GR  GEORGIP CITY OF BROOKLET  104 CHURCH ST. BROOKLET, GA 30415 *(912) 842-2137 *FAX (912) 842-5877  Joe Grooms III, Mayor Nicky Gwinnett, Mayor Pro-Tem Bradley. Anderson, Councilman Greg Schlierf, Councilman Jim Stanoff, Councilman William Griffith, Councilman  City Attorney Hugh Hunter City Clerk Lori Phillips  CITY COUNCIL AGENDA JUNE17,2021 6:00PM  1. CALLTO ORDER INVOCATION PLEDGE OF ALLIGANCE  2. 3. 4.  OPEN THE PUBLIC HEARING REGUARDING THE ITEMSI BELOW:  4.1. FY2022 Budget  Public Comments Council Comments  4.2. Zoning Ms. Sandra Tillman has submitted an application asking to rezone. her property (2 acres), at! 508 Railroad Street, Brooklet, GA. Thej propertyi is currently zoned F-H (flood hazard district) /R-1 (single-family residential district) and: she isr requesting thati itl be rezoned to R-4manufactured home community district). Ms. Tillman plans to demolish thel home shei is currenting livingi in on the property and The Planning and Zoning Committee voted on May 11, 2021 to make a recommendation to the City Council to: approve: a rezone to R-3(multi-family residential district) with as special exception with the condition that her housel be demolished and removed off sitel before a new single - family manufactured home is  replacing it with a manufactured home.  placed on the property. Public Comments Council Comments  1/Page    4.3. Zoning Mr. Garland Nessmith has submitted an application asking to rezone. his property (34.75 acres) off ofOld Leefield road in Brooklet, GA. The propertyi is currently: zoned A-1 (agriculturdl district) and hei is requesting thati itl be rezoned to R-2 (single- family residential district). Thej purpose ofthe rezone is to allow fors single-family residential areas with minimum lot sizes of15,000: square The Planning and Zoning Committee voted on May 11, 2021 to makea recommendation toi the City Council to: approve a rezone to R-2 (single-family  feet for developing: as subdivision.  residential district). Public Comments Council Comments  5. 6. 7.  MOTION' TO CLOSETHE PUBLICI HEARING. AND RETURN TO THE REGULAR: SESSION.  CONSIDERATION TO. APPROVE THE. AGENDA CONSIDERATION TO APPROVE MINUTES OF MEETINGS May 20, 2021 City Council Meeting  May 28, 2021 Public Hearing regarding FY2022 Budget  8. 9.  CONSIDERATION TO. APPROVE THE MAYI FINANCIAL REPORTS. ASI PRESENTED  RECOGNITION OF GUEST  9.1. Wesley Parker (City Engineer) -1 Downtown Sewer Project 9.2. James Holloway - Dilapidated Properties 10. REPORTS! FOR: STAFF OR COMMITTEE MEMBERS  Mayor Pro-Tem Gwinnett Councilman Anderson Councilman Stanoff Councilman Griffith Councilman Schlierf (Absent) Police Chief Roberts (Absent) Building Inspector/City Marshall Bobby Hoch  11. NEWI BUSINESS  11.1. Consideration to approve the estimates for street repairs received from the  City Engineer, Wesley Parker.  11.2. Consideration to approve changing the Employee Basic Life & AD&D renewal datei to match the groups medical plan and to renew Option 1, for $15,000.00 flat benefit for atotal of$30.00/mth for all eight (8) employees. The current life policy is for $10,000.00 flatl benefit for $42.40/mth. The change will save monthly and add  $5,000.00 to the employees benefits.  12. OLD! BUSINESS  2/Page    12.1. Consideration to approve the Budget for FY2022.  12.2. Consideration to approve the Special Events Application: for the BCDA Peanut  Festival scheduled for September 18, 2021.  13. MOTION' TO. ADJOURN  3Page    OF   GEORGIP CITY OF BROOKLET  104 CHURCH ST. BROOKLET, GA 30415 *(912) 842-2137 *FAX (912) 842-5877  Joe Grooms III, Mayor Nicky Gwinnett, Mayor Pro-Tem Bradley Anderson, Councilman Greg Schlierf, Councilman Jim Stanoff, Councilman William Griffith, Councilman  City Attorney Hugh Hunter City Clerk Lori Phillips  CITY COUNCIL MINUTES JUNE17,2021 6:00PM  1.  CALL TO ORDER: Mayor Grooms  2. MEMBERS! PRESENT: Mayor Pro-Tem Nicky Gwinnett, Brad Anderson, Jim Stanoff,  Bill Griffith, Attorney Hugh Hunter, and City Clerk Lori Phillips.  Greg Schlierf was absent. Mayor Grooms  3. 4. 5.  INVOCATION: PLEDGE OF ALLIGANCE  OPEN THEI PUBLIC HEARING REGUARDING THEI ITEMS BELOW:  5.1. FY20221 Budget  Councilman Anderson presented thel FY2022 budget; thej proposed budget accounts for the fluctuations ini revenues an expenditure over the last year and Councilman Anderson said hei is hopeful the city will be ablet to stay within thej parameters going  forward.  5.2. Zoning. Ms. Sandra' Tillman. has submitted an application asking to rezone. her property (2 acres), at 508 Railroad Street, Brooklet, GA. The property is currently zoned! F-H (flood hazard district) / R-1 (single-family residential district) and: she isr requesting that itl bei rezoned to R-4(manufactured. home community district). Ms. Tillman plans to demolish thel home shei is currenting livingi in on the property and  replacing it with: ai manufactured home.  1Page    Thel Planning and Zoning Committee voted on May 11, 2021 to make ai recommendation to the City Council to approve: aj rezone to R-3(multi-family residential district) with a special exception with the condition that herl house be demolished and removed offs sitel before aj news single - family  manufactured home is placed on the property.  Public Comments  AI resident of Brooklet and ai neighbor ofl Ms. Tillman's, Terrell Kimble stated that hei is noti in favor of Ms. Tillman requesting to replace her current home with al manufactured home, hei is concerned thati ifs shei is approved for the rezone then the adjoining neighbors could do the same. Councilman. Anderson askedi ifthere were anymore mobile homes currently in the area ofher Councilman Stanoffasked! Ms. Tillman ift thel home she is living in currently is ai manufactured home Councilman Anderson is concerned that once the rezone is approved, anything could bej placed on thej property and would rather have more concrete information before moving forward with the request. Ms. Tillman provided aj photo ofar new manufactured home that would be similar to the ones she would like to purchase; however, shei is undecided on rather or noti it willl be a used ora  Council Comments  property, and Ms. Tillman stated, "no, there is not."  and shei replied, "yes, itis."  newi manufactured home.  Duet to al lack ofinformation, Council would like to table this item to al later date. MOTION1 TO' TABLE THEI REZONE REQUEST ASI PRESENTED  MOTION: SECOND: AYES: NAYES: Motion carried 4-0  Brad Anderson Nicky Gwinnett None  Jim Stanoff, Nicky Gwinnett, Bill Griffith, and Brad. Anderson  5.3. Zoning Mr. Garland Nesmith has submitted an application asking to rezone, his property (34.75 acres) offofOld Leefield road inl Brooklet, GA. Thej propertyi is currently zoned A-1 (agricultural district) and hei is requesting thati it be rezoned to R-2 (single-f family residential district). The purpose oft the rezonei is to allow for single-family residential areas with minimum lot sizes of15,000 square feet for developingasubdivision. The Planning and Zoning Committee voted on May 11, 2021 to makea recommendation toi the City Council to approve a rezonei to R-2 (single-family Evan Bennett attended the meeting; hei is with Hulsey Gay Bell and he represents the developer of the property. They are: asking for a zoning for a 15,000 square foot lots, which isal little denser than the current zoning allows, the reason for this request is to make the development a little more economically: safe for the developer. Thej property is on Old Leefield road, right next to Brooklet Plantation, iti isa a popular area and it continues to grow. The current layout they have right now, allows for 55 lots, that includes space fora a storm water detention pond and onsite community sanitary sewer system that will bej permitted  residential district).  2Page    and regulated through EPD and would have tol be operated by a certified waste water  operator to ensure itt tol be as safe system.  Public Comments  Don Rawlins asked who would be maintaining the septic system. Thej plan as ofnow, it will  be operated through the homeowner's association.  Council Comments  Councilman Anderson asked ift the: subdivision willl have sidewalks, Mr. Bennett stated that not with the current layout, its not possible to do that, howeveri it will cost morei money. This is ar rezoning request only which requires a rezone ordinance to be drawn up and posted before it can be approved. The Council agreed to have the City Attorney do SO. MOTION TO CLOSE' THEI PUBLIC: HEARING AND RETURN' TO THEI REGULAR SESSION.  6.  MOTION: SECOND: AYES: NAYES: Motion carried 4-0  Brad. Anderson Nicky Gwinnett None  Jim Stanoff, Nicky Gwinnett, Bill Griffith, and Brad Anderson  7.  CONSIDERATION TO APPROVE THE AGENDA AND ONE ITEM UNDER OLDI BUSINESS.  MOTION TO. AMEND THE AGENDA TO. ADD UNDER ONE ITEM UNDER NEWI BUSINESS  MOTION: SECOND: AYES: NAYES: Motion carried 4-0  Brad. Anderson Bill Griffith None  Jim Stanoff, Nicky Gwinnett, Bill Griffith, and Brad Anderson  8.  CONSIDERATION TO. APPROVE MINUTES OF MEETINGS May 20, 2021 City Council Meeting  May 28, 2021 Public Hearing regarding FY2022 Budget  MOTION TO TABLETHE. APPROVAL OF THE) MINUTES TOTHE) JULY CITYCOUNCIL  MEETING. MOTION: SECOND: AYES: NAYES: Motion carried 4-0 MOTION: SECOND: AYES: NAYES: Motion carried 4-0  Brad. Anderson Jim Stanoff None  Jim Stanoff, Nicky Gwinnett, Bill Griffith, and Brad. Anderson  9.  CONSIDERATION TO APPROVE THEI MAY FINANCIAL REPORTS ASPRESENTED  Brad Anderson Nicky Gwinnett None  Jim Stanoff, Nicky Gwinnett, Bill Griffith, and Brad Anderson  3/Page    10. RECOGNITION OF GUEST  10.1. Wesley Parker (City Engineer) - Downtown Sewer Project  Various downtown Brooklet businesses continue to have failures oftheir: septic drain fields. Itisour understanding that the Mexican restaurant has experienced exceptional septic drain field issues which has forced them to pump out their tanks several times perr month. Parker Engineering has beguni investigating solutions to the current failing drain fields. One solution to this challenge is to create a community drain field fort the downtown businesses. Aj possible location on the west side of Railroad Street inl Brooklet. Thej parcel ID # isl B06 000010001 and is currently owned by the city soO no land purchase would be necessary for this alternative. Thet total area oft the parcel is1 11.32-AC; however, the majority oft the property is occupied by wetlands which are unusable for drain field purposes. There are approximately: 1.9-AC ofthe property that are usable uplands just offo of Railroad Street. Sowell Soil Survey performed a Level III soil investigation to determine ifthis area was Thei investigation determined that the soil series oni the site is Dothan, the depth to the seasonal high-water tablei is 48-inches, and the absorption rate oft the: soil is 351 minutes per inch. All three are positive traits for selecting a drain field location. The: soil scientist gave the area an "A": rating Suitability Code, which means that this soil: series should have the ability to function as as suitable absorption field with proper design, installation, and With thei information available that this area would support a drain field, calculations were then performed to determine how large ofa drain field would fit onto this property and to Aj property outline, based on Bulloch County online tax maps, was sketched on to an aerial view ofthe upland area ofthe] property. A to scale drawing was) made with a drain field sketched in along with: al backup drain field location in case ai future replacement field was ever required. It was determined this area could supporta a drain field consisting of201 lines 100-feet! long on 8-foot centers. A drain field oft this size could treat 5000 gallons ofsewage Based ont the City of] Brooklet's records, the current water usage oft the downtown businesses is 2,769 gallons per day. This usage accounts for 33 active business accounts with 8 current accounts beingi inactive. This would make the proposed drain field location more than adequately sized to support all current businesses, even ifinactive accounts became active. It would also accommodate future downtown business growth. The above calculations assumed on at traditional drain field with perforated lines encased in gravel trenches. An alternative to this would be a dripi irrigation system. Unlike thet traditional system, a dripi irrigation system is made up ofirrigation lines running throughout the property being fed from the sewage discharge. A drip system does not require al backup area; thus, the entire: site can be used as an: absorption field.' This type of system can treat approximately 4000 gallons ofs sewage each day pera acre. With: as site: size of1 1.8-acres, this type ofsystem could potentially treat 7200-gallons ofs sewage each day. This would be large enough to treat all current businesses, future business growth, and could potentially support some residences ifr needed. Parker Engineering proposes constructing: a traditional  suitable to supporta a septic drain field.  maintenance. A mound would: notl be necessary for this site.  what extent could the drain field: support the downtown businesses.  per day.  4]Page    PVC gravity sewer maini to collect wastewater and direct itt to as small pumping station near thel Mexican restaurant. Thej pumping station will pump wastewater to two 5000- gallon septic tanksi in series, which willj provide for solids settling. Small pumps in a pump tank will move water to thej proposed drain fields. The first two septic lines could be installed immediately to: serve the Mexican restaurant, since iti is an environmental hazard. Council agreed to contact the downtown property owners and plan a meeting with them in order to discuss the proposed downtown business sewer. system projectand  Anl EPD permit would be required to expand the system further.  answer: any questions abouti this project. 11. REPORTS FOR: STAFF OR COMMITTEE MEMBERS Mayor Pro-Tem Gwinnett  The International 4700 truck that was donated to the city is almost ready, we: are Public' Works has been working on filling potholes throughout the town. Public Works has begun maintaining the grass throughout thet town.  currently waiting ont thei title.  Councilman Anderson budget. Councilman Stanoff  We will need to add, to the) July city council agenda, amendment to thel FY2021  The Scoutl hutl has been vacated and lefti in excellent condition; all wei need to do Will be gathering more information for a new messaging system, Reach. Alert.  nowi is draw up: al low-costi rental use facility agreement.  Safety Grant Councilman Griffith  The stump grinding project has been completed.  The Brooklet Plantation Subdivision tree trimming project has been completed and  everyone is happy. Councilman Schlierf(Absent) Police Chief] Roberts (Absent)  Building Inspector/City Marshall Bobby Hoch  Issued 2j permits Performed 28i inspections Issued5C.0.s  12. NEWI BUSINESS  12.1. Consideration to approve the estimates for street repairs received from the Wesley Parker presented his opinion of probable construction cost estimate for road repairs for Warnock Street and East Lee Street, Warnock Street and EastI Lane Street, Warnock Street and US 80, and Warnock Street and Elm Street. The: summary  Cityl Engineer, Wesley Parker.  project costs for all: are $53,290.62.  5Page    MOTION' TO AUTHORIZE WESLEY PARKER TO MOVEI FORWARD WITH' THE  BIDDING PROCESS FORTHISI PROJECT.  MOTION: SECOND: AYES: NAYES: Motion carried4-0  Brad Anderson Nicky Gwinnett None  Jim Stanoff, Nicky Gwinnett, Bill Griffith, and Brad. Anderson  12.2. Consideration to approve changing the Employee Basicl Life & AD&D renewal date to match the groups medical plan and to renew Option 1, for $15,000.00 flat benefit for a total of $30.00/mth for all eight (8) employees. The current life policyi is for $10,000.00 flat benefit for $42.40/mth. The change will save  monthly and add $5,000.001 toi the employees' benefits.  MOTION: SECOND: AYES: NAYES: Motion carried 4-0  Nicky Gwinnett Jim Stanoff None  Jim Stanoff, Nicky Gwinnett, Bill Griffith, and Brad Anderson  12.3. Consideration to approve Ellis Wood Contracting in the amount of $22,422.90 to remove and replace the existing plastic pipe with 24" RCP int the decel lane Councilman Anderson would like to reach out to: someone at Bulloch County  ini front ofthe Brooklet Elementary School. Schools to discuss this project.  13.. OLD BUSINESS  13.1. Consideration to approve the official Budget for FY2022.  MOTION: SECOND: AYES: NAYES: Motion carried 4-0  Brad. Anderson Nicky Gwinnett None  Jim Stanoff, Nicky Gwinnett, Bill Griffith, and Brad Anderson  13.2. Consideration to approve the Special Events. Application for the BCDA Peanut Councilman Anderson stated that before Council approves the application, we will need a copy oft thei insurance certificate on file before doing sO. No motion was made. 13.3. Update from Wesley Parker about the Cromleyl Road and Gin Lane Road  Festival scheduled for September: 18, 2021.  project.  North Cromley Road Project  Wesley Parker, Nicky Gwinnett, and Representative Jan Tankersley, met with the District Engineer, Rob McCall with GDOT to discuss the City's transportation needs. They stated to Mr. McCall the City of Brooklet would like toi improve drainage on Cromley Road by adding an additional storm pipe across State Route 26/U.S. Highway 80. Wei respectfully request that the GDOT partner with the city on this  6IPage    important project by installing a 30" RCP underneath Highway 80." The City Cromley Roadi is al heavily used road ini the City of Brooklet. Its serves as one ofthe main corridors from State Route 26/U.S. Highway 801 to the Brooklet Elementary School. Cromley Road currently has serious and dangerous flooding hazards. Ithas an almost flat profile with al low area midway between Highway 80 and Lane Street. During rainfall events there is poor drainage and standing wateri in this area. According to City residents, two houses on this street have flooded: multiple times. During onel large rain event, Councilman Gwinnett stated that flood water crossed Highway 80. This floodingi is caused by an undersized pipe underneath Highway 80. According tot the attached hydrology report, there are: approximately 65 acres The City of Brooklet proposes to add curb and gutter with: storm inlets to improve the drainage for the residents of Cromley Road.. Additionally, the City plans to increase the capacity oft the storm system by replacing and upsizing the existing storm pipe parallel to Cromley Road. The city would like for GDOT to add aj new 30" storm pipe underneath State Route 26/U.S. Highway 80 and connect their proposed Cromley Road pipe toi it. The City of Brooklet would pay for allj proposed improvements upstream and downstream ofthis pipe. These improvements would reduce the frequency of flooding for the City'sresidents as well asi improving the  will fund all work outside oft the GDOT right-of-way.  draining into one (1)24" RCP cross drain.  safety of Highway 80. Gin Lane Project Update  During the meeting, they also discussed that the City of Brooklet would like to improve Gin Lane by providing drainage, arock road base, asphalt, and a right-hand turn lane. Since this project is located on Highway 80, which: is a GDOT maintained road, and since this project is vital to Bulloch County's economy, iti is an ideal candidate for LMIG-EEE funding. Wel have respectfully requested that the City of Brookletreceive: funding assistance using the LMIG-EEE grant. Gin Road serves thel Bulloch Gin, which is a 40+ acre facility containing cotton gins, cotton warehouses, and offices. The gin: serves the farmers of Bulloch County: as well as the surrounding counties. Cotton arrives ini module trucks, which have three axels. During the peak ofginning season (November) there are: approximately 65 module trucks (58,000 Ibs. loaded) entering the facility with raw product. After the cotton is ginned, iti is stored on site in warehouses. Throughout the year, approximately 20 semis (80,000 Ibs. loaded) per day, move the ginned cotton from the warehouse to thel Port of Savannah. Each year Bulloch Ginj processes $30,000,000 in cotton and $5,000,000 in cotton seed. The ginl has 10 permanent employees and hires an additional 25 workers during ginning season, which lasts Gin Road is an 800-feet long dirt road thati is approximately 24-feet wide. The road is connected to Highway 80 with an asphalt apron, that is 24-feet wide with 35-feet  from October to) January.  radii. There: is not an existing right-hand turnl lane.  7IPage    Due to thet tight radii, northbound truckt traffic on Highway 80 entering Gin Lane is required to come to an almost complete stop before turning onto Gin Lane. Since therei is not: a right- hand turn! lane, the northbound traffic behind the trucks must also come to a stop. When exiting Gin Lane toi the northbound lane of Highway 80, truck traffic is required to swing out into the oncoming southbound lane to traverse thet tight exit. Thei risk ofl head-on and rear- end collisions are greatly increased int this area with the existing condition ofthe Gin Lane entrance. Another issue is drainage. The existing ditches are very: shallow and very flat. Water must build up before forcing its way off-site. There is not a visible drainage culvert at the current entrance. Highway 80 ditch water currently floods the entrance during large rain events due to the lack ofa culvert. This is dangerous to motorists on Gin Road and Bulloch Gin added a 124,000-square foot warehouse within thej past year to store ginned cotton. Bulloch Gin's long-term plan is to add one: more warehouse. The improvement of Gin Road will lead to this area of Brooklet developing into al ghtindistra/commerca zone. The City of Brooklet proposes to improve Gin Lane andi its entrance for the: safety of motorists on Highway 80 and to support al large economic engine of Bulloch County.The 1. Purchase additional right-of-way to own at total width of80 feet.  Highway 80.  City proposes the following:  2. Construct roadside drainage ditches. 3. Construct. a GAB road base. 4. Pave the road.  5.Constructa GDOT approved entrance withl large turning radii. 6.0 Constructa GDOT-approved. right-hand turn lane.  The estimated construction cost for the entire project is $365,072. The City of Brooklet respectiully requests assistance from GDOT to: fund the remainder. The City of Brooklet and Bulloch Gin have each pledged $70,000 towards thej project. The improvements will protect the citizens ofour state and will serve to develop this areas sO thatj jobs could be created  for Bulloch County citizens. 14. MOTION TO ADJOURN MOTION: SECOND: AYES: NAYES: Motion carried 4-0  Nicky Gwinnett Jim Stanoff None  Jim Stanoff, Nicky Gwinnett, Bill Griffith, and Brad. Anderson  AOPONEET  fo  Joe A. Grooms III, Mayor  Thei foregoing minutes are true and correct and approved by me on this 15Hayot  Juy  2021.  Attest:  Lori Phillips, City Clerk  Bpielip  8/Page