CATOOSA COUNTY LIBRARY BOARD OF TRUSTEES Board Meeting Minutes uly17,2024-1:00, p.m.  Members Present: Shirley Smith, Sharon Anderson, Chuck Harris, Rachel Lamar, and Karen Willis  Others Present: Sarah Holmes  I. II.  Call to Order: Shirley Smith, Board Chair, called the meeting to order at 1:04 p.m. A quorum was Approval of Agenda: Aftera al briefr review, Ms. Anderson made a motion to approve the agenda. The motion was seconded by Ms. Lamar and approved with unanimous consent.  present.  Ill. Approval of Minutes:  a. The Regular Meeting Minutes for April 24, 2024 were reviewed. Ms. Willis made a motion to accept the minutes and the motion was seconded by Ms. Anderson and b. The Called Meeting Minutes for May 7, 2024, were reviewed. Ms. Lamar made a motion toa accept the minutes andi the motion was seconded by Mr. Harris and approved with  approved unanimously. unanimous consent.  IV. Approval of Director's Report: Ms. Holmes, Library Director, presented the quarterly director's  report with a slide deck as visual accompaniment.  The report included a project and facilities update with al lot of excitement surrounding the fines-free start date ofJ July 1, 2024. Ms. Holmes also gave al brief update on other ongoing projects including Genealogy, Storytime Corner, and the Library Expansion Project. Ms. Holmes shared photos of our new Storytime Corner beanbags, photos from our Summer Reading Program events, as well as partnership photos with the library working with Communities in Schools and the Catoosa County Chamber of Commerce through Leadership Catoosa and their Shoe Drive project. Ms. Holmes also gave an overview of the library's outreach and community engagement over the past few months which included but was not limited to storytime outreaches, library tours and field trips, visiting local schools, participating inc community events such as Bumps and Babies, Farmers' Markets, and afterschool programs Ms. Holmes informed the board that the library has welcomed a new part-time membera and Finally, Ms. Holmes included a brief FY2025 budget update which included a notice that the After some brief discussion, Ms. Willis made a motion to accept the director's report. Ms. Lamar  such as LIFTa and Link @ the Y.  there is still one full-time library assistant position vacant. SHBP Employer rate will increase to $1,580 starting January 2025. seconded the motion and the report was approved unanimously.    V.  Information Items:  a. Budget Report: A copy of the report is includedi in the packet and incorporated by reference. The library is ont target for spending. Ms. Holmes discussed fiscal year-end b. Statistics Report: A copy of the report is included in the packet and incorporated by reference. Ms. Holmes drew attention to how the library is surpassing previous yearsi in both circulation and card registration and anticipates these numbers will continue to  adjustments.  increase due to growing usage.  VI. Discussion Items:  a. Trunk or Treat Event: Ms. Holmes shared initial ideas and layout. Some discussion ensued regarding the growing popularity oft the event and increased usage of the b. Library Expansion: Ms. Holmes shared al brief update on the status oft this project. She presented the opportunity to apply for the Georgia Public Library Service's Capital Outlay Grant and potential next steps were discussed which include, but are not limited toaf feasibility study for the expansion. Some discussion ensued about the plans, use, Review Library Constitution and Bylaws: The Librar/sconstitution: and bylaws were briefly reviewed. Some discussion ensured about board membership. The trustees decided to pursue further review to update both documents since they! have not been updated since 2013. Ms. Holmes offered to connect the trustees with the state  Benton Place Campus overall for events.  and timeline.  librarians for assistance with the process.  VII. Action Items:  a. Ratify Approval for Kim Site to perform FY2024 Agreed-Upon Procedures (AUP): Ms. Holmes presented the engagement letter from Kim Site to be approved. Upon ai brief review of the procedures, Ms. Anderson made a motion to approve. Mr. Harris b. Approval of Amended FY2025 Director Salary Approval Form: Ms. Holmes presented the amended form due toi the increased SHBP employer rate to start. January 2025. Ms. Lamar made ar motion to approve the Amended FY2025 Library Director Salary and  seconded andi it was approved with unanimous consent.  Benefits as follows: Director Salary Director Benefits Director Total  $83,028 $39,644 $122,672  Ms. Willis seconded the motion and the amended FY2025 Library Director Salaryand Approval ofl Institutional Membership Agreement for The Palace Project: Ms. Holmes presented The Palace Project and asked for approval to participate in the project. The Palace Project allows for multiple content sources (fore example, access to Libby within the app), a larger collection to purchase from, and a user-centered interface. In addition, through a grant managed by the Georgia Public Library Service, we would be able to put together a cart to be purchased for our community members. Much discussion ensued regarding the current availability of the library's digital content how the different platforms worked and how they each benefited the library. Inar nutshell, The Palace Project appi means less app juggling for our patrons and access to al larger collection for our patrons. Ms. Willis made a motion to approve the Catoosa County  Benefits were approved unanimously.    Library participating in The Palace Project. Mr. Harris seconded the motion. The motion d. Approval for early closure, 2:00 p.m., for Trunk or Treat Event on Thursday, October 31, 2024: This item was presented to the board. Ms. Lamar made a motion to approve. The motion was seconded by Ms. Anderson and approved with unanimous consent. e. Approval for closure for staff development day on Friday, October 4, 2024: Ms. Holmes presented this item tot the board. Topics planned include, but not limited to workplace harassment and de-escalation techniques and training. Some discussion ensued regarding current challenges and how negative interactions are handled. Ms. Holmes shared the skilled experience and professionalism of her staff and their dedication to excellent customer service. Some situations arise that staff can always benefit from ongoing training and practice. Mr. Harris made a motion to approve. The motion was Approval of Director's registration: and travel fees for Fall Directors' Meeting in Athens, GA September 10-13, 2024: Ms. Holmes presented this item to the board. Ms. Anderson made a motion to approve. The motion was seconded by Ms. Willis and  was approved unanimously.  seconded by Ms. Lamar and approved unanimously.  approved with unanimous consent.  VIII. Public Comments: N/A IX. Trustee Comments: N/A  X.  Next Meeting Date: Regular Meeting on Wednesday, October 16, 2024, at 3:30 p.m. in the  Library's Meeting Room  XI. Adjourn: The meeting was adjourned at 2:24 p.m. after a motion was made by Ms. Lamar and a  second by Mr. Harris. The motion was approved unanimously.  Minutes submitted by: Sarah Holmes  Approved: Sucyhs Date:  10-16-24