EFFINGHAM CO. BOARD OF COMMISSIONERS  EFFINGHAM COUNTY, GEORGIA  REGULAR SESSION MEETING MINUTES  July 18,2023  Thel Board ofCommissioners of Effingham County, Georgia, Mr. Wesley Corbitt, Mr. Forrest Floyd, Mr. Roger Burdette, Mr. Jamie Deloach and Mr. Phil Kieffer met in regularsession at! 5:00 pm on Tuesday, July 18, 2023 in the Commissioners Meeting Chambers at the Effingham County Administrative Complex located at 804 South  Laurel Street Springfield, Georgia 31329.  STAFF PARTICIPATION  Mr. Tim Callanan - County Administrator, Mr. Edward Newberry - County Attorney, Ms. Stephanie Johnson - County Clerk, Ms. Tasheena Shiggs - Deputy County Clerk, Mr. Clint Hodges - Fire Chief & EMA Director, Ms. Maraya Durham-IT: Specialist, Mr. Steve Candler - Director of Development Services, Ms. Chelsie Fernald Planner, Ms. Katie Dunnigan - Zoning Manager, Mrs. Samantha Easton - Permit Technician, Mrs. Alison Bruton -1 Purchasing Agent, Mrs. Sarah Mausolf- HR & Risk Management Director, Ms. Angela Stanley - Engineering Project Manager, Mr. Seth Zeigler - Parks and Recreation Manager, Ms. Marie Todd - Executive Assistant, Mr. Mark Lastinger Public Information Officer, Ms. Laura Bassett - Director of Elections and Voters Registration, Ms. Krystal McDonald - Assistant Director of Elections and Voters  Registration.  CITIZEN PARTICIPATION  Mr. Murray Marshall, Mr. Joe Marshall, Ms. Caroline Chaney, Ms. Melissa Reagan, Mr. Jim Willis, Mr. John Schwarzkopf, Mr. Alec Metzger, Mr. Theodore Hamby, Ms. Rita Elliott, Ms. Michelle Smith, Mr. Dave Castillo, Ms. Alice Hurst, Ms. T.J. Herman, Ms.  Anita Howze, Mr. Tim Warnock, Mr. Brandon Long, Mr. Don Walden  I-C CALLTO ORDER Wesley Corbitt, Chairman Forrest Floyd Roger Burdette Jamie Deloach Reginald Loper - not present Phill Kieffer, Vice Chair II-ROLLCALL III-INVOCATION  Chairman Corbitt called the meeting to order at 5:01 pm  Chairman Corbitt provided thei invocation. IV-] PLEDGE TO' THE AMERICAN FLAG The pledge was: sounded in unison.    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE]2  V-A AGENDA APPROVAL Board item #15.  County Clerk) Johnson stated an altiomofaprsematonand correction to Planning Commissioner Deloach made a motion to approve a resolution to approve the agenda with the noted changes. Commissioner Floyd seconded the motion. The  motion carried unanimously. ADDITIONTOTHEAGENDA (10) YEARS OF SERVICE  SPECIAL PRESENTATION - PLAQUE PRESENTED TO MARK BARNES FOR TEN HR Director Mausolf presented Finance Director Mark Barnes with plaque as a token of appreciation of his ten (10) year work anniversary, July 8, 2023. Staff from the  Finance Department was present for a photo.  VI-MINUTES  Commissioner Deloach made a motion to approve the June 20, 2023 work session and regular commission meeting minutes. Commissioner Floyd seconded the  motion. The motion carried unanimously.  VII- PUBLIC COMMENTS commencing to speak. VIII- CORRESPONDENCE  Chairman Corbitt stated comments shall pertain to agenda items only. Should you wish to make remarks, clearly state your full name into the microphone before  Chairman Corbitt stated documents from this meeting are located in the Clerk's  office and on the Board of Commissioner's website.  IX- CONSENT AGENDA  Vice Chair Kieffer made a motion to approve the following Consent Agenda items: (1) Consideration to approve to renew the License Agreement with Verizon Wireless for site 133762 (Springfield) (2) Consideration to approve an Intergovernmental Agreement by and between the Georgia Department of Corrections and Effingham County Prison for GED Testing for Offenders. (3) Consideration to approve to ratify and affirm a Facility Lease Agreement with the City of Rincon for the Ebenezer Fire Station. (4) Consideration to approve to ratify and affirm the submission of a Grant Pre-Application to the Georgia Emergency Management Agency's (GEMA) Hazard Mitigation Grant Program (5) Consideration to approve to submit a Grant Application to Firehouse Subs Public Safety Foundation. (6) Consideration to approve acceptance of a Grant Award from the Georgia Emergency Management Agency (GEMA) for the Emergency Management Performance Grants (EMPG) Program (7) Consideration to approve to ratify and affirm a Contingency Amendment from the Governor's office of Planning and Budget (OPB) Water/Sewer Infrastructure Grant Program (8) Consideration to approve to accept an anonymous donation to the Effingham County Senior Center (9) Consideration to approve to submit a Grant Application to ACCG-Group Self- Insurance Workers' Compensation Fund-Employee Safety Grant (10) Consideration to approve Amendment #2 to the Food Services Agreement between Effingham Countyand: Summit Food Service for provision ofr meals to the Prison and    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE 13  Senior Center. Commissioner Deloach seconded the motion. The motion carried  unanimously.  X-UNFINISHED BUSINESS  CONSIDERATION TO APPROVE CHANGE ORDER #3 TO TASK ORDER 21-25-004 WITH ROBERTS CIVIL ENGINEERING FOR THE FDRE FOR ASH ROADS DESIGN AND CONSTRUCTION MANAGEMENT (postponed May 2, and May 16, 2023, and Purchasing Agent Bruton explained the Change Order is to close out the agreement, $1,594.50 will be reimbursed to the County from Robert Civil Engineering to cover a billing error. The Change Order request is for 10,151.35, which will bring the contract Commissioner Deloach made a motion to approve of Change Order #3 to Task Order 21-25-004 with Roberts Civil Engineering for the FDRE for Ash Roads Design and Construction Management. Commissioner Floyd seconded the motion. The motion CONSIDERATION TO APPROVE CHANGE ORDER #2 TO LMIG 2022 SUPPORT AND CM SERVICES AGREEMENT WITH ROBERTS CIVIL ENGINEERING (postponed May 2, and May 16, 2023, and removed June 6, 2023) (2) Purchasing Agent Bruton explained there is $1,481.50 that will be reimbursed to the County from Robert Civil Engineering The Change Order request is for $10,347.50, Commissioner Burdette made a motion to approve of Change Order #2 to LMIG 2022 Support and CM Services Agreement with Roberts Civil Engineering. Commissioner CONSIDERATIONTIONTOAPPROVE CHANGE ORDER #2 FORTASK ORDER22-25-006 FOR THE TSPLOST INTERSECTIONS DESIGN AND CONSTRUCTION MANAGEMENT WITH ROBERTS CIVIL ENGINEERING (postponed from May 2, Purchasing Agent Bruton explained Change Order #2 includes the addition of right-of- Vice Chair Kieffer made a motion to approve for Change Order #2 for Task Order 22- 25-006 for the TSPLOST Intersections Design and Construction Management with Roberts Civil Engineering in the amount of $437,560.00. Commissioner Deloach CONSIDERATION TO APPROVE THE SECOND READING TO AMEND PART II, ARTICLE VIII- - CHAPTER 30-TIMBER ORDINANCE OF THE EFFINGHAM COUNTY CODE OF ORDINANCES, (IN RESPONSE TO TITLE 36 OF THE OFFICIAL CODE OF Commissioner Deloach made a motion to approve the 2nd Reading. Commissioner  removed June 6, 2023) (1)  to zero and close out the project.  carried unanimously.  which will bring the contract to zero and close out the project.  Deloach seconded the motion. The motion carried unanimously.  2023 and May 16, 2023, removed June 6, 2023)(3) way acquisition services as well as lighting design.  seconded the motion. The motion carried unanimously.  GEORGIA) (1st Reading approved 06/20/2023)(4)  Burdette seconded the motion. The motion carried unanimously.    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE 14  CONSIDERATION TO APPROVE THE SECOND READING TO AMEND PART II, APPENDIX C- ARTICLE II - DEFINITIONS, ARTICLE IX - AMENDMENTS TO MAP OR' TEXT, ARTICLE: XI- ZONING APPEALS OF THE EFFINGHAM COUNTY CODE OF ORDINANCES (IN RESPONSE TO THE CHANGES OF TITLE 36 OF THE OFFICIAL CODE OF GEORGIA, ZONING PROCEDURES LAW) (1st Reading approved Commissioner Deloach made a motion to approve the 2nd Reading. Vice Chair Kieffer  06/20/2023)(5)  seconded the motion.' The motion carried unanimously.  XI-NEW BUSINESS  CONSIDERATION TO APPROVE THE EFFINGHAM COUNTY PARKS AND County Manager Callanan explained thisi item is to adopt thej plan as aj policy document based on the presentation: att the work session meeting. This plan will guide the County Commissioner Deloach made al motion to approve ofthel Effingham County Parks and Recreation Master Plan. Commissioner Floyd seconded the motion. The motion CONSIDERATION TO APPROVE CHANGE ORDER #1 FOR THE 2023 LMIG SUPPORT AND CM SERVICES AGREEMENT WITH ROBERTS CIVIL ENGINEERING Purchasing Agent Bruton explained a proposal was requested from Robert Civil Engineering to incorporate the 2024 LMIG services to their 2023 LMIG services Commissioner Deloach made ai motion to approve of Change Order #1 for the 2023 LMIG Support and CM Services Agreement with Roberts Civil Engineering. Commissioner Burdette seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE AN AUTOMATIC: AND MUTUAL AID AGREEMENT BETWEEN EFFINGHAM COUNTY FIRE RESCUE AND RINCON FIRE DEPARTMENT Fire Chief] Hodges explained after taking over Ebenezer and Goshen fire stations July 1st, the Mutual Aid Agreement will amend the previous agreement to coincide with the Commissioner Burdette made: a motion to approve ofthe consideration to approvean automatic and Mutual Aid agreement between Effingham County Fire Rescue and Rincon Fire Department. Commissioner Deloach seconded the motion. The motion CONSIDERATION TO APPROVE TO AUTHORIZE THE PURCHASE OF THE EBENEZER FIRE: STATION BUILDING FROM' THE CITY OF RINCON (4): Fire Chief Hodges explained the Ebenezer fire land is owned by the county but the  RECREATION MASTER PLAN (1):  through Parks and Recreation development.  carried unanimously.  (2):  contract: SO that both project could bel bid simultaneously.  (3):  new response districts.  carried unanimously.    MINUTES OF THE JULY18, 2023 BOC MEETING CONTINUED  PAGE 15  building is owned by the City of Rincon. Three (3) appraisals were done and the Vice Chair Kieffer made a motion to approve to purchase the Ebenezer Fire Station building. Commissioner Deloach seconded the motion. The motion carried CONSIDERATION TO APPROVE THE LOCAL EMERGENCY OPERATIONS PLAN Fire Chief Hodges explained the LEOP provides a guide for all emergencies and supporting agencies response to large scale incidents. The plan is broken down to fifteen (15) different emergency support functions. There have been some changes at the state level as to who the primary and supporting functions are as well as a few County changes. This will be used to clean up some of the verbiage and removal of Commissioner Deloach made a motion to approve of the Local Emergency Operations Plan Update. Commissioner Floyd seconded the motion. The motion carried CONSIDERATIONTIONTOAPPROVE RESOLUTION# 2023-013TO. AMEND1 THEFISCAL Finance Director Barnes explained the fiscal year 2024 budget amendment includes mobile vote hub stations for all the voting machines to assist with security and transportation of the elections equipment. The Old Augusta Road water and sewer Commissioner Deloach made a motion to approve the resolution to amend the budget for FY 2024. Commissioner Burdette seconded the motion. The motion carried CONSIDERATION TO APPROVE A PERSONNEL AGREEMENT WITH THE UGA Finance Director Barnes explained the contract is approximately $219,000 total, of this cost, $147,000 is for the salaries which is asmall increase over the amended fiscal year 2023 contract -144,000 for salaries. The remainder of the contract is for taxes Commissioner Burdette made a motion to approve the FY2024 UGA Extension Office personnel agreement. Commissioner Deloach seconded the motion. The motion CONSIDERATION TO APPROVE CHANGE ORDER# 1 FOR TASK ORDER 23-REQ- 007 WITH HUSSEY GAY BELL FOR THE CLARENCE E. MORGAN COMPLEX (8) Purchasing Agent Bruton explained Change Order #1 has been submitted which includes the addition of low voltage data and IT design for the CEM expansion. This was not included in the original scope requested or the proposal. The additional cost is$9,000.00. The Change Orderalsoi includesa $3,000.00 reimbursable expenses total included by Hussey Gay Bell in their original proposal but it was not included in the  difference was split between the two.  unanimously. UPDATE (5):  redundant material.  unanimously.  YEAR 2023-2024 BUDGET (6):  extension project is also included.  unanimously.  EXTENSION OFFICE FOR FISCAL YEAR 2024 (7):  and benefits which will be billed to the county based on actuals.  carried unanimously.  contracttotal that was approved.    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE 16  Vice Chair Kieffer made a motion to approve of Change Order 1 for Task Order 23- REQ-007 with Hussey Gay Bell for the Clarence E. Morgan Gymnasium Expansion in the amount of $12,000. Commissioner Deloach seconded the motion. The motion CONSIDERATION TO APPROVE AN INTERCOVERNMENTAL AGREEMENT WITH Purchasing agent Bruton explained the IGA covers the November elections and any runoffs that may occur for the cities of Guyton, Rincon, and Springfield for County Commissioner Deloach made a motion to approve of the ntergovernmental Agreement to Conduct Municipal Elections. Commissioner Burdette seconded the CONSIDERATION TO APPROVE A MEMORANDUM OF UNDERSTANDING BETWEEN EFFINGHAM COUNTY EMS AND RESCUE TRAINING, INC. TO ALLOW Purchasing Agent Bruton explained EMSi is requesting: gapproval to allow students from the Chatham County paramedic consortium to do ride-a-longs with EMS personnel. Vice Chair Kieffer made a motion to approve ofI MOU with Effingham County EMS and Rescue Training, INC. Commissioner Deloach seconded the motion. The motion CONSIDERATION TO APPROVE AMENDMENT #3 FOR THE EXTENSION OF THE MASTER SERVICES AGREEMENT FOR PROFESSIONAL SERVICES FOR EOM Commissioner Deloach recused himselffrom items. 11-13 due to a banking relationship. Purchasing Agent Bruton explained for fiscal year 2024 staff is recommending approval of this amendment. Funding has already been approved for fiscal year 24 Commissioner Burdette made al motion to approve thel Master Services Agreement for Engineering Professional Services Amendment #3 for FY 2024 for EOM Operations. Commissioner Floyd seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE AMENDMENT# 6 TO THE EOM OPERATIONS AGREEMENT TO PERFORM PUBLIC WORKS RELATED TASKS (12) Purchasing Agent Bruton explained for fiscal year 2024 staff recommends that this amendment be approved. Funding is already approved in the fiscal year budget. Commissioner Burdette made a motion to approve the Amendment 6 for the extension of Public Works services for FY 2024 for EOM Operations. Commissioner  carried unanimously.  THE CITIES TO CONDUCT MUNICIPAL ELECTIONS (9)  management.  motion. The motion carried unanimously.  FORSTUDENT RIDE-A-LONGS (10)  carried unanimously.  OPERATIONS (11)  budget as well.  Floyd seconded the motion. The motion carried unanimously.    MINUTES OF THE JULY18, 2023 BOC MEETING CONTINUED UNDER THEI MASTER SERVICES AGREEMENT (13)  PAGE 17  CONSIDERATION TO APPROVE TASK ORDER# 8 WITH EOM OPERATIONS Purchasing Agent Bruton explained typically these items are spread out into different task orders but to condense it and make it easier to track, they are being presented as one. Thisi includes site plan review, capital improvement; program assistance, MS4, and Vice Chair Kieffer made a motion to approve Task Order 8 with EOM Operations under the Master Services Agreement for FY24. Commissioner Floyd seconded the motion. CONSIDERATION TO APPROVE THE PROBATION SERVICES AGREEMENT WITH JUDICIAL ALTERNATIVES OF GEORGIA, INC. (JAG) FOR THE STATE COURT OF  watershed protection plan.  The motion carried unanimously.  EFFINGHAM COUNTY (14) Commissioner Deloach returned.  County Manager Callanan explained Effingham County currently has a contract to provide probation services for State Court, Superior Court, City of Guyton, and City of Springfield. Individually, the service would not be sustainable without the Traffic Court. As of this year, Traffic Court was funded upon conviction of a traffic offense, which is called fee only probation. A letter from the State Courts states that per the The agreement requires ninety days' notice for termination. There will be a termination date of August 1, 2023. A contract with Judicial Alternatives of Georgia has been requested to take over those services. The County Attorney has reviewed One change that was made to the contract was that in no way shall the county ever be obligated to pay the fee of a probationer. The fee that are changed in the court to the probationer will be the compensation that is received by the Judicial Alternatives of Georgia. This contract only implements the sentence provided by the judge. Commissioner Deloach made a motion to approve of the Probation Services Agreement with Judicial Alternatives of Georgia, Inc. (JAG) for the State Court of Effingham County. Commissioner Floyd seconded the motion. The motion carried CONSIDERATION TO APPROVE THE PROBATION SERVICES AGREEMENT WITH JUDICIAL ALTERNATIVES OF GEORGIA, INC. (JAG) FOR THE SUPERIOR COURT County Manager Callanan explained this resulted upon the State Courts decision. Commissioner Deloach made a motion to approve of the Probation Services Agreement with Judicial Alternatives of Georgia, Inc. (JAG) for the Superior Court of Effingham County. Vice Chair Kieffer seconded the motion. The motion carried  contract, they are excising their rights to terminate the agreement.  that contract.  unanimously.  OF EFFINGHAM COUNTY (15)  unanimously.    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE 18  CONSIDERATION TO APPROVE TO TERMINATE THE PROBATION SERVICES AGREEMENT BETWEEN EFFINGHAM COUNTY AND SUPERIOR COURT (16)  This item was discussed along with the previous items.  Commissioner Deloach made a motion to approve of Termination of the Probation Services Agreement between Effingham County and Superior Court. Commissioner CONSIDERATION TO APPROVE TO TERMINATE THE PROBATION SERVICES AGREEMENT BETWEEN EFFINGHAM COUNTY AND STATE COURT (17)  Burdette seconded the motion. The motion carried unanimously.  This item was discussed along with the previous items.  Commissioner Deloach made a motion to approve of Termination of the Probation Services Agreement between Effingham County and State Court. Commissioner CONSIDERATION TO APPROVE THE 2024 LOCAL MAINTENANCE IMPROVEMENT GRANT (LMIG) PROJECT LIST AND SUBMITTAL OF THE APPLICATION TO THE GEORGIA DEPARTMENT OF TRANSPORTATION (GDOT) Purchasing Agent Bruton explained Staff has been working with Robert Civil Engineering to compile a project list for the 2024 LMIG program through GDOT. This  Burdette seconded the motion. The motion carried unanimously.  (18)  includes approximately eight (8) miles throughout the County. The Board engaged in a discussion regarding road work in the districts.  Commissioner Burdette made a motion to approve of 2024 LMIG Project List and Submittal of Application to GDOT. Commissioner Floyd seconded the motion. The CONSIDERATIONTOAPPROVEAPRE-EVENTCONTRACTFORDISASTER DEBRIS MONITORING & FINANCIAL RECOVERY SERVICES WITH THOMPSON Purchasing Agent Bruton explained an agreement has been in place since 2018. Staff posted another RFP to update the current agreement. Four (4) proposals were Commissioner Burdette madeamotion to approve of Pre-Event Contract for Disaster Debris Monitoring & Financial Recovery Services with Thompson Consulting Services, LLC. Commissioner Deloach seconded the motion. The motion carried CONSIDERATION TO APPROVE THE FIRST READING TO AMEND PART II - APPENDIX C, ARTICLEII-D DEFINITIONS, ARTICLE III-G GENERAL PROVISIONSOF THE EFFINGHAM COUNTYCODEOFORDINANCES (NRISPOASETOTTLE3SOF Planner Fernald explained per the Official Code of Georgia, Title 36, each County within the state is required to have a County Surveyor. This position will be appointed  motion carried unanimously.  CONSULTING SERVICES, LLC(19)  received and evaluated by ChiefHodges and EMA Staff.  unanimously.  THE OFFICIAL CODE OF GEORGIA) (20)  by the County Manager or designee.    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE19  Commissioner Burdette made a motion to approve an amendment to the Code of Ordinances Appendix C - Zoning Ordinance, Article II & III General Provisions. Commissioner Deloach seconded the motion. The motion carried unanimously. CONSIDERATION TO APPROVE A REQUEST FOR ANNEXATION AS SUBMITTED BY THE CITY OF SPRINGFIELD FOR A PROPERTY LOCATED ON INDUSTRIAL County Clerk Johnson explained a certified letter was received from the City of Springfield regarding annexation of the parcel, which is contiguous with other Commissioner Burdette made a motion to approve the Petition Requesting Annexation as presented by the City of Springfield. Vice Chair Kieffer seconded the CONSIDERATION TO APPROVE RESOLUTION# 023-014 TO CREATE A SPECIAL Commissioner Kieffer made a motion to approve the proposed resolution to create a Special Service District for Effingham getaway. Commissioner Deloach seconded the CONSIDERATION TO APPROVE RESOLUTION# 023-015 TO CREATE A SPECIAL Commissioner Burdette made a motion to approve the proposed resolution to create a Special Service District for Research Forest. Commissioner Deloach seconded the CONSIDERATION TO APPROVE RESOLUTION# 023-016 TO CREATE A SPECIAL Commissioner Deloach made al motion to approve the proposed resolution to create a Special Service District for Interstate-16. Commissioner Burdette seconded the  BOULEVARD MAP# 429A PARCEL# 3A (21)  properties located within the city's boundaries.  motion. The motion carried unanimously.  SERVICE DISTRICT FOR EFFINGHAM GATEWAY (22)  motion. The motion carried unanimously.  SERVICE. DISTRICT FOR1 THE RESEARCH FOREST (23)  motion. The motion carried unanimously.  SERVICE DISTRICT FOR INTERSTATE 16 (24)  motion. The motion carried unanimously.  XII- REPORTS FROM COMMISSIONERS & ADMINSTRATIVESTAFT  Mr. Tim Callanan TSPLOST  Discussed data gathered, list of projects is forthcoming Provided a copy of the draft Future Land Use Map (FLUM) Provided a copy of the Self Insurance Validation Report  Mr.. Steve Candler Mrs.Sarah Mausolf XIII-EXECUTIVE: SESSION  At 5:31pm, Commissioner Deloach made a motion to go into executive session for discussion of personnel, property and pending litigation. Commissioner Floyd  seconded the motion. The motion carried unanimously.    MINUTES OF THE JULY18, 2023 BOC MEETING CONTINUED Burdette seconded the motion. The motion carried unanimously.  PAGE 110  At 6:04pm, Commissioner Deloach made a motion to reconvene. Commissioner  XIV- EXECUTIVE SESSION MINUTES  Vice Chair Kieffer made a motion to approve the June 20, 2023 executive session minutes. Commissioner Deloach seconded the motion. The motion carried  unanimously.  XV-PLANNING BOARD - 6:00pm  3 BYRDS DEVELOPMENT, LLC - SKETCH PLAN (01): The Planning Board recommends approvingan: application' by 3 Byrds Development, LLC for a Sketch Plan located on Noel C. Conaway Road for "North Tract Development" zoned R-3 Map# Planner Fernald explained this parcel wasi rezoned tol R-3a at the) June 6th meeting. There isas stub out to the property located northwest of the parcel. Water and sewer will be provided by the County and the applicant proposes to extend infrastructure lines to this] project. Paved roads less than 28 feet will not be permitted to allow parking. Commissioner Floyd made a motion to approve the sketch plan for "Bull Run North Tract Development". Commissioner Burdette seconded the motion. The motion ROGAN DEMARCO- SKETCH PLAN (02): The Planning Board recommends approving an application by Rogan DeMarco for a Sketch Plan located on Noel C. Conaway Road for "Windfield Parcel C&E Townhomes," zoned PD Map# 352F Planner Fernald explained this thirty-three (33) unit townhome subdivision will be located inj phase 1 of the Windfield subdivision. This development will be served by County sewerand waterandi reuse.. Access willl beoffofConawayl Road.A25-foot! buffer isi included along Highway 30 and Conaway Road. This buffer includes an existing Commissioner Floyd made a motion to approve the sketch plan for Windfield Parcel C&E Townhomes". Commissioner Burdette seconded the motion. The motion carried GREENLAND DEVELOPERS - SKETCH PLAN (03):Thel Planning Board recommends approving an application by Greenland Developers for a Sketch Plan located on Noel C. Conaway Road for "Brunson Station," zoned PD-R Map# 418 Parcels# 2E, in the Planner Fernald explained the parcel was rezoned to PD in February of 2022. One of the conditions of the rezoning was that a detailed sketch plan would also need to be approved. This 304-unit subdivision is a mix of single-family and multi-family residential. A 30-foot buffer is provided around the entire parcel. Amenities include a dog park, aj pool, multi-purpose field, and walking trails. Highway 30 and Kolic-Helmey  3521 Parcels# 18, int the First District.  carried unanimously.  Parcels# 1H & 1J, ini the First District.  berm.  unanimously.  Second District.  roads is part oft the Transportation Master Plan and will be improved.    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED Station (aka Helmey Development)," with the following conditions: approved PD - Residential document and master plan.  PAGE 111  Commissioner Burdette made a motion to approve the sketch plan for "Brunson 1. Future use of the above-referenced property shall meet the requirements of the 2. Site development plans shall comply with Effingham County Water Resources Protection Ordinance and the Stormwater Management Local Design Manual. 4. A Traffic Impact Assessment must be submitted during the development plan review process, pursuant to the Effingham County Traffic Study Requirements. Commissioner Floyd seconded the motion. The motion carried unanimously. TERAMORE DEVELOPMENT as agent for ASHLEY FLEETWOOD AND GEORGE & ANGELA USHER - SKETCH PLAN (04): The Planning Board recommends approving an application by Teramore Development as agent for Ashley Fleetwood and George & Angela Usher for approval ofa Sketch Plan located on Shawnee Road & Highway 21 for "Dollar General #25069," zoned B-2 Map# 264A Parcels# 20 & 21, in the Third Planner Fernald explained at the May 2nd meeting, the Board approved the rezoning of the parcels to B-2 along with the variance requests for buffer reductions. This sketch plan does include the condition that the buffer reduction applies only in the case ofa necessary drain field expansion. A 30-foot buffer will be adhered to between the commercially zoned and the residentially zoned parcels across Etheridge Road. The buffer can include the detention pond. However, ift the pond is not needed the 30-foot Commissioner Deloach made a motion to approve the sketch plan for "Dollar General 1.1 Development plans shall meet the requirements of Section 5.11 B-3 Highway 2. A recombination plat must be approved by Development Services, and recorded, 3. Site development plans must comply with the Effingham County Water Resources Protection Ordinance, the Stormwater Management Local Design 4.A traffic impact assessment or traffic memo will be required during the 5. The approved variance toi reduce the vegetative buffer applies only int the case of 6. A30'L bufferwilll be adhered to between the commercialyzonedandr residentially zoned parcels across Etheridge Road. This buffer may include the detention pond, however ift the pond is not needed, the 30' planted vegetative buffer will Commissioner Burdette seconded the motion. The motion carried unanimously. JACOB TADLOCK & HALIE TADLOCK as Agents for BUDDY ROSE - PUBLIC HEARING (05): The Planning Board recommends approving an application by Jacob Tadlock & Halie Tadlock as Agents for Buddy Rose to rezone 5 acres located at 533 Old Louisville Road to allow for the creation ofal home site from AR-1 to AR-2 in the  3. All wetland impacts must be approved and permitted by USACE  District.  vegetative buffer will remain in place. #25069" with the following conditions:  Commercial Districts.  before site development; plans are: submitted. Manual, and Chapter 34-F Flood Damage Prevention.  development plan review process. al necessary drain field expansion.  remain in place.  Third District.    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE/12  Zoning Manager Dunnigan explained the applicant is requesting to create al home site towards the rear of the property which will be served as an existing 30-foot access easement. Neither pieces of the property meet the 5-acre threshold required for AR-1,  itmust ber rezoned.  There were no public comments.  Commissioner Deloach made a motion to approve the request to rezone 5 acres from 1. Minor subdivision plat must be approved by Development Services and, and be Commissioner Floyd seconded the motion. The motion carried unanimously. JACOB TADLOCK & HALIE TADLOCK as Agents for BUDDY ROSE - SECOND READING (06): Consideration to approve a Second Reading of an application by Jacob Tadlock & Halie Tadlock as. Agents for Buddy Rose to rezone 5 acres located at 533 Old Louisville Road to allow for the creation ofal home site from AR-1 to AR-2 in Commissioner Deloach made a motion to approve the 2nd Reading. Commissioner KATHERINE R. WADDELL- PUBLIC HEARING (07): The Planning Board recommends approving an application by Katherine R. Waddell requests to rezone 4.54 acres located at 2335 Springfield Egypt Road to allow for division of the parcel Zoning Manger Dunnigan explained the applicant is requesting to subdivide one acre forcombination with an adjoining parcel. Because zoning must match for propertiesto  AR-1 to AR-2, with the following condition: recorded, before the rezoning can take effect.  the' Third District.  Floyd seconded the motion. The motion carried unanimously.  from AR-1 to AR-2 Map# 316 Parcel# 2 in the' Third District.  be combined, the one-acre tract needs tol be rezoned.  There were: noj public comments.  Commissioner Deloach made a motion to approve the request to rezone 4.54 acres 1. Minor subdivision plat must be approved by Development Services, and  from AR-1 to AR-2, with the following condition: recorded before rezoning can take effect.  Vice Chair Kieffer seconded the motion. The motion carried unanimously.  KATHERINE R. WADDELL - SECOND READING (08): Consideration to approve a Second Reading of an application by Katherine R. Waddell requests to rezone 4.54 acres located at 2335 Springfield Egypt Road to allow for division of the parcel from Commissioner Deloach made a motion to approve the 2nd Reading. Commissioner ASHLEY N. HYNES as Agent for RICHARD LANCASTER - PUBLIC HEARING (09): The Planning Board recommends approving an application by Ashley N. Hynes as  AR-1 to AR-2 Map# 316 Parcel# 2 in the' Third District.  Burdette seconded the motion. The motion carried unanimously.    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE 113  Agent for Richard Lancaster requests to rezone 5.89 acres located at 1101 Springfield Egypt Road to allow for the creation of a home site from AR-1 to AR-2 Map# 342 Zoning Manager Dunnigan explained the applicant is requesting to create a home site which will not meet the 5-acre minimum for AR-1, nor will the remainder ofthe parcel.  Parcel# 29D in the Third District.  Therefore, the entirety needs to be rezoned. There were no public comments.  Commissioner Deloach made a motion to approve the request to rezone 5.89 acres 1. Minor subdivision plat must be approved by Development Services, and be Commissioner Kieffer seconded the motion. The motion carried unanimously. ASHLEY N. HYNES as Agent for RICHARD LANCASTER - SECOND READING (10): Consideration to approve a Second Reading of an application by Ashley N. Hynes as Agent for Richard Lancasterrequests to rezone 5.89 acres located at1101 Springfield Egypt Road to allow for the creation of a home site from AR-1 to AR-2 Map# 342 Commissioner Deloach made a motion to approve the 2nd Reading. Commissioner HOLLY WINKLER - PUBLIC HEARING (11): The Planning Board recommends approving an application by Holly Winkler requests for a rural business located at Zoning Manager Dunnigan explained the applicant currently has a wrecker company is trying to bring their operations into compliance. The applicant wants to park four vehicles. The parcel in question does not have the requisite three (3) acres to be considered for a rural business. Planning Board is considering the adjacent property which is also own by the applicant. The Planning Board voted to approve with the added condition that the rurall business be revoked, should the aqacentpropervyDeing Owner, Holly Winkler explained her business is more ofa transport service and needs The Board engaged in a discussion regarding the reason for a motor carrier (MC) Commissioner Deloach made a motion to approve the request ofa conditional use for 1.Minor subdivision plat must be approved by Development Services and, and be 2.The proposed rural business shall be void if map-parcel, 366-11 changes  from AR-1 to AR-2, with the following conditions:  recorded, before the rezoning can take effect.  Parcel# 29D in the Third District.  Burdette seconded the motion. The motion carried unanimously.  5900ld' Tusculum Road Map# 366 Parcel# 10 in the Third District.  used for that 3 acres be sold.  approval toj park her business trucks. There were no public comments.  number.  ar rural business, with the following conditions:  recorded, before the rezoning can take effect    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE 114  ownership.  Commissioner Burdette seconded the motion. The motion carried unanimously. HOLLY WINKLER - SECOND READING (12): Consideration to approve a Second Reading of an application by Holly Winkler for a Rural Business Use located at 590 Commissioner Deloach made a motion to approve the 2nd Reading. Commissioner T&T EXLEY PROPERTIES - PUBLIC HEARING (13): The Planning Board recommends approving an application by T&T Exley Properties to rezone 274 of 1,047 acres located off of Highway 21 from PD-MU to PD-MU, to allow for the amendment of a Planned Development Map# 466D Parcels# 1,6,9,11 in the Second Zoning Manager Dunnigan explained originally the PD was written to include residential and multi-family area up to 1,350 multi-family units. The applicant is requesting to amend the PD for industrial development. During the Town Hall style meeting and Planning Board meeting, there were comments and feedback from Chairman Corbitt explained there was a PUD from 2008 that permits the apartments that were originally proposed on this property, which is not aj partoftl the discussion for Speaker Murray Marshall, presented handouts to the Board and audience and Attorney Glass explained the owner has screened adjacent and contiguous properties from the proposed development to prevent noise pollution by buffer and berm and have engineered the development to the fullest extent practical in order to address these issues without making the project economically impracticable. Attorney Glass Speaking in objection: Rita Elliott, Michelle Smith, Dave Costello, Alice Hurst, Kenneth Lack, TJ Harmon, Anita Howze, Barbara Crowder expressed concerns with impacts on area with significant resources, 25-foot berm, employment of W-2 employees and not 1099, additional neighbors, water intrusion, 100-foot buffer, lack of berm in certain areas, truck traffic, air quality from diesel fluid, endangered species, The Board engaged in discussion regarding the concerns of the constituents. Commissioner Burdette made a motion to postpone this item to 08/15/2023. Commissioner Deloach seconded the motion. The motion carried unanimously. T&T EXLEY PROPERTIES - SECOND READING (14): Consideration to approve a  Old' Tusculum Road Map# 366 Parcel# 10 in the Third District. Burdette seconded the motion. The motion carried unanimously.  District.  neighboring residents, objections are: noted in the Staff report.  this meeting.  introduced attorney Bill Glass.  proceeds to read a statement: regarding petitioners toj preserve rights.    MINUTES OF THE JULY 18, 2023 BOC MEETING CONTINUED  PAGE 115  Second Reading of an application by T&T Exley Properties to rezone 274 of1 1,047 acres located of Highway 21 from to allow for the amendment of a Planned Development PD-MU to PD-MU Map# 466D Parcels# 1,6,9,11 in the Second District.  This item was postponed due to previous action.  SIMCOEINVESTMENTS GROUP, LLC- PUBLIC HEARING (15): The Planning Board recommends approving denying an application by Simcoe Investments Group, LLCto rezone 29.60 of 39.94 acres located at 1094 Goshen Road to allow for a residential development from R-1 to PD-R Map# 451 Parcel# 21 in the Second District. Zoning Manager Dunnigan explained the applicant is proposing to develop a 902-unit single-family residential community. The building setbacks are compatible with current R-5 the difference is that the lot size proposed are considerably, total lot size is significantly smaller than R-5 which requires 6600 square feet. The applicant is proposing just under 3500 square feet. R-5 is the highest density zoning district for single family housing with a width of 50 feet. The applicant is proposing a lot width of 361 feet. Staff recommended approval while Planning Board recommended denial due tot frontage, density, lot size, increase int traffic, and inability to accommodate adequate Alec Metzger with EMC Engineering explained 29.6 acres of the parcel is currently zoned R-1. The request is for PD zoning and R-5 is being used as a model. 30-foot undisturbed buffer around Paddleford which will include a privacy fence. If buffer is  off-street parking.  nots sufficient, it will be enhanced with plantings.  Scott Carpenter of Grace Community Church spoke in favor oft this rezoning. Speaking on objection: Kenneth Lack, Leigh Dally, Tara Brantley, Amy Rainey expressed concerns with water supply, school capacity, one entrance and exit, The Board engaged in a discussion regarding feedback from constituents and Alec Jim Willis with Simcoe expressed the amount of time and work that went into this Commissioner Burdette made a motion to deny this item. Commissioner Kieffer SIMCOE INVESTMENTS GROUP, LLC - SECOND READING (16): Consideration to approve a Second Reading of an application by Simcoe Investments Group, LLC to rezone 29.60 of 39.94 acres located at 1094 Goshen Road from R-1 to PD-R, to allow fora residential development Map# 451 Parcel# 21 in the Second District.  condensed area. Metzger.  design for development.  seconded the motion. The motion carried unanimously.  This item was denied due to previous action.    MINUTES OF THE JULY 18, 2023 BOCI MEETING CONTINUED  PAGE 116  T&DI ENTERPRISES as Agent for CLAYTON MORGAN -1 PUBLIC HEARING (17):The Planning Board recommends approving an application by T&D Enterprises as Agent for Clayton Morgan to rezone 18 of 131.90 acres located at Lowground Road & Midland Road, to allow foras surface mine from AR-1 to PD-MR Map# 350 Parcel# 18 Zoning Manager Dunnigan explained the applicant is request to expand by 18 acresi in an area previously used for mining activities. Access will be from Lowground Road  int the First and Fourth Districts.  only. Proposed operation hours are from 7:00 AM to! 5:001 PM.  There were no public comments.  Commissioner Floyd made a motion to approve the request to rezone 18 of131.90 1. Access shall be restricted to Lowground Road. Commissioner Burdette seconded T&D ENTERPRISES as Agent for CLAYTON MORGAN - SECOND READING (18): Consideration to approve a Second Reading of an application by T&D Enterprises as Agent for Clayton Morgan to rezone 18 of131.90 acres located at Lowground Road & Midland Road, to allow foras surface mine from AR-1 to PD-MR Map# 350 Parcel# 18 Commissioner Floyd made a motion to approve the 2nd Reading. Commissioner BRALYI INVESTMENT PROPERTIES as Agent for HT SAVANNAH PROPERTIES, LLC - PUBLICI HEARING (19):Thel Planning Board recommends approving ana application by Braly Investment Properties as Agent for HT Savannah Properties, LLC to rezone 6.08 acres located at 817 East USI Highway 801 to allow forl business development from Zoning Manager Dunnigan explained the applicant is proposing to develop an office space fleet parking for six (6) to seven (7) vehicles. This business will only be used to Brandon Long, owner of Braly Investments explained there will be a 25-foot wooded Commissioner. Floyd made a motion to approve the request to rezone 6.08 acres from Commissioner Deloach seconded the motion. The motion carried three to one. BRALYINVESTMENT PROPERTIES as Agent for HT SAVANNAH PROPERTIES, LLC SECOND READING (20): Consideration to approve a Second Reading of an application' by Braly Investment Properties as Agent for HT Savannah Properties, LLC  acres from AR-1 to PD-MR, with the following condition: the motion. Thei motion carried unanimously.  int the First and Fourth Districts.  Burdette seconded the motion. The motion carried unanimously.  R-1 to B-3 Map# 302 Parcel# 102 in the First District.  maintain the fleet. Access onto Dogwood Way is prohibited. buffer along Dogwood Way. There was no opposition.  R-1 to B-3 with the following conditions: 1.Access via Dogwood Way is prohibited.    MINUTES OF THE JULY18, 2023 BOC MEETING CONTINUED  PAGE 117  to rezone 6.08 acres located at 817 East US Highway 80 to allow for business development from R-1 tol B-3 Map# 302 Parcel# 102 in the First District. Commissioner Floyd made a motion to approve the 2nd Reading. Vice Chair Kieffer DENA C. RODEWOLT as Agent for LAND J.SANDERS, INC. - PUBLICI HEARING (21): The Planning Board recommends approving an application by Dena C. Rodewolt as Agent for Land J. Sanders, Inc. to rezone 4.33 acres located at 2726 Highway 119 North to allow for business development from R-1 to B-21 Map# 294 Parcel# 41 in the Zoning Manager Dunnigan explained the applicant requests the property be rezoned as office: space and fleet] parking for his forklift repair and tire service business. There  seconded the motion. Thei motion carried unanimously.  Third District.  willl be no on-site customers or retail components of this business. Deana Rodewolt spoke in support oft the petition. There was no opposition.  Commissioner Deloach made a motion to approve the request to rezone 4.33 acres from R-1 to B-2. Commissioner Burdette seconded the motion. The motion carried DENA C. RODEWOLT as Agent for LAND J. SANDERS, INC. - SECOND READING (22): Consideration to approve a Second Reading of an application by Dena C. Rodewolt as Agent for Land J. Sanders, Inc. to rezone 4.33 acres located at 2726 Highway 119 North to allow for business development from R-1 to B-2 Map# 294 Commissioner Deloach made a motion to approve the 2nd Reading. Commissioner MCBRIDEI PROPERTIES-PUBLICHEARING (23):The Planning Board recommends approving an application by McBride Properties to rezone 5 acres located on Mill Pond Road from R-1 to B-3 for business development Map# 446 Parcel# 7E in the Vice Chair Kieffer recused himself from this item due to property being adjacent to his Zoning Manager Dunnigan explained the applicant is requesting to rezone to B-3 to develop support property his electric business. It will be comprised of 5,000-foot storage building, fleet parking, and an office. Access willl be on Ebenezer Road and not  unanimously.  Parcel# 41 in the Third District.  Burdette seconded the motion. The motion carried unanimously.  Fifth District.  personal residence.  Mill Pond Road.  Chris McBride spoke ins support ofl his petition, there were: no objectors.  Commissioner Deloach made a motion to approve the request to rezone 5 acres from    MINUTES OF THE JULY18, 2023 BOC MEETING CONTINUED 1.The property shall not have access via Mill Pond Road.  PAGE 118  R-1 to B-3 with the following conditions:  Commissioner Floyd seconded the motion. The motion carried unanimously. MCBRIDE PROPERTIES - SECOND READING (24): Consideration to approve the Second Reading of an application by McBride Properties to rezone 5 acres located on Mill Pond road from R-1 to B-3 for business development Map# 446 Parcel# 7Ei in the Commissioner Floyd made a motion to approve the 2nd Reading. Commissioner  Fifth District.  Burdette seconded the motion. The motion carried unanimously.  XVI- ADJOURNMENT unanimously.  At 10:17pm, there being no further business, Commissioner Burdette made a motion to adjourn the meeting. Vice Chair Kieffer seconded the motion. The motion carried  WethyM GR Wesley Corbitt, Chairman  S.goluan  Stepharke D.] Johnson, County Clerk