission with no: match up to $300,000 for street and sidewalk repairs and restoration on Hanover Street between York Street and Baltimore Street at Hanover Street  Community Development Block Grants  Elementary School  g. Market House Request h. Police Eligibility List  i Lions Club Tag Day, October 19, 2024 (rain date 10/26/24) i. Direct Civil Service Commission to certify eligibility list from the  September 28, 2024 consortium testing results  Mrs. Greenholt questioned why some of thel MMO amounts varied between the pension plans, and Human Resources Director Adler explained that the amounts for the pension contributions are calculated by the actuary. Human Resources Director Adler will get back to Mrs. Greenholt regarding her questions sO she can explain further. Motion  carried.    Minutes of the Hanover Borough Council Workshop/Fmance & Personnel Committee  September18,2024 Page 3  GOVERNANCE & POLICY COMMITTEE:  Executive Session:  Dr. Ruppnoted that Council President Reichartrequested that the Governance and Policy Committee draft aj policy for executive: sessions. The suggested items regarding executive sessions included no electronic correspondence, no electronic devices including cell phones, and the requirement for all Council and staff members to attend in person. Dr. Rupp stated that the purpose of the proposed policy is to delineate consistent procedures for all Council members during executive sessions, and to make sure thatno Council discussed the proposal. President Reichart suggested a possible compromise would be to allow cell phones on their person during the executive session but to make sure they are silenced and not in use during the executive session. There could also be a statement of clarification for exceptions involving medical issues or emergencies.  information is being shared with those outside of the room.  Public Comment Protocol:  Dr. Rupp would like to clarify that the first public comment should be for agenda items Possible changes in protocol for public comment were discussed regarding the citizens' requirement to provide their home addresses. It was noted that originally the reason for the provision of citizen addresses was to confirm Borough residency, but Council was concerned about possible security issues for citizens giving their address at a public meeting. Dr. Rupp suggested that the citizen's address could be listed on the public comment form to verify their Borough residency, but not stated verbally or listed in the minutes. The minutes could reflect that the speaker is a resident of] Hanover Borough. Council members agreed that both items should go back to the Governance and Policy Committee for proposed revision of the current resolution, for future consideration by  and the second public comment should be for other issues.  Council.  WATER RESOURCES DEPARTMENT EPA Approved Pretreatment Limits:  Mayor Whitman asked if the pretreatment limits were increased or decreased. Utilities Director Brinson replied that] Environmental Protection Agency (EPA)decreased the pretreatment limits to allow less discharge of pollutants. He noted that the Borough    Minutes of the Hanover. Borough Council Worksho/Finance & Personnel Committee  September18, 2024 Page 4  is updating their pretreatment ordinance to align with EPA's updated pretreatment standards. Next month the ordinance will be on the Council agenda for adoption. Itwas moved by Mrs. Funk, seconded by Mrs. Greenholt to move the approval for the advertisement of an amended ordinance for the Environmental Protection Agency (EPA) Approved Pretreatment Limits to the Council agenda for consideration. Motion carried.  Budgeted Primary Sludge Pump Install:  Mr. Roland asked if the purpose of the bid for a pump installation was just for Utilities Director Brinson stated that the pump installation is a maintenance item for a Ity was moved by Mr. Roland, seconded by Mrs. Funk to move the recommendation for a bid award and notice to proceed to the apparent successful bidder for a Budgeted Primary Sludge Pump Installation to the Council agenda for consideration. Thel bids were opened September 11, 2024 and are currently under review. Motion carried.  maintenance or if there will be any kind of cost reduction. backup pump. The cost is just for the installation.  PUBLIC SAFETY Kindig Lane and High Street  Public Works Director Grimm noted that the project will be bid out by PennDOT in late October; he received an update that there are no further Council authorizations required Mr. Roland asked if there would be left turns off Kindig Lane to High Street. Mr. Grimm replied that there will be no left turns from Kindig Lane onto High Street, but there will  at this time.  be left turns allowed from High Street onto Kindig Lane. FINANCE, PERSONNEL & ADMINISTRATION  10 Commandments Monument:  Solicitor Shultis noted that the park was gifted to the Borough by the Wirts in 1890. In 1958 the 10 Commandments monument was erected in the park. In 2004 the piece ofl land where the monument sits was subdivided and deeded to Gitt Moul Historic Properties. Borough Council needs to waive their right of first refusal in order for completion of the    Minutes of the Hanover Borough Council Workshop/Finance & Personnel Committee  September18,2024 Page 5  sale of the property to the Eagles. The other option would be for the Borough tol buy the Itv was moved by Mrs. Funk, seconded by Mrs. Greenholt to move the approval of a Resolution waiving the right of first refusal relating to an Agreement of Sale between Gitt-Moul Historic Properties and the Fraternal Order of Eagles #1406 for the Ten Commandments parcel at Wirt Park, to the Council agenda for consideration. Motion American Federation of State, County and Municipal Employees (AFSCME) Blue Side Human Resources Director Adler explained that this side letter agreement affects Public Works, Sewer Maintenance and Sewer Plant employees who operate under the AFSCME blue labor contract. The language was not removed when the contracts were updated.It applies to three (3) Public Works employees who are commercial refuse drivers and only applies when their schedules are changed, i.e., change in start time to 4:00. AM. Itv was moved by Mr. Roland, seconded by Mrs. Greenholt to move the approval of an AFSCME Side Letter Agreement to clarify payment of shift differential, to the Council 33 Frederick Street Building Project Change Order to Combine IT Rooms:  parcel back.  carried.  Letter Agreement:  agenda for consideration. Motion carried.  Manager Lewis explained that building change orders will be addressed routinely on the Finance & Personnel Committee agenda SO that Council will be kept informed of all The reason for the lack of cost for this item is due to the assistance of the Public Works Itwas moved by Mrs. Funk, seconded by Mrs. Greenholt to move the approval of the non-monetary change order for 33 Frederick Street to the Council agenda for  updates.  Department to: remove a wall to combine the two (2) IT rooms.  consideration. Motion carried.  REPORTS OF COUNCIL MEMBERS, COUNCIL COMMITTEES AND OTHER  PUBLIC BODIES None was presented.    Minutes of thel Hanover Borough Council Workshop/Finance &1 Personnel Committee  September18, 2024 Page 6  CORRESPONDENCE AND INFORMATION:  COUNCIL REMINDERS - Tuesday.September 24, 2024:  8:00. AM- CRASE: "Civilian Response to Active Shooter Events" for Council 9:00 AM to 3:001 PM: Council Budget Workshop Public Meeting  Members  Additional Public Comment:  Robert Holt: Mr. Holtadvised Council to use caution whenrevising the public comment  policy and the executive session policy.  OCTOBER BOROUGH COUNCIL & COUNCIL COMMITTEE MEETINGS:  *Public Safety Committee *Public Works & Facilities Committee Finance & Personnel Committee Hanover Borough Council unable to attend any meetings. ADIOURNMENT: PM. Motion carried.  Tuesday, October 1, 2024 6:30PM Wednesday, October 9, 2024 6:001 PM Wednesday, October 16, 20247:00PM Wednesday, October 23, 20247:00PM  ( Committee Meetings will be cancelled if there is no business. Please advise the Borough Secretary if you will be  It was moved by Mr. Reichart, seconded by Mr. Fuentes to adjourn the meeting at 7:38  Respectfully submitted, DMEK Borough Secretary    Consent 5.c. SPCA Annual Agreement  York County SPCA 3159: Susquehanna Trail N. York, PA1 17406 martinezeytspca.org 717-764-61094 ext. 201 October7,2024  SPCA of York County ANNEENPD  Dear Municipal Leadership,  For nearly 100 years, the York County SPCA has served York County's 72 muncepalver-tramsporing and housing sick, injured, dangerous, abandoned, and lost animals. We are the only animal shelter responsible for housing all the county's displaced pets. We also employ York County's only Humane Society Police Officer, who supports and often leads all animal cruelty andi neglect investigations. While we are an independent nonprofit organization, we are fulfilling a basic government function comparable to a police force, fire, or waste management department that ensures public health and safety. We are honored to provide our community with these lifesaving public health and safety The demand for YCSPCA: services in' York County has surged over the past two years, creatinga significant financial disruption that threatens our long-term sustainability. In 2023, we witnessed a 35% increase in stray canine intake, and we are on track to experience a 53% surge this year. Moreover, the YCSPCA's operational costs have skyrocketed, notably, with insurance expenses increasing by Rather than the county or municipal government: funding an animal services department, the most efficient and prudent approach for York County residents is to seek a successful public-private partnership where local government, county government, and the private sector share the financial responsibility for these essential services. The York County SPCAfunds nearly75% ofi its operating budget through the private-sector philanthropic community. Municipal governments covered 6.4% ($325,000) in 2024. In 2025, we seek to increase municipal rates by about 6% to help support our Enclosed,your will find the 2025. Animal Care and Housing Agreement. We aski that all 2025 contracts and payments be returned by December 31, 2024.Ifan extension is needed, please contacti the YCSPCA Operations Director, Kari Herchelroth, by email atl kherchelotheyspcaorg, In addition to your contract, we have provided an invoice and a service analysis for your municipality spanning from We view our role as your partner-working together to provide these essential public health and safety services for the residents and taxpayers of York County. Without our partnership, loose dogs and cats would roam our communities, dog bites and animal-related attacks would escalate, zoonotic diseases like rabies would spread unchecked, and animal population growth rates would soar. By strengthening our partnership, we can provide reliable and cost-effective animal services for York  services.  $170,000 (or 253%) over the previous year.  communtysypecketing demand for York County SPCA's services.  July 1,2023 - June 30, 2024.  County communities for many: years to come. Thank you for your years of valued support.  Sincerely, &07 Steven Martinez Executive Director    York County SPCA 3159: Susquehanna Trail N. York, PA17406 info@ycspca.org 717-764-6109  SPCA of York County NewLenss abije  2024SERVICES SUMMARY Hanover Borough Medical Services  YCSPCA Costto Average Retail Price  Service Provided Clinic Owned Animals Spay/Neutered Shelter Medical Costs for Strayo or Surrendered Cats Shelter Medical Costs for Strayor Surrendered Dogs Companion. Animals Requiring Medical Attention! Program (CARMA)  Number ofA Animals Served  Resident $140 FREE FREE $3,265  ataVeterinary Hospital $450 $715 $965 $8,489 TOTALSAVINGSF FOR TAXPAYERS  Savings For Community $19,530 $35,035 $23,160 $5,224 $82,949  63 49 24 11  Costof Care Cost per Day $36 $36  Type of Animal Cats Dogs  Number of Strays and Owner Surrenders 49 24  Avg Length of Stay 39Days 31 Days TOTALCOST OF CARE  Total $68,796 $26,784 $95,580  Other Services Included  Trapl Neuter Return During 2023, at total of11,862 spay/neuter: surgeries were completed. Thisi included 7,687community  cats with 4,267 oft those cats beingf female.  Animal Cruelty Investigations Safe Pet PetF Food Pantry  During: 2023, at total of1 1,272 welfare checks were completed which resultedi in: 312i investigations of animal cruelty or neglecti in) York County. Charges were filedi in1 187 cases with 112 animal convictions.. 412 animals weres surrendered tot the York County SPCA. 37 Safe Pets were servedi in) York Countyi in 2023. Thet total cost oft these services was $42,933. 731 people were assisted with 27,499 pounds off food distributedi in: 2023. Thisi isa17%i increase over  cruelty  Community Cat Program 124f feral cats received medical care andy vaccinest through our Community Catp program.  the prior year.  Total Value For Taxpayer: $178,529 2025 Contract Cost: $12,400  Municipalities are charged $344,500, whichi is 7% of whati it actually costst to provide thes services utilized byt taxpayers.  See backt for additional information on programs offered through the York County SPCA.    YORKCOUNTY SPCA SERVICES SUMMARY  Clinic TrapNeuter Return:  TNR (rap-Neuter-Retum) is a method of spay/neuter for outdoor, free-roaming cats.) Community cats rapidly reproduce, causing overpopulation, animal suffering, andl high kitten mortality. Participating in TNRist the only proven way to humanely decrease the population of1 free-roaming community cats. Animals int this  program are: spay/neutered, eart tipped, examined, and rabies vaccinated.  Medical Services:  All animals receive thet following services prior to being made available for adoption: Heartworm Test (Dogs) or Felv/FIVTest (Cats), Distemper Vaccine, Rabies' Vaccine, Influenza Vaccine (Dogs), Kennel CoughVaccine (Dogs), Heartworm Medication (Dogs), Lyme Dip (Cats), Flea Treatment, Spay/Neuter, and' Veterinary Exam. The CARMA program helps members of our community who are int true financial distress and have ap pet with an urgent medical situation. By providingf free or low-cost services forr medical emergencies, itis our hope  CompanionAnimals Requiring! Medical Attention (CARMA)  that we can prevent an unwanted surrender or euthanasia from occurring.  AnimaCuselv.imstigation: and Field Services:  Our Humane Society Police Officer conducts in-depth welfarei investigations among community members as well as animal neglect investigations thereby ensuring the health and safety of our communities. Asa a result of thesei investigations, animals may be removed and brought to the York County SPCA ensuring peace of mind for residents and safety fort the pets. These animals receive the same medical care as noted above at  no additional cost. Safe Pets:  The York County SPCA's SafePet program provides temporary in-shelter boarding for pets whose owners have fled a domestic violence situation, plan to leave a domestic violence situation, have been displacedi from their home due to ar natural disaster, or are homeless. Priority pet housingi is givent to individuals referred to our: SafePet program by al United' Way Partner Agency or YCSPCA agreed partner. These organizations include: Safe Home YWCA, YWCA' York, Bell Family Shelter, YMCA Men's Emergency Shelter, LifePath, and  the American Red Cross. Pet Food Pantry:  The Pet Food Pantry provides free pet food to community members who are unable to afford it, such ast fixed- or low-income individuals and those enduring financial hardship. With the surplus of pet food donations we receive, we give back to the community: through this program. This program also supports senior members of our community by providing pet food fort the residents of September House and the White Rose Senior  Center.  Community Cat Program:  The Community Cat Program, provides free care fori injured and ill community cats. Injured andi ill community cats can be brought into the shelter to receive a medical evaluation and when appropriate medicala aid including surgery. The goal oft this program is tot treat stray cats that havei injuries or illness that requires medical intervention. Once medically cleared, the cats also are: spayed/neutered, vaccinatedi for rabies, and  then returned to their outdoor home.    SPCA of York County ANeWIANonEip  INVOICE  York County SPCA 3159 Susquehanna Trail North York, PA 17406 717-764-6109 larchataineycspenar  Date: October7,2024 Payment Terms: Due Upon Receipt  Hanover Borough 441 Frederick: St. Hanover, PA 17331  Description  Amount $12,400  2025 Animal Care and Housing Agreement Fee  Make all checks payable to York County SPCA  THANK YOU!    York County SPCA 3159: Susquehanna Trail N. York, PA17406 info@ycspca.org 717-764-6109  SPCA of York County ANewEansko 01 Lipe  2025Animal Care and Housing Agreement  This agreement is made on the 7th day of October 2024 by and! between the' YORK COUNTY: SOCIETYFORT THE PREVENTION OF CRUELTYTO. ANIMALS, al Pennsylvania non-profit corporation, hereinafter referred to as' "York County SPCA" or) YCSPCA and Hanover Borough, al Pennsylvania municipal corporation hereinafter referredi to as' "Local 1. The Local Governing Bodys shall payt the) York County SPCA an annual sum of $12,400. Thel Local Governing Body shall return ai fullye executed copy of this agreement and payment tot the' York County SPCAI by December 31, 2024. Should thel Local Governing! Body need a deadline extension, request itf from Kari Herchelroth, 2. This Agreement shall begin on. January1,2025, at 12:00 a.m. and continue for a period of twelve (12) months 3. Inconsideration oft thep payment specified inl Paragraph 1,1 the' York County SPCA shall provide tot thel Local Governing Body thet following services duringr regular operating! hours from Sunday through Saturday, 8:00AM- The York County SPCAI willi impound stray canines andf felines apprehended byr residents, animal control officers, police officers, and dogy wardens transportedi to our shelter, contingent upont the policies seti forth int the' York County SPCA's Managed Shelter Admissions Policy andt the Stray Canine Intake Policy. Those policies can be viewed atv wwwycspca.org/programs-senvcesshesishnelteradmissions. The York County SPCAI may choose to accept owner-surrendered: animals buti is under no obligationto do SO. Decisions and policies related toi the acceptance of owned animals are att thes sole discretion of the York County SPCA. Animals surrendered by an owner are not expected to bel heldf for anyl length of time and may be placed. immediately! into an: adoption program, foster program, transferredi toa partner organization, or euthanized att thes sole discretion of the' York County SPCA. The YCSPCA will request a surrender donation feei from owners, but surrendering: a pet will not be contingent on an The) York County SPCAV will continue investigating and prosecuting: animal cruelty offenders fort the Local Governing Body, in conjunction with thel local police department, ifa applicable. The York County SPCA employs' York County's only full-time Humane Society Policy Officer, Otto Cruz. The) YCSPCA will provide thel Local Governing Body Officer Cruz's direct contact information ands schedule upon receiving payment and ai fully executed. Animal Care andl Housing Agreement. Officer Cruz'sregular The York County SPCAI will receive, house, and dispose of any STRAY domestic animal fromwithint the participating! Local Governing! Bodyt that has bitten any resident of said Local Governing! Body, including sending for rabies testing, if needed. The York County SPCA shall be responsible for enforcing State and local quarantine periods for any STRAY animal that! has bitten ori is suspected of bitingapersonor The York County SPCA will be responsible for expenses related to providing emergencyveterinary care The) York County SPCAI will continue top provide low-cost spay/neuter surgeries, including Shelter- Neuter-Return programs forf free-roaming cats and cat colonies. The YCSPCAI will continue top provide residents with discounted: spay/neuter surgeries for all York County pit! bulls and pit bull mixes. Residents oft thel Local Governing Bodys shall receive services fromt thei following programs, contingent  Governing Body".  Operations Director, at nerchaloineycancaats: until December 31, 2025, at1 11:59 p.m.  4:30PM: a. b.  owner's willingness or abilityt to payt the surrender donation fee.  C.  work schedule is 8A AM-5P PM, Monday through Friday.  d.  as directed byt the rabies control authority.  e. f. g.  fors sick and/or injured stray animals duringr regular operating hours (ibid).  uponp program availability: and shelter resources:    The CARMA program provides lifesavings surgery, medical treatment, and procedures for pets arriving from low-income households at signiticantly discounted rates. ii. The SafePet program offers freer refuget for people'sp pets who must flee ac domestic violence situation or are sufferinga at temporary housingi issue/loss. iii. Thel Pet Pantry program provides freep pet food tot families sufferingt from food insecurityso iv. The Community Cat program reduces pet population numbers byt treating sicka and injured community cats, spaying or neuteringt them, andt then returningt themt tot their The Second Chance Fund provides freey veterinary care for sicka andi injured animals.  they can feed their pets. outdoorhomes.  4. The YorkC County SPCA shall provide adequatei food, water, space, care, medicalt treatment, mental and physical enrichment to all animals housed att the) York County SPCA as required by State law. Animal quarters shall be sanitized and cleaned at least once daily and spot-cleanedi throughout the day asi necessary. The York County SPCA shall provide an adequately trained staff of sufficient size to provide all services required 6. The) York County SPCA: shall provide at tracking andi reporting system tor monitor save rate, animal medical records, average length of stay, costo of care, and otheri informationi for each sheltered animal. 7. The York County SPCA: shall be responsible: for enforcing State and local quarantine periods for any STRAY animal thath has bitten ori is suspected of biting ap person or as directed byt ther rabies control authority. 8. The York County SPCAI has sole discretion to return any animal toi its owner or caretaker, includingo community cats, with or withouti impoundment, unless seized as part of an active investigation or by court order. 9. The) York County SPCAI has sole discretion: to waive any fines orf feest that the York County SPCAI may assess the 10. The York County SPCA shall not be mandated to perform anys servicet that contradicts the organization's mission and core values. The) York County SPCA's core values can bei found aty wycpeoryeDowcore. 11. The York County SPCA: shall be responsible for thel humane euthanasia of any animal using methods consistent with State law. Nothingi int this Agreement shall require the YorkCounty SPCA to! humanely euthanize an animal 12. The) York County SPCAI has the discretion to limit services under this Agreement ifs staffing and/or animal shelter space become unavailable ands shall notifythel Local Governing Bodyi ift the YCSPCA cannot provide services 13. The York County SPCA shall, upon request, furnish thel Local Governing Body's Police Department, York County's Sheriff's Office, the County or Statel Public Health Department, and the localr rabies controlauthority alli information ini its possession abouti impounded animals and shall cooperate with the Police Departmentin 14. The York County SPCA shall endeavor to use lifesaving practices consistent with its intent to achieve ana annual save rate of 90% or greater, as defined byt the Best Friends Animal Society. The York County SPCA aimst to seek: partnerships with responsible rescue groups and other nationally renowned animal organizations. 15. The public is encouraged toy visit the' York County SPCAt to volunteer, provide temporaryt foster care, donate, meet dogs, cats, and other animals, interact with caregivers, and learn about their work. Accessible policies,  under this agreement.  Local Governing! Body.  values.html.  unless under court order.  duet to an emergency or natural disaster.  enforcement of laws prohibiting cruelty to animals.    weekend hours, ands special adoption events convenient fori the general public wille ensure thatt the York County 16. The York County SPCAi is ani independent contractor tot thel Local Governing Body, and none ofi its agents, employees, or officers shall be construed as, or represent themselves as, employees of thel Local Governing Body. Thel Local Governing Body will bei indemnified andl held harmless from any actions of agents, employees, 17. The York County SPCA states thati ith has liabilityi insurance coverage int the amount of $2,000,000 andt that the personnel provided by the York County SPCA are employees of the York County SPCA. Upon execution of this Agreement: and per request, the York County SPCAS shall provide thel Local Governing Bodywitha certificate ofi insurance naming thel Local Governing! Body as an additional insured. 18. The York County SPCA shall haver no obligation to provide anys servicei ifp payments for services are notr received from thel Local Governing Body. Payment received after January3 31, 2025, may be subject toi interest calculated at 5% per annum. The) York County SPCA: shall bee entitled to pursue all other remedies available in law ore equity for payment upon services rendered, includingr recovery for costs, expenses, and reasonable 19. The York County SPCAS shall operate York County's Animal Shelter located at 3159 Susquehanna Trail N., York, PA, in accordance with all applicable Federal, State, and Local laws and regulations for operating and maintaining ana animal shelter, and when noti in conflict with State law, the York County SPCA shall operate the 20. This Agreement may! be terminated. after January: 31, 2025, upont thirty (30) days prior written notice! bye either party. Ifeither party terminates this Agreement before the end ofi its term, thet fee set forthi in Paragraph1s shall 21. The undersigned officer, agent, ore employee oft thel Local Governing Body represents and warrants thatt they  SPCAI meets the needs of York County communities.  or officers oft the York County SPCAI relative to provisions ofthis Agreement.  attorneys' fees.  YCSPCAI ina accordance witht the agreed upon protocols andp procedures. be! prorated, and the balance returned to thel Local Governing Body. have the authority to contract and bindt thel Local Governing Body  SCrL Steven Martinez York County SPCAI Executive Director Steven Martinez. Executive Director Print! Name and Title October: 7,2024 Date  Authorized Signature ofLocal Governing Body William W. Reichart. II. President  Print Name and Title October 23, 2024 Date  ATTEST:  Dorothy C. Felix, Secretary    6.a. Water Resources.Water Filter Plant HVAC  Department of Planning & Engineering (DPE) Hanover. Borough, York County, PA An Equal Opportunity. Borough  Memorandum  From: P. Eric Mains, PE  Director Planning & Engineering  Re: Water Filter Plant Heating System Replacement  Date: 10October. 2024 1. Summary:  The Dept. of Planning and Engineering (the "Department") is assisting the Water Resources Departmentwitht the replacement oft the failed heating system(s) at the Hanover Borough' Water Filtration Plant. Namely, thei facilityi is currently operating without heat. The current (heating gfuel  based) system has been fixed over the years but can no longer be repaired.  2. Findings/Background Information:  On the last service call, toi try and repair the heating system, the Borough was advised that this system is far beyond its life expectancy and can no longer be repaired. As such, the filtration acllylscurentyrunningwitnoutheat. This is problematicfromar human resource perspective (as staff is working in unconditioned spaces). It is also an operational issue, as some of the filtration chemicals and facilities are sensitive to failure if temperatures are not regulated. The approach is to replace the fossil fuel based system with an electric based system (with various sized units in the individual spaces). As the Borough can better leverage as a bulk electric customer, it can control rates and fluctuations in operating costs much more efficiently. These units will also be more energy efficient than the radiant systems current in To pay for these improvements, it is proposed to reallocate funds from the LBS Sluice Gate capital project (which was fully funded for in the Water Resources budget, but is now being The project is being performed using the Keystone Procurement Network model (which allows the Borough to meet bidding and procurement requirements through a pre-vetted contractor/supplier while streamlining the effort (given the rapidyapproaching cold weather). Itis recommended that Council review the project, allow staff to address any questions or concerns they may have with the proposal and then take specific action to award the project to Lobar Associates Construction in the amount of $ 109,081.91 (which includes Prevailing Wage Given long lead times on procuring the equipment, it is requested that this action be taken at  place.  funded mostly from an SRBC Consumptive Use Grant).  3. Necessary Action:  Rate structure).  this Workshop (in lieu of deferring to Council meeting the following week).  Department of Planning & Engineering Borough of Hanover 1441 Frederick Street, Hanover, PA 17331 E7787387167787285  Pagell1    6.b. Water Resources. Drought Contingency Plan  ATTORNEY-CLIENT MEMORANDUM  TO: HANOVER BOROUGH COUNCIL CC: MARGIE LEWIS, P. ERIC MAINS FROM: TIMOTHY J. SHULTIS DATE: OCTOBER 11, 2024 RE: DROUGHT CONTINGNCYPLAN  1. As Borough Council is aware, the Department of Water Resources, in conjunction with Gannett Fleming, has just completed a Safe Yield Study, which is a study oft the Borough's water supply to determine the amount of water which can be withdrawn 2. As part of the process of completing the Safe Yield Study, the Water & Sewer Committee requested the preparation of an updated Drought Contingency Plan, which is the Borough's local plan for water use: restrictions ini the event ofal local short-term water system breakdown or a declaration of a drought watch/warning or drought emergency. 3. While a local Drought Contingency Plan is specific to particular municipality or service area, the local plan is also part oft the larger state-wide preparation for future emergency drought conditions. As aj result, regulations issued under the Emergency Management Services Code provide for the review and approval ofl local Drought Contingency Plans 4. We request your approval oft the proposed Drought Contingency Plan sO we may submit 5. Once the Drought Contingency Plan is approved by DEP, we will provide Council witha proposed ordinance amendment which will revise and update the Borough's current Ordinance No. 2057, which authorizes the Borough to enforce the various provisions of the Drought Contingency Plan within the jurisdictional boundaries ofthe Borough.  without causing a long-term decline in water levels.  The proposed Drought Contingency Plan is attached.  through PAI DEP. itt to PA: DEP for approval.    Borough of] Hanover, Pennsylvania Hanover Municipal Water Department DROUGHT CONTINGENCY PLAN  (4Pa. Code Chapter 118.4)  Co  COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF ENVIRONMENTAL PROTECTION BUREAUOF WATERSHED MANAGEMENT  PA Dept of Environmental Protection Division of Water Usel Planning PO Box 8555 Harrisburg, PA 17105-8555 717-772-4048 FAX717-787-9549  GANNETT FLEMING  Page 1 of 10    The Borough ofHanover Hanover Municipal Water Department Drought Contingency Plan  (Date Submitted)  1) Public Water Supply Agency Contact Information  Name of Agency: The Borough of Hanover - Hanover Municipal Water Department  Address: 44 Frederick Street Hanover. PA 17331 Telephone No: 717-637-3877  Fax: 717-637-2805  2) Persons Responsible for Directing Operations During al Drought Emergency  1. Margaret Lewis - Borough Manager Telephone No: 717-637-3877 2. P.Eric Mains - Director of Water Resources Telephone No: 717-797-4210 3. Tom Brinson - Utilities Business Manager Telephone No: 717-637-3877 ext. 3006 4. Dale Ault- - Distribution & Dam Supervisor Telephone No: 717-632-1214 ext. 3002 5. Kevan Anschuetz-I Division of Water Treatment and Filtration Telephone No: 717-632-5152 ext. 6000  Page 2of10    3) Description of the Water Svstem  The Borough of Hanover uses multiple water sources to provide raw water to their water treatment plant (WTP). The existing sources of supply include two (2) reservoirs, the Lawrence Baker Sheppard Reservoir (commonly known as Long Arm Reservoir) and the Sheppard Myers Reservoir. Both reservoirs release water to supplement streamflow in the South Branch Conewago Creek, where raw water is withdrawn at the Kitzmiller Diversion Dam Intake and conveyed to the WTP. The Sheppard Myers Watershed covers an area of 5.8 square miles while the Lawrence Baker Sheppard Watershed covers 5.6 square miles. The total storage capacity of the two impounding dams is 1,850,400,000 gallons. Raw water collected in the Sheppard Myers and Lawrence Baker Sheppard Impoundments is released via sluice gates to match the water demand of the treatment plant when flow over the two spillways is not sufficient. Releases from the two reservoirs flows to the Kitzmiller Diversion Dam where it is diverted to a 60,000,000- gallon holding basin known as Clear Lake. The flow to the Clear Lake is controlled by an The Borough can also withdraw raw water from Slagle's Run, a tributary to the South Branch Conewago Creek approximately six miles northwest of the Borough. Stream flow at this location is essentially derived from the discharge of ground water pumped from the Vulcan Material Co. operations immediately upstream from the intake, and the drainage from the Slagle's Run drainage area. Groundaterfsurface water is available from the carbonate rock belt north of Hanover via the Slagle Run Pumping Station (4.8 MGD pumping capacity). Table 1 and Table 2 summarize the locations and capacities of the surface water and storage tanks in the current water system. Figure 1 contains a schematic of the Hanover Municipal Water Works All water produced from the various sources is treated at the existing WTP, which has the Table 1. Surface Water Supply for the Hanover Municipal Water Department  electrically operated gate.  water supply.  capacity to treat up to 11.6MGD of surface water and groundwater.  Nane Kizmiller Intake (Southy Branch, Conewago Creek) SheppardMycrs Reservoir (releasingt oKitzmilerlnuko, EongArm Reservoir: (rcleasing to Kitzmillerintnko) SlagleRun evaluated in 2024 study. Name Parris Hill MerraccTankc Meshertonn-Tanke  Location Approximately 1.8 miles downstream ofLawrence Baker Sheppard Reservoir West Manheim Township West Manheim Township Conewago Township  SalcVied-(MGD)! 4.75 N/A N/A N/A;Quary Pumpage  1. Safc Yieldi refers to maximum daily withdrawals during the historical drought of record, as Table 2. Storage Tanks Available for the Hanover Municipal Water Department  Location  Safcyidd(MGD) 13 0.5 0.25  Black Rock Road, Penn Twp, York County Terrace Avenue, Hanover, York County NOxford Ave, McSherrystown, Adams County  Page 3of10    Slagle Run Pump Stalion WWTP Outfall No.001  Borough or Hanover Hanover Regional Wastewater Treatment Plant  WWTPOutfall No.002 Clear Lake Borough OfH Hanover Hanover Municipal Water Works  Kitzmiller Dam  Long Arm Reservior  Sheppard Myers Reservior  8000  Figure 1. Schematic oft the Hanover Municipal Water Works Water Supply.  Page 4of10    4) Water Use Data for 2022 and 2023 Myers Dam Rehabilitation project.  Water use data is provided for 2022 and 2023. The increased use of Slagle Run in 2023 was due to the diminished supply in Sheppard Myers Reservoir: following the completion of the Sheppard  Year of Record  2022 5.025.370 gpd 162,678.000 gal. Total Water Used During 2022, MG 1,725.42 108.84 2023 5.330,356 gnd 180,200.000 gal. Total Water Used During 2023, MG 1,525.78 419.80  Average (annual). Daily Water Use Maximum Monthly Water Use  Table3 3. Total Water Obtained from Each Source in 2022  No. Source: 1 Kitzmiller Diversion Dam Intake 2 Slagle Run Year of] Record  Average (annual) Daily Water Use Maximum Monthly Water Use  Table 4. Total Water Obtained from Each Source in 2023  No. Source: 2 Slagle Run  1 Kitzmiller Diversion Dan Intake  Page 5of10    5) Drought Response Stages and Supply Measures  The three stages of drought response are when voluntary conservation measures are needed (Stage I); mandatory water use restrictions are needed (Stage II); and when water rationing (Stage III) is required to reduce water demand even further. Each stage is described below in Among other criteria (.g., water system breakdown, Governor's declaration of drought emergency), Stage I, II, and III drouglt responses are initiated when raw water supplies fall to levels prescribed in the Drought Contingency Plan. These levels were estimated using a daily flow model that simulated the watershed's hydrologic characteristics and the water supply system operations over an extended historical period. The model was used to assess the Stage I/IIAIII warning levels with respect to warning stage frequency and system resilience during  greater detail.  drought conditions. The analysis is described in detail in Attachment 1.  StageI I  Voluntary Conservation Measures shall be imposed if any of the following conditions exist: a short-term emergency due to water system break down or water shortage, raw water supplies fall to Stage I warning level (see Figure 2 for Dam Capacity %), and/or a state declaration of drought watch or drought waming is  issued. StagelI  Mandatory Conservation Measures shall be imposed if any of the following conditions exist: Voluntary measures imposed in Stage I are shown to be ineffective, a Govemor's declaration of Drought Emergency requires mandatory restrictions on non-essential water uses, and/or raw water supplies fall to Stage II  warning level (seel Figure 2 for Dam Capacity %).  Stagel III  Water rationing shall be imposed with approval of the Emergency Management Council under the following conditions: raw water supplies fall to Stage III warning level (see Figure 2 for Dam Capacity %), mandatory measures imposed in Stage II are shown to be ineffective, and/or the service area is included in a Governor's Trigger points have been identified indicating when each stage will be imposed. Table 5 summarizes the trigger points as well as the corresponding demand and supply measures. Table 6 contains the contact information of personnel needed in case ofa drought emergency.  declared drought or water shortage emergency: area.  Page 6of1 10    Table 5." Trigger Points, Demand Measures, and Supply Measures for Eachl Drought Response Stage.  Trigger Point  Demand Measures STAGEI  Supply. Measures Systemwide Leakage and Loss Reduction Survey  As short-term water system break down Notify public that possibility of occurs due to malfunctions or required. impending shorlage is probable. Total reservoir capacity falls below 75% Emergency Management of status. during summer months, or 40% during Implement Voluntary Conservation As state declaration of drought watch or Planning ifstatel hasi not issueda  maintenance occurs. winter months. (See Figure 21 for more detail) drought warning isi issued.  Notify York County Office of  Or  Measures  Notify thel Division of Water Use drought watch or warning. Notify Vulcan Materials Co. ofs status. (See" Table 1 for contact information) STAGE II nonessential water use. Notify thel Division of Water Use drought emergency (see Table 1). Increase level of public relations Request assistance from York County Emergency Management Office (see IfStage III appears imminent, submit water rationing plan to the commonwealth drought coordinator. STAGEIII  Or  Voluntary measures imposed in StageI Implement mandatory restrictions on Utilize Reserve during summer months, or 30% during Initiate planning ifs statel has not issueda available.  are shown to bei ineffective. Total reservoir capacity falls below 65% winter months. (See Figure 2 for more detail) The Goveror issues a declaration of drought emergency that requires mandatory restrictions on non-essential Table 1). water uses.  Sources of Supply and or Interconnections if  Or  Or  Total reservoir capacity falls below 55% Notify thel Division of Water Use  Continue to Utilize Supply and or Interconnections if Implement the water  during summer months, or 20% during Initiate planning ifs state has not issued a Reserve Sources of  winter months. (Seel Figure 2 for more detail) are shown tol bei ineffective The service area isi included ina Govemor's declared drought or water shortage emergency area.  drought emergency (sce Table 1) Submit the water rationing plan tot the available has not already been done. Work closely with local officials and rationing plan have intense public relations tol keep all customers. informed of daily status.  Or Or  Mandatory measures imposed in Stage II commonwealth drought coordinator ifit  Page 7of10    80 70 6 8 60 E of 50 & 0 40 30 20 10  - Stagei Stage I Stage II  135791B157 1921 23 25 27 295 31 33 35 3739 41 43 454749.51  Week No.  Figure 2: Dam Capacity Vs. Drought Stage Warnings for the Total Storage for Sheppard Mycrs Reservoir and] Lawrence B. Sheppard Reservoir  Page 8of 10    Table 6: Emergency Contact Phone] Numbers  Name Margaret Lewis P.Eric Mains Tom Brinson Kevan. Anschuetz Dale Ault Robert M. DiGilarmo Statewide! Emergency Response Harrisburg PEMA Office Bill James Deputy Director Radio: WHVR-AM Radio: WYCR-FM TV: WGAL Newspaper: Evening Sun Met-Ed Hanover. Firel Dept. Tony Clousher Hanover Police Dept. A. J.Grimm. Geiger Pump &1 Equipment Co  Description Borough) Manager Director of Water Resources Utilities Business Manager Division of Water Treatment andl Filtration Distribution & Dam Supervisor Director, DEP- South Central Regional office DEP Emergency Response PEMA York County EMA Local Station Local Station Local Coverage Area Local Paper Electric Company Fire Department Fire Department, Fire Chief Police Public Works Dept. Director Pumps & Pump Motors Hill  Phonel Number 717-637-3877 717-797-4210 717-637-3877 ext. 3006 717-632-5152 ext. 6000 717-632-7264 (home) 717-476-2712 (cell) 717-705-4700 1-800-541-2050 (241 hrs.) 717-651-2001 717-840-2990 (office) 717-637-3831 717-637-3831 717-848-6132 717-637-3736 800-545-7741 717-646-2841 717-646-2841 (office) 717-479-1238 (cell) 717-637-5575 717-632-3939 (office) 717-843-6892 (home) 717-818-3680 (cell) 610-459-1212 215-256-8430  PYRZ Water Supply Col Inc Chlorine feed equip. at] Parr's Procedure for Granting Variances.  6)  Whenever mandatory water use restrictions or water rationing are. imposed on users, the potential for hardships occur. Therefore, a procedure for granting variances to those requirements is AII Drought emergencies declared by the Governor which require mandatory restrictions on non- essential water users have aj procedure for variance administered by the Commonwealth Drought Coordinator. Similarly, the variance procedure for local rationing plans is administered by the public water supplier, as outlined in that plan. However, if mandatory restrictions (Stage II) are called for by aj public water supplier in accordance with its drought contingency plan, a variance procedure is needed. That procedure, which must be used by public suppliers, is as follows and This procedure will be implemented if mandatory water use restrictions are imposed and the  necessary.  must be included in Drought Contingency Plans. Govemor has not declared a drought emergency in our area.  Pagc9of10    (I) If compliance with the prohibition of non-essential use of water would result in extraordinary hardship upon a water user, the water user may apply for an exemption or variance, which would expire with thet termination oft the mandatory water use restrictions, unless otherwise specified in the exemption or variance. For purposes of this section, extraordinary hardship means a permanent damage to property or other personal or economic loss which substantially more severe than the sacrifices bome by other water users subject to the prohibition of non- (2) A water user believing he or she suffers an extraordinary hardship who desires to be wholly or partially exempt from the restrictions on the non-essential use of water shall submit a written request with full documentation supporting the need for the requested relief to the public water supplier responsible for adopting and implementing this plan. The application shall (i) The nature oft thel hardship claimed and reason for the requested exemption or variance. (ii). The efforts taken by the applicant to conserve water and extent to which water use may (3) The public water supplier or a designee will review the application and may request that the applicant provide within a reasonable time additional information as necessary to review the application. A written decision will be provided within seven working days when possible, ori if perishable products are involved, within one working day of submission of an application; or a request will be made for additional information as necessary to review an application. The evaluation will consider impacts on public health and safety, food and. fiber production and preservation, pharmaceutical processes, electric generation, maintenance of employment, measures already taken. by the user to conserve and store water, and the ability to further implement conservation measures. An exemption or variance will be granted only to the extent (4) Any person aggrieved by a decision relating to such an exemption or variance rendered by aj public water supplier or designee may file, within 30 days of the decision, a complaint with thel Public Utility Commission, if the supplier is regulated by the Public Utility Commission, and in all other instances with the Court Of Common Pleas in the County where the water service is provided, in accordance with 21 Pa. C.S. $$551-555 and 751-754 (relating to thel Local Agency (5) An appeal from an initial decision of the public water supplier or designee will not act as (6) An exemption or variance may be modified or rescinded by the public water supplier if (7) An exemption or variance granted to a water user for a specific properly, purpose or person is not transferable to another property, purpose or water user without approval from the  essential use of water.  contain information specifying:  be reduced by the applicant without extraordinary hardship.  necessary to relieve extraordinary hardship.  Law).  asupersedeas, stay or injunction of that decision.  public health, safety and welfare require further reduction in water use.  public water supplier.  Page 10of10    ATTACHMENTI  HANOVER BOROUGH WATER SUPPLY SYSTEM  DAILY: FLOW: MODELING TO SUPPORT DROUGHT CONTINGENCY PLAN A daily flow model was developed to model the water supply system and upstream watershed, estimate reservoir fluctuations over an extended historical period that includes the most severc recorded droughts, and assess potential modifications to the Stage II/III warning levels. The existing Drought Contingency Plan indicates that Stage IIIAIII wamings should be issued when the combined reservoir storage falls below certain triggers. These triggers vary seasonally. The daily flow model analysis was performed to evaluate the timing and magnitude of the storage volume triggers with respect to frequency of activation and impact on system resilience. The purpose of the analysis was to recommend changes, if any, to the Stage I/II/TII warning A daily flow model model was developed to simulate the daily operation of the water supply system over an extended historical period. Industry practice is to evaluate operation of a water system for as long a period of record for which reliable streamflow data is available, which in this case extends back to 1928. The simulation therefore includes severe droughts that occurred in South Central Pennsylvania in the 1930s, the 1960s, the 1980s, and the carly 2000s. The model was created using custom programming language to represent the Borough's supply system and operations. The program tracks natural reservoir inflows, net reservoir evaporation, reservoir releases and withdrawals, transmission rates, and volumes within the system. The model simulates the daily operations of the water supply system from 1928 to 2023. This operation was simulated using estimated natural inflows to the study watershed and system operation rules under various conditions. Modeling the raw water supply system consisted of performing daily water balances within Long Arm Reservoir, Sheppard-Myers Reservoir, and at the Kitzmiller Diversion Dam intake on South Branch Conewago Creek. Natural inflow (i.c., runoff from the watershed) to each point of analysis was estimated using USGS streamflow records and daily predpitation/evaporation to/from the reservoirs was simulated. Inflows and outflows to and from the reservoirs via the spillways and outlet works were also captured in the For assessing the Stage III/III waming levels, the flow model included user-inputted demand reductions. It was assumed that demand reductions of 5%, 10%, and 15% would be realized in the three respective stages. The assumed "base" daily water demand was assumed to be 5 MGD, which is approximately equal to the average total system demand over the past few years. It is noted, however, that the withdrawal from thel Kitzmiller Diversion Dam intake downstream from the reservoirs is less than this volume and the difference is withdrawn from Slagle's Run, which is not included in the daily flow model. The model is therefore conservative with respect to the water supply system' 's ability to endure severe drought events, as in a reality aj percentage oft the demand would be withdrawn from Slagle Run rather than from the reservoirs.  Introduction  triggers. Mcthodology  daily water balance.  Pagelof6    Results  Various warning levels were tested to evaluate impact on drought resilience and frequency of activation. It was assumed that the optimal warning levels would prevent supply depletion during the most severe droughts without being activated so frequently as tol become burdensome for the An example of the graphical model output is shown in Figure 1.1. The simulated supply capacity (displayed as a percentage of total volume) is plotted relative to the existing Stage I/II/TII waming levels during the multi-year 1960s drought. The daily flow model indicates that this is the most severe drought on record. The blue line shows the simulated supply capacity with the assumed incremental demand reductions in place, while the red line shows the supply capacity with no demand reductions. The Stage I/ITII warning levels (from top to bottom), which vary seasonally, are shown as well. The model results demonstrate how implementation of demand reductions prevent the water supply from being depleted entirely. The demand reductions also  Borough and its customers.  result in less time spent in the Stage II and III warning conditions.  100%6 90% 80% 70% 60% 50% 40% 30% 20% 10% 0%  With Demand Reductions WithoutDemand Reductions  1964 1964 1965 1966 1967 1968 1969 1970 1971 1972 Figure 1.1:1 Example Model Output Showing Impact of Assumed Demand Reductions The storage capacity triggers were varied to analyze the impact on drought resilience and frequency of each operating mode. The analysis included changing the overall position of the seasonally-varying warning level triggers (i.e., shifting all three curves up and down), varying the amount of seasonal variation (for example, lowering the winter triggers whilc holding the summer triggers constant), and: modifying the separation between the three warning level curves. Itis noted that the seasonal pattern was also analyzed to determine whether the current approach aligns with the model-predicted annual drawdown and restoration of system storage. As seen in the example Figure 1.2 showing the 1930s and 1980s, fall/winter drawdown is approximately parallel to the reduction int the waming level triggers at this time ofs year before usually returning to full storage in the spring time without triggering an unnecessary Stage I warning. During the 1931/1932 drought, the 1931 drawdown follows the Stage I waming level curve and the 1932 drawdown follows the Stage III warning level curve. The example output from the 1980s  Page2of6    displays a similar alignment. The seasonal pattern in warning level triggers appears appropriate relative to the predicted fluctuations in storage and no change is recommended.  100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% 100% 90% 80% 70% 60% 50% 40%6 30% 20% 10% 0%  1930 1931 1932 1932 1933 1934 1935 1936 1937 1938 1939  1980 1980 1981 1982 1983 1984. 1985 1986 1987 1988 1989 Figure 1.2: Example Output Showing Seasonal Alignment of Storage Drawdown and WamingL Levels Multiple analyses were developed to examine whether there would be a benefit to adjusting the waming level triggers based on the expected resulting reservoir fluctuations. Results werej judged based on the number of months in the 1928-2023 simulation that a Stage IIITII waming would be issued based on system storage, as well as the lowest expected storage level that would be observed during the drought of record. These metrics are meant to evaluate whether the operating mode would become burdensome (i.e., too-frequent issuance the warnings) and whether they would be sufficient to prevent over-depletion of the water supply system during the  most severe drought events.  Page3of6    Model runs were developed to examine whether adjusting the warning level triggers up or down by 5% would improve system performance. Next, the waming level triggers werc varied to determine if there would be a benefit to increasing or decreasing only the fall/winter waming level triggers while leaving them unchanged: in the summer. Finally, the model was run assuming 15% rather than 10% in storage between the warning level triggers. The results of those model The results in Table 1.1 indicate that raising the waming level trigger levels by 5% will increase the number of months where a Stage IIITII waring is issued by approximately 15-25% and would slightly increase the remaining system storage during the drought of record assuming the associated demand reductions with increasing drought stage. Likewise, lowering the trigger levels by 5% would decrease the months with a Stage I/II/III warning by approximately 20-25% and would result in a slightly lower combined reservoir storage volume during the drought of The model runs summarized in Table 1.2 show that increasing or decreasing the difference between the summer and fall/winter waming levels also impacts the number of months that each waming level would be in effect, though the overall system resilience during the drought of record would not be affected significantly. Lowering the fall/inter triggers by 5% while leaving thes summer triggers unchanged would decrease the number ofmonths with a Stagel Iwaming by approximately 20% and would only slightly change the number of months with Stage IIIII wamings. Raising the fall/winter triggers would increase the number of Stage I/II/III months while causing a1 negligible impact on thel low storage volume during the drought ofr record. Lastly, Table 1.3 shows that increasing the difference in storage volume from StageIto Stage II and from Stage II to Stage III waming levels significantly increases the number ofmonths with a Stage I warning in effect while decreasing the number of months with Stage II and Stage III wamings. Two model runs were developed to simulate the adjusted warning levels with 15% between each level: one beginning at 75% for Stage I warning in the summer (as in the present operations) and one at 80% for Stage I in thes summer. The model runs showed similar remaining It is important that the recommended operations do not result in a needlessly high number of months where a Stage I/IIAIII warning is in effect. It is noted that, holding other key variables (assumed "base" demand, assumed demand reductions corresponding to cach warning levels). constant, the various model runs all resulted in similar drought resilience during the most severe historical droughts. During the mid-1960s and early-2000s droughts modeled operations consistently resulted in minimum storage levels reaching approximately 4-6%. Iti is therefore not necessary to propose a more stringent (i.e., higher warning levels that are implemented more frequently) operations approach for the sake of ensuring water supply during the most severe droughts. Slightly lowering the fall/winter trigger level while maintaining the summer trigger levels would decrease the number of Stage I warnings without compromising system reliance during a drought. While it is possible that the trigger levels could be lowered further, it is noted that additional factors not included in this exercise (e.g., diminished storage in the reservoirs for routine or emergency maintenance) would also challenge the system' 's drought resilience. The recommended approach, the approach documented within the Drought Contingency Plan, is colored in Table 1.2. The recommended drought stage triggers are compared with the existing  runs are shown in' Table 1.1 through 1.3.  record.  storage volumes (4-5%) during the drought ofr record.  drought stage triggers in Figure 1.3.  Page4of6    Tablel.1:Model Results - Varving Position of WamingLevel Triggers  No.of Months Warningi is Active LowStorage Stagel Stage I Stage i Record  Warning Stages E 5MGD Assumed Withdrawal fromu Kitzmiller Diversion Dam 5%Higher Stage 1(80% Summers /50% Winter) Stagel (70% Summer /35% Winter) Current Stage UT( (609Summer 1 30% Winter) Stage1175% Summer/ /45% Winter) current Stage I (65Xsummer/358 Winter) Stage. II (55%summer/ 725%! Winter) 591 Lower Stage 1709summer/ 40% Winter) Stage I (60% Summer /30%) Winter) Current Stage I( (50%Summer/ /20%Winter) Warning Stages 5MGD Assumed Withdrawal froml Kitzmiller Diversion, Dam Stagel 1(5% Summery 40% Winter) Difference Stage) ( (659summer 30%Winter) Stage (55%5 Summer/20kWinen, Stagel (75%Summer/ 145%1 Winter) Difference Stage I (65%6summer/ 135% Winter) (Current) Stage I (55% Summer /25% Winter) Stage (75% Summer 50% Winter) Difference Stagel (65% Summery 1 40%Winter) Stageu u (55%S Summer /B0%1 Winter) Stage1(7595 Summer / 559Winter) Difference Stage I (65% Summer /459) Winter) Stage II (55%Summer, /35%1 Winter)  (1928-2023)  During Drought of 6% 5% 4%  than  91 79 64  64 52 40  60 49 39  than  Table 1.2: Model) Results - Varying Magnitude of Seasonal Variation in Warning) Level Triggers  No.of Months Warning is Active Lows Storage Stager Stager Stage I Record  (1928-2023)  During Drought of 5% 5% 5% 6%  35% 30% 25% 20%  64 79 85 100  50 52 60 61  46 49 51 58  Table 1.3: Model) Results - Varying Distance Between Warning Level Triggers  No,of MonthsWarning! is Low Storage Active (1928-2023) Stagel Stage 3 Stage I Record  Warning Stages 5 MGD/ Assumed Withdrawal from 10% Between Stdge 175summer/ 145% Winter) Warning Levels Stage I (65% Summer/ 359V Winter) 15% Between Stage 1(75% Summer/4596) Winter) Warning Levels Stage I (60Xsummer/30 Winter) (Lower-Triggers) Stage I( (459Summer/ 25%Winter) 159Between Stagey (80% Summer/ 50%V Winter) Warning! Levels Stagel I( (65% Summer/3596 Winter) (HgherTriggers, Stage IK 50%Summer, /20%Winter)  During Drought of 5% 4% 5%  KtmillerDversion: Dam  79 95 121  52 41 59  49 30 36  (Current)  Stage I (55%5 Summer/ 25% Winter)  Page 5of6    Stagel I Existing Stage II- Existing Stage II- Existing Stage I-Proposed Stage l-P Proposed Stage II- Praposed  70 50  20 10  3 579111517114333339.41.43.45.47.4951 Figure 1.3: Comparison ofl Existing and Proposed Drought Stage Triggers  Week No.  Under the recommended approach, the winter drought stage triggers would each be lowered by 5% while the summer drought stage triggers would remain unchanged. As shown in Table 1.2 this change would lower thei instances of Stage I drought warnings without adversely impacting  overall system resilience.  Page 6of6    7.a. Finance/Personnel. Changes Orders  Department of Planning & Engineering (DPE) Hanover Borough, York County, PA An Equal Opportunity Borough  Memorandum  From: P.Eric Mains, PE  Director Planning & Engineering Re: 33 Frederick: Street- Change Order Memo  Date: 10October 2024 1. Summary:  The Dept. of Planning and Engineering (the "Department") is managing various aspects of the Capital Building Campaign projects. As part of that and following up on the Change Order policy adopted by Council last month, the Department will prepare a summary memo each month that there are Change  Orders processed.  2. Findings/Background Information: Thei following Change Orders were processed this period;  ChangeOrlernp.002 $2,276.001 for removal of wall to relocate existing plumbing vent line. Justification- - Int the course of demolition, it was discovered: that one of the plumbingvent; pipes was not located correctly. To avoidi future venting issues, like the kind that existi in 44 Frederick Street building now, it was decided to make the adjustment while pipes were exposed, and the walls were ChangaOrderno.003: $2,896.001 forr relocation of panel boxi including drywall and electrical. Justification - When the suspended ceiling was removed, it was observed ini the lower level thata an electrical conduit was going to conflict withf future construction" work. Further, the conduit was extended below the bottom flange of a structural steel beam. As such, in order to avoid moving the entire line, ity was determined that relocating the panel box (to an upper-leveli room) was ar more cost- Change Order No.006: $3,236.001 for demo of existing bulkhead to accommodate new ductwork. Justification- - Once portions of the existing duct work were exposed, andi it was determined that the duct resided inside of the bulkhead, it was observed that the entire existing bulkhead (housing the ducts) could actually be removed. However, while this would have opened up space int the office rooms, the proposal was not cost effective. As such, ity was determined that in lieu of removing, the bulkhead would simply be patched in areas where the duct work was removed (to minimize costs). Council should review the change orders and ratify the action taken by staff, pursuant to the Change  opened up.  effective option.  3. Necessary. Action:  Order Policy as adopted by Borough Council.  Department of Planning & Engineering Borough of Hanover 44 Frederick Street, Hanover, PA1 17331 :717.637,3877 :717.637.2805  Pagell1    7.b. inance/Personnel. Interim Library Director  Borough of Hanover York County, PA An Equal Opportunity Borough Department of Human Resources  FROM: AMYI HILL, DIRECTOR OF HUMAN RESOURCES  TO: BOROUGH COUNCIL DATE: OCTOBER16, 2024  RE: INTERIM LIBRARY DIRECTOR FOR GUTHRIE MEMORIAL LIBRARY  REQUESTED ACTION:  Approve the appointment of an Interim Library Director, effective October 14, 2024, with a $1,000 monthly  stipend until the Library Director position is permanently filled.  BACKGROUND:  The current Library Director has submitted her resignation, effective October 11, 2024, to pursue an opportunity with York County Library System. Based on conversations, we are confident that day-to-day operations and planned programming will continue without disruption, provided an Interim Director is appointed, as has been done during previous vacancies. The interim would serve as the primary point of contact for staff, the Borough Manager, the Library Board of Governors, other Borough departments, and Following the outgoing Library Direcofsrerommendation and agreement by the Borough Manager and HR Director, Matt Purkins, the Borough's Parks & Recreation Director, has agreed to serve as the Interim Director. Matt has relevant experience from his time working in libraries in Maryland and has already established familiarity with Guthrie library staff and operations through his oversight of the Bare Center and collaborations. We are confident in Matt'sability to manage the transition effectively. In consultation with our liaisons at York County Library (YCL), we have confirmed that the requirements for an interim director are minimal: they must be a paid employee (not be a volunteer) and cannot bea member of the governing body (i.e. board member, trust member, council member). There is no specific time-limit for an interim appointment; however, the position must be actively recruited for during the interim period. The Library Director position will be advertised for interested applicants following a review  library patrons.  oft the current job description.  Borough of Hanover  44F Frederick Street E:717.637.3877 Info@HanoverBoroughPA.gov  Hanover, PA 17331 :717.637.2805 www.HanoverBoroughPA.gov    7.c. inance/Personnel. Main Street Matters Grant  Department of Planning & Engineering (DPE) Hanover Borough, York County, PA An Equal Opportunity. Borough  Memorandum  From: P. Eric Mains, PE  Director Planning & Engineering Re: DCED "Main Street Matters" Grant  Date: 10October 2024 1. Summary:  The Dept. of Planning and Engineering (the "Department") is managing various aspects of the site improvements related to the Capital Building Campaign projects. Specifically, towards the end of the project, it will be necessary to reconfigure the parking lot, reconstruct the sidewalk (and pedestrian crossing) and implement other features of the Borough's Streetscape plan. Once the work on the 44 Frederick Street project is nearing completion, it will be necessary to complete site improvements to finish the project (connecting the two facilities for parking, pedestrian access, etc.)This was lastdiscussedwnenCouncildiscussedthe Doss Alley project The Borough's grant consultant, Delta Development, has made us aware that the Main Street Matters grant period is opening and this project would be well aligned with the programs goals and intents. Further, it is a good follow up to a previous field meeting we had with DCED senior leadership to showcase projects like this. Following up directly with a grant request increases While the grant awards up to $ 1M, there is a 50% match requirement (which would stress Borough projectfunding). Further, we have been advised that $350K is a "sweet spot" request given all the other applications that will be submitted by other communities. We have checked with Main Street Hanover and they are not pursuing this program in this round (given other In order to meet match obligations, funds will be derived from two sources. Parking program revenue will be used for one half of the match. This project will include reconstructing the parking lot (goingtoag 90-degree configuration in lieu of angled parking stalls). The other halfwill come from Stormwater Authority, given the need to incorporate stormwater management for  2. ndings/Background Information:  (and various concept sketches were provided).  our chances of being successful.  obligations). As such, the timing is exceptional.  the parking lot (which has no managementi facilities currently).  3. Necessary Action:  Itis isr recommended that Council review the project, allow staff to address any questions or concerns they may have with the proposal and then take specific action to authorize the submission of a grant application under the Main Street Matters program (for a grant request  amount not to exceed $ 350,000).  Department of Planning & Engineering Borough of Hanover 44 Frederick Street, Hanover, PA1 17331 E717.637.38771 :717.637.2805  Page 111    HANOVER BOROUGH YORK COUNTY, PENNSYLVANIA RESOLUTION NO.  AF RESOLUTION OFI HANOVER BOROUGH, AI BOROUGH OFTHE COUNTY OF YORK, COMMONWEALTH OF PENNSYLVANIA, AUTHORIZING THE SUBMISSION OF AF REQUEST FORI FUNDING THROUGH THE MAIN STREET MATTERS PROGRAM THROUGH THE PENNSYIVANIA DEPARTMENT OF  COMMUNITY & ECONOMIC DEVELOPMENT  Bei it RESOLVED, that Hanover Borough, York County hereby requests al Main Street Matters Program grant in an amount not-to-exceed $1,000,0001 from the Pennsylvania Department of Community & Economic Development to be used fort the Hanover Civic District Streetscape Improvement Project. Be it FURTHER RESOLVED, that the Applicant does hereby designate William W. Reichart II, Council President, and SueAnn Whitman, Mayor, as the officials to execute all documents and agreements between Hanover Borough and the Pennsylvania Department of Community and Economic Development to facilitate Dorothy Felix, duly qualified Secretary of Hanover Borough, hereby certifyt that the forgoing is at true and correct copy ofa a Resolution duly adopted by a majority vote oft the Hanover Borough Council at a regular  and assist in obtaining the requested grant.  meeting held October. and remains in effect as of this date.  2024, and: said Resolution has been recorded in the Minutes of Hanover Borough  MWTRESTHEREORIatN. my! hand anda attach thes seal of Hanover Borough, this day of October,  2024.  RESOLVED this day of October, 2024.  ATTEST:  THE BOROUGH OF HANOVER  Dorothy Felix Borough Secretary  William W. Reichartll Council President  SueAnn Whitman Mayor    9. Correspondence & Information    MOUNT OLIVET CEMETERY 725 BALTIMORE STREET HANOVER, PENNSYLVANIA 17331  PHONE (717).637-5294  September 20, 2024  Margie Lewis & the Hanover Borough Council,  On behalf oft the Board of] Managers and Staff at Mount Olivet Cemetery, we're writing to extend our sincerest gratitude for the return of] Iron Mike, the dog statue. We were very excited for the opportunity tob bring him home, and are SO thankful for Ms. Lewis' and the Council's expeditious and unanimous We featured Iron Mike at our Pet Memorial Service & Blessing Event on September 8th. Many attendees were happy to see him. He even proved to be a photographic opportunity for some! At this time, Iron Mike is receiving a gentle sand blasting treatment and being repainted. After this, he'll be: returned to the George W. Welsh estate where he stood SO many years ago. It's with your kind We would like to invite you all to two of our very special upcoming events. On Saturday, October 5th from 5PM to 8PM, we'll be hosting a Mausoleum Open House with live blue grass music and refreshments. This is a chance to look inside our century-old mausoleum. We think many will be surprised by how beautiful it is inside and out! Then, on Saturday, November 30th from 5PM to 8PM, we'll be hosting an open house at our Forney-Bittinger Chapel. Again, please come enjoy live music and refreshments. The chapel will be decorated for the holidays, and will be a beautiful sight to see. Thank you again for your agreement in returning Iron Mike to Mount Olivet Cemetery. We look  resolution to his return.  consideration that this dream became a reality.  forward to collaborating with the Borough in the future!  Sincerely,  BBL Olivia Blake Vice President Board ofManagers  HA - Travis Cook Director of Operations  Mount Olivet Cemetery Association, Inc.  Mount Olivet Cemetery Association, Inc.    October 2024  Council News Hanover Area Council of Churches  POBOX1561 136 CARLISLE ST HANOVER PA 1.733 717-633-6353  CELEBRATING OUR  VOLUNTEERS  Inaworld where compassion often seems in short supply, volunteers at the Council of Churches and Changing Lives Shelter are proving that kindness can be a powerful force for change. These dedicated individuals are not just providing immediate assistance; they are building bridges of hope  IN THIS ISSUE  3 Learn about our CODE BLUE Cold Weather Shelter 4 Ministry Feature: Changing Lives Shelter 8 PAL menu 11JJToyShop Info 12 Community Events  for those in need.  Last month our staff hosted a Volunteer Appreciation Event to honor those who have dedicated their time and energy to this vital cause. "We couldn't do what we do without our volunteers, 33 says Sharon Shreve, PAL Coordinator. "They are the heart of our organization. Check out more photos of the  fun inside!  14 Website Update  Thankyou HAÇC Voluntoolé    September 2024  HANOVER AREA COUNCIL OFCHURCHES  Dear Partners oft the Hanover Area Council of Churches (HACC),  Asy you may know, we experienced: a change in leadership last month. While this change was unexpected, itp provides us with the opportunity to evaluate our programs and determine what is needed to offer the staff, volunteers, stakeholders, and: specifically the clientele of our Hanover community, a consistent and life-giving experience. Over the course of the next several months HACC will undergo a period of reflection, revision, and strategic planning, which we LErika Gonzalez, will serve as the Interim Executive Director during this process. My broad oversight will bring additional opportunities to offer consistency in policies, programming, and management. Iwill divide my time between our 5 ministries and will intentionally plan my schedule to be available for clients, partners, stakeholders, and Many of you may have seen my face around HACC, but Iwanted to provide al briefi introduction of myself and my experiences that may givey you: a small connection as a partner oft the Hanover Area Council of Churches.  will bei inviting you to be a part of.  community members throughout each) week.  lam a 2010 graduate of Shippensburg University, a wife of 7 years to my! husband David, and mother of 2 beautiful children, Jaycee and. Jaylyn. Before joining the HACCI team, I'spent 15 years in management and supervisory roles. Some of these roles included Customer Service Supervisor, Academic Coordinator, and most recently directori for several education programs int the Hanover, York and Lancaster areas. lworked to provide quality care and education to adults and children, as well as assisted families in the community to obtain resources based on individual needs. lami familiar witht the Hanover area, being a native resident, and having worked with families and adults locally over the years. Through myi innovative and unique approach to caring for people and community, Ifeel I bring a wealth of l'am grateful for the opportunity to continue assisting the Council of Churches to fulfill its mission to combat hunger, homelessness: and poverty in the Hanover community, and hope that you willj join efforts to dot the same. llook forward to a  wealth ofe experience, knowledge, and skills tot the team.  bright future and the opportunity: to develop our programs and partnerships in the upcoming months. Ify you havea any  questions or suggestions, please reach out to me. Thank youi fory your continued partnership,  Erika Gonzalez Interim Executive Director ssupehanoverareacounclofhurcheser 717-633-6353 ext. 25  2    SPECIAL FEATURE:  CODE BLUE  Cold Weather Shelter  Program begins November 1, 2024 through March 31, 2025. The Cold Weather Shelter will open every evening at 6pm. Clients can look for the "BLUE LIGHT" to be on at HACC's front door.  HOW DOESITWORK?  Any client needing cold weather services, must register prior to theiri first night of stay. A Once a client registers, their bed remains theirs fori the duration of the cold weather shelter operations. Aclient may give up their bed, when they miss one night of stay. Water, coffee, hotchocolate, dinner, and light snacks will be provided for all cold weather  driver's license or valid government issued IDI is required.  clients.  Anairn mattress, bedding, and a pillow will be provided to each client.  Additional rules and restrictions will be provided to registered clients upon their first  night of stay. WHO IS ELIGIBLE?  Any male ori female in need of a place to sleep during cold weather evenings is eligiblefor stay. Apublic records background check will be conducted on all registered clients. There are few Men and women are placed in separate sleeping areas throughout HACC As part of our commitment to maintaining a safe environment, please be aware that certain charges may impact eligibility for shelter services. Specifically, individualswith  and the Changing Lives Shelter.  thei following charges will not be accepted: SexualAbuse/Child Abuse  Arson  Currently: seeking donations of twin-size fitted: sheets, twin-size pillowcases and twin-size heavy! blankets or comforters.    AA AA  MINISTRY SPOTLIGHT  2007  CHANGING LIVES SHELTER 2023 Statistics  Upon entry to the Changing Lives Shelter, you will find a welcoming living room with space for gathering a and relaxing.  193 Number of people who used Shelter services during 2023 25 Nights Average length of stay in the Shelter  307+ Volunteer hours in the Changing Lives Shelter  The Shelter is equipped with a full kitchen, dining room, living room, and both laundry and rest rooms on each floor.  There will be a shelter to give shade from the heat by day, and refuge and protection from the storm and the  Shelter clients are assigned a chore as part of their stay, which may include making the dinner meal or assisting in cleaning common areas in both the Shelter and PAL dining.  ram. ISAIAH 4:6    AA AA  2007  CHANGING LIVES SHELTER  A  The CLS Mission remains jocused on serving and supportingthe community's homeless poplation, while working to expand connections, partnerships, and obtain additional resources through the help of our local community.  h  Our Shelter includes 14 bedrooms: 6rooms for men, 6rooms for women, and 2 family rooms.  Men's and Women's bedrooms have 2 beds each, while the Family rooms can accommodate up to 5 people in each.  Did You Know? The majority of Shelter clients in 2023 were under the age of 55 - Infact, lessthan 20% were age 55+  Our Family rooms also include a playroom for younger children!  -  The Changing Lives Shelter is seeking donations of razors, toothpaste, tall kitchen trash bags (black) and cleaning supplies. We appreciate your generosity to those in need!  5    n A  SHBLITER - STAFE  Karen Williams Shelter Coordinator Date of Hire: 6-13-2016  Melissa Early Shelter Support Staff Date of Hire: 10-15-2015  Tindu Reed Shelter Support Staff Date of Hire: 9-5-2022  Justin Lebe Shelten Support Staff Date of Hire: 7-25-2023  Justin Eline Shelter SupportStoff Dote: of Hire: 9-14-2023  Velunteers  Gary Harrity, Bill Stanley, Sarah Neiderer  6    Delicious Food and Sweet  Treats!  Outdoor water relay races  Chank you, HAÇC  Volntonald  Hawaiian Luau Relay  Thank you to all of our volunteers for their passion, dedication, and commitment to helping the community in need  Hawaiian Trivia Games  Hawaiian Luau Relay  7)    PAL l'eams & Menu I  Lunch is served daily 11:30am-12:30pm  *menu is subject to change* October  Sun,  Mon  Tue 1 Gettysburg Tater Tot Casserole Veggies & Bread 8  Wed 2 Lutheran Meatloaf Potatoes Veggies 9  Thu 3 St.. Jacob's Grilled Cheese and Soup 10 St. Matthew Lutheran Veggies Bread 17 Taco Salad Veggies Fruit 24 St.Jacob's Chicken Salad  Fri 4 Hot Turkey Sandwiches; Potatoes, Veggies 11 St.Paul's Broadway Beans Potatoes Bread 18 Hanover ChikFilA Biscuits Applesauce 25 Chili  Sat 5  Dominion Life St. Bartholomew  St. Paul's) York St. IPCAC Casal DelAlfarero  Chicken Fajitas, Rice, Veggies  6 St.Joseph's Veggies  7  12 St.David's Lutheran Thighs, Veggies 19 Gracel UCC Ham Slices Instant Potatoes Veggies 26  Harrity Team EmmanuelUCC St.Joseph's  Lasagna, Biscuits, Pollock Fillets Hamburg BBQ, Hot Dogs and Soup Chicken Parmesan  Diced Potatoes Beans, Fruit Veggies 14 Ground Beef& Noodles Bread 21 Hanover Veggies Bread 28  Ham & Green Teriyaki Thunder  13 Paul BBQSandwich Tomatoes over Coleslaw Veggies 20  15 Broadway Pulled Pork Sandwich TaterTots Veggies 22 Gettysburg Ham Sweet Potatoes Veggies 29 LDS Ham & Green Beans Potatoes Carrots Bread  16 ChikFilA Eggs Veggies 23 TrinityucC Sheppards Pie Red Beets Bread 30 Lutheran Meatloaf Potatoes Veggies  St.) Vincent de Hanover COB Emmanual UCC Harvest Chapel Black RockCOB First Churchof  Stone Church FirstChurch of Dominion Life  St. Paul'sVorks St. St.DaviducC  Pollock Fillets Veggies 27  BBQChicken Veggies  Buttered Noodles Shrimp Alfredo  Olive Garden! Soup Grilled Cheese Potatoes &S Stuffing  31 St. Matthew Lutheran Stuffed Pepper Soup Carrots Bread  St. Markl Lutheran New Hope Faith ChurchofJesus St. Bartholomew  Tater Tot Casserole Pulled Pork. French Fries Veggies 8  Sandwich Tater Tots Peas    October 2024  Sun  Mon  Tue 1 PALI Breakfast 7-9am Clothing Bank 7:30pm-9pm 9am-12pm 8 Building Committee' 7am 7-9am Clothing Bank: 9am-12pm 15 PALE Breakfast 7-9am Clothing Bank Committee 9am 9am-12pm FamilyFirst Health 1PM 22 PALE Breakfast 7-9am Clothing Bank Smart Recovery 9am-12pm Executive Committee2PM 29  Wed 2  Thu 3 PALI Breakfast 7-9am 9am-12pm Changing Lives Shelter1 1pm 10 PALI Breakfast 7-9am Clothing Bank 9am-12pm 17 PAL Breakfast 7-9am 9am-12pm 24 PALE Breakfast 7-9am Clothing Bank 9am-12pm  Fri 4  Sat 5  Smart Recovery Clothing Bank  Clothing Bank 9am-4pm 12  6  7  9  11  Smart Recovery 7:30pm-9pm  PAL Breakfast Smart Recovery  7:30pm-9pm  13 CROPWalkat Codorus State Park1PM Smart Recovery 7:30pm-9pm 20  14  16 Finance  18  19  Clothing Bank 9am-4pm  Columbus Day! Indigenous Peoples'D Day 21  Smart Recovery Clothing Bank 7:30pm-9pm 23  25  26  Smart Recovery 7:30pm-9pm  7:30pm-9pm  CODE BLUE begins November - 1  27 Smart Recovery 7:30pm-9pm  28  30  31  Halloween  9    Hanover Area Council of Churches  special needs for October  Ministry  Special Needs this Month  Learn about this Ministry! PAL is looking for volunteers for 2024! Cooking and packing meals, assisting with sorting of food donations, and more! PAL hours are typically :30am-12:30pm.  Canned veggies Sugar  Ziplock bags (sandwich and gallon sizes) donation pick-ups from local vendors,  PROVIDE-A-LUNCH 1983  -Grocery and/or shopping bags  Ruth's Harvest is seeking help on Tuesday and' Thursday mornings to sort and pack food donations, and Fridays to deliver meals to schools in the Hanover, Area. Contact usi if you are interested in helping this ministry! The Clothing Bank can use volunteers for clothing preparation (wash/sort/hang), organizing displays, assisting with sales on Tuesdays and Thursdays 9am-12pm, and loading/delivery of overflow donations to Community Aid. Also open the 1st and 3rd Saturday of each month! Meals-on-Wheels needs DRIVERS and RUNNERS Monday through Friday to deliver hot meals to our elderly clients. Deliveries are between 10:30am- 11:30am. Even one or two days is al BIG help! We also need substitute drivers! Contact us for more information. The Changing Lives Shelter is looking for volunteers and groups to provide evening programs, such as game nights, crafts, worship and more! Let's shed some light of positivity into the lives of those in need.  -Single serve fruit cups Single serve cereals -Mac & Cheese cups Canned veggies  RUTH'S HARVEST 2013  Men's jeans waist sizes 30-34 Shoes/sneakers (all sizes) -Grocery, shopping, and/or reusable bags -Dryer sheets -Baggies - snack size  1968  CLOTHING BANK  Thermal Socks Sugar-free candy/snacks Throw Blankets -NO-slip slippers Journal books  1970  MEALS-ON-WHEELS  nn nn CHANGING LIVES SHELTER 2007  Hygiene and toiletry products (shampoo, conditioner, soap, body wash) Razors (men's and women's)  (10)    Hanover Area  Council of Churches  CHRISTMAS TOY SHOP  inr memory of Jamal A. Henry Jr, (J), who earned his angel wings 2014 while toys, and his family started this annual collection which assists families during the holiday season. Please  asleep. JJI loved Christmas and  familles in néed to provide some joy to their  consider, donating to help our community families in need!  Help US collect toys and gift cards for children in need this season. We are looking for toys for all ages plus gift cards to holiday local stores such as Walmart, Target, Dick's Sporting Goods, Kohl's, Please bring donations to the front reception desk between  etc. 9am-Ipm.  JJ's Toy Shop Ist full week in December Monday, Wednesday, Friday 8:00am-12:00pm SIGN UPATHACC FRONT DESK  Adopt a Child this Holiday Season! Like an "Angel Tree", come in and take a Teddy Bear tag from our wish tree. Then shop for the child or family to help make their holiday dreams come true! Teddy Bear tags will be available November 1-10. Purchase, wrap, and drop off at HACC by November 27.  1    COMMUNITY EVENTS  G haise untos the @  ATenacious? Faith Hebrews 10:23-24 Ladies Encounter Friday, October IIth 7pm-9pm Saturday, October 12th10am-3pm  Hanover Church oft the Brethren Yard Sale  GHUROI  FREE Event & Lunch Provided We invite you to come out  this fall for an OLD FASHIONED HYMN SING Sunday Oct. 200 at3 pm Chestnut Grove Meetinghouse Spring Grove, PA17362 OnRT516, southoflefferson Led by Pr. Brandon Grady of the Black Rock Church of the Brethren  PeBlessing: Geremony DGOBRSO2PM)  Saturday, Oct 12f from 7am 2pm Indoors, Rain or Shine Lots of Irems for Sale Baked Goods Breakfast Sandwiches 601 Wison Avenue,! Hanover, PA 17331 Please use REAR entrance  Hosted By: Cultivating Joy Ministires Location: First Churcho ofl Hanover Registration Info: eldiwonder.com.  200 Frederick St. Hanover, PA. 5008 Chestnut Grove Road  FALL FEST -2024 October 19,2024 11AM to4 4F PM Mt. Carmel Lutheran Church 1398 Moulstown Rd. Hanover, PA17331 ENTERTAINMENT: Canaan's Land Bluegrass Band Vendors, games, crafts andi food! Questions? Call the church Office (717)632-2688.  Join US Tor tRHhK  TREAT  TRUNK OR TREAT Saint Vincent de Paul Catholic Church 220 3rd Street, Hanover is hostinga ai family-friendly "Trunk or Treat" int their Saturday, October 26th  parking lot  OCTOBER22, b-8 PM 6:00 p.m. to 7:30 p.m.  Light refreshments willl be provided free of charge (including hot cocoa, popcorn, and hot dogs). In case of inclement weather, the event (without the cars) will be held in the uditonum/Symmasium.  HANOVERCHURCHI OF THEE BRETHREN BOIV WILSONAVE, HANOVER. PA1733  STMARK LUTHERANCHURCHS 3rdAnnual pfl  5301D 7PM  C ay Bazaor November 9th 8am-2pm St. PaulLutheran 1214 Broadway Hanover PA Soup $6/qt- Call ahead to order 717-637-0511 Vendors, fogd and more!  SATURDAY NOVEMBER 2 8AM1 1T02PM HOTF FOOD.F PIES. CRAFTS TREASURES a MORE'! WahChicken CornSoup AHOMEMADE PumpkinPie 129CHARLESSTREEL, HANOVER FORMORENFOORA VENGORAPRLEATER 7176378904 SIKARIHANGVERORG  12  TREAT    COMMUNITY EVENTS  CROSS KEYS VILLAGE The Brethren Home Community STAMP GROUP collects cancelled stamps from envelopes and sells them to dealers and wholesale stamp! houses. The proceeds are used for projects which benefit the Residents. Donations can be mailed or dropped off att the campus.  AALL Sainls piscopal Church Chrialmas Bazaar & Raffle 2024 Candy, baked goods, ornaments, gifts, food, Vendors and much much MORE! December 6th, Eriday (9-2): December 7th, Saturday (9-12) 890 McCosh St, Hanover; PA Forr more info, call 717-637-5772 "Vendors please call fora available space" HANOVER'S SUPER SENIORS HERE WE GO AGAIN THURSDAYS I-3 FIRST CHURCH 200 Frederick Street Starts 9/12, planning meeting 8/29 Bingo, chair volleyball, crafts, service projects and more... Grace Mullen JustServe Specialist Gracemulandemallcom www.JustServeore As service provided by the Church of. Jesus Christ of Latter-day Saints  Hanover First Church of God 600F Fairview Dr. Hanover, PA September 9-December: 2 Meetings on Monday 10-11:30am or 6:30-8pm Costi is $20  Register ath hfcog.churcht orb by thec church office at7 717-637-1100 calling  ST. PAUL'S LUTHERAN CHURCH 127 YORK STREET HANOVER FREE GROCERY KITS Fruit, Potatoes & Pantry Items EVERY SATURDAY 10-1lam  SENIOR HEALTH &  GUTHRIE MEMORIAL LIBRARY WELLNESS WORKSHOPS Are you 65 or older? Join us for a series of weekly health and wellness workshops, every Tuesday 10:15am-2pm. Plus, enjoy a hot lunch* served after the program! *To receive your hot lunch, please register in advance at the Adult Desk or call 717-632-5183.  Better Radio Living  HANOVERS  with Bill O'Brien  PUBLIC LIURARY  LIVE BROADCAST ON WHVR: 1280A AM: with Hanover Area Council of Churches First Monday ofe every month Various guest speakers inform, entertain and enlighten you on a variety of interesting subjects from health care, community events and other topics of! local and regional interest.  95.3-1280 93.7-1320.  10:00-11:00am.  (13)    Our website has been under construction lately. After this update, you can more easily access each ministry's page,read the latest newsletter (and even back copies!), plus make a donation easily with a few clicks online. Be sure to  check it out!  www.hanoverareacounclolchurchesorg  caye a legacy!  Hanover Area Council of Churches has an Endowment Fund at the York County Community Foundation? This Fund helps ensure HACC can continue its mission in the future. You can create your own legacy by contributing directly to the Fund or by including a future gift to the HACC Endowment in your will, life insurance or retirement account. More information on our website.  14)    Member Church  Directory  ALLS SAINTS EPISCOPAL CHURCH 890N McCosh Street, Hanover, PA17331 717-637-5772 matamtaapuerdmpaag BLACKROCK CHURCHO OFT THEE BRETHREN 3864 Glenville Rd, Glenvill,PA17329 717-637-6170 wwabackrckehurchorgy EMMANUEL UNITED CHURCHO OFC CHRIST 124 Broadway, Hanover, PA1 17331 717-632-8281 ww.emmanuelucc.arg GRAGEU UNITED CHURCH OF CHRIST 100F Fourths St, Hanover,PA17331 717-632-1146 wwwgarucehamover.angy HOMEWOOD, ATPLUM CREEK( (CHAPEL) 425 Westminster, Hanover, PA.17331 717-637-4166 Mpchamaeedpumgtakcem ST.BARTHOLOMEWISL UNITED CHURCH (ELCA) 1204 Grand Valley Rd. Hanover, PA1 17331 717-632-1952 wwwstbar-hamovepary ST.JACOB'S STONECHURCH Ucc 5152 Stone Church Rd., Glenville, PA1 17329 717-212-9122 wwwstonechurhuc-ory ST.J JOSEPH CATHOLIC CHURCH 5055 Grandview Rd. Hanover, PA1 17331 717-637-5236 wmspsppamrahamourag  AMANUNCIATIDNEVM 26N.1 Third Street, McSherrystown, PA1 17344 717-637-1191 www.abvmchurch.org CHRIST UNITED CHURCH OFC CHRIST 32Baltimore SL. POBOX1 155 Codorus PA1 17311717-229- 256lwwcdhratuscemdm.san, FAITH COMMUNITY OFT THEL BRETHREN HOME 2990 Carlisle Pike, New Oxford, 17350 717-624-5253 Chapeli int thel Nicarry! Meeting/ PA1 House  BETHEL UCC 2112) VinglingDrSpring Grove, PA1 17362 717-632-4260 hetelasphngpean EMMANUEL UNITED CHURCHOFC CHRIST 1Center Square Abbottstown, PA17331 717-259-9614 maanaatbatioanay  FIRST CHURCH OFI HANOVER 200F Frederick: Street, Hanover,PA.17331 717-637-1574 wmwirstchurchhanoverarg HANOVER CHURCHO OF THEE BRETHREN 6011 Wilson Avenue, Hanover,PA1 17331 717-632-2267 www.ManovercoB.org SPIRITRUSTLUTHERANL Chapela ALUTZI TERRACE 2100 UTZ1 Terrace, Hanover,PA17331 717-637-0633  GRACEC CHURCH 55A Albright Dr., Hanover, PA1 17331 717-637-3100 www.mygacechurharg MT.C CARMEL LUTHERAN CHURCH 13981 Moulstown! Rd. PA1 17331 717-632-2688 Hanover,P mcofie@mtcamelie  ST.DAVIDSLUTHERAN: CHURCH 1032 Musselman! Rd., Hanover PA1 17331 717-632-1922 wwwsthaldshanover.org  ST.I DAVID'S UNITED CHURCH OF CHRIST 1421 Hobart Rd., Hanover, PA1 17331 717-637-2299 www.stlawidsuc.com ST.J JOHN'SE EVANGELICALI LUTHERAN CHURCH 100E East Water Street, Abbottstown, PA1 17301717- 259-0796 www.siohmsatown.com ST.MATTHEWI LUTHERANG CHURCH 30W. Chestnut St., Hanoyer,PA17331 717-637-7101 www.stmatlutheranorg ST.PAULSL LUTHERAN CHURCH 127 Vork St., Hanover,PA1 717-637-5941 17331 wwwsipausyorkstorg  ST.. JACOBSLUTHERANG CHURCH 3444 Sticks Rd. Glen Rock, PA1 17327 717-235-7313 wwwslaobslutieranarg  ST. MARKI EVANGELICAL LUTHERAN CHURCH 129 Charles Street Hanover, 717-637-8904  PA17331 www.stmarhnanover.arg  ST.PAUL'SD DUBS UNION 1958 Dubs ChurchF Rd., Hanover, PA1 17331 717-637-2419 wwwspausdbsehurehang, SL.PAULSTOVERSTOAN) CHURCH 47671 Lehman Rd., Spring Grove, PA1 17362 717-225-10721 "magahdpsinastaag  ST.PAUL'SE EVANGELICAL LUTHERAN 1240E Broadway! Hanover, PA1 17331 717-637-0511 www.spautboadwaycom: ST. VINCENT DEPAUL CATHOLIC 2201 Thirds St. Hanover, PA1 17331 CHURCH, 717-637-4625  CHURCH  TAINTYLUTHERAN CHURCHJ JEFFERSON 6York Street Box 218 Codorus, PA1 17311 717-229-2619 wwwthmlpyatleron.hurch  www.svparish.org  TRINITY UCC 116) York Street, Hanover, PA1 17331 717-637-2233 ww.timntyurc.hamover.ang  Contact your local church for service updates and times.  (15)    NON-PROFIT ORG. U.S.POSTAGE PAID HANOVER,PA PERMITNO.229  Hanover Area Council of Churches P.O.Box 1561/136 Carlisle St. Hanover, PA 17331 www.hanoverareacouncloitchurches.org Return Service Requested  The Borough of Hanover All purpose  Clearing Fund 44 Frerick St. Hanover, PA 17331  Any Questions, Concerns, Suggestions or Address Changes?  For any newsletter submissions, updates and/or any volunteer opportunities please email:  adminhacc@hanoverareacounclottchurches.org  Erika Gonzalez, Acting Executive Director dimhaccehanoverareacounelolchurnesorg clscasemgr@hanoverareacounclo.lchurches.org Melissa Early, Clothing Bank. Coordinator clothingbank@hanoverareacounciofchurches.org  Sharon Shreve, Provide-A-Lunch Coordinator pal@hanoverareacounclotchurehes.org mowehanoverareacounclolenurcnes.org Debby Seibert, Ruth's Harvest Coordinator  Karen Williams, Changing Lives Shelter Coordinator Mary Heath, Meals-On-Wheels Coordinator  Please call us at: Office 717-633-6353 Shelter 717-633-1992 Our administration office is open Monday to Friday 8AM to 2PM Changing. Lives Shelter is closed between the hours of 11AM to 1PM