The City ofPelham  MINUTES OF THE WORK SESSION September 12, 2024-6 6:30 p.m. - Council Chambers  PRESENT:  Mayor. James Eubanks Council Member Bennett Adams Councill Member Fredrick Davis Council Member Bobby Robinson Councill Member Cody Shiver Council Member, Mistry Troutman City Manager, Christian Drake Police Chief, Nealie McCormick Asst. Police Chief, Rod' Williams Investigator, Adam Lamb  Economic Development Director, Cameron Harris Accounts Payable Clerk, Jasmine Riddle Enterprise-Joumal, Randy Wind David Chambers Randy Due Doris Swarn Teresa Robinson Bruce Williams CKH Group. Brian Cagle Janie Holton Curtis Brown  *** Absent from the meeting was Mayor Pro Tem Brown*** With a quorum present, Mayor Eubanks called the meeting to order at 6:31p.m.  CITIZEN'S COMMENTS  There were no citizen comments..  REQUESTTO APPEAR-TERESA ROBINSON  Ms. Teresa Robinson appeared before the Council to discuss issues with Council Member behavior,  specifically with actions and behavior directed towards her.  APPROVAL OF MINUTES  Minutes for approval: August 15, 2024, Council Meeting  September 12, 2024, Work Session  This will be an ACTION ITEM.  Pagel1    DEPARTMENT REPORTS  A review ofall department reports. Mr. Brian Cagle from CKH Group appeared before the Council to introduce himself and his company. His company will bej providing auditing services for the city.  FINANCIALREPORT  Ar review oft the financial report.  MENTAL HEALTH CO-RESPONDERS PROCLAMATION, AWARD  City Manager Drake presented a proclamation honoring National Mental Health Co-responders Week held September 15-23, 2024. The proclamation recognizes the importance oft the week and expresses the  City'sappreciation for our local mental health co-responders.  This will be: an ACTION ITEM.  ROAD CLOSURES  Pelham City Charter School System is requesting a road closure for their homecoming parade tol bel held September 19, 2024. They are requesting the normal parade route be blocked off from 5:30p.m.-6:45 p.m. Thel Pelham Chamber of Commerce ist requesting ar road closure for their annual Wildlife Festival that will bel held October 5, 2024. They are requesting Mathewson Ave frot the intersection of WI Railroad St Chuy's Grill & Bar is requesting a road closure for their Trunk or Treat event that will bel held October 26, 2024. The event will take place from 6:00p.m-9:00p.m. They are requesting Mathewson Ave be Due to the timing oft the request, a motion and vote. was taken for the Homecoming Parade Road closure. Council Member Shiver made a motion to approve the road closure, seconded by Council Member City Manager Drake is recommending the Council approve the road closures for the Wildlife Festival and  to the intersection ofEI Railroad St be blocked.  closed from the intersection of Blythe St to the intersection of McLaughlin St.  Adams. The vote was unanimous. the Trunk or Treat events. This willl be an ACTION ITEM.  Pagel 12    REZONING APPLICATION-203 W RAILROADSTS  City Manager Drake presented Letters of Recommendation from the Southwest Georgia Regional Commission and the City of Pelham Planning & Zoning Board, recommending approval oft the rezoning application submitted by the owner of On the Go IGA (also known as The Market IGA)at 203) W Railroad St. S. The purpose oft the rezoning is to convert the existing grocery store toad quick-service food  store by adding gas pumps.  City Manager Drake is recommending the Council approve the rezoning application.  This will be an ACTION ITEM.  SET2024 MILEAGE  City Manager Drake presented a resolution and ordinance to the Council. The purpose oft the resolution and ordinance is to set the 2024 Mileage rate. The proposed mileage rate is 25.645 mills. City Manager Drake is recommending the Council adopt the resolution and ordinance.  This will be an ACTION ITEM.  TAX COLLECTION CONTRACT  City Manager Drake presented the proposed 2024 Tax Collection Contract to allow Mitchell County to City Manager Drake is recommending the Council approve the 20241 Tax Collection Contract between the  bill and collect ad valorem tax on behalfofthe City.  City and Mitchell County. This will be an ACTION ITEM.  ETHICS BOARD  City Manager Drake presented the requirements for the ethics board that was established by the Council in 2016. The ethics board will consist of three people. The mayor can nominate two people, one requiring  Council voting and approval, and the Council can nominate the third member.  This willl be an ACTION ITEM.  Page 13    PURCHASE OF POLICE VEHICLE FROM SPLOST  City Manager Drake is requesting approval to utilize Special Purpose Local Option" Tax (SPLOST) funds to purchase a 20241 Dodge Ram truck, complete with a vehicle package, for the police department. This is part ofthe City's efforts to ensure the City'si fleet of vehicles is fully equipped and operational. The purchase aligns with the City Manager Drake is recommending the Council approve the purchase of the 2024 Dodge Ram using SPLOST  City's planned budget. The truck is priced at $52,225.  funds.  This willl be an ACTIONI ITEM.  ADJOURN  Mayor Eubanks declared the meeting closed at 7:53 p.m.  James Eubanks  Aihh  Mayor,  AUTHENTICATED:  This 26th day of September2024 gpmi7-  Page 14