EFFINGHAM CO. BOARD OF COMMISSIONERS  EFFINGHAM COUNTY, GEORGIA  REGULAR SESSION MEETING MINUTES  June 20, 2023  The Board of Commissioners of Effingham County, Georgia, Mr. Forrest Floyd, Mr. Roger Burdette, Mr. Jamie Deloach, and Mr. Phil Kieffer met in regular session at 5:00 pm on Tuesday, June 20, 2023 in the Commissioners Meeting Chambers at the Effingham County Administrative Complex located at 804 South Laurel Street  Springfield, Georgia 31329. STAFFPARTICIPATION  Mr. Tim Callanan - County Administrator, Mr. Edward Newberry County Attorney, Ms. Tasheena Shiggs - Deputy County Clerk, Ms. Marie Todd- - Executive Assistant, Mrs. Sarah Mausolf - HR Director, Ms. Maraya Durham - IT Specialist, Mr. Mark Lastinger - Public Information Coordinator, Mr. Steve Candler - Development Service Director, Ms. Katie Dunnigan - Zoning Manager, Mrs. Samantha Easton - Permit Technician, Mr. Mark Barnes - Finance Director, Ms. Angela Stanley - Engineering Project Manager, Mrs. Alison Bruton - Purchasing  Agent.  CITIZEN PARTICIPATION Hales, and Ms. Latita Shuman. I-CALLTOORDER II- ROLL CALL Forrest Floyd Roger Burdette Jamie Deloach Reginald Loper - Not present Phil Kieffer, Vice Chair II-INVOCATION  Mr. Tony Chiariello, Ms. Melissa Still, Mr. Dennis Hales, Mr. Doug Morgan, Ms. Sharon  Vice Chair Kieffer called the meeting to order at 5:06 pm.  Wesley Corbitt, Chairman - Not! present  Commissioner Deloach provided the invocation. IV- PLEDGE TO' THE. AMERICAN FLAG The pledge was sounded in unison. V-AGENDA APROVAL unanimously.  Commissioner Deloach made a motion to approve the resolution to approve the agenda as presented. Commissioner Floyd seconded the motion. The motion carried    MINUTES OF THE JUNE 20, 2023 BOC MEETING CONTINUED  PAGE 12  VI-MINUTES  Commissioner Deloach made: al motion to approve the June 06, 2023 regularmeeting minutes as presented. Commissioner Floyd seconded the motion. The motion  carried unanimously. VII- PUBLIC COMMENTS commencing to speak. VIII- CORRESPONDENCE  Vice Chairman Kieffer stated comments shall pertain to agenda items only. Should you wish to make remarks, clearly state your full name into the microphone before  Vice Chairman Kieffer stated documents from this meeting arel located in the Clerk's  office and on the Board of Commissioner's website.  IX-CONSENT AGENDA  Commissioner Deloach made a motion to approve the following Consent Agenda items: (1) Consideration to renew the Intergovernmental Agreement between the Effingham County School District, Effingham County BOC and thel Effingham County Sheriff's Office for FY24 (2) Consideration to approve to renew the Fire Services Agreement with The City of Springfield for a one-year period. (3) Consideration to approve to renew Fire Protection Services Agreement with the City of Guyton. (4) Consideration to approve a Lease Termination Letter to the City of Guyton for the use of the Guyton Fire Building. (5) Consideration to approve to renew the agreement with Tarheel Medical Billing dba Colleton Software, Inc for EMS Billing Services. (6) Consideration to approvet to renewt the Agreement twith the CityofPort Wentworth for the use of an inmate work detail. (7) Consideration to approve to renew the Task Order with Thomas & Hutton for Professional Consulting Services for Program Management. (8) Consideration to approve and publish a Job Description for a Field Training Officer for Emergency Medical Services. (9) Consideration to approve to appointment Rebecca Boston to the Coastal Regional Commission Council. (10) Consideration to reappoint Bruce Peth to the Department of Family and Children Services (DFCS)(11) Consideration to approve tor reappoint Gussie Nease to the Department of Public Health Board of Health Board. Commissioner Burdette seconded the motion. The motion carried  unanimously.  X-UNFINISHED BUSINESS  RANDY HADDEN, JEREMY NEASE, & CHUCK HILDEBRANT - SECOND READING (1): Consideration to approve a Second Reading of an application by Randy Hadden, Jeremy Nease, & Chuck Hildebrant to rezone 102.67 acres located on US Highway 80 from AR-1 & B-3 to I-1, to allow for warehouse development Map# 354 Parcel# 21,21B,21C: in the First District (this item was postponed 06/06/2023).  Vice Chair Kieffer allowed al brief public hearing.  Speaking in objection: Melissa Still, Dennis Hales, Sharon Hales, Latita Shuman,    MINUTES OF THE JUNE20,2023 BOC MEETING CONTINUED  PAGE 13  expressed concerns regarding Highway 80, industrial in residential area, and  warehousing district.  The Board engaged in a discussion regarding growth and approval.  Commissioner Floyd made a motion to approve the 2nd reading. Commissioner Deloach second the motion. Commissioner Burdette opposed. The motion carried RANDY HADDEN, JEREMY NEASE, & CHUCK HILDERBRANT - SKETCH PLAN (2): Thel Planning Board recommends approving an application' by Randy Hadden, Jeremy Nease, & Chuck Hilderbrant for approval ofa a Sketch Plan located on US Highway 80 for "HWY 80 Warehouse," zoned AR-1 & B-3, proposed zoning I-1 Map # 354 Parcels #21,21B, &2 21C, in the First District (this item was postponed 06/06/2023). Zoning Manager Dunnigan explained the sketch plan illustrates a berm to be placed within the 300-foot buffer. There is a 300-foot buffer around the property excluding Warnell surface mine and excess of 300 feet by virtue of the detention ponds. Planning Board recommends addingconditions) which includesap plotted 10-foot non- access easement along George Road be submitted to disallow access to George Road. A berm be inserted into the 300-foot buffer along George Road, any future sketch plans and development plans would share both Truck Court on the opposite side of the warehouse from George Road and lighting designed in a manner that is not to be visible from George Road. The latest sketch plan shows that the applicant is Commissioner Floyd made a motion to approve the sketch plan for "Hwy 80 1. There shall be no traffic entrance to, or exit from, the development site using 2. Site development plans must comply with the Effingham County Water Resources Protection Ordinance, the Stormwater Management Local Design Manual, and 3. All wetland impacts must be approved and permitted by USACE, and the Approved Jurisdictional Determination must be submitted during the site development plan 4. Development plans must meet the requirements of Section 5.12 I-1 Industrial 5. At traffic study must be submitted during the development plan review process, 6. Land clearing, site development, and building construction activities are limited to 7am to 7pm unless a night work permit is approved by the county manager. 7. Platted 10' non-access easement along George Road, disallowing future access to 9. All future sketch and development plans show truck court location to be on the  three to one.  attempting to make all of these additional requirements.  Warehouse" George Road.  Chapter 34 Flood Damage Prevention.  review process. Districts.  per Effingham County Traffic Study Requirements.  George Road.  8. A berm within the 300' bufferalong George Road, height opposite side oft the warehouse from George Road.    MINUTES OF THE JUNE20, 2023 BOC MEETING CONTINUED 10. All future sketch and development plans shall show lighting designed in a manner that site lighting not visible from George Road properties. Commissioner Deloach second the motion. The motion carried unanimously. JAY MAUPIN as Agent for OLEG MITNIK - SECOND READING (3): Consideration to approve the Second Reading of an application by Jay Maupin as Agent for Oleg Mitnik for a conditional use located on Highway 21 South to allow for an automotive export yard in I-1 zoning Map # 465 Parcel # 1A in the Fifth District (this item was postponed Vice Chair Kieffer made a motion to approve the 2nd reading. Commissioner Burdette JAY MAUPIN as. Agent for OLEG MITNIK - SECOND READING (4): Consideration to approve the Second Reading of an application by Jay Maupin as Agent for Oleg Mitnik for a variance from Section 3.4 to reduce or eliminate required buffers between I-1 and B-3 zoned parcels Map # 465 Parcel # 1A in the Fifth District (item postponed  PAGE 14  06/06/2023).  second the motion. The motion carried unanimously.  06/06/2023)  Vice Chair Kieffer allowed a brief public hearing.  Speaker Tina Sutton explained she need clarification on where the bufferwaslocated. Jay Maupin with Maupin Engineering explained the reduction being requested is against the pseudo-industrial park. If they were classified industrial like their uses, Vice Chair Kieffer made a motion to approve the 2nd reading. Commissioner Burdette second the motion. Commissioner Deloach opposed. The motion carried three to one JAY MAUPIN as Agent for OLEG MITNIK - SKETCH PLAN (5): The Planning Board recommends approving an application by Jay Maupin as Agent for Oleg Mitnik for approval ofa Sketch Plan located on Highway 21 South for "Dickey Tract," zoned I-1, Map # 465 Parcel #1A ini the Fifth District (this item was postponed 06/06/2023) Zoning Manager Dunnigan explained this project is an expansion of an existing development and will use the existing access on Commerce Court. The development Vice Chair Kieffer made ai motion to approve the sketch plan for Dickey Tract". 1. The conditional use to operate an automotive exportyard has been approved. Commissioner Burdette second the motion. The motion carried unanimously.  the buffer require would be 25 feet.  is boarded by industrial and B-3 zoned properties.  2. Site development plans will match the approved buffers.  XI-NEW BUSINESS  CONSIDERATION TO APPROVE THE FIRST READING TO AMEND ARTICLE VIII, CHAPTER 30 - TIMBER ORDINANCE OF THE CODE OF ORDINANCES OF    MINUTES OF THE JUNE 20, 2023 BOC MEETING CONTINUED  PAGE 15  EFFINGHAM COUNTY AND RESOLUTION# 023-009, TO AMEND AND RESTATE THE' TIMBER OPERATIONS ORDINANCE FOR EFFECTIVE DATE. AND FOR OTHER Director of Development Service Candler explained in order to conform with Title XII of the official code of Georgia, the ordinance revisions include a definition change, notice requirement change, addition ofa timber operations bond, posting notices and additions to the violations. Staff recommends approval of the ordinance revision Commissioner Deloach made a motion to approve the First Reading to amend Article VIII, Chapter 30 Timber Ordinance of the Code of Ordinances of Effingham County and Resolution# 023-009, to amend and restate the Timber Operations Ordinance for effective date and for other purposes. Commissioner Floyd seconded the motion. The CONSIDERATION TO APPROVE THE FIRST READING TO AMEND PART II, APPENDIXC, ARTICEI-DEFNITONS, ARTICLEIX-AMENDMENDMENTSTOMAPOR TEXT AND ARTICLE XI - ZONING APPEALS OF THE EFFINGHAM COUNTY CODE Development Services Director Candler explained to conform with Title XXXVI ofthe Official Code of Georgia zoning procedures law. The revised provisions related to judicial review of zoning decisions and more definition requirements of zoning decisions by Boards of agencies using those delegate authorities. Revisions added are definitions for legislative zoning actions and quasi-judicial officers. Section 7.1.4 has been added tot the review authority which gives the Planning Board the ability or hear and render decisions on applications for variances, special administrative permits, special exceptions, plat procedures and processes and other processes that are not considered a zoning action. Section 7.1.8.3 variances are explained in further detail that a financial hardship is not considered by state law as ground for granting of a variance. The addition to section 7.2 administration complies with state regulations foraproper ownert to appeal administrative quasi-judicial and zoning decisions. There is also a change to the publicnoticet timeline for quasi-judicial decisions. Other changes consist of responsibilities of the Zoning Administrator, Ms. Katie Dunnigan. Commissioner Deloach made a motion to approve the First Reading to amend Part II, Appendix C, Article II- Definitions, Article IX- Amendments to Map or Textand. Article XI-Zoning Appeals of the Effingham County Code of Ordinances. Commissioner Floyd CONSIDERATION TO APPROVE RESOLUTION# 023-010 TO AMEND THE Finance Director Barnes explained this amendment covers multiple items. Development Services, EMS, Fire, Recreation, and Finance. Staff coordinated to review and proposed some updates to the schedule. The proposed water rate change comes from the rate change plan that was approved back in August of 2020. In which, the County will raise rates in accordance with any increases we have in the rates we pay to the City of Savanah. The water and sewer connection fees presented are based on  PURPOSES (1)  which will comply with the new state law.  motion carried unanimously.  OF ORDINANCES (2)  seconded the motion. The motion carried unanimously.  SCHEDULE OF FEES (3)    MINUTES OF THE JUNE 20, 2023 BOC MEETING CONTINUED  PAGE16  capital recovery costs that have been calculated. EMS changes are based on Medicare rates. Development Services additions includes a building permit rate specifically for industrial, updates the commercial permit rate and minor changes to inspection fees as well. The proposed fire fees eliminate the different tiers for the commercial and industrial categories bringing them to one flat rate, plus five (5) cents per square foot charge. For residential, the base fee stays the same and the square foot rate goes to two (2) cents, which equates to a twenty (20) dollar increase on a 2,000 square foot Commissioner Deloach made a motion to approve the proposed resolution to amend the Schedule of Fees. Commissioner Burdette seconded the motion. The motion CONSIDERATION TO APPROVE RESOLUTION# 023-011 TO SET THE 2023 Finance Director Barnes explained there is no proposed changes this year to the Commissioner Deloach made a motion to approve the proposed sanitation fees resolution. Commissioner Burdette seconded the motion. The motion carried CONSIDERATION TO APPROVE RESOLUTION# 023-012 TO SET THE 2023 FIRE Finance Director Barnes explained this resolution sets the fire fee in accordance to Commissioner Burdette made a motion to approve the proposed fire fees resolution. Commissioner Deloach seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE TO AWARD CONTRACT 23-ITB-031 FOR THE EMS AND PRISON MAINTENANCE BUILDING CONSTRUCTION PROJECT TO Purchasing Agent Bruton explained Staff posted an invitation to bid (ITB) for the construction of the new prison maintenance building which will be located on the public works campus and the expansion and renovation of the EMS building located in Springfield. There were three (3) bids received, with McWright, LLC being the Commissioner Burdette made a motion to approve Award Contract 23-ITB-031 for the EMS and Prison Maintenance Building Construction Project to McWright LLC for at total of $2,942,170.00. Commissioner Floyd seconded the motion. The motion CONSIDERATIONTO. APPROVEAI PURCHASE ORDER WITH CUSTOMTRUCKAND BODY WORKS, INC. FOR' THE PURCHASE OF A TYPE III AMBULANCE (7) Purchasing Agent Bruton explained there is uncertainty with the previous five (5)  house.  carried unanimously. SANITATION FEES( (4) sanitation fee.  unanimously. FEES (5)  what wasj justi in the previous schedule of fees.  MCWRIGHT LLC (6)  lowest bidder.  carried unanimously.    MINUTES OF THE JUNE 20, 2023 BOC MEETING CONTINUED  PAGE 17  ambulances ordered. This is an alternative requested by EMS Director Wanda McDuffie. The Board approved ofthes same type ofambulance back in March. Commissioner Deloach made a motion to approve of PO Q-00445-1 with Custom Truck and Body' Works, Inc. for the purchase of a Type III Ambulance in the amount of $199,582.00. Commissioner Burdette seconded the motion. The motion carried CONSIDERATION TO APPROVE AMENDMENT 2 FOR THE AGREEMENT WITH THE CITY OF POOLER FOR THE USE OF AN INMATE WORK DETAIL (8) Purchasing Agent Bruton explained thej previous rate was $75,000. The City ofPooler was informed that their rate would be increasing to $85,000 over a two (2) year Commissioner Deloach made a motion to approve Amendment 2 for the agreement with The City of Pooler for the use of an inmate work detail. Commissioner Floyd CONSIDERATION TO APPROVE. AMENDMENT: 2TO' THE. AGREEMENT WITH THE Purchasing. Agent Bruton explained this amendment willi increase the rate for the City of Guyton to $62,565.' There is a three (3) percent (%) credit against the overall total Commissioner Deloach made al motion to approve of Amendment 2 for the Agreement between the Cityo ofGuyton and Effingham County fort the use ofani inmate work detail. Commissioner Burdette seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE AMENDMENT 2 FOR THE AGREEMENT WITH THE CITY OF RINCON FOR THE USE OF AN INMATE' WORK DETAIL (10) Purchasing Agent Bruton explained City of Rincon has al fifteen (15) percent (%) credit against the average salary based on the service delivery strategy. The overall Commissioner Deloach made ai motion to approve ofAmendment 2 for the agreement with The City of Rincon for the use of an inmate work detail. Commissioner Floyd CONSIDERATION TO APPROVE. AMENDMENT 2TOTHE AGREEMENT WITH1 THE CITYOFSPRINGFELD FORTHE USE OF AN INMATE WORK DETAIL (11) Purchasing Agent Bruton explained the City of Springfield has a three (3) percent (%) credit, with a rate of 62,565. Springfield had two (2) other request: The City of Springfield will accept no more than six (6) inmates each day and may request less than six (6) inmates on any given day, at the discretion of the streets and lane superintendent. The City of Springfield streets and lane superintendent has the right to return any inmate(s) before the end of the working day. If the inmate or inmates  unanimously.  period. This amendment reflects that increase.  seconded the motion. The motion carried unanimously.  CITY OF GUYTON FOR1 THE USE OF AN INMATE WORK DETAIL (9)  for the service delivery strategy.  reimbursement total will be $54,825.  seconded the motion. The motion carried unanimously.  fail to cooperate.    MINUTES OF THE JUNE 20, 2023 BOC MEETING CONTINUED  PAGE/8  Commissioner Burdette made a motion to approve of Amendment 2 for the Agreement between the City of Springfield and Effingham County for the use of an inmate work detail. Commissioner Floyd seconded the motion. The motion carried CONSIDERATION TO APPROVE AMENDMENT 1 TO THE OLD AUGUSTA ROAD WATER AND SEWER DEVELOPMENT AGREEMENT BETWEEN EFFINGHAM Purchasing Agent Bruton explained in February of 2022 the Board approved this agreement with Cowan Investments to allow for a cost share on the design and construction to extend water and sewer service to their site on Old Augusta Road. Cowan Investments has provided an updated budget for the construction which does Commissioner Burdette made a motion to approve of Amendment 1 to the Old Augusta Road Water and Sewer Development Agreement between Effingham County and Cowan Investments, LLC. Commissioner Deloach seconded the motion. The CONSIDERATION TO APPROVE AN ANNEXATION REQUEST FROM THE CITY OF RINCON FOR A PROPERTY LOCATED ALONG OLD AUGUSTA ROAD SOUTH, County Clerk Johnson explained this property is located in the fifth district, which is the City of Rincon. Noted in the packet given to the Board, the aerial footage shows that this property is contiguous with other properties located within the City of Commissioner Burdette made a motion to approve the Petition Requesting Annexation as presented by the City of Rincon. Commissioner Deloach seconded the  unanimously.  COUNTY. AND COWAN INVESTMENIS,LLC02)  increase the County share.  motion carried unanimously.  CONSISTING OF 5.08. ACRES MAP# 475 PARCEL# 57A (13)  Rincon.  motion. The motion carried unanimously.  XIII- REPORTS FROM COMMISSIONERS & ADMINSTRATIVESTAFF  Mr. Tim Callanan TSPLOSTList  Board received aj preliminary TSPLOST list Some roads could possibly be moved into LMIG 2024  Commissioner. Burdette  Follow-mp.onSchool Zone lights and signs  County Manager to set up a meeting with the Sheriff  XIV- EXECUTIVE SESSION  At 6:09pm, Commissioner Deloach made a motion to go into executive session for discussion of personnel, property and pending litigation. Commissioner Burdette At 6:35pm, Commissioner Deloach made a motion to reconvene. Commissioner  seconded the motion. The motion carried unanimously.  Burdette seconded the motion. The motion carried unanimously.    MINUTES OF THE JUNE 20, 2023 BOC MEETING CONTINUED  PAGE19  XIV - EXECUTIVE SESSION MINUTES  Commissioner Deloach made a motion to approve the June 06, 2023 executive session minutes. Commissioner Burdette seconded the motion. The motion carried  unanimously. XIV-AD)OURNMENT  The meeting adjourned at 6:35pm on a motion made by Commissioner Deloach, seconded by Commissioner Burdette. The motion carried unanimously.  S.Aohuonu  Phill  Chairman  Stephânie D. Johnson, County Clerk  B