Suarrek  AGENDA  SUGARCREEK TOWNSHIP BOARD OF TRUSTEES  REGULAR MEETING Monday, October 21, 2024, 7:00 P.M.  REGULAR SESSION: 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Public Hearing  ZC04-2024 The Board ofTrustees of Sugarcreek Township, Greene County, Ohio initiated by passage of a Resolution, a text amendment to the Sugarcreek Township Zoning Resolution to prohibit the planting oft trees within township rights-of-way (new Section 7.02). 2024.10.21.01  5. Reports  A. Administrator B. Assistant Adminstratot/Z.oning C. Fiscal Officer D. Fire E. Police F. Roads and Services G. Information Technology H. Trustees  6. Public Comments Limited toi five minutes per person. Agenda related business only.  (Time cannot be yielded to another person.)  7. Old Business 8. Consent Agenda Items A. Payment ofBills B. Minutes  C. Transfer of Appropriations Fire - 2024.10.21.02 D. Appointment ofl Fire Department Staff Tyler Black-2024.10.21.03 E. Accepting Roads and Responsibilities- - Bellasera sections 3 &4-2024.10.21.04 F. Declaring Excess Property - Fire 2024.10.21.05 G. Declaring Excess Property -Roads and Services - 2024.10.21.06 H. Transfer of Appropriations Admin- 2024.10.21.07 . Transfer of Appropriations - Roads- - 2024.10.21.08    9. Discussion Agenda Items  A. Consider OTA Education Subscription for 2025 (Time cannot be yielded to another person.)  10. Public Comments - Limited to five minutes per person. Township related business only.  11.Trustee/Staff, Discussion 12. Adjourn    Suyurreb  MEETING CONDUCT AND GUIDELINES  As Trustees of Sugarcreek Township, we encourage residents to attend our Township Meetings. We appreciate you taking time out of your busy schedules to be a part of your government. in action. To help meetings move Thisisa Township Business meeting and is to be conducted in aj professional, business-like manner. Itisn not our intention to embarrass or demean each other or any members of the audience. We will treat each other with courtesy and respect, and we ask for the same courtesy and respect from the audience. No one will get special Asap professional meeting should not go longer than an hour to an hour and al half, iti is our intention to stay within There willl be an Open Discussion at the end ofthe agenda fort the audience to give comments on Township issues. When you have a question or comment, please go to the microphone, state your name, and address and direct your question to the Trustees. Please try tol limit your comments to: 3-5 minutes to allow everyone an opportunity We appreciate your input. We will not allow any personal attacks or any type of outbursts or profanity from the Ifyou have any personal comments that you would like to make to us as individuals, please feel free to call the Iti is our goal that meetings are productive and positive. We will do our best to conduct effective, professional  along in a positive manner, we have established the following guidelines for our meetings:  treatment. These guidelines are for all ofu us. ar reasonable time limit and: follow the agenda.  to speak. audience.  Township Administrative offices or allow us to set up a time to speak with you individually.  meetings. Thank you.  Sugarcreek Township Trustees    Suerreh  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.10.21.01 Township Rights-of-Way  INR RE: ZC Case 04-2024: Approval ofa' Text Amendment to Prohibit the Planting ofTreesi in WHEREAS, on August 5, 2024, the Sugarcreek Township Board of Trustees initiated a text WHEREAS, the Greene County Regional Planning and Coordinating Commission reviewed WHEREAS, the Sugarcreek Township Board of Zoning Commission held a public hearing on October 1, 2024, deliberated, and recommended approval of the proposed text amendment; WHEREAS, the Board of Trusteed held a public hearing on October 21, 2024, considered the recommendations of both the Greene County Regional Planning and Coordinating Commission and the Sugarcreek Township Board ofZ Zoning Commission and deliberated; NOW1 THEREFORE, BE IT RESOLVED, this Board ofTrustees does hereby approve text amendment ZC04-2024 prohibiting the planting of trees within township rights-of-way.  amendment toj prohibit the planting oftrees within township rights-of-way; and  the text amendment and recommended it be approved; and  and  Marvin Moeller, Chairperson  Fred Cramer, Vice-Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer    1803 Suarreb SCENIC RaE) As Oaue Conmeail  Staff Report for the Sugarcreek Township Board ofTrustees  October 8, 2024 to October 18, 2024  The following is a snapshot of the activities and areas of responsibility for the Sugarcreek Township Planning and Zoning Department. This report is prepared to keep the Board of Trustees informed and the citizens apprised of their Planning and Zoning Department. If further information or an explanation is needed, please contact Cara Tilford at 937-848-  8426.  Board ofZoning Appeals Activities:  October 24, 2024: Cancelled, no applications received prior to the Next meeting scheduled for November 21, 2024( (3"Thursday of the  meeting's closing date  month to avoid falling on Thanksgiving)  Zoning Commission Activities:  November 6, 2024 Zoning Commission Meeting (note meeting date changed from Tuesday, November 5 to Wednesday, November 6 to avoid ZCCase 05-2024: The Zoning Commission will review the updated Long Range Land Use Plan with the committee tasked with its review and  falling on. Election Day): with the public.  EIngVASCNTIRNNS  Met with residents to discuss land in the township on October 7, 2024 Met with contractor to discuss construction ofdeck on October 15, 2024 Met with Ferry Road business to discuss City's truck route proposal on October Attended Zoom call with Jim Martin statue maker on October 18, 2024 Meeting with Long Range Land Use Plan Steering Committee on October 21, 2024 in advance ofZoning's Commission's review of draft Working with Prosecutor's Office to determine ownership status of] Fallis  18, 2024  Cemetery    Prepared and sent Trustee packets for the October 21, 2024 Public Hearing Attending Frost Brown Todd Land Use and Zoning Conference on October 30, Miami Valley Planning and Zoning Workshop scheduled for December 6, 2024 at Sinclair (sent information to Trustees, Zoning Commission and BZA) DTE: 23 to exempt the Veterans Memorial parcel (acquired in 2023) from taxation  (ZC04-2024) 2024  filed with the Auditor's Office    SmeE  Sugarcreek Township Trustees Report For October 21st, 2024  The following information is a snapshot oft the activities and areas of responsibilities for Sugarcreek Township Fire Department. This report was generated on 10.21.2024 tol keept the Board ofTrustees informed oftheir Fire Department. Iffurther information is needed, please contact Chief] Buffenbarger at 937-848-7344. Trainings: (Note: Trainings are conducted via Zoom between fire stations whenever possible)  Sports Medicine Ventilation  Statistics: : Aso of10.17.2024 2024Totals  EMS Responses: 872 (76%) Fire Responses: 272(24%) Total 1144  MVC's 136(11.8%) Cornerstone 105 (9.1%)  Mutual Aid Given mumberofimcidents) *= 107  Fire= 66 EMS=47  Mutual aid given to department = (56- Bellbrook, 31- Spring Valley, ,9- - Beavercreek, 6- Wash Twp.  1-F Fairborn, 2-] Kettering, 2- Wayne Twp.) Mutual Aid Received (number ofincidents) *= 66  Fire= 42 EMS=28  Mutual aid received from department (30 - Wash Twp, 32- - Bellbrook, 7-1 Beavercreek, 7- Spring Valley, 2- Wayne Twp, 3- Xenia Twp.,5-K Kettering, 1- Fairborn, 1-1 Riverside) *Note - On occasion we: send/receive multiple M/A apparatus on an incident  Information:  Annual NFPA pump testing completed Hurst rescue tools received annual service Chief70 vehicle serviced Waiting on MARCS ID for new mobile radio for Chief70 Medic 721 remains at Beau Townsend Ford Hired FF2/EMT-B Tyler Black  4398 Clyo Road I Sugarcreek, Ohio 45305 (P) 937.848.7344 I (F)937.848.5188 wwSugarerekoHus    Received $3,200 grant for equipment from the Dept. of EMS  Stryker performed annual service on alll LifePak 15, AED's, cots, and stair chairs  Status ofl Issues the Fire Department is Addressing:  SHSP grant for six tornado sirens (Awards will be announced inl November)  Capt. Rigsby remains on leave  Fire Department Scheduled Events Attended: PSISN and Countywide Dispatch Center meetings Greene County Fire Chiefs meeting Touch-A-Truck at Crossview Christian Church Cabela'sLoyalty Night  Fiscal:  Asof Fire EMS Cell Tower Fund  Final $3,459,660.00 $213,200.00 $27,068.58  Current Encumbrance  YTD  Unencumbered Balance $568,286.79 $32,095.18 $27,068.58 $627,450.55  YTD % Expenditures 76.934% 81.092% 0.00% 76.615%  October 18+,2024 Appropriation Reserve for Expenditures  $235,972.77 $2,682,449.06 $8,627.34 $174,646.60 $0.00 $244,600.11 $2,857,095.66  $0.00  Department Total $3,699,928.58  Projected Capital Needs:  Replace ATV-71 Bay Doors Station 71 Bay Doors Station 72 Training Prop Hose Testing Machine $5,000 Thermal Imaging Camera $7,000 MDT for Fire Marshal Portable Radios Life Packs (Physio Control) $180,000  $45,000 $18,000 $30,000 $40,000 $3,500 $120,000  Respectfully Submitted, Doug Buffenbarger Fire Chief  4398 Clyo Road I Sugarcreek, Ohio 45305 (P) 937.848.7344 - (F) 937.848.5188 wwSugarereekoHus    POLICE  Sup  MichaelA. Brown ChiefofP Police  Trustee Report October 21, 2024  Training  On October 21st-24th, Officer Klark will be attending the First Line Supervision Course.  No other classes scheduled for October.  Fiscal  Budget 2024 (Final Appropriation) Expenditures as of October 18, 2024  $3,176,775.00 $2,300,493.26 71.6% 83% 28.4% $1,836,155.76  % of Budget Used % of Budget Year Target fori the end of October % of Budget Remaining  Cash Balance as of October 18, 2024  October 26th Drug Drop Off10-2 pm  1IPage    VENTS/APPEARANCES  On October gth, Chief Brown attended the PSISN Board Meeting. On October 10th, Chief Brown attended the Ministerial Lunçheon. On October 12th, Sergeant Evans attended the Lowes Fire/Safety Awareness Event. On October 14th, Chief Brown attended the. River Ridge HOA meeting. On October 16th, Chief Brown attended the Active Shooter Response Team Meeting. On October 17th, Chief Brown attended the GCLEA Luncheon.  Respertfulysubmitted, MB Michael A. Brown Chief of Police  2/Page    POLICE  Suprek  Michael A. Brown Chlefof Police  Police Blotter  October 1, 2024  Business and house checks Welfare check on Ferry Road Traffic stops Fraud report taken on Clyo Road  October 2, 2024  Welfare check on Upper Bellbrook Road Community policing Theft arrest on Wilmington Pike  October 3, 2024  Crash report on Wimington-Dayton Road Theft report on Ferry Road Domestic violence report on Surrey' Trail Crash report on Balley'sTrail Juvenile complaint on Upper Bellbrook Road Theft on Glory Drive Request of an officer on Surrey Trail Crash report on Wilmington Pike  October 4, 2024  October. 5, 2024  Protection Order Violation on Surrey' Trail Juvenile complaint on Bur Oak Drive Crash report on Conference Road  October 6, 2024  Nothing to Report  1IPage    October 7, 2024  Crash report on Wilmington Pike Peace officer needed Surrey Trail Crash report on Feedwire Road Peace officer needed on N. Lakeman Drive  October 8, 2024 Nothing to Report October 9, 2024  Crash report on Little Sugarcreek Road Crash report on Feedwire Road Suspicious vehicle on Sonoma Court Community policing October: 10, 2024 Traffic: stops  Theft report on Feedwire Road Crash report on' Wilmington Pike Harassment charges on Wilmington Pike Business and house checks Request of an officer on Feedwire Road Crash on Feedwire Road Disturbance on Timshel Street Request of an officer on Clyo Road  October11,2024  October 12, 2024 Traffic stops  Theft report on Brookdale Lane Request of an officer on Ferry Road Juvenile complaint on Bayberry Cove Drive Crash report on Clyo Road Community policing  October 13, 2024  October14,2024  Crash report on Centerville Road Request of an officer on Wild Ivy' Way Suspicious vehicle on Bugle Bluff Drive  2Page    October 15, 2024  An animal complaint on Upper Bellbrook Road Juvenile complaint on Wilmington Pike Theft report on Feedwire Road  Business checks  October 16, 2024  Crash report on Wimington-Dayton: road Juvenile complaint on Pepperwell Circle Theft arrest on Wilmington Pike Welfare check on Kable Mill Drive  3Page      Staff Report for Sugarcreek Township Trustees October 21, 2024  The following information is a snapshot oft the activities and areas of responsibilities for the  Sugarcreek Township Roads and Services Department.  Calls for Service:  There were no call outs  Accomplishments:  Dura Patched-LSC, Ferry, Brown Rd Arrange vehicles for Fire Dept training  Mowed - Shop, Center Point, Clyo, Martin Memorial, Bike Path Signs- replaced stop sign on Briggs, Picked up Road closed signs on LSC Trimmed trees- Mcbee, Picked up emulsion in Jasper and washed 9's from Melvin Cleaned up ROW: from storm on: multiple TWP roads Changed radar batteries- X2 Replaced back two tires on 14' trailer Picked up cut wood in right of way on Washington mill Clyo- cleaned up islands weeds and limbed up trees Fleet maintenance- cleaned up mowers Snyder Ct- picked up brush Rhine way-took down 2 dead trees in ROW Run wire for cameras in the shop and Admin dept Conference patch hole Mini excavator- Dead animals - 1deer  Respectfully, Justin Windsor  Assistant Director of Roads and Services    SUGARCREEK TOWNSHIP, GREENE COUNTY  10/18/2024 10:11:43A AM UANV2024.2  Payment Listing 10/4/2024 to 10/31/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/P Payee  Amount $3,005.96 $2,606.29 $701.42 $7,443.00 $153.00 $69.16 $498.90 $1,134.09 $1,715.76 $1,303.85 $1,793.57 $581.89 $82.98 $332.33 $830.64 $214.54 $735.00 $30.68 $1,333.50 $14.22 $357.42 $183.21 $50.98  Status O O O 0 0 0 o o o o o O o O o o o O O o O o 0 Page 1of3  1864-2024 10/07/2024 10/07/2024 CH 1866-2024 10/11/2024 10/11/2024 CH 93138 10/04/2024 10/04/2024 AW Purpose: Police/Fire Fuel 93139 10/04/2024 10/04/2024 AW Purpose: Admin/Roads/Police/Fire Monthly Subscription 93140 10/04/2024 10/04/2024 AW Purpose: Police- physical/drug test Black 93141 10/04/2024 10/04/2024 AW Purpose: Fire Station 71 Gas 93142 10/04/2024 10/04/2024 AW 93143 10/07/2024 10/07/2024 AW 93144 10/07/2024 10/07/2024 AW 93145 10/07/2024 10/07/2024 AW 93146 10/07/2024 10/07/2024 AW 93147 10/07/2024 10/07/2024 AW 93148 10/07/2024 10/07/2024 AW Purpose: Police/Fire. Natural Gas Monthly 93149 10/07/2024 10/07/2024 AW 93150 10/09/2024 10/09/2024 AW 93151 10/09/2024 10/09/2024 AW Purpose: Police/Fire- Trash 93152 10/09/2024 10/09/2024 AW 93153 10/09/2024 10/09/2024 AW Purpose: Police- electricity 93154 10/09/2024 10/09/2024 AW 93155 10/09/2024 10/09/2024 AW 93156 10/09/2024 10/09/2024 AW Purpose: Admin-Legal Notices 93157 10/09/2024 10/09/2024 AW Purpose: Fire Water Station 71 93158 10/09/2024 10/09/2024 AW Purpose: Police USB's, Kitchen Items  BUREAU OF WORKERS COMPENSATION HUNTINGTON NATIONAL BANK DUNCAN OIL COMPANY TECH. ADVISORS  Purpose: AdminRoadsPolicefFire S shirts,cable,interal. hard drive,planning assoc dues, recurring charges, coffee  cups, paper towels, dale's retirement, flags, USB, postage, car parts  OCCUPATIONAL HEALTH CENTERS OF OH CENTERPOINT ENERGY CITICARDS  Purpose: Fire office supplies, def fluid, laptop batteries, paper towels Purpose: AdminRoadsPalicefFire 2025 Greene County Collaboration Purpose: Admin/Roads/Police/Fire 2025 GCEM, Allocation Purpose: Police- Car 110, 2 Detective Cars & Car 113 Purpose: Police/Fire Electric Station 71, Electric PSB Monthly Purpose: Admin/Roads Main Building, Quonset Hut & Traffice Light- Monthly  GREENE COUNTY EMERGENCY! MANAGEN GREENE COUNTY AUDITOR MUFFLER BROTHERS AES OHIO AES OHIO CENTERPOINT ENERGY LOWE'S COMPANIES INC.  Purpose: Roads/Fire nitrile dip glo,5pk hi-vis polydip tou,20oz rd cold galvanized, propane tank exchange  GREENE COUNTY SANITARY ENGINEER RUMPKE CONSOLIDATED CHARTER COMMUNICATIONS  Purpose: Admin/Roads/Police/Fire - Water- Monthly  Purpose: Police/Fire Dispatch Connection, PSBI Fiber- Monthly  AES OHIO ERNST CONCRETE SPECTRUM AIMI MEDIAN MIDWEST Bellbrook Utility Department ODP BUSINESS SOLUTIONS,LLC  Purpose: Roads crushed recycled concrete base Purpose: Admin/Roads digital adapter & remote rental Monthly    SUGARCREEK TOWNSHIP, GREENE COUNTY  10/18/2024 10:11:43AM UAN v2024.2  Payment Listing 10/4/2024 to 10/31/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $250.00 $69,50 $1,262.24 $240.00 $14,045.00 $462.98 $526.00 $1,991.80 $500.00 $285.41 $1,389.46 $22.99 $2,035.58 $68,420.32 $150.00 $709.30 $221.45 $760.00 $460.00 $40.00 $40.00 $40.00 $40.00  Status o o o o o O o o o o o o o o o o O O O O o o o Page 2of3  93159 10/09/2024 10/09/2024 AW Purpose: Police Car' Washes 93160 10/09/2024 10/09/2024 AW Purpose: Police Car1 117 93161 10/09/2024 10/09/2024 AW Purpose: Police/Fire Fuel 93162 10/09/2024 10/09/2024 AW Purpose: Roads Traffice Signs & Pavement Markings Training 93163 10/09/2024 10/09/2024 AW Purpose: A.1.0.64 Double Screen for Sign 93164 10/09/2024 10/09/2024 AW Purpose: Roads/Fire -Tire Repairs 93165 10/10/2024 10/10/2024 AW Purpose: Police extra supplies 93166 10/10/2024 10/10/2024 AW Purpose: Police taser cartridges 93167 10/10/2024 10/10/2024 AW Purpose: Police/Fire taser cartridges 93168 10/10/2024 10/10/2024 AW Purpose: Roads work shoes 93169 10/10/2024 10/10/2024 AW Purpose: Roads fuel 93170 10/10/2024 10/10/2024 AW Purpose: Roads sleeve for hitch 93172 10/11/2024 10/11/2024 AW Purpose: employer contributions dental 93173 10/11/2024 10/11/2024 AW Purpose: employee/employerwithholdings health 93174 10/11/2024 10/11/2024 AW Purpose: Admin/Roads/Plpcefire- -Postage 93175 10/11/2024 10/11/2024 AW Purpose: Admin/Roads/PolicefFire Phone Services- Monthly 93176 10/11/2024 10/11/2024 AW Purpose: Admin/Roads/Police/Fire - Phone Services - Monthly 93177 10/18/2024 10/14/2024 AW Purpose: Admin- cell phone reimburseement & car allowance 93178 10/18/2024 10/14/2024 AW Purpose: Admin- cell phone reimburseement & car allowance 93179 10/18/2024 10/14/2024 AW Purpose: Admin- cell phone reimburseement 93180 10/18/2024 10/14/2024 AW Purpose: Roads cell phone reimburseement 93181 10/18/2024 10/14/2024 AW Purpose: Admin- cell phone reimburseement 93182 10/18/2024 10/14/2024 AW Purpose: Roads- cell phone reimburseement  MARATHON MUFFLER BROTHERS DUNCAN OIL COMPANY OHIOLTAP TVLiquidator DETROIT TIRES SUPPLY ALCOR SUPPLY & FIXTURE COMPANY AXON ENTERPRISE, INC. CHARTER COMMUNICATIONS RED) WING SHOE STORE DUNCAN OIL COMPANY O'REILLY AUTOMOTIVE, INC.  Sun Life  JEFFERSON HEALTHPLAN QUADIENT FINANCE USA, INC. CHARTER COMMUNICATIONS PROONCALL TECHNOLOGIES BARRY TIFFANY CARA TILFORD CAROLYN! L. DESTEFANI CHASE MORGAN FRED CRAMER IAN TAMPLIN    SUGARCREEK TOWNSHIP, GREENE COUNTY  10/18/2024 10:11:43AM UAN v2024.2  Payment Listing 10/4/2024 to 10/31/2024  Payment Advice # Post Date  Transaction Date  Type  Vendor/Payee  Amount $40.00 $60.00 $40.00 $40.00 $40.00 $40.00 $136.01 $211.85 $259.50 $8.73 $110.20 $368.77 $744.01 $121,233.49 $0.00 $121,233.49  Status o o o o O O O o O O O O O  93183 10/18/2024 10/14/2024 AW Purpose: Roads cell phone reimburseement 93184 10/18/2024 10/14/2024 AW Purpose: Roads cell phone reimburseement 93185 10/18/2024 10/14/2024 AW Purpose: Admin cell phone reimburseement 93186 10/18/2024 10/14/2024 AW Purpose: Admin- cell phone reimburseement 93187 10/18/2024 10/14/2024 AW Purpose: Roads cell phone reimburseement 93188 10/18/2024 10/14/2024 AW Purpose: Roads cell phone reimburseement 93189 10/14/2024 10/14/2024 AW Purpose: Roads #9 Limestone 93190 10/14/2024 10/14/2024 AW Purpose: Fire- uniforms for new hire 93192 10/14/2024 10/14/2024 AW Purpose: employer contributions life insurance 93194 10/16/2024 10/16/2024 AW Purpose: Roads mini bulb 93195 10/16/2024 10/16/2024 AW Purpose: Admin/Roads 4YD Dumpster Service 93197 10/18/2024 10/16/2024 AW Purpose: employer contribution life 93199 10/16/2024 10/16/2024 AW Purpose: employer contributions vision  JOSHUA DARNELL JustinWindsor MARVIN MOELLER RICHDEMKO RICHARD CIPRIANO TAYLOR STINSON MELVIN STONE COMPANY PHOENIX SAFETY OUTFITTERS STANDARD INSURANCE COMPANY O'REILLY, AUTOMOTIVE, INC. RUMPKE CONSOLIDATED STANDARD INSURANCE COMPANY FIDELITY SECURITY LIFE INSURANCE CO.  Total Payments: Total Conversion Vouchers: Total Less Conversion Vouchers:  Type: AM-Accounting! Manual Warrant, AW- Accounting' Warrant, IM- Investment Manual Warrant, IW- Investment Warrant, PM- Payroll Manual Warrant, PR- Payroll' Warrant, RW- Reduction of Receipt Warrant, SW- Skipped' Warrant, WH- Withholding Warrant, WM- -Withholding Manual, WS Special Warrant, CH- Electronic Payment Advice, IL- Investment Loss, EP- Payroll EFTVoucher, CV- Payroll Conversion Voucher, SV- Payroll Special Voucher, EW- Withholding Voucher, POS ADJ- Positive Adjustment, NEG/ ADJ  Negative Adjustment, POS REAL- Positive Reallocation, NEGI REAL- Negative Reallocation  Status: O- Outstanding, C- Cleared, V- Voided, B- Batch  Asterisked. amounts are not included in report totals. These transactions occurred outside the reported date range but are listed for  reference.  Page 3 of3    The Board ofTrustees of Sugarcreek Township, Greene County, Ohio, in Regular Session on  October 7,2024, at 7:00PM.  1) Mr. Moeller called the session to order at 7:06pm.  2) Mr. Demko called the roll with Board Members, Mr. Moeller, Mr. Cramer, and Mrs. Destefani in: attendance. Also, in attendance were Barry Tiffany, Cara Tilford, Justin Windsor, ChiefDoug Buffenbarger, ChiefMike Brown, Louie Schatzberg, Donna Hellmann, Jim McGinley, and Denise  Moore.  3). All in attendance stood for the Pledge of Allegiance.  4) Seniors Outreach Presentation Jordan Ewing 5) Reports Administrator  Mr. Tiffany had nothing to add tol his report. Mr. Cramer and Mrs. Destefani inquired about the progress oft the I-675/Wilmington Pike Corridor Project. Mr. Tiffany noted that he will be attending a Mrs. Tilford had nothing to add tol her report. Mrs. Tilford pointed out that the Zoning Commission meeting was moved to' Wednesday, November 6", with the focus on the Long-Range! Land Use Plan, moving closer to finalizing that project. Mr. Moeller inquired about updates on the Feedwire Farm development regarding the cemetery lots. Mrs. Tilford is currently working with the developer and awaiting approval from the prosecutor'sofficei to conduct ground-penetrating radar and anticipates feedback by mid-week. Mrs. Tilford noted ift there is adequate space, the preference ist to relocate the Mr. Demko added that hel had departmental transfers requiring trustee approval, as some line items have hit their limits. Mr. Demko mentioned that hel has fiscal officer training for continuing education on October 16th. Ini response to a question from last week, Mr. Demko answered that yes, public funds could be used for retirement expenses like meals and refreshments, provided there's a formal resolution. Mr. Demko suggested the trustees draft a structured resolution to set defined amounts for retirements, covering items like gifts and refireshments, sO it is clear in advance.  meeting on October 14th to discuss the projects funding.  Assistant Admimistrator/.omimg  remains to the pioneer cemetery. Fiscal Officer  Fire water. Police  ChiefBuffenbarger had nothing to add to his report. Mr. Moeller inquired about the estimates received for a water softener for Station 71. ChiefBuffenbarger noted that Station 71 has an issue with hard  Chief Brown had nothing to add to his report.  Roads and Services  Mr. Windsor had nothing to add tol his report. Mr. Tiffany had an update on the storm from ten days ago, which caused road closures and knocked out power on Upper Bell. Little Sugarcreek was closed    for nearly a week and it was brought toi the administrations attention that there were no updates about the closures on the website. Mr. Tiffany noted that aj policy to ensure timely posting ofi road closures was established last week. Mr. Tiffany added that short-term closures won't be posted, but for extended closures and accidents during peak hours, we will communicate and update the website. Mr. Tiffany added that the cameras have been ordered for the Public Safety Building. Mr. Tiffany mentioned that tonight's work session included a discussion about upgrading the cameras int the administration building, as the current ones do not meet new compliançe standards.  Information Technology  Trustees  Mrs. Destefani attended the Greene County Regional Planning Commission meeting, were the Feedwire Farm proposal passed with two dissenting votes. Mrs. Destefani also attended the Miami Valley Regional Planning Commission meeting for Mr. Moeller. On October 3rd, Mr. Cramer, Mr. Tiffany, Mrs. Tilford, and Mr. Windsor, representing the township, met with Centerville officials, and were honored as Partner oft the Year and presented with ai ruby red horse chestnut tree. Mr. Cramer mentioned that he, ChiefBrown, and ChiefBuffenbarger will be attending the River Ridge  Homeowners. Association meeting on October 14th at 7pm.  6)J Public Comments  Denise Moore raised concern about communication. She noted that while road closures and meeting notices are posted on the website; many residents do not regularly check it. Ms. Moore noted that although shei is signed up for automatic notifications, she hasn't been receiving them, nor has she received alerts about the meetings for some time. Ms. Moore inquired about the decision to open the meetings with aj prayer and was under the impression that it was still under discussion.  7) Old Business  Mrs. Destefani inquired whether any dates had been set for al BelbrookSugarcreek school and park meeting. Mr. Tiffany answered that he is still waiting to hear back from the relevant parties.  8) Consent to Agenda Items A) Payment of) Bills B) Minutes C) Transfer of Appropriations Admin- -2 2024.10.07.01 Roads- -2 2024.10.07.02 Police - 2024.10.07.03 Fire - 2024.10.07.04 2024.10.07.05 Windsor 2024.10.07.06  D) Resignation of] Fire Department Staff- Alexis Taylor, Raquel dos Santos Galrao, Zachary Lucas - E) Promotion of Assistant Director of Roads and Services to Director of Roads and Services - Justin F)Award of Bid: for Veterans Memorial Construction Project and Authorizing Township Administrator to Act as Signatory for the Award and Project - 2024.10.07.07 G) Authorizing the Township Administrator to Enter into a Contract with the City of Bellbrook and  the Ohio Fire Chief's Association - 2024.10.07.08 H) Proclamation - 5 Star Schools, 5 Star Community Day  TRANSFER OF APPROPRIATIONS    Admin  RESOLUTION #: 2024.10.07.01  Debt Fund Number 1000-110-599 1000-110-599 1000-110-599  Account Name Other = Other expenses Other - Other expenses Other  Other expenses  Credit Fund Number 1000-120-342 1000-120-352  Account Name Removal Postage Water & Sewer  Amount  1000-120-322 Garbage & Trash $100.00  $200.00 $200.00  Explanation ofTranster(s): Credit funds running low.  RESOLUTION #: 2024.09.16.03  Debt Fund Number 2031-910-910 2031-910-910  Account Name Transfers - out Transfers- out  Credit Fund Number 2031-820-820  Account Name Principal payments - notes  Amount 44,000.00  2031-830-830 Interest Payments 3,000.00  Explanation of Transfer(s): New hire uniforms. Overage in Dispatch needed in Contracted  Services.  TRANSFER OF APPROPRIATIONS RESOLUTION #: 2024.10.07.02  Roads  Debt Fund Number  Account Name  Credit Fund Number  Account Name  Amount    2031-330-430 2031-760-740  Small tools & minor equipment Machinery, Equipment & Furniture  2031-330-229 2031-330-420  Other insurance $2000.00 benefits Operating Supplies  $10,000.00  Explanation ofTransfer(s): Credit funds running low.  TRANSFER OF APPROPRIATIONS RESOLUTION #: 2024.10.07.03  Police Credit Fund Number  Debt Fund Number  Account Name  Account Name Other Supplies  Amount $1000.00  2081-210-230 Workers Comp 2081-210-490  2081-210-230 Workers Comp 2081-760-740 Machine/Equpment $1500.00  2081-210-360  Dispatch  2081-210-360 Contracted Services $4000.00  Explanation ofTransfer(s): Low funds  TRANSFER OF APPROPRIATIONS RESOLUTION #: 2024.10.07.04  Fire  Debt Fund Number 2112-220-360 2112-220-360 2112-220-360  Account Name Dispatch Dispatch Dispatch  Credit tFund Number 2112-220-318 2281-230-223 2281-230-224  Account Name Training Dental Vision  Amount $3000.00 $500.00 $500.00    2112-220-360 2112-220-360 2112-220-360  Dispatch Dispatch Dispatch  2281-230-420 2281-230-360 2281-230-323  Operating Contracts Repairs  $4000.00 $6000.00 $3000.00  Explanation ofTransfer(s): Lexipol Fire rescue 1 training, Dental and Vision spending increase,  EMS Supplies, Contracted Services, EMS Repairs  RESOLUTION NO. 2024.10.07.05  INR RE: Resignation ofl Fire Department Staff- Alexis Taylor, Raquel dos Santos Galrao,  Zachary Lucas  WHEREAS, Part-time Firefighter/EMT, Alexis Taylor has indicated her desire to resign WHEREAS, Alexis Taylor was hired as a member of the Sugarcreek Township Fire WHEREAS, Part-time Firefighter/EMI, Raquel dos Santos Galrao has indicated her desire WHEREAS, Raquel dos Santos Galrao was hired as a member ofthe Sugarcreek Township WHEREAS, Part-time Firefighter/EMT, Zachary Lucas has indicated his desire to resign WHEREAS, Zachary Lucas was hired as a member of the Sugarcreek Township Fire WHEREAS, Chief Doug Buffenbarger recommends we accept the resignations of Ms. NOWTHEREPORE, BEITRESOLVED that the Board of Sugarcreek Township Trustees officially accepts the above-mentioned resignations effective respectively September 14, 2024,  from the Sugarcreek Township Fire Department; and,  Department on October 16, 2023; and,  toi resign from the Sugarcreek Township Fire Department; and,  Fire Department on July 24, 2024; and,  from the Sugarcreek Township Fire Department; and, Department on September 9, 2021; and, Taylor, Ms. Galrao, and Mr. Lucas.  September 26, 2024 and October 1,2024.  RESOLUTION NO. 2024.10.07.06    IN RE: Promotion of Assistant Director of Roads and Services to Director of Roads and  Services - Justin Windsor  WHEREAS, ai need exists for an experienced individual to fill the vacancy and perform the WHEREAS, Township Administrator, Barry Tiffany, recommends the Board ofTrustees NOW THEREFORE, BE IT RESOLVED, that the Board of Sugarcreek Township Trustees does hereby promote Justin Windsor to the position of Director of Roads and Services, effective the September 27, 2024, at a rate of$85,000, per year with retro pay beginning August  duties of Director of Roads and Services; and,  promote. Justin Windsor from within the department to fill the vacancy.  5,2024.  BE IT FURTHER RESOLVED that this position is subject to a one (1): year probationary  period ending September 27, 2025.  RESOLUTION NO. 2024.10.07.07  IN RE: Award ofl Bid for Veterans Memorial Construction Project and Authorizing Township  Administrator to Act as Signatory for the Award and Project  WHEREAS, the Township has received bids for the Sugarcreek Township Veterans  Memorial Construction Project; and,  WHEREAS, on September 23, 2024, Sugarcreek Township Staff and agents from Choice One Engineering opened the bids in accordance with the properly advertised process; and,  WHEREAS, after reviewing the bids for thoroughness and completeness, and comparison of price, it is determined that Outdoor Enterprise, LLC, of Troy, Ohio is the lowest priced,  responsible bidder.  NOW THEREFORE, BE IT RESOLVED that this Board of Trustees for Sugarcreek Township does hereby authorize the Township Administrator to act as the signatory to serve Notice of Award to Outdoor Enterprise, LLC, and further enter into contract with Outdoor Enterprise, LLC, for the project in accordance with the approved plans and their bid price.    RESOLUTION NO. 2024.10.07.08  INR RE: Authorizing the Township Administrator to Enter into a Contract with the City of Bellbrook and the Ohio Fire Chiefs' Association for the Provision of Professional Consulting Services to Conduct a. Joint Fire and EMS District Feasibility Study for Sugarcreek Township  and the City of Bellbrook  WHEREAS, The City Council ofBellbrook and the Board ofTrustee of Sugarcreek Township have agreed to seek ai feasibility study from the Ohio Fire Chiefs'. Association for the  formation ofa combined Fire and Ems District in the communities; and,  WHEREAS, The City Manager and Township Administrator have received a proposal from the Ohio Fire Chiefs' Association that is acceptable to the City and the Township in cost and the provision ofinformation necessary to determine ifsuch a District would be beneficial to  the communities; and,  WHEREAS, The Township and City now desire to enter into a contract for the provision  ofsaid professional services to the communities as a cost of$25,263.00, with Sugarcreek  Township as the lead agency on the project; and,  WHEREAS, the Township will be responsible for the payment of the fee in full, with the City reimbursing the Township in the amount of$12,631.50, no later than April 30,2025. NOW, THEREFORE BE: IT RESOLVED, that this Board ofTrustees for Sugarcreek Township does hereby authorize the Township Administrator, upon the execution ofa separate MOU with the City ofBellbrook for the reimbursement of funds as stated above, to act as signatory and enteri into a contract with the City of Bellbrook and the Ohio Fire Chiefs' Association for the provision of professional services to conduct a feasibility study oft the formation ofa. Joint Fire  and EMS Districti in the communities.  PROCLAMATION 5Star Schools, 5 Star Community Day  WHEREAS, the Belbrook-Sugarcreek School District is located within Sugarcreek Township and  the City of Bellbrook; and,  WHEREAS, this Sugarcreek Township Board of Trustees recognizes that the Bellbrook-  Sugarcreek School District has al long and proud tradition ofe excellence; and,  WHEREAS, this Sugarcreek Township Board of Trustees further recognizes that the Bellbrook- Sugarcreek School District earned a "5 Star" rating, for the second year in a row, on the 2023-24 State of  Ohio Report Card; and,    WHEREAS, a "5 Star" rating is the highest rating given out by the state and signifies that our  district "Significantly exceeds state standards"; and,  WHEREAS, this Sugarcreek Township Board of Trustees recognizes that the Bellbrook- Sugarcreek School District also offers many extra-curricular activities and a positive leamingenvironment;  and,  WHEREAS, this Sugarcreek Township Board of Trustees recognizes that the Bellbrook- Sugarcreek School District wishes to express that this rating is truly a team effort between the schools,  students, staff, families, and communities of Sugarcreek and Bellbrook.  NOW,THEREPORE BE ITPROCLAIMED, that this Sugarcreek Township Board ofTrustees applauds the Belbrook-Sugarcreek School District for their continued excellence in efforts and accomplishments, and hereby establishes November 14, 2024, in Sugarcreek Township to be 5 Star Schools, 5 Star Community Day", recognizing this essential link between our schools and their  community partners, and highlighting the extraordinary success oft this partnership.  Mrs. Destefani made a motion to accept all consent agenda items A through G as discussed.  Mr. Cramer seconded.  Mr. Moller- Yes Mr. Cramer-y Yes Mrs. Destefani - Yes Mr. Moller- - Yes Mr. Cramer- Yes Mrs. Destefani- 1- Yes  Mrs. Destefani made a motion to accept the proclamation as started. Mr. Cramer seconded.  9) Discussion of Agenda Items  Mr. Tiffany noted two items to discuss. First is awarding the bid for the memorial project to Outdoor Enterprise LLC from' Troy, as they submitted the lowest qualified bid. Second is entering intoa contract with the City ofBellbrook and the Ohio Fire Chiefs Association to conduct ai feasibility study on forming a fire district for Sugarcreek and Bellbrook communities. Mr. Cramer inquired about the proclamation. Mr. Tiffany explained that the superintendent requested aj proclamation to recognize the school district's five-star rating for the second consecutive year. November 14th would be declared    "Five-Star Schools, Five-Star Community Day," honoring parents, local governments, and partnerships  for their role int this achievement. 10) Public Comments None.  DTnstesatDscusion None. 12)Adjourn  Mrs. Destefani made a motion to adjourn, which was seconded by Mr. Cramer. Upon call oft the roll,  the vote resulted in the following:  Mr. Cramer- -Yes Mr. Moeller- Yes Mrs. Destefani-Yes  Richard JI Demko, Fiscal Officer    e  Suareh  TRANSFER OF APPROPRIATIONS-Fre RESOLUTION #: 2024.10.21.02  Debt Fund Number 2112-220-360-0001 2112-220-360-0001 2112-220-360-0001 2281-230-519  Account Name Dispatch Dispatch Dispatch Fees  Credit Fund Number 2112.220.221 2112-220-224 2212-220-223 2281-230-223  Account Name Health Vision Dental EMS Dental  Amount 13,176.63 253.68 1,538.64 31.28  Explanation ofTransfer(s): Cover benefits costs  Approved:  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer    Suarrgk  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.10.21.03 IN RE: Appointment ofFire Department Staff  Tyler Black  WHEREAS, the continuing need exists to maintain proper staffing within the Sugarcreek WHEREAS, vacancies exist within the classification of! Part-time Firefighter EMT; and, WHEREAS, Tyler Black has the necessary qualifications to serve in that capacity for the WHEREAS, funds are available for this purpose within the Fire Department's 2024 NOW, THEREFORE, BE IT RESOLVED, that Tyler Black shall be appointed to the position of Part-Time Firefighter II/EMT within the Sugarcreek Fire Department at the rate of FURTHER BE IT RESOLVED, the above-mentioned appointment for Tyler Black will have an effective date of October 15, 2024, with a one (1) year probationary period ending on October  Township Fire Department; and,  Sugarcreek Township Fire Department; and,  Operating Budget.  $18.08 per hour; and,  15,2025.  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer    Suureh  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.10.21.04  INR RE: Acceptance ofDedicated Roadway for Maintenance OfStreets and Storm Systems for Bellasera, Sections 3&4  WHEREAS, this Board of Township Trustees has received the name Oak Brooke, Section 3, from the Greene County Engineer which will become the responsibility of Sugarcreek  Township per Ohio Revised Code (O.R.C.) 5553.31; and,  WHEREAS, the maintenance and responsibility for these roadways will belong to the WHEREAS, the following roadways have met the specifications and inspection procedures of both the Greene County Engineer and the Sugarcreek Township Roads and  Sugarcreek Township Trustees; and,  Services Department:  Oak Brooke, Section 2  NOW THEREFORE, BE IT RESOLVED, that these subdivision roads are accepted as the responsibility of Sugarcreek Township and the speed limit in this residential area shall be set  at 25 miles per hour.  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard J.) Demko, Fiscal Officer    Suurreb  SUGARCREEK TOWNSHIP RESOLUTION NO. 2024.10.21.05  IN RE: Declaration of] Excess Property - Fire Department  WHEREAS, the Sugarcreek Township Fire Department has identified equipment, which  isnol longer needed for operations, and;  WHEREAS, the items listed have been declared broken, obsolete or non-reparable and  have been marked for disposition.  1-Utility Trailer VIN WC200G20X1087948  1-24 foot extension ladder 1-1 161 foot roofladder 1-1 10: foot folding ladder 1-Little Giant ladder Various nozzles  NOW THEREFORE BE IT RESOLVED, that this Sugarcreek Township Board of Trustees hereby declares this property to be excess and directs the appropriate disposition of this  property.  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer    Suureh  SUGARCRELK TOWNSHIP RESOLUTION NO. 2024.10.21.06  INI RE: Declaration ofE Excess Property - Roads and Service Department  WHEREAS, the Sugarcreek Township Roads and Service Department has identified  equipment, which is no longer needed for operations, and;  WHEREAS, the item listed has been declared broken, obsolete or non-reparable and has  been marked for disposition.  Setof4t tires (used)  NOW THEREFORE BE IT RESOLVED, that this Sugarcreek Township Board of Trustees hereby declares this property to be excess and directs the appropriate disposition of this  property.  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard J. Demko, Fiscal Officer    Suarrgk  TRANSFER OF APPROPRLATIONS-Admin RESOLUTION #: 2024.10.21.07  Debt Fund Number 1000-110-360 1000-110-360  Account Name Contracted Services Contracted Services  Credit Fund Number 1000-110-223 1000-110-221  Account Name Dental Health  Amount $500.00 $12,300.00  Explanation ofTransfer(s): Cover benefits costs  Approved:  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard. J. Demko, Fiscal Officer    Suerrk  TRANSFER OF APPROPRIATIONS- -I Roads RESOLUTION #: 2024.10.21.08  Debt Fund Number 2031-330-360  Account Name Contracted Services  Credit Fund Number 2031-330-221  Account Name Health  Amount $6,400.00  Explanation ofTransfer(s): Cover benefits costs  Approved:  Marvin Moeller, Chairperson  Fred Cramer, Vice Chairperson  Carolyn L. Destefani, Trustee  Richard J.J Demko, Fiscal Officer