ROCKINGHAM A CITY LOOKING FORWARD CITY COUNCIL AGENDA September 10, 2019 6:30 p.m. 1. Opening of meeting by Mayor Steve Morris. 2. Invocation by Reverend Gene Alexander, First Assembly of God Church. 3. Amendments and Changes to Agenda. 4. Consent Agenda: A. Disposition of Minutes of the August 13, 2019 Regular Meeting. B. Tax Collector's Report. (See Pages 5-10) Informational Items: 1.) Monthly Collection Report 2.) Uncollected Taxes as of August 31, 2019 1.) Refunds per County Assessor's Office. 2.) Discovery bills added to Tax Scroll. 3.) Releases per County Assessor's Office. Action Items: 5. Business by Planning Board. A. Set Public Hearings(none) B. Hold Public Hearings: (none) C. Minutes from Various Boards. (none) 514 Rockingham Road, Rockingham, NC 28379 Phone -) 895 9088 Fax (910)9 9976617- www.gorockingham.com City Council Agenda September 10, 2019 Page 2 6. Consideration of award of Installment Purchase Contract to First Bank to finance purchase of (2) new Heil 5000 25 yard Rear Loader Refuse Vehicles in the amount of 362,480.00 for a finance period of 5 years at 2.10% with interest and semiannual payment of 38,028.96 or 76,057.92 annually. (See Pages 11-13) 7. Business by Visitors. 8. Business by City Clerk. 9. Business by City Manager. 10. Business by City Attorney. 12. Business by Mayor. 13. Adjournment. 11. Items of discussion by City Council Members. 2 Monty R. Crump City Manager ROCKINGHAM A CITY FORWARD MEMO TO: Mayor Steve Morris & City Council FROM: DATE: RE: Monty R. Crump, City Manager September 4, 2019 Agenda Item Installment Purchase (2) New Rear Loaders REGULAR AGENDA: 6. Consideration of award of Installment Purchase Contract to First Bank to finance purchase of (2) new Heil 5000 25 yard Rear Loader Refuse Vehicles in the amount of 362,480.00 for a finance period of 5 years at 2.10% with interest and semiannual payment of 38,028.96 or 76,057.92 annually. At last month's meeting City Council awarded the purchase contract for these (2) new refuse units as described. The units have been delivered to the City and are on the yard at Public Works. Approval of this installment purchase contract will allow City to proceed with payment of units and allow city to put the units into service. It is recommended that Council approval installment purchase award as presented. The city did solicit funds for this lease purchase contract and only received one proposal. (See Pages 11-13) 3 514 Rockingham Road, Rockingham, NC 28379 Phone (910) 895 9088 Fax (910) 997 7--mgmedinpamen Rockingham, NC City Council Agenda SUPPORT DOCUMENTS 4 3 UNCOLLECTED TAXES YEAR 2019 2018 2017 2016 2015 2014 2013 2012 2011 2010 2009 AMOUNT 2,279,463.78 16,321.20 12,730.72 8,721.46 8,259.12 8,102.82 9,361.37 6,929.78 6,567.04 5,859.97 5,215.98 Aug-19 2,279,463.78 88,069.46 2,367,533.24 Total Current Year Total Past Years Total All Years 6 9 3 5 8 o e e 8 0o 0 4 6 8 8 5 C e 00 1 9 3 C 00 6 5 00 o 1 00 W & : 5 Do 5o 6 6 fio ROCKINGHAM ACITY LOOKING FORWARD August 21, 2019 TO: First Bank Attention: Brian Baucom 1254 E. Broad Ave. Rockingham, NC 28379 FROM: SUBJ: Monty R. Crump, City Manager Installment Purchase Financing Agreement The City of Rockingham is in the process of procuring two (2) new Heil DP5000 rear loader refuse vehicles mounted on a 2019 Navistar 7400 Cab and Chassis at a unit cost of 181,240.00 per vehicle with a total cost of 362,480.00 The delivery The City of Rockingham is now soliciting quotations from various financial institutions for providing installment purchase financing in accordance with NC General Statutes for the equipment listed above. The City desires to make ten (10) equal payments on the installment purchase agreement as follows: date on or about September 17, 2019. #1 On or about September 17, 2019 #2 On or about March 17, 2020 #3 On or about September 17, 2020 #4 On or about March 17, 2021 #5 On or about September 17, 2021 #6 On or about March 17, 2022 #7 On or about September 17, 2022 #8 On or about March 17, 2023 #9 On or about September 17, 2023 #10 On or about March 17, 2014 (FY19-20) (FY19-20) (FY20-21) (FY20-21) (FY21-22) (FY21-22) (FY22-23) (FY22-23) (FY23-24) (FY23-24) A proposal form is enclosed for your use, and I would ask that you return the quotation to my office by 11:00 a.m. on Tuesday, September 3, 2019. PLEASE NOTE ELECTRONIC SUBMISSIONS ARE ACCEPTABLE AND SHOULD BE SENT TO monty@gorockingham.com should you have any questions, please do not hesitate to contact me. Thank you in advance for your interest in doing business with the City of Rockingham. Attachment: Proposal Form MRC:th 514 Rockingham Road, Rockingham, NC 28379 - Phone Gv 11 895 9088 Fax (910) 997 6617 wwwgerocdtingham.com CITY OFROCKINGHAM, NC Instalment-Purchase Contract For mounted Two (2) new Heil 5000 25Yd. Rear Loader Refuse Vehicles on a 2019 NAVISTAR 7400 Cab & Chassis Approximate Amount: Finance Perjod: Interest Rate: $$362.480.00 ) YEARS 2.10 % Payments Required.Including Principal: Ten (10) Equal Payments in Advance September 17, 2019 (approx.) March 17, 2020 September 17, 2020 March 17, 2021 September 17, 2021 March 17, 2022 September 17, 2022 March 17, 2023 September 17, 2023 March 17, 2024 Signed:. Position: Firm: $ $ $ $ $. $. $. $ $. $ 3uBa AREA ZXEWIVE Fresi BANE Date: SEPr. - 3. 2019 NOTE: Electronic submissions should be sent to montyPgercinghamcen 12. AMORTIZATION SCHEDULE Principal Loan Date Maturity Loan No Call/Coll Account Officer Initials $362,480.00 09-03-2019 03-17-2024 Borrower: CIYT OF ROCKINGHAM, NC References int the! boxes above are for Lender's use only and do not limit the applicability of this document to any particular. loan ori item. Any item above containing' ***n has been omitted due tot text length limitations. Lender: FIRST BANK ROCKINGHAM 1254 EAST BROAD AVE ROCKINGHAM, NC 28379 Repayment Schedule: lastllment Calculation Method: $65/960 Actuarial Disbursement Date: September 3, 2019 Interest Rate: 2.100 Payment Number 1 2019 TOTALS: 2 3 2020 TOTALS: 4 5 2021 TOTALS: 6 7 2022TOTALS: 8 9 20231 TOTALS: 10 2024TOTALS: TOTALS: Payment Date 09-17-2019 03-17-2020 09-17-2020 03-17-2021 09-17-2021 03-17-2022 09-17-2022 03-17-2023 09-17-2023 03-17-2024 Payment Amount 38,028.96 38,028.96 38,028.96 38,028.96 76,057.92 38,028.96 38,028.96 76,057.92 38,028.96 38,028.96 76,057.92 38,028.96 38,028.96 76,057.92 38,028.96 38,028.96 380,289.60 Interest Paid 296.03 296.03 3,428.79 3,114.24 6,543.03 2,69483 2,360,24 5,055.07 1,945.15 1,590.10 3,535.25 1,17944 803.47 1,982,91 397,31 397.31 17,809.60 Principal Pald 37.732.93 37,732.93 34,600.17 34,914.72 69,514.89 35,334.13 35,668.72 71,002.85 36,083.81 36,438.86 72,522.67 36,849.52 37,225.49 74,075.01 37,631.65 37,631.65 362,480.00 Remaining Balance 324,747.07 290,146.90 255,232.18 219,898.05 184,229.33 148,145.52 111,706.66 74,857.14 37,631.65 0.00 NOTICE: This is an estimated,aun amortization aneduleAdual. amounts may vary if payments are made on different dates or in different amounts. AERights -AC GICFILPLAMORISC TR-1 122249 PR7 13 DEPARTMENTAL ACTIVITY REPORTS for COUNCIL'S INFORMATION 14 ROCKINGHAM A CITY LOOKING FORWARD N To: From: Date: Subject: Monty Crump, City Manager Dave Davis, Parks and Recreation Director September 2, 2019 Activity Report The following is an update on current Parks and Recreation activities. Youth Soccer - All aspects oft this very popular sport are falling into place as we begin our Slightly over 450 children are registered to participate and if everything progresses accordingly we should complete our season the latter part of October. (Note: The enrollment Youth Volleyball - Registration begins on Monday, September 16th. After six seasons of solid enrollment this program is establishing a good foundation for continued growth. Hinson Lake - Reservations are in place for every week-end through the end of this calendar year. Additionally, this facility will play host to the annual ultra-marathon race the weekend of Summer Programs As previously mentioned in last months activity report our summer programming of day camp and swim camp had experienced a 30% increase in participation twenty-seventh season on Saturday, September 7th. number represents a 15% increase over last year.) September 28th. from the previous year. A revenue comparison is as follows: 2018 June 6th- August 22nd June - $9,751.00 July- - $10,854.00 August - $8,975.00 Total $29,580.00 2019 June 6th- August 22nd June - $11,644.00 July- $14,991.50 August-$11,563.50 Total - $38,199.00 Although this represents a nice increase in revenue our personnel costs also increased. In planning for next year's programs we will undoubtedly need to increase fees accordingly. They currently are priced at $65.00 per week for Day Camp and $40.00 fora a two week swim camp. We will evaluate both programs between now and next spring and derive a price that should be both fair and affordable.. This will be our first rate increase in 7 years. 15 514 Rockingham Road, Rockingham, NC 28379 - Phone (910). 895 9088 Fax (910) 997 6617 www.goroctingham.com - ROGKINGIAM FIRECHIEF HAROLDI ISLER ADMIN.ASST. KRISTYPLAYER EPT. August-19 We are pleased to submit the monthly fire report on the activities undertaken by the Rockingham Fire Department during the month of August, 2019. Total Alarms: Turn In Alarms: Wrecks: Smoke/Odor: Ilegal burn: Water Rescue: Electrical: 39 3 11 0 1 1 0 In Town: Silent Alarms: Alarm Malf. Vehicle: Co Detector: Assit EMS Power Line Down: 39 36 6 2 1 2 2 Outo of Town: 0 Structure: 2 Good Intent: 3 Grass/Brush: 3 Assit Police: 1 Cooking fire: 2 Gas Leak: 2 Hours Spent on Calls: 16 hours and 42 minutes Total Property Exposed to Fire: Total Property Damaged by Fire: Total Property Save: $85,550,000.00 "Large Dollar amounts were as a result of fires at Wade Manf. and Firsthealth Hospital Kitchen* $39,850.00 $85,510,150.00 During the month of August full time members oft the fire department averaged 221 training hours per person; part-paid members averaged 51 hours per person for the month. Public Life & Safety: -Installed 4 car seats -Sparky attened the Back to School Bash at Falling Creek Gym Respectfully Submitted, Naat Fire Chief Harold Isler 16 231 S. LAWRENCE ST. ROCKINGHAM, NC 28379 1 910-997-4002 ROCKINGHAM A cmy LOOKING FORWARD W.D. Kelly, ChiefofPolice Rockingham Police Department To: Monty Crump From: W. D. Kelly Chief of Police Date: September 4, 2019 Ref: August Activity Report On behalf of the Rockingham Police Department, Ia am pleased to submit this report for your consideration. The following activities have been undertaken by officers of the Rockingham Police Department. Total Calls for the Month: Public Service Calls INCLUDES (Animal Control Calls, Escorts, Alarms, Unlocks and Battery Boosts) Charges Generating Arrest: Felonies: Misdemeanors: Drug Violations: Juvenile: Warrants Served: Citations: 1744 305 46 72 6 6 105 156 59 1 41 179 Accidents eported/investyated: Property Damage only: Personal Injury: Officer Hours Spent in Court: Officer Training Hours Logged Items of Interest productive year!! Back to School went smoothly.... We hope the children and teachers have a safe and September 311E. Franklin Street, Rockingham, N.C. 28379. Phone (910) 895-2468. Fax (910). 895-0899v wngorcinghampd.con