CITY OF WHITESBORO SPECIAL CALLED COUNCIL MEETING 308 W. MAIN STREET (LIBRARY), WHITESBORO, TEXAS TUESDAY, OCTOBER 22, 20246:00P.M.  1. PLEDGE OF ALLEGIANCE AND INVOCATION  2. ROLL CALL  3. CITIZEN PRESENTATION. Any citizen wishing to address the council may do sO after providing a wittenrequest to speak tot the City Secretary:giving: their name and address for the record. There isat three (3) minute time limit. The Council may not address any issues, but may receive 4. DISCUSS, CONSIDER AND POSSIBLE. ACTION IONALETTER OFF RESIGNATION ROMALDERMANMIE. 5. DISCUSS, CONSIDER AND POSSIBLE ACTION REGARDING APPOINTMENT TO THE VACANT 6. DISCUSS, CONSIDER AND POSSIBLE ACTION ON CHANGING THE NOVEMBER 5TH MEETING PLAÇE 7. DISCUSS, CONSIDER, AND POSSIBLE ACTION TO ADOPT RESOLUTION 8710 AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF AGRICULTURE FOR THE 2025-2026 COMMUNITY DEVELOPMENT FUND. 8. DISCUSS, CONSIDER AND POSSIBLE ACTION ON AUTHORIZING THE MAYOR OR INTERIM CITY ADMINISTRATOR TO SIGN AN AMENDMENT TO THE ENGINEERING AGREEMENT FOR THE ELEVATED 9. DISCUSS, CONSIDER AND POSSIBLE ACTION ON AUTHORIZING THE MAYOR OR INTERIM CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT FOR THE ENGINEERING AND AN AGREEMENT FOR THE CONSTRUCTION INSTALLATION OF A WATER LINE THAT WILL RUN FROM THE WILSON GROUND 10. EXECUTIVE SESSION: THE COUNCIL MAY ENTER INTO CLOSED OR EXECUTIVE: SESSION TO DISCUSS  information.  ALDERMAN POSTION. AND/OR DATE,  WATER TOWER IN THE AMOUNT OF$14,800.00.  STORAGETANK TO THE NORTH SIDE OF DENNARDS PROPERTY ONHWY377.  THE FOLLOWING:  Pursuant to Government Code Section 551.071: Consultation with Attorney and Section 551.074: Personnel Matters - to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee: a) City Secretary; b) Interimi City  Administrator.  11. DISCUSS, CONSIDER AND POSSIBLE ACTION ON ANY OF THE EXECUTIVE SESSION ITEMS.  12. ADJOURN  The Cily Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Section 551.071 (Consultation with Attorney), 551.072 (Deliberation about Real Property), 551.073 (Deliberation about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Securify Devises), and 551.086 (Economic  Development).  1    Persons with disabilities who plan to attend this meeting and who may need assistance or interpretation should contact the office of the City Secretary at 903-564-4000 two business (2) days prior to the meeting sO that Las personas con discapacidad que pretenden asistir a esta reunion y que necesite avuda o interpretacion deben pongase en contacto con la oficina del la Secretaria del la cuidad en9 903-564-4000, dos dias habiles antes  appropriate arrangements can be made.  de la reunion para que sO pueden hacer arreglos apropiados.  2    tnino@whitesborotexas.com  From: Sent: To: Subject:  Stacey Miles <smiles@whitesborotexas.com> Wednesday, October 9, 20247 7:24 PM  mainoewhtecloldteascon: Julie Arrington; dblaylock@whites)orotexas.com  Resignation  Please accept this lettera as my formal resignation for my position as a Whitesboro City Council member effective immediately. it has been an honort to serve on the council and represent our community. lam going to be more: available to my family whoi isa Iwould like to express my gratitude fort the opportunities and experiences! I have had while serving on the council and working Thank you for your understanding, and lwish everyone continued success ini their efforts to better serve Whitesboro.  priority and needs me at this time.  toward improving the quality of our wonderful city.  Sincerely, Stacey Miles  3 1    A  D8  N  4  ?  A  A  9    E    1  9  F  4  4    WHITESBORO  TEXAS  Agenda Background  Agenda Item: Discuss, consider and possible action on a resolution of the City of  Whitesboro authorizing the submission of a Texas Community Development block Grant Program Application to the Texas Department ofAgriculture fort the Community) Development Fund.  Date:  October 15, 2024  The City Council approved an application for the Texas Department of Agriculture for a Community Development Block Grant. This resolution affirms this is authorized by council and the matching funds are agreed upon and will be set aside in the city financing for the grant match  in an amount nott to exceed $37,500.00.  5    8710 RESOLUTION  A RESOLUTION OF THE CITY COUNCIL OF WHITESBORO, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF AGRICULTURE FOR THE COMMUNITY WHEREAS, the City Council of the City of Whitesboro desires to develop a viable community, including decent housing and a suitable living environment and expanding economic WHEREAS, iti is necessary and in the best interests oft the City of Whitesboro to apply for funding NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF WHITESBORO, TEXAS, 1. That a Texas Community Development Block Grant Program application for the Community Development Fund is hereby authorized to be filed on behalf of the City with the Texas Department of Agriculture, and to be placed in competition for funding under the Community 2. That the City ofWhitesboro commits to dedicating no less than 51% ofg grant funds for activities 3. That all funds will be used in accordance with all applicable federal, state, local and programmatic requirements including but not limited to procurement, environmental review, 4. That the City of Whitesboro is committing to provide $37,500.001 inr matching funds toward the application's activities, with the specific usage and funding source to be determined prior to  DEVELOPMENT FUND.  opportunities, principally for persons ofl low-to-moderate income; and under the Texas Community Development Block Grant Program;  Development Fund.  identified by the state planning region as First Priority  labor standards, real property acquisition, and civil rights requirements.  any award of grant funding.  Passed and approved this 22nd day of October, 2024.  David Blaylock, Mayor City of Whitesboro, Texas  Teresa Nino, City Secretary City of Whitesboro, Texas  6    WHITESBORO,  TEXAS  Agenda Background  Mayor  Agenda Item: Discuss, consider andj possible action on authorizing the cityadministrater  tos sign amendment 1 to the engineering agreement for the elevated water  tower in the amount of$14,800.00. 22 October, 18, 2024  Date:  Council: requested the engineer to change the size of the water tower from a 0.5mg tank to a Img tank due to the anticipated needs of the city. Hel has performed the work and supplied the invoice  for his work.  7    BIRKHOFF, HENDRICKS & CARTER, L.L.P.  PROFESSIONAL ENGINEERS 11910 Greenville. Ave., Suite 600 Dallas, Texas 75243  Fax (214)461-8390 Phone (214)3 361-7900  CRNOMKERKOF,PE JOER. CARTER,P.E. ANDREW MATA,J JR.,P.E, DEREKE B.CHANEY,PE. VSTINR.IVY,PE. ÇOOPER REINBOLD,P.E. CHASE CRAWFORD,R.PLS. Mr. David Blaylock Mayor City of Whitesboro P.O. Box 340 Whitesboro, Texas 76273 Re: Dear Mr. Blaylock:  October 18, 2024  Elevated Storage Tank Project  Engineering Services. Agreement- - Amendment No. 1  As you requested, we are pleased to submit this Amendment No. 1 to our Engineering Services' Task Order for thel Elevated Storage' Tank) Project, signed and dated September 7, 2023. This Amendment No. lincludes the  revised tank sizet to Imillion gallons.  The table below summarizes the contract terms and the effect oft this Amendment No. 1.  Elevated Storage Tank Project - Engineering Services. Agreement  Amendment. No. 1  Original Amount $9,583 $7,986 $76,664 $7,675 $10,000 $500  Revised Amount 0: $9,583 $7,986 $76,664 $7,675 $10,000 0. $500 $18,175  Contract Amendment: Contract $225,200 $14,800 $240,000  Partl I-) Preliminary! Engineering Part II-I Design Phase Part HI -) Bidding Phase Part IV- Construction Phase A.-I Design Survey B.- Geotechnical Investigations C.-E Reproduction Expenses  Subtotal, Basic Services $319,433 $14,800. $334,233  Subtotal, Additional Services $18,175  Totals $337,608 $14,800 $352,408  8    Mr. David Blaylock October 18, 2024 Page 2of2 office.  Elevated Storage Tank- - Engineering Services Agreement Amendment No. 1  Ifyou are in agreement with this Amendment No. 1 to our priginal engineering services agreement for the Downtown Sidewalk Rehabilitation project dated September 7, 2023, please sign and return one set to our  We are available to discuss this project further at your convenience.  Sincerely, Ank Craig M. Kerkhoff, P.E.,  C.F.M.  APPROVED FOR THE CITY OF WHTESBORO,TEXAS  Mr. David Blaylock, Mayor  Date  TBPE! Firm. 526  TBPLS Firm 100318-00  17015 wuehalimwosiemasa storagets ank'amendnent no. Hwhitesboroesl- amendmentna. lrevised.docx  9    WHITESBORO  TEXAS  Agenda Background  Mayor  Agenda Item: Discuss, consider andj possible action on authorizing theciy-adimiatrator  to enter into an agreement for the engineering and an agreement for construction installation for a water line that will run from the Wilson Ground Storage Tank to the north side ofDennard's property.  22 October) 15,2024  Date:  A few years ago the city adopted the 20181 Fire Code that is enforced by thel Fire Department. The code: requires all buildings with 5,000 sq feet or more tol have ai fire suppression system installed. Dennard's received a building permit to expand their retail building by 5,000 sq feet, which now requires a fire suppression system. They were able to secure reimbursement funding from the Whitesboro EDC: for the expansion oft their retail building. This money will be reimbursed upon the passing of their Certificate of Occupancy inspection. This inspection is not passed without a Thei fires suppression system willr requirea al larger water maint tol bei installed to] Dennard's.. Ifinstalled on the northern side this will assist the water infrastructure in creating a needed loop by removing a dead end. This will also assist future development to thej property north of] Dennard's; as well as There are two estimates. Estimate number 12173 is for the 12" water line to be installed from the Wilson Ground Storage Tank tol Hwy 377. Estimate 12166i is) Dennard's estimate for connecting to the water line and looping it to their fire suppression system. Dennard's has asked the city to assist in 50% ofthe material cost ($22,000). This would be at total cost to the city of$11,000.00. Staff is asking for council approval to spend a total of $61,000.00 out the Utility Fund Capital Improvement Budget, where this item is currently budgeted, to assist Dennard's and to install a  fires suppression system.  when the city decides to develop thej property recently purchased.  needed loop feed of water, which removes a dead end line.  10    ESTIMATE OF JOB DATE BIDI NUMBER 9/25/2024  or GIICE 901-564-511 MM 701-514-3746 PO. BOX32 WHITESBORO, TX76273 NAME/ADDRESS City ofV Whitesboro P.O. Box 340 Whitesboro, TX 76273  E FAF  12173  LOCATION Dennards 12") Expansion COST  QTY  DESCRIPTION  TOTAL  BidI Includes:  Excavating andi installation ofa approximately 800' of1 12" C900f from' Wilson St well All pipei installed with proper embedment: as per City of Whitesboro specs.  facilities to 3775 besidel Dennards. Tiei ins atv well sighta and 377i included. Au Matérials provided by City ofWhitesboro  50,000.00  50,000.00  TOTAL  $50,000.00  11    ESTIMATE OF JOB  15645111 a  VN 0156 PO BOX 32 WHITESBORO, TX7 76273 NAME/ADDRESS Dennards POI Box 219 Whitesboro, TX 76273  DATE 8/21/2024 e  BID NUMBER 12166  LOCATION Firel LIné Whitesboro Store COST  QTY  DESCRIPTION  TOTAL  Bidi Includes: Rough drafti included. AIII Labor and embedment inçluded.  Excavating àndi installation of6" C900 firel liné and conréctt to City ofWhitésboro main, All pipe installed withy proper embedment as per City ofWhitesboro: specs.  40,000.00 22,000.00 0.00  40,000.00 22,000.00 0.00  Estimated cost ofr materialst tob bes splity with City ofWhitesboro.  Sales Tax  TOTAL  $62,000.00  12    g 6 0  (  13.    PROPOSAL FOR  INTERIM MANAGEMENT  Interim City Manager City of Whitesboro, Texas  October 14, 2024  This Proposal is Valid for 60-Days  Strategic Government Resources P.O. Box 1642, Keller, Texas 76244 Office: 817-337-8581 Wendle Medford, President Interim, Consulting, and Embedded Services WendewedoreGovermemtResourcecon  SGR    SGR  David Blaylock, Mayor October 14, 2024 Dear Mayor David Blaylock, for an Interim City Manager.  Thank you for the opportunity to submit this proposal to assist the CityofWhitesboro iny your recruitment SGR has the unique ability to provide a personalized: and comprehensive interim recruitment tomeet) your needs. We would like to draw your attention to some key aspects that distinguish SGR from other recruitment firms and allow us to reach the most extensive and diverse pool of applicants available: SGR is a recognized thought leader in local government management and is actively engaged inl local government operations, issues, and best management practices. SGR is the largest interim services firm in Texas,and one of the largest in the nation, maintaining a candidate pool of more than 600 qualified local government professionals. SGRI has been trusted with over 300 quality interim placements and counting. SGR announces all conducted recruitment in our ServantLeadershp e-newsletter, which reaches SGRreaches al broad community of over: 17,000Linkedin followers.  over 40,000 subscribers in all 50 states.  No other firm can touch our reputation for being trusted by both clients and candidates. We are excited about the prospect of working with the CityofWhitesboro, and we are available to visit with you at your  convenience.  Respectfully submitted, Wendh - Mudfork  Wendle Medford,President of Interim, Embedded & Consulting Services  WendleMedford@GovernmentRentResource.com  PO Box 1642, Keller, TX 76244  817-337-8581  www.GovernmentResource.com  15    Table of Contents  1 2 4 5 9 11 12  About SGR Unique Qualifications Project Personnel Project Methodology Fee Structure & Service Guarantee  References  Clients, Positions, and Projects  16    About SGR  Strategic Government Resources, Inc. (SGR) exists to help local governments become more successful by recruiting, assessing, and developing innovative, collaborative, and authentic leaders. SGR was incorporated in Texas in 2002 with the mission to facilitate innovative leadership in local government. SGR is fully owned by former City Manager Ron Holifield, who spent two high-profile decades in city management and served as a City Manager in several SGR's business model is truly unique. Although we are a private company, SGR operates like a local government association. Most of SGR's principals are former local government officials, allowing SGR to bring a perspective and depth of local government expertise to every project SGR's Core Values are Customer Service, Integrity, Philanthropy, Continuous Improvement, SGR is a full-service firm, specializing in providing solutions for local governments in the areas of recruitment and retention, leadership development and training, innovation and future With 28 full-time employees, 1 part-time employee, 27 recruiters, 18 facilitators, and multiple consultants who function as subject matter experts on a variety of projects, SGR The company operates as a fully remote organization, with team members located in: Texas, Arizona, California, Colorado, Florida, Georgia, Main, Missouri, Montana, New York, North  cities.  that no other firm can match.  Agility, Collaboration, Protecting Relationships, and the Golden Rule.  readiness, and everything in between. offers comprehensive expertise.  Carolina, South Carolina, Ohio, and Oklahoma.  View all SGR team members and their bios at: PSTPNDNeSTeanSOR  1 17    SGR's Unique Qualifications  Extensive Network of Prospects  SGR is intent on being a leader in interim recruitment, and we believe it is imperative to be proactive in our mission to build a workforce that represents the communities we serve. SGR reaches an extensive and diverse pool of applicants by utilizing our unequaled network of Your position will be announced in SGR's Servant Leadership e-newsletter that reaches over SGR1 frequently partners with local government associations including League of Women in Government, Local Government Hispanic Network, and the National Forum for Black Public  prospects.  40,000 subscribers in all 50 states.  Administrators.  Collective Local Government Experience  Our Interim Services personnel have years of experience in local government, as well as regional and national networks of relationships. SGR team members are active on a national basis in local government organizations and professional associations. Many SGR team members fréquently speak and write on issues of interest to local government executives. SGR  can navigate all relevant networks as both a peer and insider.  Equal Opportunity Commitment  SGR strongly believes in equal employment opportunity. SGR does not discriminate and believes that equal opportunity is an ethical issue. SGR will not enter an engagement with an entity or organization that directs bias or expects bias to be demonstrated on any basis other than factors that affect the ability of the candidate to do the job. SGR will make a serious and sincere effort to encourage qualified applicants from underrepresented demographic groups to apply. Although SGR cannot guarantee the makeup of the semifinalist or finalist groups, SGR has relationships and contacts nationwide to encourage the meaningful participation of underrepresented. minority groups, and we continue to evaluate and improve our processes by  embedding al lens of equity andi inclusion into our recruitment practices.  Listening to Your Unique Needs  SGR devotes significant time to actively listening to your organization and helpingyou define and articulate your needs. SGR dedicates a prodigious amount of energy to understanding your organization's unique culture; environment, and local issues to ensure a great fit regarding  values, philosophy, and management style perspectives.  2 18    Trust of Candidates  SGR has a track record of providing remarkable confidentiality and wise counsel to candidates and next generation leaders. We have earned their trust. As a result, SGR is able to bring exceptional prospects to the interim candidate pool. Candidates trust SGR to assess thes situation well, communicate honestly, and maintain their confidentiality to the greatest extent possible.  Accessibility & Communication  Your interim management services will be managed by Wendle Medford, President Interim, Consulting, and Embedded Services. Wendle is accessible at all times throughout the process  and can be reached on cell phone or via email.  No Surprises  One of the worst things that can happen for you is to get surprised with undisclosed information about a candidate. SGR does thorough background work on all interim candidates to minimize  the chance for surprises.  Comprehensive Background Investigation Reports investigations for eachi interim candidate. Comprehensive Media Reports  SGR utilizes a licensed private investigation firm to provide comprehensive background  SGR conducts a comprehensive media search report on each interim candidate we recommend. Each media report is compiled from information gathered using our proprietary online search process. This is not an automated process and produces far superior results than  astandard media or simple Google search.  3 19    Project Personnel  Wendle Medford, President  Interim, Consulting and Embedded Services WendleMedford@GovernmentRentResource.com  Phone: 817-753-3157  Wendle Medford has more than 20 years of municipal leadership experience as a business partner and community visionary. His most recent post was as Assistant City Manager inF Forney, Texas, where he also served a stint as acting City Manager. Wendle holds BBA and MPA degrees and is a U.S. Air Force veteran having earned the Distinguished Graduate designation. In addition, he is a Certified Public Manager and a Certified Government Chief Medford has served on various leadership development, total quality management (TQM) and customer service advisory teams during both military and civilian careers. He is a former Remington College advisory board member and served as a member of the Dallas Interface Wendle has experience in directing and supervising business operations for the city of Forney, developing and implementing technological advancements for the cities of Murphy, Hurst,and Dallas and developing and facilitating training programs for the city of Dallas. He is a results- oriented leader with a unique combination of strongbusiness acumen and technical expertise. He has ar reputation for using a consultative, holistic approach toward the advancement of public services by applying advanced technology, providing transparency, and refining business In his role with SGR, Wendle is responsible for the successful delivery ofi interim management  Information Officer. He is also a graduateofLeadershp NorthTexas.  Technology Advisory Council.  processes.  services and consulting projects for our client.  4 20    Project Methodoligy  Overview  SGR provides a comprehensive scope ofi interim management services, and each interim management contract ist tailored to meet the client's specific needs. However, ani interim  management search typically entails the following: 1. Organizational Inquiry and Analysis 2. Evaluation of Interim Candidate Pool  Initial Interview to Determine Organizational Needs  Review Experience and Qualifications of Candidate Pool Determine Best Match for Interim Assignment Update Candidate's Stage 1 Media SearchF Report 3. Proposal and Selection of Interim Candidate Recommended Interim Candidate for Approval Schedule Interview of Recommended Candidate Finalize Candidate Selection Conduct Comprehensive Media Search Complete Backgoundlinvesugation Onboarding Process Finalize Assignment Details  Notify Interim Candidate of sgmencommencement  5. Assignment Period  Check-ins to Ensure Client Satisfaction Process' Weekly Interim Contractor Time Sheets  Conclusion of Assignment Close Assignment  5 21            Step 1: Organizational Inquiry and Analysis  Int the Organizational Inquiry and Analysis Stage, SGR devotes tremendous energy to understanding: your unique culture, environment, and goals to ensure the right match for your  particular needs.  Interview to Determine Organizational Needs: Fully understanding your needs is the most critical part of conducting a successful interim management search and placement. SGR conducts an interview to find out more about the position, special considerations, and the political environment. These interviews last approximately 30 minutes to one hour and identify individual issues that are relevant to the search as well as develop a  composite understanding of the organization's preferences.  Step 2: Evaluation of the Interim Candidate Pool  SGR fully vets alll local government professionals who make up our Interim Candidate Pool.  Review of Candidate's Experience and Qualifications: Reviewing resumes is an important and valuable step in the interim search process, and SGR's goal is to have a clear understanding of the person behind the resume and what makes him/her an Finding the Best Match: SGR uses the information obtained in the initial interview and conversations to find the interim candidate who will be the best match for your Update of Candidate's Stage 1 Media Search Report: SGR conducts a Stage 1 media search on each individual in our Interim Candidate Pool. Once SGR determines the best candidate to recommend, the media search report is updated for that candidate. This involves a review of all newspaper articles mentioning the candidate in major news Conduct Comprehensive Media Search Report: These media reports are compiled by utilizing our proprietary media search process, including variations of the candidates' names and states/cities in which they have lived or worked, and searches of local papers where the candidates have lived or worked. We also search social media sites. The Comprehensive Media Report typically ranges from 20-300 pages per candidate and Comprehensive Background Investigation Reports: Through SGR's partnership with FirstCheck, a licensed private investigations company, we are able to obtain a comprehensive background screening reports that include detailed information such as:  outstanding interim prospect for you.  organization.  outlets within the previous two years.  may include news articles, links to video interviews, blog posts, etc.  6 22    Social Security number trace Address history Driving history/motor vehicle records Credit report Federal criminal search National criminal search County wants and warrants Global homeland security search Sex offender registry search  State criminal search (for current and previous states of residence) County criminal search (for every county in which the candidate has lived or County civil search (for every county in which the candidate has lived or worked).  worked) Education verification  Due to the personal nature of the report, the actual background report will not be given to your organization; however, your organization willl be notified of anyi issues discovered.  Step 3: Proposal and Selection of Interim Candidates  Recommend Interim Candidate for Approval: SGR will recommend the candidate we believe is the best match to serve in the interim position for your organization. Ify you desire, SGR will recommend several candidates with which interviews can be scheduled Finalize Candidate Selection: Once you have approved the interim candidate of  you make your final decision.  your choice; SGR will notify the selected candidate.  Step 4: Onboarding Process  SGR will work with you and the selected candidate sO the assignment can begin quickly.  Finalize Assignment Details: SGR will finalize the details oft the assignment, including location, start date, responsibilities, and any other necessary information. Notify Candidate of Assignment Commencement: SGR will notify the candidate of his/her selection and provide them with all oft the information they will need to begin the  assignment. Step! 5: Assignment Period  Iti is important that you are completely satisfied with the candidate selected for the interim position. If at any time, you feel like the candidate is not the right fit for your organization, SGR  7 23    will provide another interim candidate that meets your expectations.  Check-ins: SGR will conduct check-ins with all parties to ensure that you are satisfied Process Contractor Time Sheets: SGR provides the selected candidate with a contractor time sheet to log hours worked. The client willl be asked to sign the time sheet to verify the hours worked at the end of each week. SGR will process the time sheet and  with the work being performed.  pay the interim candidate. Step 6: Conclusion of Assignment  Once the interim assignment is concluded, SGR will coordinate with your organization to close  out the contract.  Close Assignment: At the conclusion of the assignment, SGR will coordinate with your organization and the interim on the final work day. SGR will obtain the final time sheet from the interim candidate, and your organization will perform any exit processes Client Satisfaction Survey: SGR works very hard to deliver exceptional customer service andi iti is important that we receive honest and objective feedback from our clients. We may ask you to complete a client satisfaction survey and discuss any feedback and suggestions you may have that will help us in our goal of continuous process  necessary with thei interim candidate.  improvement.  8 24    Fee Structure & Service Agreement  SGR will provide a highly qualified interim manager at an hourly rate based on the total amount the City has in the current fiscal year budget for compensation of the position including, but not  limited to:  Base Salary FICA Worker's Comp Retirement Medical Insurance Dental Insurance Vision Insurance Life Insurance Long/Short Term Disability Insurance Longevity Pay Deferred Compensation Car Allowance Professional Membership Dues Any Other City Provided Benefit  Technology Allowance (cell phone, computer, etc.)  (Example: Salary + AII Benefits + 2080 hours = Hourly Rate) *Hourly rates are. subject to change based on market demand.  Depending on the location of the permanent residence of the selected interim candidate, the City may need to provide a mileage/travel stipend and/or temporary lodging, such as a hotel  direct billed to the City during the term of the assignment.  Total Costs:  Hourly rate - paid for hours worked Comprehensive Media Search $500 Background Report $400 Mieagerrave/lempolaly Lodging if necessary  IfCity hires the candidate placed as Interim for a permanent position during the term of this agreement or within 12 months after the conclusion of this agreement, City will pay SGR an employment placement fee of $10,000.00. This fee is waived if SGR conducts a  full-service executive search for this position.  12 9 25    Billing  SGR will submit an invoice bi-weekly for the hours worked the previous week. The invoice is due within 14 days of receipt. Balances that are unpaid after the payment deadline are subject to a fee of 5% per month or the maximum lawful rate, whichever is less, on the owed amount  every month, charged monthly until the balance is paid.  Provision of Service Guarantee  SGR guarantees that you will be satisfied with the interim candidate placed with your organization. If at any time, you do noti feel liket the candidate is the right fit for your organization, SGR will provide another interim candidate who meets your satisfaction, pending availability of  suitable candidates.  10 26    References  Andrew Freeman, Assistant City Manager City of Amarillo, Texas (pop. 199,000) Email: andrew.freeman@amarllo.gov Phone: 806-378-5285 Randy Singleton, Mayor City of Bridgeport, Texas (pop. 64,000) Email: singleton@cilyotbridgeport.net Phone: 940-683-3415 Jose Madrigal, City Manager City of Durango, Colorado (pop. 19,000) Email: ose.madrigal@durangogov.org Phone: 970-375-5005 Aretha R. Ferrel-Benavides, Cityl Manager City of Martinsville, Virginia (pop. 13,500) Email: a.ferrell- nvsspamatnyewas Phone: 276-403-5182 Bill Lindley, Town Administrator Town of Highland Park, Texas (pop. 8,800) Email: whindley@hplxorg Phone: 214-559-9444 Paul Grimes, City Manager City ofMcKinney, Texas (pop. 182,000) Email: amesemomereasog Phone: 972-547-7501 Jason King, City Manager City of Stephenville, Texas (pop. 21,000) Email: kang@stepnenvyletzov Phone: 254-918-1265 Eric Ellwanger, City Manager City of Allen, Texas (pop. 102,000) Email: elwangereclvolalenag Phone: 214-509-4110  11 27    Clients, Positions & Projects  Aransas County, Texas City of Addison, Texas City of Amarillo, Texas City of Angleton, Texas City of Anna, Texas City of Athens, Texas City of Bastrop, Texas City of Bedford, Texas City of Brenham, Texas City of Bridgeport, Texas City of Broken Arrow, Oklahoma City of Burkburnett, Texas City of Burleson, Texas City of Cameron, Missouri City of Canyon, Texas City of Carrollton, Texas City of Castroville, Texas City of Cedar Park, Texas City of Celina, Texas City of Cleburne, Texas City of Colleyville, Texas City of Dayton, Texas City of Del Rio, Texas City of Denison, Texas City of DeSoto, Texas City of Dickenson, Texas Town of Double Oak, Texas City ofD Dripping Springs, Texas City of Dumas, Texas City of Duncanville, Texas City of Durango, Colorado City of EIF Reno, Oklahoma City of Ennis, Texas City of Erie, Colorado City ofE Eugene, Oregon City of Fairview, Texas City ofF Fate, Texas City of Flatonia, Texas City of Forney, Texas City of FortWorth, Texas City of Fort Smith, Arkansas City of Freeport, Texas City of Palestine, Texas City of Parkville, Missouri City of Pecos, Texas City of Pflugerville, Texas  City of Garland, Texas City of Georgetown, Texas City of Glenn! Heights, Texas City of Gonzales, Texas City of Greenville, Texas City of Gresham, Oregon City of Heath, Texas Town of Highland Park, Texas Hunt County, Texas City of Hutto, Texas City of Irving, Texas City of Joshua, Texas City of Keene, Texas City ofl Kemah," Texas City of Keller, Texas City of! Kilgore, Texas City ofL Lafayette, Colorado City ofl Lago Vista, Texas City ofl Lancaster, Texas City of La Marque, Texas City ofl La' Vista, Nebraska City of Levelland, Texas City ofl Lexington, Texas City of Llano, Texas City ofl Lubbock, Texas City of Marble Falls, Texas City of Marshall, Texas City of McKinney, Texas City of Miami, Oklahoma City of! Mineral Wells, Texas City of Missouri City, Texas City of Moline, Illinois City of Montgomery, Texas City of Mount Pleasant, Texas City of Murphy, Texas' City of New! Braunfels, Texas City of Nacogdoches, Texas City of North Richland Hills, Texas North Texas Municipal Water District City of Oak Point, Texas City of O'Fallon, Missouri City of Overton, Texas City of South Padrel Island, Texas City of Southlake, Texas City of Superior, Arizona City of Stephenville, Texas City of Sunnyvale, Texas City of Taylor, Texas City of Terrell, Texas  12 28    City of Pilot Point, Texas City of Plainview, Texas City of Port. Arthur," Texas City of Princeton, Texas Town of Providence' Village City of Quinlan, Texas City of Richwood, Texas City of Rockport, Texas City of Round Rock, Texas City of Roswell, New! Mexico City of Rowlett, Texas City of Sachse, Texas City of Saginaw, Texas Positions/Projects City, Manager City Administrator Administration Director Assistant Fire Chief Executive Director Finance Director Assistant Fire Chief Building Official Capital Projects Manager Chief Building Official Chief Financial Officer Chiefl Information Officer City Engineer City Secretary Community! Development Director Controller CVBI Director Department of Public Safety IA Consulting Development Director Disaster Recovery Specialist Utility Billing Manager  City of San Marcos, Texas City of Seagoville, Texas City of Sherman, TexasCity of Tomball, Texas Town of Trophy Club, Texas City of Weatherford, Texas Town of Wellington, Colorado City of West Lake Hills, Texas City of Wilmer, Texas City of Winnsboro, Texas City of Wolfforth, Texas The Woodlands Townshipl Lee County, Florida Parker County, Texas Washington County, Oregon  Economic Development: Director FieldOperations: Superintendent Finance Director Fire Chief Firel Marshal Information Technology Director Library Director Municipal Court Administrator Neighborhood: Services Director Parks Construction Manager Planning/CommunitDevelopment Director Planning Manager Police Chief Policel Director Publicl Information Olficer/Webmaster Public Works Director Purchasing Manager Risk Manager Senior Contract Compliance Specialist Street and Storm-water Director  Assistant tot the Fire Chief Executive Director Fixed Based Operations Director Assistant Community Services Director Assistant Human Resources Director'  Management Consulting Projects Animal Services Study Community Development Compensation Market Analysis Containerized Solid Waste Study Disaster Recovery Consulting Fee Studies Finance Consulting  Human Resources Operational Assessment Human Resources Consulting Job Description Development Market Competitive Analysis Municipal Court Surveys Pay Plan Development Services Personnel Salary and Staffing Studies Secret Shopper Program  13 29    Policies Development Procurement Training Procurement Templates Public Safety Assessments Public Safety Internal Affairs  Salary Surveys  Utility Billing Department. Assessment Website Development and Management  14 30    Agreement for Interim City Manager Services for a Contract By and Between Strategic  Government Resources and the City of Whitesboro, Texas  SGR  October 14, 2024 City ofWhitesboro, Texas David Blaylock, Mayor  Strategic Government Resources Wendle Medford, President Interim, Consulting, and Embedded Services WendewedodedovermenPesoucecom  ("City")  ("SGR")  Scope of Services. The City of Whitesboro, Texas, (referred to as' "City") seeks an Interim City- Manager to perform related duties for City. Strategic Government Resources (referred to as' "SGR") will provide al highly Recommended Candidate. SGR and City will workt together to determine at final candidate for consideration. Should City wish to consider an alternate candidate, SGR can provide other experienced! local government professionals for Cityt toi interview. City may interview candidate(s) by phone, Skype, ori in person. City will reimburse all travel, lodging, and per diem expenses for any in-person interviews. Ifat any time during the assignment, City wishes to have another candidate provided to serve as Interim City Manager, SGR will produce additional experienced local government professionals toi fill the position, tot thes satisfaction of City, Directions and Control. The City is responsible for the direction, supervision, and control of the contractor. Itist the City's responsibility to provide a safe workplace and to furnish the contractor with any equipment Terms and Conditions. SGR will provide an Interim City Manager at a rate of $95.00 per hour. The Interim City Manager will work a maximum of 40 hours per week ynless approved by City. Any hours worked in excess of 401 hours per week willl be billed at the standard contract rate of $95.00 per hour.  experienced! local government professional to serve as Interim City Manager for City.  pending availability of suitable candidates.  training needed to perform their role.  City Contact for Invoicing:  Name: Email: Phone:  1. The City has chosent to decline the Comprehensive Media Search performed by SGR. In doing sO, the City accepts all liability and SGR willl be held harmless for any unexpected findings. 2. SGR will perform a comprehensive background investigation on the candidate selected by the City. SGR usesa al licensed private investigation1 firmf fort these: services. Throughs SGR's partnership  31    with FirstCheck, we are able to provide our clients with comprehensive background screening  reports thati include detailed information such as: Social Security number trace Address history Driving history/motor vehicle records Credit report Federal criminal search National criminal search Global homeland security search Sex offender registry search  State criminal search. (for current and previous states of residence) County criminal search (for every county in which candidate has lived or worked) County civil search (for every county in which candidate has lived or worked)  Education verifiçation  3. City is responsible for the cost of any drug screening that City may require.  4. All routine business expenses incurred by SGR's representative in their role as Interim City Manager, willl be reimbursed under the same terms and conditions that such expenses would be reimbursed for any other employee of City, such as mileage, hotel, and per diem when traveling at the request of City, and business meals incurred for local meetings. Commute time will not be 5. The City will provide temporary housing, such as al local hotel, direct billed to City, with a mileage reimbursement between Interim City Manager's permanent residence and City. Mileage is The City will provide at fleet vehicle for the Interim City Manager to utilize during work hours, for traveling to and from job sites and meetings, as well as a City work phone for work-related 6. City will bel billed bi-weekly for the previous 2 week's work and any travel/housing reimbursement. Payment will be due within 14 days of each billing. Balances that are unpaid after the payment deadline are subject to at fee of 5% per month or the maximum lawful rate, whichever is less, on the owed amount every month, charged monthly until the balance is paid. SGR will not be 7. - IfCity hires the candidate placed as Interim City Manager for a permanent position during the term of this agreement or within 12 months after the conclusion of this agreement, City will pay SGR an employment placement fee of $10,000.00. This fee is waived if SGR conducts a full- 8. City or SGR may terminate the agreement for Interim City Manager Services with at fourteen (14) day written notice, without cause or penalty. If City does not provide a minimum of fourteen (14) days' written notice of termination of the agreement, City agrees to pay for Interim City Manager Services for a period not to exceed fourteen (14) days following the date of notice.  billed by SGR.  reimbursed by City at the current IRS mileage reimbursement rate.  communication purposes.  compensated for holidays, vacation time, sick leave, etc.  service executive search for this position.  32    9. City grants SGR permission to use any name, logo, or other identifying mark of City in SGR's social media content to refer tot the relationship established byt this agreement. Cost Summary. SGR will provide Interim City Manager Services to City as follows:  Interim City Manager Services Background Investigation Mileage/Temporary Housing  $95.00 per hour $400.00 TBD* TBD $15 breakfast, $20 lunch, $30 dinner  Travel expenses fori in-person interviews, ift needed Per diem fori in-person interview, ifr needed  *Mileage will be billed at the Standard Mileage Reimbursement Rate established by the IRS. City will Confidentiality Agreement. Thel Interim City Manager will perform services for City which may require to disclose confidential and proprietary information to Interim City Manager or which may require City to grant authorization to the Interim City Manager to make financial and legal transactions on behalf City of the City. Confidential information includes, but is not limited to, any information of any kind, nature, or description concerning any matters affecting or relating to Interim City Manager's services for the business or operations of City, and/or the products, projects, drawings, plans, processes, or other City, data of City. Financial and legal information includes, but is not limited to, financial institution wire transfers, deposits, withdrawals, cash handling, investment handling, real properly transactions, or other financial or legal transactions of City. The Interim City Manager, through his/her contract with SGR agrees:  provide temporary housing or a housing. stipend, ifnecessary,  To hold any and all confidential information received from City in strict confidence and shall Not to disclose or divulge, either directly ori indirectly, the confidential information to others unless first authorized to do sO in writing by City. For financial and legal transactions, interim City Manager must receive authorization from City verbally and in writing, other than by email, and Interim City Manager shall maintain reasonable data security controls to protect Interim City Not to reproduce the confidential information, nor use this information commercially, or for any That upon request or upon termination of his/her relationship with City, deliver to City, any drawings, notes, documents, equipment, and materials received from City or originating from That City shall have the sole right to determine the treatment of any information that is part or project specific received from Interim City Manager, including the right to keep the same as  exercise ai reasonable degree of care to prevent disclosure to others.  Manager and City from social engineering attacks. purpose other than the performance of his/her duties for City.  his/her activities for City. confidential and proprietary.  33    Venue. The venue for any disputes shall reside in Grayson County, Texas. Applicable law. This agreement shall be governed by the laws oft the State of Texas,.  This agreement represents the full and complete agreement between Strategic Government Resources and the City of Whitesboro, Texas, and supersedes any and all prior written or verbal agreements. This agreement may be modified or amended only by a written instrument signed by the parties.  Approved and Agreed to on Resources and the City of Whitesboro, Texas.  by and between Strategic Government  David Blaylock, Mayor City ofv Whitesboro, Texas  Wendle Medford, President Interim, Consulting, and Embedded Services Strategic Government Resources  34