TOWN OF PITTSBORO BOARD OF COMMISSIONERS REGULAR MEETING MINUTES MONDAY, SEPTEMBER 9, 2024 6:00. PM  787  9/9/2024- Minutes  1. ORDER OF BUSINESS  The Pittsboro Board of Commissioners met in Regular Session on Monday, September 9, 2024, at 6:00 p.m. ini the meeting room att the Chatham County Agriculture and Conference Center with Mayor Kyle Shipp presiding. The meeting was called to order at 6:04 p.m. Mayor Shipp requested a moment of silence with the recitation of the Pledge of Allegiance led by Elected Town Officials Present: Mayor Kyle Shipp, Mayor Pro Tem Pamela Baldwin, Commissioners John Bonitz, Jay Town Staff Present: Town Manager Jonathan Franklin, Assistant Town Manager/Director of Engineering Kent. Jackson, Town Attorney Paul S. Messick, Deputy Chief Shorty Troy Roberson, Finance Director Heather Meacham, Public Information Oficer/Emergency Management Coordinator Colby Sawyer, Planning Director Randy Cahoon-Tingle, Human Resource Commissioner Vose made a motion to adopt the agenda, seconded by Commissioner Farrell. Aye-5 Nay-o  Commissioner Farrell.  Farrell, John Foley and. James Vose.  Director Jennifer Eakes and' Town Clerk Carrie Bailey.  2. CONSENT. AGENDA  2.1. Minutes: August 12, 2024 Regular Meeting Of The Board Of Commissioners  2.11. Policy: Nondiscrimination 2.111. Policy: Internal Control 2.IV. Request: Tree Lighting Street Closure  2.V. Policy: Amend Adverse Weather And Emergency Conditions Policy 2.VI. Policy: Amend FLSAAnd Overtime Compensation Policy 2.VII. Request: Public Works Construction Drawings 2.VIII. Budget Amendment: Public Works Building Design 2.1X. Request: PB-24-305 Firetower Road/ Affordable Housing  2.X. Budget Amendment: Carry Over 2.XI. Request: Communications Specialist 2.XII. Request: Reclassification Of PIO-EM 2.XIII. Budget Amendment: Personnel Changes 2.XIV. Request: Amended Position Control  Commissioner Foley made a motion to approve the consent agenda with item 2.XI Request: Downtown. Events- Administrative Coordinator moved to Action Item 11.111, seconded. by Mayor Pro Tem Baldwin. Aye-5 Nay-0  3. INFORMATION ITEMS 3.1. Report: Annual Solid Waste 4. CEREMONIAL    4.1. Proclamation: Hispanic Heritage Month  Mayor Kyle Shipp presented the proclamation for Hispanic Heritage Month.  5. CITIZENS MATTERS 6. Manager Updates  Assistant Town Manager/Director of Engineering Kent. Jackson provided updates to the Board. Mayor and Board members gave updates on the committees and boards on which they serve.  7. Mayor & Commissioner Committee Liaison Reports  8. Public Comment  There were no speakers signed up for public comment.  9.N MISCELLANEOUS-NOne 10. PUBLIC HEARINGS  10.1. Annexation Petition: Chatham Parkl Investors, LLC A-2024-03, PB-24-294  Mayor Pro Tem Baldwin made a motion to open public hearing, seconded by Commissioner Farrell. Aye-5 Nay-  0  Planning Director Randy Cahoon-Tingle presented the item to the Board. There were no speakers signed up for public comment.  Commissioner Bonitz made a motion to exit public hearing, seconded. by Commissioner Vose. Aye-5Nay-0 Mayor Pro Tem Baldwin made a motion to approve the annexation request for voluntary contiguous annexation  petition A-2024-03/PB-24294, seconded by Commissioner Foley. Aye-5 Nay-0  11. ACTION ITEMS  11.1. Request: US 15-501 Truck Route Reassignment  Assistant Town ManagerEngineering Director Kent. Jackson presented thei item tot the Board.  Commissioner Foley made a motion to authorize the Town Manager to enter a municipal agreement with NCDOT to reassign the US 15-501 truck route to NC 87 and to approve the associated $125,000.00 project cost  match, seconded. by Commissioner Bonitz. Aye-5 Nay-0  11.11. Budget/ Amendment: Truck Route Signage  Commissioner Farrell made a motion to approve the budget ordinance amending the FY: 2024-2025 operating  budget for truck route signage, seconded by Commissioner Vose. Aye-5Nay-0  11.111. Request: Downtown Events-Adminstrative Coordinator  Commissioner Farrell made a motion to approve the proposed Downtown Events Administrative Coordinator position description and salary grade, seconded by Commissioner Bonitz. Aye-5 Nay-0  12. CLOSED SESSION  Commissioner Bonitz made a motion to enter into closed session pursuant to N.C.G.S. $143-318.11 (a)(3) to consult with Town Attorney to protect the attorney-client, privilege, to consider. and give instructions concerning aj judicial Mayor Pro Tem Baldwin made a motion to exit closed session, seconded. by Commissioner Foley. Aye-5 Nay-0  action titled Town of Pittsboro VS. Tyco, seconded by Commissioner Vose. Aye-5 Nay-0  13. ADJOURNMENT    Mayor Pro Tem Baldwin made a motion to adjourn, seconded by Commissioner Farrell. Aye-5Nay-0  The meeting adjourned at 7:28 pm. Kyle # Caur Carrie L. Town Clerk aley Bailey,  NORTH  s  1 CORPORATESEN