CITY OF HOLLAND CITY COUNCIL MEETING Kuhlmann Center - 107 West Travis Monday, August 16, 2004  Minutes*  Meeting was called to order by Mayor Curt Murray for the regular monthly Council Meeting ofthe City Council on August 16, 2004 @ 7:01 PM int the Kuhlmann Civic Center in the  City ofHolland, Texas. NEW BUSINESS  Mae Smith made the motion to appoint Teddy Gaines to City ofHolland, Council Seat #3 for the remainder ofthe term. Sharon Simmons seconded. All were in favor and motion Previous council meeting minutes were approved for July 12, 2004 with one change in first name, to "Ricky Barabas" by Sharon Simmons. Motion was made by Mae Smith and seconded by Sharon Simmons second with correction. All were in favor and motion carried. Consider/Act on seeking financial assistance for possible indebtedness. Mayor reported that we are still getting information and explained that we are still trying to get through this financial crunch. Discussed strain and ability toj pay city's financial participation ofthe grants and fines and other costs incurred by previous city administrations which had not been figured into city budget. General information was provided in a handout for borrowing options though Mayor Murray advised that the council would try very hard not to utilize. Letter ofResignation ofBetty McMillioan was noted. Sharon made motion to accept, Mae Smith motioned to appoint Renay Johnson to Chairperson of Planning & Zoning, which was seconded by Eddie Bookman. All in favor and motion passed. Eddie Bookman motioned to approve amending ofUtility Ordinance to revise the Sewer Rate for the City ofHolland and was seconded by Mae Smith. All in favor and motion  passed. Mr. Gaines was sworn in and took his seat on the council.  OLD BUSINESS  ADDITIONAL NEW BUSINESS:  seconded by Mae Smith. All were in favor and motion passed.  passed.  E. Discuss Progress on Dixie Street Project - Richard Mewhinney, Boady Johnson  6. Committee Reports: A. Planning and Zoning Committee B. Beautification Committee 7. Council and Staff Reports: A. Mayor's Report B. Council Members' Reports:  1) Central Texas Water Supply Meeting - Mae Smith    CITY OF HOLLAND  CITY COUNCIL MEETING MINUTES, Kuhlmann Center- - 107 West Travis  Monday, August 16, 2004, Minutes, Page 2  C. Utility Director Monthly Report - Sharon Simmons made motion to accept report D. Police Chief Monthly Report, July 2004. Motion was made to accept monthly report made by Sharon Simmons. Eddie Bookman seconded motion. Alli in favor, motion E. Court Clerk - Municipal Court Monthly Report. Motion was made to accept monthly report by Mae, seconded by Terry Gaines. All in favor and motion passed. F. City Secretary-Monthly Financial Report, Grant Status Report. Motion was made by Mae, and seconded by Terry Gaines. All were ini favor. Motion passed. Motion was made to adjourn by Eddie Bookman.. Mae Smith seconded and all were in  month of] July, seconded by Teddy Gaines. All in favor and motion passed.  passed.  favor and motion passed.  Icertify that these are the minutes taken at the CouncilA Meeting 8/16/04.  Peggy  Omhey Thity/City Secretary!  2    fuel, and there have been other costs to the City. It was further discussed that for example, the City has taken on several Grants, which require matching funds/participation from the City itself where are these funds supposed to come from. Mr. Thiele stated that a lot oft times these Grants may have decreasing participation, depending on whether it is a federal or state grant, which means the City will take on a bigger share and you wind up having cut some kind of service that the grant started. It was reported that there are other incidental costs, like newspaper notices, which the City pays for Mr. Thiele asked if the grant allocation for administrative costs. A council person said that she thought that matching funds consisted that efforts of the City including running ads in the newspaper were paid out of the grant, but that it always seemed that we were obligated to pay the Grant Writer, Leo Wood, with City Funds. Sharon asked Mr. Thiele, will the Council have a report by the Council Meeting on Monday of the City's financial status and he replied that we should be able to do that. The Plan is to reconcile June on Friday and re-format the accounting  set-up, and reconciling bank statements.  2