TROY OHIO  CITY OF TROY BOARD OF PARK COMMISSIONERS  MEETING AGENDA Monday, October 21,2024 4:00 p.m. - Council Chambers  Call to Order: President- - Mr. Emerick  RollCal!:  Mr. Emerick Mr. Harrelson Mrs. Anderson  II. Approve Minutes: September 10, Board of Park Commissioners Meeting Minutes  III. Reports:  Jeremy Drake, Park Superintendent Ken Siler, Recreation Director Kyler Booher, Director of Golf Mr. Emerick, Planning Commission Report  (Report Attached) (Report Attached) (Report Attached)  IV. New Business:  a. Discussion of proposed winter season green fees and cart pricing at Miami Shores Golf b. Approval of Interagency Operating Agreement between the City of Troy and Troy City  Course Schools  Recommendation to Council regarding naming of Margaret Duke Trail  IV. Other: VI. Adjourn:    CITY OF TROY BOARD OF PARK COMMISSIONERS MINUIES-September 10, 2024, 4:00PM  Council Chambers  The meeting was called to order by Mr. Emerick, President.  Members of the Board Present:  Mr.. Jordan Emerick, President Mr. Will Harrelson, Vice-President Mrs. Mona Anderson, Secretary Jeremy Drake, Park Superintendent Ken Siler, Recreation Director Kyler Booher, Director of Golf  Others Attending:  City Staff  The minutes of the August 19, 2024, Board of Park Commissioners meeting was approved by unanimous vote, following a motion from Mrs. Anderson, seconded by Mr. Harrelson.  REPORTS:  Park Superintendent, Jeremy Drake, submitted a report (copy attached to original minutes). Mr. Drake highlighted that the staffi is preparing for thet fall soccer and football season. Grass mowing has slowed down due to the lack of rain, but staff have been keeping busy with tree Recreation Director, Ken Siler, submitted a report (copy attached to original minutes). Mr. Siler stated Float Troy program has ended for the season. This year 217 tents were rented, which is very close tot the number of rentals in 2023. Staff is in the process of putting down the ice for the 2024-2025 ice season. The Troy Aquatic Park attendance was very good this Director of Golf, Kyler Booher, submitted a report (copy attached to original minutes). Mr. Booher stated the staff finished the aeration on the tees and greens and they did a very nice job completing that. Also, with the drought conditions, the course has remained in good condition and staff are watching the grounds closely in hopes of not losing any turf.  work and building maintenance items.  season and will have final numbers at the next meeting.  NEW BUSINESS:  Recommendation to Council Regarding Authorization Bidding a Farm Lease Agreement for Part of Paul G. Duke Park - Mrs. Sue Knight, Administrative Assistant for the City of Troy, stated after the city acquired the Huelskamp Farm, Council authorized bidding a farm lease agreement, which was recommended by the Board of Park Commissioners. The lease agreement is for approximately 40 acres of land. The current agreement expires at the end of the year. Based on the expiring agreement, the city has been receiving $250 per acre for the lease. Anew lease agreement would be based on at three-year: agreement with upi to two Mr. Emerick confirmed that the lease has been ongoing for the past seven to eight years. Mr. Harrelson questioned if the one-year extensions are not subject to a public bid and Mrs. Knight stated that the farmer and the Director of Public Service and Safety agree to the extensions without going out for a public bid. Mr. Harrelson asked why we don't have aone- year agreement with four one-year extensions. Mrs. Knight stated the agreement term is set  one-year mutually agreeable extensions.  by the Revised Code.    September. 10, 2024, Page 2  A motion was made by Mr. Emerick, seconded by Mrs. Anderson, to recommend to Council authorizing the Director of Public Service and Safety to advertise for bids and enter into a Farm Lease Agreement for a portion oft the Paul G. Duke Park as discussed herein.  MOTION PASSED, UNANIMOUS VOTE  There being no further business, upon motion of Mr. Emerick, seconded by Mr. Harrelson, by  unanimous voice vote, the Board adjourned at 4:06 p.m.  Respectfulysubmites,        TROY PARK DEPARTMENT ALL PARK WORK ORDERS  Building Maintenance 2 Clean/Stock Restrooms 7  Trim Tree - Park 1 Tree Removal/ Stump Grinding 1 Trash/Litter Pickup 10  Install/Remove Hanging Baskets 1 Layout / Stripe Field 1 Seasonal eanup  Special Event Setup /7 Teardown  Storm Damagel Clean Up 1  3    Building Maintenance Levee  30556  10/16/2024  CLOSED  Senior center- reattach loose siding, check for roofl leak  30558  10/16/2024  CLOSED  Menke Park  check heati in all restrooms, winterize drinking fountains  Total: 30242  2  Clean/ /Stock Restrooms North Market Ballfields  10/16/2024  CLOSED  30245  10/16/2024  CLOSED  North Market Ballfields  30240  10/16/2024  CLOSED  North Market Ballfields  30246  10/16/2024  CLOSED  30243  10/16/2024  CLOSED  PROUIYPWAATROY.ONA  PROUTY PLAZATROY, OH,4  30241  10/16/2024  CLOSED  All Park restrooms  AII Park restrooms  30244  10/16/2024  CLOSED  PROUIYPLAATROYONAE  PROUTY: PLAZATROY, OH,4  Total:  7  Install / Remove Hanging Baskets    30555  10/16/2024  CLOSED  Downtown  Remove crosswalk planter flowers pickupr merchant flower pots  Total: 30557  Layout/Stripe Field Duke Park  10/16/2024  CLOSED  Duke and Archer, paint all soccer fields andi the football field  Total: 30572  1  Seasonal Cleanup 1016EF FRANKLIN ST  10/18/2024  CLOSED  1016 El FRANKLIN: ST  East Main, Mayor's Park, Duke Park pull flowers, trim shrubs, seasonal cleanup  Total: 30034  1  Special Event Setup / Teardown  10/18/2024  CLOSED  Prouty Plaza  Install Christmas lights ont the levee  30559  10/18/2024  CLOSED  setup showmobile for pepr rally  30104  10/16/2024  CLOSED  Install Christmas lights onl leveei trees  Total: 30581  3  Storm Damage / Clean Up  10/18/2024  CLOSED  Storm damage clean-upi from hurricane winds  Total: 30239  Trash/ /Litter Pickup  10/16/2024  CLOSED  30545  10/18/2024  CLOSED    30236  10/16/2024  CLOSED  30235  10/16/2024  CLOSED  30544  10/18/2024  CLOSED  30547  10/18/2024  CLOSED  30238  10/16/2024  CLOSED  ALLF PARKS  ALLI PARKS  30543  10/18/2024  CLOSED  30237  10/16/2024  CLOSED  30546  10/18/2024  CLOSED  ALLF PARKS  ALLI PARKS  Total: 30580  10  Tree Removal /Stump Grinding  10/18/2024  CLOSED  1176 WMAIN ST  removed 1 large Linden Tree damaged iny windstorm  Total: 30560  1  Trim Tree - Park  10/16/2024  CLOSED  Trimi trees along Adams Street from Staunton Road toi the high school practice field  Total: Total:  28        CITY OF PARK BOARD! MEETING  October 21, 2024  Council Chambers 4:00 p.m.  ITEMS TO BE DISCUSSED BY THE RECREATION DEPARTMENT AT THE 1. The Recreation Department's fall soccer season is winding down. Tournaments ended this past weekend. A couple teams could advançe to the state tournament.  PARK BOARD MEETING:  2.  Upcoming Hobart Arena events:  a. Trace Adkins Concert-Noyember: 7, 2024.  b. Danny Gokey & Mac Powell Concert -] November 9, 2024. , Silver Sticks Hockey Tournament - December 6-8, 2024. d. Gaithers Christmas Concert - December 12, 2024. Home Free Concert- - December 13, 2024.  Miami Valley Freeze Hockey' Tournament - December 20-22, 2024.        To: From: Subject: Date:  Board of Park Commissioners Kyler Booher, Director of Golf 2024 October Report Tuesday, October 22"d, 2024 play has wrapped up fori the season.  The golf course and driving range are operating normally sunrise to sunset. Our league Maintenance staff has been performing routine golf course and driving range  maintenance  The golf course remains in good condition  ) Mowing has started to slow down; Leaf blowing/chopping is picking up Aerification oft the greens took place on Monday, September gth Maintenance staff did a good job again this year The greens were able to completely heal within 3 weeks Operating hours were reduced starting in mid-September and continue to be reduced as the days shorten and business slows Weather in September was below average, particularly the end of1 the month as we experienced several days of ongoing rain due to Hurricane Helene We hosted the Troy Area Chamber of Commerce Golf Outing on September 20th Please see attached for proposed winter season green fee and cart fee pricing that will  The Shoreline restaurant is operating normally  The event went well  goi into effect December 1 and go through the end of February. As of October 14th, we are now in our shoulder season rates.  Please find attached the MTD/YTD Expense Report, HowGoesitReports and Seasonal Employee  Hours.    MTD/YTD Current Expense Report by Fund for Vear 2024 Month 10 - City ofTroy  Account  Description  Rev App 393,104.00 1.000.00 0.00. 0.00 0.00 0.00 55,175.00 390.00 102,400.00 11,100.00 11,825.00 0.00 5,715.00 1,500.00 2,300.00 0.00 69,600.00 1,000.00 65,000.00 45,000.00 5,000.00 22,000.00 1,000.00 3,000.00 3.000.00 0.00 9,000.00 6,500.00 1,000.00 52,000.00 2.000.00 800.00 500.00 30,000.00  MTDEp  YTDExD 0.00 309,028.40 0.00 3.648.12 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 44.720.27 31.80 318.00 220.65 63.782.98 0.00 6,300.00 0.00 4,844.80 0.00 0.00 0.00 4,369.65 0.00 861.89 0.00 2,592.86 0.00 0.00 0.00 43,925.76 0.00 352.99 3,916.02 50,147.69 1,294.18 54,571.85 0.00 4,190.15 0.00 20,218.71 0.00 921.86 0.00 2,200.44 0.00 1,385.89 0.00 0.00 0.00 7,085.24 0.00 6,340.78 0.00 0.00 0.00 55,294.14 2,397.00 2,397.00 0.00 0.00 0.00 0.00 2,254.41 30.371.51  Unexp 84,075.60 (2,648.12) 0.00 0.00 0.00 0.00 10,454.73 72.00 38,617.02 4,800.00 6,980.20 0.00 1,345.35 638.11 (292.86) 0.00 25,674.24 647.01 14,852.31 (9,571.85) 809.85 1,781.29 78.14 799.56 1,614.11 0.00 1,914.76 159.22 1,000.00 (3,294.14) (397.00) 800.00 500.00 (371.51)  Enc  Unenc  % % Used Rem 84,075.60 78.61% 21.39% (2,648.12) 364.81% (264.81%) 0.00 0,00% 0.00% 0.00 0.00% 0.00% 0.00 0.00% 0.00% 0.00 0.00% 0.00% 10,454.73 81.05% 18.95% 72.00 81.54% 18.46% 38,617.02 62.29% 37.71% 4,800.00 56.76% 43.24% 6,980.20 40.97% 59.03% 0.00 0.00% 0.00% 1,345.35 76.46% 23.54% 638,11 57.46% 42.54% (292.86) 112.73% (12.73%) 0.00 0.00% 0.00% 23,757.03 65.87% 34,13% 647.01 35.30% 64.70% 11,832.70 81.80% 18.20% 809.85 83.80% 16.20% 1.781.29 91.90% 8.10% (389.68) 138.97% (38.97%) 799.56 73.35% 26.65% 1,614.11 46.20% 53.80% 0.00 0.00% 0.00% 0.00 100.00% 0.00% 0.00 100.00% 0.00% 1,000.00 0.00% 100.00% (6,294.14) 112.10% (12.10%) (400.00) 120.00% (20.00%) 800.00 0.00% 100.00% 500.00 0.00% 100.00% (371.51) 101.24% (1.24%)  713.445.5101 FT/PT EMPLOYEES WIPERS 713.445.5102 OVERTIME wi PERS 713.445.5104 EDUCATIONAL INCENTIVE 713.445.5143 TERMINATION PAY-SICK LEAVE 713.445.5144 TERMINATION PAY-VACATION 713.445.5149 OTHER PERSONNEL SERVICES 713.445.5151 CITY SHARE-PERS PENSIONS 713.445.5161 LIFE INSURANCE 713.445.5162 HEALTH INSURNACE 713.445.5163 CITY'S CONTRIBUTIONISA 713.445.5164 WORKERS COMPENSATION 713.445.5165 UNEMPLOYMENT 713.445.5166 MEDICARE 713.445.5201 OFFICE MATERIAL & SUPPLIES 713.445.5202 REPRODUCTIONPRINTINGIPHO 713.445.5203 MEDICAL SUPPLIES 713.445.5205 CHEMICALS 713.445.5207 COMPUTER SUPPLIES 713.445.5210 FOOD 713.445.5211 BEVERAGEISUPPLIES 713.445.5213 BULDINGMANTENANCE 713.445.5231 MACH&E EQUIP SUPPLIES& 713.445.5239 OTHER MATERIALS & SUPPLIES 713.445.5241 UNIFORMALLOWANCE 713.445.5243 SAFETY CLOTHINGIEQUIPMENT 713.445.5251 LICENSED VEHICLE 713.445.5253 FUEL-DIESEL 713.445.5254 FUEL-GASOLINE 713.445.5255 NON-LICENSED MACHa EQUIP 713.445.5269 SUPPLIESFOR RESALE 713.445.5301 RENT/LEASE OF GOLF CARTS 713.445.5302 RENT/LEASE OF EQUIP/MACH 713445.5309 RENTAEASE-OTHER 713.445.5312 ELECTRICITY  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,917.21 0.00 3,019.61 0.00 0.00 467.82 0.00 0.00 0.00 1,914.76 159.22 0.00 3,000.00 3.00 0.00 0.00 0.00  EXEMPT FROMFLSA  COMPENSATION  TO  5,699.17 (15,271.02) 133.94% (33.94%)  SUPPLIES PARTS  SUPPLYPARTS  Report generaled Oci 172024 7:05AMI by KYLER BOOHER (MS-KB) logged into GOLFDIRECTOR: as BooherK  Page 1of3    MTD/YTD Current. Expense Report by Fund for Year 2024 Month 10-0 City of Troy  Account  Description  Rev App 5,000.00 7,500.00 7,000.00 0.00 300.00 3,000.00 0.00 2,500.00 0.00 70,000.00 74,400.00 8,000.00 73.500.00 30,000.00 11,000.00 18,000.00 1,000.00 200.00 0.00 1,000.00 500.00 0.00 8.000.00 500.00 6,000.00 0.00 0.00 8.000.00 200.00 35,000.00 0.00 1,500.00 0.00 0.00  MTDExP  YTDEXD  Unesp  Enc  Unenc  % % Used Rem 6.85 99.86% 0.14% 0.00 100.00% 0.00% (2.616.66) 137.38% (37.38%) 0.00 0.00% 0.00% 300.00 0.00% 100.00% (715.53) 123.85% (23.85%) 0.00 0.00% 0.00% 143.60 94.26% 5.74% 0.00 0.00% 0.00% 0.00 100.00% 0.00% (7.183.46) 109,66% (9.66%) (142.45) 101.78% (1.78%) 15,714.86 78.62% 21.38% 5,897.55 80.34% 19.66% 10,505.48 4.50% 95.50% (403.10) 102.24% (2.24%) 1,000.00 0.00% 100.00% 132.40 33.80% 66.20% 0.00 0.00% 0.00% 1,000.00 0.00% 100.00% 79.42 84.12% 15.88% 0.00 0.00% 0.00% 8,000.00 0.00% 100.00% 500.00 0.00% 100.00% (1.077.62) 117.96% (17.96%) 0.00 0.00% 0.00% 0.00 0.00% 0.00% (665.00) 108.31% (8.31%) 172.81 13.60% 86.41% (5,000.00) 114.29% (14.29%) (9.13) 0.00% 0.00% 1.500.00 0.00% 100.00% 0.00 0.00% 0,00% 0.00 0.00% 0.00% Page: 2of3  713.445.5313 WATERISEWER 713.445.5315 FUEL OIL-HEATING 713.445.5316 TELEPHONE 713.445.5321 TRAVEL, LODGING, MEALS 713.445.5322 TRAININGREGISIRATIONFEES 713.445.5324 MEMBERSHIPS 713.445.5331 ARCHITECTS. ANDI ENGINEERS 713.445.5335 EDP CONSULTANTS 713.445.5336 HEALTHSERVICES 713.445.5338 PERSONAL SERVICE 713.445.5339 MISCELLANEOUS SERVICES 713.4455359 INSURANCE POOL 713.445.5361 MAINT. OFFACILITIES 713.445.5363 MAINT. MACH/EQUIP 713.445.5364 MAINT. LICENSED VEHICLES 713,445.5365 MAINT NON-LICENSED 713.445.5369 MANTENANCE-OTHER 713.445.5381 POSTAGE 713.445.5384 MILEAGE REIMBURSEMENT 713.445.5366 ADVERTISING 713.445.5389 OTHER COMMUNICATION 713.445.5390 TRANSFER STATION/DISPOSAL 713.445.5395 CONTINGENCY 713.445.5398 PRINTINGEXPENSE 713.445.5399 OTHER EXPENSE FOR 713.445.5411 PRINCIPAL PYMT-NOTES 713.445.5421 NERESIPYMIENOTES 713.445.5511 REFUND-CURRENT YRI REVENUE 713.445.5524 ACCRUEDINTEREST 713.445.5525 REMITTTANCE OF STATE SALES 713.445.5527 PREMIUMON INVESTMENTS 713.445.5542 PETTYCASH 713.445.5602 LANDI IMPROVEMENTS 713.445.5611 BUILDINGS  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,455.68 3,858.84 0.00 5,617.57 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 70.00 13.51 0.00 0.00 0.00 0.00 0.00  4,993.15 3,120.57 5,199.60 0.00 0.00 3,715.53 0.00 2,356.40 0.00 61,999,53 74,983.46 8,142.45 55,848.13 24.102.45 494.52 18,403.10 0.00 67.60 0.00 0.00 420.58 0.00 0.00 0.00 7,077.62 0.00 0.00 8,665.00 27.19 33,228.65 9.13 0.00 0.00 0.00  6.85 4,379.43 1.800.40 0.00 300.00 (715.53) 0.00 143.60 0.00 8,000.47 (583.46) (142.45) 17,651.87 5,897.55 10,505.48 (403.10) 1,000.00 132.40 0.00 1,000.00 79.42 0.00 8,000.00 500.00 (1,077.62) 0.00 0.00 (665.00) 172.81 1,771.35 (9.13) 1,500.00 0.00 0.00  0.00 4.379.43 4,417.06 0.00 0.00 0.00 0.00 0.00 0.00 8,000.47 6,600.00 0.00 1,937.01 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 6,771.35 0.00 0.00 0.00 0.00  CONTRACTS  VEHICLES  EXPENSE FEES  OPERATIONS  TAX  ESTABINGRSODECRSO  Report generated Oct 172024 7:05AM by KYLER BOOHER (MS-KB) logged into GOLFDIRECTOR as Booherk    MIDMID.Current Expense Report by Fund for Year 2024 Month 10 - City of Troy  Account  Description  Rev App  MIDExP  YTDEXD  Unexp  Enc  Unenc  % % Used Rem 0.00 0.00% 0.00% 0.00 0.00% 0.00% 15,225.53 82.60% 17.40% 4,480.80 82.08% 17.92% (1,414.53) 0.00% 0.00% 0.00 0.00% 0.00% 210,289.05 84.82% 15.18% 210,289.05 84.82% 15.18%  713.445.5531 FURNITURE &FIXTURES 713.445.5632 VEHICLES 713.445.5633 MACHINERY &E EQUIPMENT 713.445.5636 GOLFCARTS 713,445.5637 COMPUTER 713.445.5639 OTHER EQUIPMENT Fund:713 74 Accts  0.00 0.00 87,500.00 25,000.00 0.00 0.00 1.385,509.00 1,385.50900  0.00 0.00 0.00 0.00 0.00 0.00  0.00 0.00 72,274.47 20,519.20 1,414.53 0.00  0.00 0.00 15,225.53 4,480.80 (1,414.53) 0.00  0.00 0.00 0.00 0.00 0.00 0.00 48,286.11 48,286.11  PARDWARESOFIWARE MIAMI SHORES FUND  26,129.66 1,126.933.84 258,575.16 26.129.66 1,126.933.84 256.575.16  Report generated Ocl 172024 7:05AMb by KYLER BOOHER (MS-KB) logged into GOLFDIRECTOR: as BooherK  Page    Pro Slep 54p2024 Miami Shores Golf Course ZOut Repurt. AIIT Terminals for 09/01/2024- 09/30/2024 Generated 10/17/2024 06:5 56am  Payments  Sales  Descnption Cash Check Credit Card New Gift Cards Issued Gift Card Raincheck  Amount Tip Adjusted Total Description 25,164.68 0.00 25.164.68 Accessories 2.635.00 0.00 2,635.00 Alcohol 74,405,49 D.00 74.405,49 Beverage -2,022.50 0.00 -2,022.50 Caps 1,102.71 0.00 1.102.71 Food -400.75 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 0.00 0,00: 000 0.00 0,00 0.00 0,00 0.00 0.00  Item Count Amount 67.00 280,18 181.00 512.51 187.00 421,12 18.00 470.94 118.00 768.46 27.00 381.85 155.00 2,285.55 2.00 130.00 9.00 430.47 3,459.00 33,166,38 67.00 365.50 21.00 264.24 1.00 163.55 5.00 916.36 4,499.00 56.709.49 14.00 130.94 35,00 120.46 9.00 144.86 2.00 107.47 1.00 75.00 2,00 6.00 2.00 181.77 Amount 2,851.53 2,851.53 98,033.10 0,00 0.00 2.851.53 100.884.63  -400.75 Gloves 0.00 Golf Balls Golf Instruction Shirts Carts Driving Range Gloves Golf Bags Golf Clubs Green Fees Grips Pull Cart Rental Clubs Sales Miscellaneous Service Service Fees Shoes 102,205.17 7,000% -1,320.54 100,884.63 Total 0.00 100,884.63 Sales 0.00 + Cash Dver 0.00 + Checks Over Taxes/Partisl Returns 100.884.63 Total  Revenve/Non-Revenue  Taxes/Partial Returns  Description Total Difference Drawer Count + Cash Short + Checks Short Total  Totals Adjusted Totals Description  Revenue Payments Total 102,205.17 Non Revenue Payments Total -1,320.54    Pro Shop Sep 2023 Miami Shores Golf Course ZOuER Report. AIIT Terminals for 09/01/2023- 09/30/2023 Generated 10/17/2024 06:57am  Payments  Sales  Description Cash Check Credit Card New GifL Cards tssued GiRt Card Raincheck  Amount Tip Adjusted Total Description 27,.503.16 0.00 27,503.16 Accessories 3,138.40. 0,00 3,138.40 Alcohol 79,371.29 0.00 79.371.29 Beverage -1,110.20 0.00 -1,110.20 Caps 1.299.20 0.00 1,299.20 Food. 298.64 0.00 0.00 0.00 0.00 9.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 0.00 0,00 0.00  Item Count Amount 104.00 548.84 113.00 302.07 169.00 382.92 21.00 421.20 392.00 376.74 29.00 404.65 5.00 667.01 296.00 3,461.48 8.00 465.00 5.00 211,21 3,862.00 34,176.66 46.00 290.00 1,00 98.13 7,00 91.56 1.00 94.77 12.00 3,396.56 4,874.00 61,411.78 28.00 320.27 44.00 145.65 5.00 79.44 1.00 22.43 42,00 3.00 1.00 129.91 Amount 2.999.21 2,999.21 107,501.28 0.00 0.00 2,999.21 110,500.49  298.64 Gloves 0.00 Golf Bags Golf Balls Golf Instruction Shirts Carts Driving Range Footwear Gloves Golf Bags Golf Clubs Green Fees Grips Pull Cart Rental Clubs Sales Miscellaneous Service Fees Shoes 110,012.85 7.000% 487.64 110,500.49 Total G.00 110,500.49 Sales 0.00 +Casho Over 0.00 Checks Over +1 Taxes/Partial Returns 110,500.49 Total  Revenveom-Revenue.  Taxes/Partial Returns  Description. Total Difierence Drawer Count  Cash Shori e Checks Short Total  Totals Adjusted" Totals Description  Revenuer Payments Total 110,012,85 Noni Revenue Payments Total 487.64    Shoreline  2024 Sep  Datei isi September 2024 in  Totals Report- Payment Types Declined $0.00 $0.00 $0.00 $0.00  Payment Type Cash Credit Card TabN No Card Totals  Gross Payments  Refunded $10,901.87 $10,504.74 $0.00 $21,406.61  Voided $0.00 $0.00 $0.00 $0.00  Total Payments $0.00 $0.00 $0.00 $0.00  Tip $10,901.87 $11,915.50 $0.00 $22,817.37  $0.00 $1,410.76 $0.D0 $1.410.76  Totals Report- Credit Card Types Refunded $6,264.24 $3,315.75 $477.75 $447.00 $10,504.74  Card Type Visa Master Discover Amex: Totals  Gross Payments  Total Payments $0.00 $0.00 $0.00 $0.00 $0.00  Total Tip Amount $7,034.42 $3,802.09 $546,67 $532.32 $11,915.50.  $770.18 $486.34 $68.92 $85:32 $1,410.76  Totals Report-Location: Sales TotalTax (Surcharge)  Total Donation TotalSales Amount  Stored TotalTip Value Tips Amount  Location Shoreline1 Totals  #ofOrder Avg Order Gross Sales Surcharges Discounts Gratuities  Taxes Open Sales Nets Sales Credit Tips  2.315 $9.86 $20,551.85 $0.00 -$457.89 $0.00 $0.00 $1,312.65 $0.00 $20,093.96 $1,410.76 $0.00 $1,410.76 $0.00 $22,817.37 2,315 $9.86 $20,551.85 $0.00 -$457.89 $0.00 $0.00 $1,312.65 $0.00 $20,093.96 $1,410.76 $0.00 $1,410.76 $0.00 $22,817.37    Shoyeline Sep 2023  Datei isin September 2023  Totals Report Payment Types Declined $0.00 $12.50 $0.00: $12.50  Payment Type Cash Credit Card. Tab NoCard Totals  Gross Payments  Refunded $11,640.32 $11,180.58 $0.00 $22,820.90  Voided $0.00 $0.00 $0.00 S0.00  Total Payments $0.00 $11.50 $0.00 $11.50  Tip $11,640.32 $12,697.03 $0.00 $24,337,35  $0.00 $1,516.45 $0.00 $1,516.45  Totals Report- Credit Card Types Refunded. $7,742.09 $2.646.24. $449.50 $342.75 $11,180.58  Card Type Visa Master Amex: Discover Totals  Gross Payments  Total Payments $9.75. $0.00 $0.00 $2.75 $12.50  Total Tip Amount $8,778.00 $3,014.23 $519.58 $385.22 $12,697.03  $1,035.91. $367.99 $70.08 $42.47 $1,516.45  Totals Report-Location: Sales TotalTax (Surcharge)  Total Amount  Stored TotalTip  Location Shoreline.1 Totals  #ofOrder Avg Order Gross Sales Surcharges Discounts Gratuities  Taxes Open Sales Nets Sales Credit Tips Value Tips Amount Donation TotalSales  2,665 $9.13 $21,869.37 $0.00 -$424.60 $0.00 $0.00. $1,376.13 $0.00 $21,444.77 $1,516.45 $0.00 $1,516.45. $0.00 $24,337.35 2,665 $9.13 $21,869.37 $0.00 $424.60. $0.00 $0.00 $1,376.13 $0.00 $21,444.77 $1,516.45 $0.00 $1,516.45. $0.00 $24,337:35    2024: Seasonall Employee Hours  1/5/2024 1/12/2024 1/19/2024 1/26/2024 2/2/2024 2/9/2024 2/16/2024 2/23/2024 3/1/2024 3/8/2024 3/15/2024 3/22/2024  Maintenance Auzenne, Anthony Burnside, Kevin Carter, Carl Doty. TR Gilmore, Dean Griman, George Jackson, David Kress, Ron Weaver, Greg TOTAL Golf Shap Cianciolo, Hank Clendening, Jason Curtis, Michael Ferrell, Ross Gearhart, Bill Green, Ken Harris, Scott Hoitel, Jack Huston, Chris Klingshirn, Mike Mutschler, John Sller, Brian Weaver, Gary Whitsett, Scott TOTAL The Shoreline Booher, Amy Borton, Miranda Brueckman, Kyle Burgasser, Matt Cupp, Isaac Craig, Lisa Elleman, Connor Gillespie, Audrey Hanger, Deb Hempker, Elise Metz, Gwenyth Monroe, Barbara Rietz, Sheila Whitsett, Scott TOTAL  $11.30 $11.30 $10.45 $10.45 $10.45 $11.30 $10.45 $10.70 $11.00  16 24 24 20 24 24 24 28 24 32 32 20 9.5  9.5 16 24 24 20 24 24 24 28 24 32 32 39 6.5 5.5  $10.70 $10.45 $10.45 $10.45 $10.45 $10.70 $10.45 $11.60 $10.70 $10.45 $10.70 $10.45 $10.70 $10.45 $11.30 $10.70 $10.70 $10.70 $10.45 $10.45 $10.45 $11.90 $11.60 $11.00 $10.45 $10.70 $10.70 $10.45  6 8.75  7.5 13.5  4.5  4.75 26  12 4.25 26.25  7.25 6.5 6 34.75  2.5  6.25  5.75  4 6.5  5 10.75  7.75 9.75  8.25 14.5    3/29/2024 4/5/2024 4/12/2024 4/19/2024 4/26/2024 5/3/2024 5/10/2024 5/17/2024 5/24/2024 5/31/2024 6/7/2024 6/14/2024 6/21/2024 6/28/2024 7/5/2024  21.25 13.5 15.5 16 24 28 29 31 32 32 32 32 40 37.5 32 40 39.5 40 31 7 5 15 23 25 14 19 16.5 5 5 6.5 14.5 19.5 17 24.25 15 6 22 22 23 24 21.5 24 34 30.5 17 24 27 9.25 7 7.25 7 7 7.75 8 10.5 10.25 9 9.25 8.75 15 11.5 12 28 28 23.5 5.5 3.5 4 4 8.5 8.5 7 10.75 10.25 8 4.25 7.75 8.5 13.5 30 23 21.5 5 5 6 6 6 4 13.25 6.5 25 5 10.5 24 17.5 18 33.25 27.75 46.5 37 37.75 22.5 19.75 25 20.75 31.75 18.25 19 20.5 20 9 4 6.5 4 13 9 10 11.75 12 18.25 20 17.75 15.5 9 19 33 14.5 9 95.5 11.5 119.75 12 6 12.25 19.25 19.75 9 26.25 51.25 20.5 9.5  6 15.5 16.5 20.5 16.5  12 15.5 12.5 18.5 12.5  3.5 5.75 5.5 7.25 10.25 12.5 34.5 38.75 49.75 81.75 99.5 106  99 102.75 112 151.75 131 173.5 122.25 153.75 99.25  3.5  17.5 13.5 6 4 6 27 27 23.5 17.5 15 8 35.75 29 36 36.75 19.5 21.75 12 19.5 11.25 19 12.25 21 13.5 15.5 39 204.25 45 207.25 52 12 20 52 6 12.25 38.75 6 20.75 18.5 24 25.75 236  20 20.5 13.25 21.5  19 13.5 12.25 18.5  13 196.75 23.25 203.25 44.5 197.5  5 9.5 10.5 19.75 3.25 12 5.5 65.5  20 45.75  3  36.75 12 24 50.5 175  34.75 11.75 8.25 32.25 148.5  37.75 12.25 18.5 18.5 24 34.25 217.75  62.75 6 20.5 19.5 31 35.5 241  12 11.5 26.5    7/12/2024 7/19/2024 7/26/2024 8/2/2024 8/9/2024 8/16/2024 8/23/2024 8/30/2024 9/6/2024 9/13/2024 9/20/2024 9/27/2024 10/4/2024 10/11/2024  15.5 17 16 16.5 17 14.25 16.5 30.5 40 30.5 32 40 40 30.5 40 40 32 48 30 28 32.5 16 16.5 15.5 17 16 16 15.5 18 9.5 10 14 15.5 14 20 11.5 10.5 12 14.5 11.5 12 20 22.5 13 23 20.5 7 19.5 27.5 39.5 13.5 32.5 22 29 24.5 9 9.25 9 8.5 9 9.5 8.5 9.5 8.5 8.75 9.5 12 10 20 20.5 33 23 30 8.5 11.5 11.5 6.5 19.5 9 6.5 9.5 3.75 4 4 3.75 4.25 4 4.5 4 10.5 10.5 8 9.75 8.25 9.5 10.25 11.25 9 7 19.25 8 7.25 10.25 117 111.25 33.5 16.5 29 22.5 23.5 4.5 6 6 8 14 6 18 12 3 7.5 35.5 22 31.75 18.5 7 13.5 24.5 14 12 18 16 11.5 6 6 5.5 6 6 2 5 4.75 10.5 32.5 24.5 41.75 27.75 26.5 30.5 25.5 31 28.25 24.25 16 32.5 11 15.5 21 22 20.75 19.5 18.75 17 13.5 17 20 11.25 19 12 19 18 8 5 15 20.25 21.25 20 18.75 18 16.25 14.75 16.75 13.25 5.5 205 58.5 202 19 168.75 22 135 51 16.75 4.75 12.25 10.25 20.75 16.5 21 7.25 28.25 40.25 23.25 19 6 31.25 11.75 50.25 20.5 11.5 12 6.25 20.75 26.5 25.5 24 24 33 41.5 267.5 223.5  2 4.25 4.25 3.75 4.5  136.75 133.75 105 133.25 147.5 127.75 114.25 121.25 140 79.5 160.5 98.25  13 8 24 6 34.75 41.75 20.5 19 13.25 11.5 19.75 13.75 6.25 10.5 43 10 29 17 12.25 16.5 18.75 18 29.75 211  43 219 13.25 189 32.5 172.25  8.25  13.75  5 39.25 12.75 14 6.5 24 23.5 181.5  20.75 12.5 31.75 25 62.25 160.5  37  32.75 14 47 77.5 188.75  32.5 60.25 143.5        2024-25 Winter Season Rates: December 1st-F February 29th  Weekday Special Weekday Special Sr./r/Military) Weekday (walking) Weekday (walking) Weekend (walking) Weekend (walking) Weekend (walking) Weekend (walking) Weekend Special Weekend Special % Cart Fees 9H Holes- -$7.00 18 Holes-$12.00  181 Holes (w/ cart) 18 Holes (w/ cart) 9Holes 181 Holes 9 Holes Before 12PM 18 Holes Before 12PM 91 Holes After 12PM 18 Holes After12PM 18 Holes (w/ cart) Before 12PM 18 Holes (w/ cart) After 12PM  $27.00 $24.00 $12.00 $17.00 $14.00 $19.00 $12.00 $17.00 $29.00 $25.00  *Member rates are year-round and do not change    2023-24 Winter Season Rates: December 15t-F February 29th  Weekday Special Weekday Special (Sr./Ir/Military) Weekday (walking) Weekday (walking) Weekend (walking) Weekend (walking) Weekend (walking) Weekend (walking) Weekend Special Weekend Special Cart Fees 91 Holes-S $7.00 18 Holes-$12.00  18 Holes (w/ cart) 18 Holes (w/ cart) 9Holes 181 Holes 91 Holes Before 12PM 18 Holes Before 12PM 9 Holes After 12PM 18 Holes After 12PM 18 Holes (w/ cart) Before 12PM 181 Holes (w/ cart) After 12PM  $25.00 $23.00 $11.00 $16.00 $13.00 $18.00 $11.00 $16.00 $27.00 $23.00  *Member rates are year-round and do not change        Patrick E.. J.Titterington,  TROY OHIO  City! Director  atrickTitterington@TroyOhio.gow  MEMORANDUM  TO: FROM: DATE:  Board of Park Commissioners October 21, 2024 AND TROY CITY SCHOOLS  Patrick E.. J. Titterington, Director of Public Service and Safety  SUBJECT: APPROVAL OF INTERAGENCY OPERATING AGREEMENT BETWEEN THE CITY OF TROY  RECOMMENDATION: Troy City Schools. BACKGROUND:  That thel Board of Park Commissioners approves the Interagency Operating Agreement between the City of Troy and  The City of Troy and Troy City Schools staff drafted the proposed interagency agreement, which aims to promote the health and general welfare of the community and enhance the recreational opportunities afforded to the children in the community. The final draft of the agreement has been reviewed by the City Law Director and Troy City Schools The proposed agreement outlines the terms and conditions fort the shared use ofr recreational facilities, including the scheduling of facilities, maintenance requirements, and liability considerations. By partnering with Troy City Schools, the City will be able to maximize the use of existing recreational spaces and enhance the overall recreational  legal counsel.  experience for our community. REQUESTED ACTION:  Itwould be appreciated ify you would approve the Interagency Operating Agreement between the City of Troy and  Troy City Schools effective upon execution.  encl.  Cc: J. Drake, Superintendent of Parks G.Kerber, Law Director    Interagency Operating Agreement Between the City ofTroy and  Troy City Schools  Interagency Operating Agreement:  Joint Use ofTroy City School District and City of Troy Recreation Facilities AGREEMENT BETWEEN TROY CITY SCHOOL DISTRICT BOARD OF EDUCATION ("TCS"). AND THE CITY OF TROY OR BOARD OF PARK COMMISSIONERS (COLLECTIVELY, "CITY") FOR USE OF RECREATION FACILITIES  WHEREAS, Ohio Revised Code Section 3313.59 authorizes the governing bodies to enter into agreements with each other toj promote the health and general welfare of the community and contribute to the enhancement oft the recreational opportunities afforded to the children in the WHEREAS, TCS is the owner ofr real property in the City, including facilities and active use areas that are capable ofbeing used by the City for community recreational purposes; and WHEREAS, the City ist the owner ofr real property in the City, including facilities and active use areas that are capable of being used by TCS for school recreational purposes; and WHEREAS, under appropriate circumstances, these publicly held lands and facilities should be used most efficiently to maximize use and increase recreational opportunities for the community; NOW, THEREFORE, TCS and the City agree to cooperate with each other as follows:  community; and  and  1. Term  This Agreement shall become effective upon date of signing and shall continue for aj period oft ten (10) years, and then shall be automatically renewed for successive five (5): year terms,  unless sooner terminated as provided for hereinafter in Section 10.  2. Cooperative Agreement  As provided herein, TCS and the City hereby agree to cooperate in coordinating programs and activities conducted on all their respective properties and in all their respective facilities listed on Exhibit A (add title oft the attached spreadsheet). TCS and the City shall have the right to add or exclude properties during the term oft this Agreement, provided that any such change shall be: in writing and approved administratively by both' TCS and the City. Reference to TCS Property or City Property in this Agreement shall include the facilities and the property upon which the facilities are located. As used in this. Agreement, "Owner" shall mean thej party to this Agreement that owns aj particular property and/or facility covered by this Agreement, and "User" shall mean the other party using the Owner's property and/or facility under the terms oft this Agreement. "Public Access Hours" shall mean thel hours  during which the City or third parties use' TCS Property.  Page 1 of8    Thej parties agree and acknowledge that no agency, employment, joint venture, or partnership hasl been or will be created pursuant to terms and conditions oft this Agreement. Each party accordingly acknowledges and agrees that none ofits service providers, employees, agents, contractors, subcontractors, or assigns performing any work or providing any services under this Agreement shall be considered employees oft the other party with respect to any federal, state, or local laws. Each party shall be responsible for, and shall pay for, any wages, benefits, charges, fees, and/or taxes, including social security taxes, health care charges/taxes, workers' compensation taxes, unemployment taxes, retirement contributions, and/or any other governmental charges or taxes: required tol bej paid on behalf of said party's service providers, employees, agents, contractors, subcontractors, or assigns performing any  work or providing any services pursuant to this Agreement.  3. Use  Owner shall be entitled to the priority use ofOwner's] Property, with User having secondary At all other times and subject to a schedule developed by each respective Owner, the User and third parties authorized by the User shall be entitled to use Owner's property, without charge, for community recreational and educational purposes for the benefit ofstudents, TCS, and the City at large. The User's obligations under this Agreement shall apply to third parties using property. User shall be responsible for ensuring that third parties comply with all obligations under this Agreement when using Owner's Property. While supervising community recreational activities on Owner's Property, User shall enforce all Owner's rules, regulations, and policies as provided by Owner. In planning programs and scheduling activities on school grounds, the security, academic, athletic, and recreational needs, and opportunities of school-aged children shall be thel highest priority and be adequately  priority at times Owner does not require use ofthe property.  protected. 4. Compliance with Law  All use ofTCS and City Property shall be in accordance with federal, state, and local law. In the case ofac conflict between the terms oft this Agreement and thei requirements ofany applicable law, the applicable law shall govern. Any actions taken by' TCS or the City that are required by applicable law, but are inconsistent with the terms ofthis Agreement, shall  not be construed tol be al breach or default ofthis Agreement.  5. € Communication  a. Designation of Employees  TCS and the City shall respectively designate an employee with whom the other party, or any authorized agent oft the party, may confer regarding the terms oft this  Agreement. Those designees are:  For City ofTroy, 100 S. Market Street: Director of Public Service and Safety Superintendent ofl Parks  Page 2 of8    For Troy City School District, 5001 N. Market Street:  School Superintendent School Treasurer  b. Joint Use Interagency Team  TCS and the City shall establish a. Joint Use Interagency Team ("Interagency Team"), composed ofnon-elected staffi representatives ofTCS and the City, as determined administratively by each party to develop the schedule for use ofTCS and City Property, to1 recommend rules and: regulations for TCS and City to adopt toi implement this Agreement, to monitor and evaluate the joint usej project and Agreement, and to confer to i. The Interagency Team shall hold conference calls or meetings at least annually to review the performance oft the joint use project and to confer to discuss interim problems during the term oft the Agreement. Ifthe. Joint Use Interagency Team is unable toi reach a solution on aj particular matter, it shall be referred to the Superintendent oft the' Troy City Schools and the Director ofPublic Service and Safety oft the City of Troy or their designees for resolution. In the event that a selection satisfactory to both parties is not reached, the parties shall submit the ii. The. Joint Use Interagency Team shall review the. Agreement by March 1st ofeach year to evaluate the joint use project, determine changes to the schedule, and to  discuss interim problems during the term oft the Agreement.  dispute to non-binding mediation.  propose amendments to this Agreement.  6. Maintenance of Property  User agrees to exercise due care: in using the Owner's] Property and tol keep it in neat Owners shall bei responsible for the regular maintenance, repair, and upkeep oft their respective Properties as outlined in attached Exhibit A, except as identified in 6 (b)  order during its use.  below.  b. Ballfields shall be maintained and prepared for games as follows:  i. During the school year (when school is in session) or during school-sanctioned events, TCS shall maintain and prepare the fields at North Market, East Elementary, North Elementary, West Elementary, and South Elementary.  ii. The City shall maintain and prepare the Duke Park fields.  iii. When school is out ofs session for the summer break, the City shall maintain and - Ballfield maintenance and preparation shall include but not be limited to herbicide applications and dragging and lining ofinfields in preparation for games.  prepare all ball fields outlined in Exhibit A.  Page 3 of8    7. Improvements  User shall obtain Owner's written consent to: make any alterations, additions, or b. Alterations, additions, or improvements, solely benefiting User, shall be at the expense oft the User. User and Owner shall split improvement costs of shared-use facilities Owner may, for good cause, require the demolition or removal of any alterations, additions, ori improvements made by User at the expiration or termination ofthis Agreement. "Good cause"i includes reasons for health and safety or Owner's need to  improvements to Owner's] Property.  subject to mutual agreement oft thej parties.  use Property for educational or municipal purposes.  8. Scheduling Use of Property  User representatives shall have the responsibility for scheduling the use of Owner's Property User shall bei responsible for scheduling third-party use of Owner's Property using the priorities established in Section 3. User scheduling Owner's property shall bel limited to rules, regulations, and ordinances pertaining to access to Owner's property.  through the designated policies and procedures oft the respective Owner.  9. Insurance  TCS and City shall each procure and maintain for the duration of this agreement insurance against claims for injuries to persons or damages toj property which may arise from ori in connection with the performance of the work hereunder and the results of that work by the parties' respective agents, representatives, employees, or subcontractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as:  1. Commercial General Liability (CGL): Insurance Services Office Form CG0001 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits nol less than $2,000,000 per occurrence. Ifa general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISOCG2503 or2 2504) or the general aggregate limit shall be twice the required occurrence. limit. 2. Workers' Compensation: as required by the State ofOhio, with Statutory Limits, and Employer's Liability Insurance with limit ofno less than $1,000,000 per accident for 3. Professional Liability (Errors and Omissions): Insurance appropriate to the respective parties' profession, with limit no less than $2,000,000 per occurrence or claim,  bodily injury or disease.  $2,000,000 aggregate.  Page 4 of8    Ifay party maintains broader coverage and/or higher limits than the minimums shown above, the other party shall require and be entitled to the broader coverage and/or thel higher limits. Any available insurance proceeds in excess oft the specified minimum limits ofi insurance and Other Insurance Provisions The insurance policies are to contain, or be endorsed to  coveragei maintained by aj party shall be available to the other party.  contain, the following provisions: Additional. Insured Status  Each party and its officers, officials, employees, and volunteers are tol be covered as additional insureds on the CGL policy with respect to liability arising out ofwork or operations performed by or on behalf oft the other party including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided ini the form ofa an endorsement to aj party's existing insurance.  Umbrella or Excess Policy  Either party may use Umbrella or Excess Policies toj provide thel liability limits as required in this agreement. This form ofi insurance will be acceptable provided that all ofthe Primary and Umbrella or Excess Policies shall provide all oft the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on ai true "following form" or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until Each insurance policy required above shall provide that coverage shall not be canceled,  the TCS's primary and excess liability policies are exhausted.  except with notice to the City. Self-Insured Retentions  Self-insured retentions must be declared by the maintaining party to and approved by the non-maintaining party. The non-maintaining party may require thei maintaining party to purchase coverage with a lower retention or provide proofofability toj pay losses and related investigations, claim administration, and defense expenses within the: retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or the other party. The CGL and any policies, including Excess liability policies, may not be subject to a self-insured retention (SIR) or deductible that exceeds $25,000 unless approved in writing by the non-maintaining party. Any and all deductibles and SIRs shall be the: sole responsibility oft the named insured or subcontractor who procured suchi insurance and shall not apply to the Indemnified Additional Insured Parties. The non-maintaining party may deduct from any amounts otherwise due to the named insured to fund the SIR/deductible. Policies shall NOT contain any self-insured retention (SIR) provision that limits the satisfaction oft the SIR to the Named. Thej policy must also provide that Defense costs, including the Allocated Loss Adjustment Expenses, will satisfy the SIR or deductible. The non-maintaining party reserves the right to obtain a  copy of any policies and endorsements for verification.  Page 5 of8    Acceptability of Insurers maintaining party. Claims. Made Policies  Insurance is to bej placed with insurers authorized to conduct business in the state with a current A.M. Best's rating oft no less than A:VII, unless otherwise acceptable to thei non-  Ifany oft the required policies provide claims-made coverage:  Thel Retroactive Date must be shown, and must bel before the date oft the contract or the Insurance: must be maintained, and evidence ofinsurance must be provided. for at least Ifcoverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the named insured must purchase "extended reporting" coverage for ai minimum offive (5) years  beginning of contract work.  five (5). years after completion ofthe contract ofwork.  after completion ofwork. Verification ofCoverage  Each party shall furnish the other party with original certificates and amendatory endorsements or copies ofthe applicable policy language effecting coverage: required by this clause and a copy of the Declarations and Endorsements Pages of the CGL and any Excess policies listing all policy endorsements. All certificates and endorsements and copies ofthe Declarations & Endorsements pages are to be received and approved by each party before the effective date oft this agreement. However, failure to obtain the required documents prior to the effective date shall not waive aj party's obligation toj provide them. Each] party reserves thei right toi require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.  Special Risks or Circumstances  Each party reserves thei right to modify these requirements, including limits, based on the nature ofthe risk, prior experience, insurer, coverage, or other special circumstances.  10. Termination notice. 11. Entire Agreement  This Agreement may bei terminated at any timej prior to its expiration upon 12 months written  This Agreement constitutes the entire understanding between the parties with respect to the subject matter and supersedes any prior negotiations, representations, agreements, and  understandings. 12. Amendments  This Agreement may not bei modified, nor may compliance with any ofi its terms be waived, except by written instrument executed and approved in the same manner as this Agreement.  Page 6of8    Signatures on following page.  Troy City School District  City ofTroy, Ohio Patrick Titterington  Chris Piper Superintendent Date:  Director ofPublic Service and Safety  Date:  R.. Jordan Emerick Date:  President, the Board of Park Commissioners  Approved as to Form: Grant D. Kerber Director ofLaw Date:  Mitchell L. Stith Attorney Date:  Page 7 of8    EXHIBIT A  City ofTroy/Board of Park Commissioners Property Archer Park Soccer Fields Duke Park Ball Fields Duke Park Pickleball Courts Duke Park Soccer Fields Duke Park North (Future Facilities) North Market Ball Fields Robinson Reserve Treasure Island Park Trinity Park Soccer Fields Troy City Schools Property East Elementary School Troy Soccer Field Troy Memorial Stadium North Elementary School South Middle School West Elementary School  Parcel #  Maintenance Requirements  Time of Year Spring/ Summer/Fall Spring/ Fall Spring/Summer/Pal. Spring/Summer/Pall springsummerra.  Mowing, herbicide applications, lining for games  Community Park Tennis Courts D08-250355 Blowing leaves off courts as needed, replace nets as needed  D45-250037 Mowing, dragging and lining infields for game prep, herbicide applications Spring/Summer  D45-250037 Blowing leaves off courts as needed, replace nets as needed D45-250037 Mowing, herbicide applications, lining for games R50-005520- Mowing, herbicide applications, lining for games  R50-005510  D08-250325 Mowing, dragging and lining infields for game prep, herbicide applications Spring/Summer R50-005520- Mowing walking path, annual mowing of prairie, invasive species control Summer/Fall D08-251010- Mowing, herbicide applications, empty trash containers, clean restrooms Year-Round  R50-005510 D08-251008  D08-250395 Mowing, herbicide applications, lining for games  Spring/Summer/Pall  D08-250340 Mowing, dragging and lining infields for game prep, herbicide applications Spring/Summer  D08-250280- N/A D08-250282 D08-250276 N/A D08-250260  Spring/Summer Spring/Summer  D08-250290- Mowing, dragging and lining infields for game prep, herbicide applications Spring/summer C06-250212 Mowing, dragging and lining infields for game prep, herbicide applications Spring/Summer D08-250735 Mowing, dragging and lining infields for game prep, herbicide applications Spring/Summer  Page 8 of8        TROY OHIO  Patrick E.. J.Titterington City Director Patrick.Ttterington@TroyOhio.gow  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Board of Park Patrick E. J. Titterington October 18, 2024    RECOMMENDATION TO COUNCIL REGARDING NAMING OF MARGARET DUKE TRAIL  RECOMMENDATION: BACKGROUND:  That the Board of Park Commissioners provides a recommendation to Troy City Council that the trail in the Robinson There is ai trail within the Robinson Reserve, located in the Paul G. Duke Park, that is proposed to be named' "Margaret  Reserve oft the Paul G. Duke Park be named' "Margaret Duke Trail."  Duke Trail." This naming would fit Council's policy for Naming of City Facilities (copy attached):  The community has received a tangible benefit from the philanthropy of Margaret Duke and her family over Margaret Duke has not been recognized with any other permanent City-recognized honor This would be a posthumous recognition and is supported by the Duke and Robinson families There is a direct relationship with this trail being located within the Robinson Reserve oft the Paul G. Duke Park  several decades  Attached is a rendition of the proposed plaque  REQUESTED ACTION:  Itis is asked that the Board consider a recommendation to Council authorizing the proposed naming.  encl.    MARGARDI  DUKE  TRAIL  Dedicated in the Memory of  Margaret Queary Duke  (1907 - 1960)  Loving and devoted wife of Paul G. Duke and mother of  Richard Duke and  Patricia Duke Robinson,  notable Troy philanthropists.    APPROVEDBY CITY COUNCIL MAY2,2011 MOTION OF COUNCIL MEMBER KENDALL, SECOND BY COUNCIL MEMBER CLARK AND UNANIMOUS VOTE OF 51 MEMBERSOF COUNCILPRESENTAITHAIMEEING  TROY CITY COUNCIL POLICY NAMING OF CITY FACILITIES  This Policy acknowledges the desire to recognize and honor outstanding public service by "naming" public facilities or other City-owned property in honor ofi individuals or  organizations who have not already been SO recognized by ori in the City.  Itisi important that the name of City facilities, whether they be structures or land, be  easy for the general public to identify and locate.  The following shall be the general policy of the City:  1. 2.  "Facility" may include but not necessarily be limited to buildings, streets, parks, Street names shall not be changed once legally recorded, as doing SO would affect the addresses of neighboring properties and would create expenses  or rooms or places within those locations;  for all Troy taxpayers;  3. As secondary or honorary name may be considered to supplement a street name provided that the secondary name shall be limited-to a cause, organization or leader who has had a positive effect on the City; Consideration may be given to naming a facility for an elected official, volunteer, or organization based upon the following factors, all of which A. The community received a tangible benefit from the positive work of the B. In the case of an individual, the length of service provided to the community represents a minimum of 12 years of service to the community C.No other permanent City-recognized honor or award has been bestowed D. The person does not currently hold a public office or position for which the  4.  should be demonstrated and documented:  elected official, volunteer or organization;  ino any position or positions;  upon that elected official, volunteer, or organization; and  honor is being bestowed.    POLICY-NAMING OF CITY FACILITIES  PAGETWO  5. Itis preferred that a facility should be named posthumously and shall require the permission of the family. When the naming of a facility is considered for a There should be a relationship between the facility and the name being applied. In considering naming a facility, Council shall take into account the  living individual, their permission shall be obtained.  6.  relationship of the proposed name to the type of facility. 7. The word "memorial" should not be included in naming a facility.  8.  Upon the naming of a facility other than a street, a small plaque or notice that informs the public as to the relationship and significance of the name to  the facility may be posted.  9. Where a citizen, group or organization requests the renaming of a facility, that 10. Once a facility is named, the name should remain for a minimum period of3 30 11. While Boards, citizens or organizations may propose the naming of a facility, final approval for the naming or renaming of all City facilities will rest with Troy  individual or group shall bear all renaming costs. years (unless the facility ceases to exist).  City Council.  Revised Policy Approval Date: May 2,2011  Attest:  Sue G.K Knight Clerk of Council