GASTON COUNTY  BOARD OF EDUCATION  REGULAR SESSION  85  Shaping Our Future  943 Osceola Street, Gastonia, NC 28054  October 21, 2024 5:30 p.m.    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Agenda Adoption  Type of Item: Consent  R Action Information  Main Points:  Consideration of Formal Agenda for Monday, October 21, 2024.  Roberts Rules of Order (Revised) adoption of Agenda for meeting sequence and  structure.  Fiscal Implications: None  Recommendation: Adoption of Agenda  Policy Implications: None  Strategic Goal Alignment:  Goal 1. Every student will graduate prepared for post-secondary opportunities.  Submitted by: Dr. Morgen A. Houchard  Department: Superintendent    GASTON COUNTY BOARD OF EDUCATION Jeff K. Ramsey. - Chairman Dot Cherry - Vice Chairman  Josh Crisp, Dallas Township Lee Dedmon, Gastonia Township Dot Guthrie, Gastonia Township Tod Kinlaw, South Point Township  Robbie Lovelace, Cherryville Township Brent Moore, Crowders Mountain Township A.M. Stephens, III, Riverbend Township  County/ Schools  Dr. Morgen A. Houchard, Superintendent 943 Osceola Street, Gastonia, NC 28054 Monday, October 21, 2024 5:30 p.m. Agenda Regular Meeting  Page(s)  I.  Call to Order II. Invocation III. Pledge of Allegiance IV. Agenda Adoption - Action.. V. Good News - Information.  1-3 4-9 10-11 12 13 14 15-19 20 21 22 23  VI. Recognition for Outgoing Board of Education Member VII. National Principals Month Proclamation - Action.. VIII. Classroom Moment = Information. IX. Public Expression - Information  X.  Approva/Correction of Minutes - Action XI. Operations Committee Report - Information. XII. Curriculum & Instruction Committee Report - Information. XIII. Adoption of the 2024-2025 GCS Budget Resolution - Action  September 16, 2024.  XIV. Consent Agenda = Action..  Consent Agenda Item (s) will be adopted with a single motion, second vote, unless a request for removal from the Consent Agenda is heard from a  Board Member.  A. Recommended Personnel.. B. Budget Amendments & Budget Transfers.. C. construction/Repar Change Orders..  24 25-30 31-32 33-39 40-44 45  D. Policy Revision - Policy Code 4315 Alcohol and Drug Abuse Policy for E. High School Exam Schedules = Fall 2024-2025 Traditional High Schools  Athletes.  and Gaston Early Colleges  F. Contracts.    -Cisco SMARTNet Renewal. -Cisco FLEX VOIP Renewal --Lightspeed Systems Renewal -New Teacher Center..  46 47 48 50 51-52  --New Grier Middle School Phase 2 - Materials Testing and Inspection...49  XV. Superintendent's Comments XVI. Closed Session - Information.  N.C.G.S. $143-318.11(a)(3) Consultation with Attorney  N.C.G.S. $143-318.11(a)(6) Personnel  XVII. Adjournment  3    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Good News  Type of Item: Consent  Action R Information  Main Points:  Each month, the Communcatons/Puplc Information Department compiles "Good News" about our schools, students, employees, and community partners. See attachment.  Fiscal Implications: None  Recommendation: None  Policy Implications: None  Strategic Goal Alignment:  Goal 1. Every student will graduate prepared for post-secondary opportunities.  Submitted by: Todd Hagans, Chief Communications Officer  Department: Communcations/Puplic Information Superintendents Office)    BOARD AGENDA NFORMATIONAL ITEM  DEPARTMENT: Communications.Pablic  Information Department  TOPIC: GOOD NEWS  FOR THE MONTH OF: October 2024  1. Gaston County Schools has 43 high school students who earned academic honors from the College Board National Recognition Program. They are Jamila Lewis and Kevin Olvera Morales, Ashbrook High School; Riley Oxendine and Aiden VanderMeer, Stuart W. Cramer High School; Nevaeh Dover, Gaston Early College of Medical Sciences; Geo Touvell, Gaston Early College High School; Chloe Fair, Molly Forgan, Savannah Grubs, Alayna Janik, Sarena Nguyen, Amor Polanco, and Madison Ladin, Forestview High School; Emma Saiter, Hannah Thovtrup, Jasmine Boyd, and Spencer Baker, South Point High School; and Nii Abbey, Emmanuel Berry, Sha'Hirah Black, Jorel Breeden, Leah Brooks, Annette Carrillo, Grace Cera- Isbell, Chauncey Collins, Catherine Coronel-Nava, Ryan Cruz Trujillo, Ayden Dellinger, Saliou Diouf, Sofia Dorantes, Gabriela Gadani-Gutierrez, Jayden Hastings, Yuchieh Hung, Regis Lu, Alise Mayers, KendallMcPhatter, Claire Melton, Lynabel Mercado, Daniel Sanchez, Erica Tetteh-Ocloo, Kendall Tyler, Tatianna Villalobos, and Thien Vu, Highland School ofTechnology. 2. The following Gaston County Schools teachers completed the year-long "Gaston County Schools AIG Local Endorsement" (G.A.L.E.) training program to work with academically and intellectually gifted students. They are Jennifer Amato, Jennifer Clark, Sarah Payne, Kaitlyn Speas, Allie Walsh, and Sarah Williams, Page Primary; Amanda Becker and Sidney Cole, Cramerton Middle; Alicea Bigby Smart, Anna Branch, Stacy Craig, Destiny Crocetto, Stephanie Fox, Amy Groves, Ashley Ramkissoon, Sarah Stilwell, and Abigail Taylor, Belmont Central Elementary; Matthew Florence, Cheryl Morris, and Laura Pearson, Belmont Middle; Emily Johnson, Chapel Grove Elementary; Kaela Lipscomb, David Vanier, and Christygay Waisome, Grier Middle; Verlia McLaughlin, Andrea Moore, Halie Russell, Sue-Ann Taylor-Folkes, and Sarah White, Pleasant Ridge Elementary; Kylie Mucci, Mount Holly Middle; and Felicia Nath, Shelbie Setzer, and Julieta Tabieros, W.C. Friday Middle. 3. Gaston County Schools had the opportunity to: show offi its classic 1950-model school bus during the Touch-A-Truck event on September 24 at Stinger Parki in Bessemer City. The bus may have been the most popular truck" there as its bright orange color scheme attracted plenty of attention, and kids (ofa all ages) enjoyed climbing aboard to check out a 4. Congratulations to the following for winning middle school county championships: Cramerton Middle, golf; W.C. Friday Middle, softball; and Holbrook Middle,  school bus from years ago.  football.  5    5. Students from South Point High School and Holbrook Middle School designed and created scarecrows that are part of Daniel Stowe Botanical Garden's "Scarecrow Hollow"" . The following students received awards in the Mount Holly Plein Air art contest: Anna Broome, Stuart W. Cramer High School, second place; Ava Hoerst, Cramerton Middle School, third place; and Briana Banuclas Ibarra, Highland School of  exhibit.  Technology, honorable mention.  7. Amber Spargo, math curriculum facilitator for Gaston County Schools, was elected to serve a three-year term as a board member at-large for the North Carolina Association for 8. The Ashbrook High School marching band received several awards at the East Lincoln High School Carolina Classic, including third place for drum major and third place for percussion. Additionally, at the North Gaston High School Wildcat Invitational, the band earned first place in color guard, percussion, visual performance, and music as well as second place in general effect, first place in Class 2A, and the 1A/2A grand champion 9. H.H. Beam Elementary partnered with Metrolina Mobile School Pantry to host a drive- up food giveaway for families and distributed more than 300 boxes and packs of food. 10. The Rotary Club of Gastonia volunteered at H.H. Beam Elementary to assist in the 11. H.H. Beam Elementary raised $14,600 ati its Fun Run program to purchase a digital sign 12. H.H. Beam Elementary received a $4,500 grant from First United Methodist Church of Belmont for its "One Book, One School" program. The entire school will read "The 13. H.H. Beam Elementary received a grant from the N.C. Beautiful Azalea Celebration, 14. The Belmont Central Elementary student council sponsored. a collection drive for people affected by Hurricane Helene. Students and staff gathered eight full car and truckloads ofi items, including clothing, medicine, pet food, baby formula, and water. 15. Belmont Middle School held a pie fundraiser to support Hurricane Helene reliefefforts. Students donated money in advance and had the chance to "pie" a teacher, administrator, 16. Bessemer City Central Elementary reçeived donations from business partner Livent to  Middle Level Education.  title. Josh Westbrook is the band director.  organization of classroom libraries. for the front oft the school.  World According to Humphrey."  and 50 azaleas will be planted around the school.  oro coach. The fundraiser collected more than $4,000.  support students and families.    17. The Bessemer City High School band performed "The Star-Spangled Banner" at a recent 18. Carr Elementary School and John Chavis Middle School sponsored collection drives 19. The Cherryville High School marching band received several awards in Class 2A at the East Lincoln High School Carolina Classic: first place for drum major, third place for general effect, and third place for music. Cole Crawford is the band director. 20. The Stuart W. Cramer High School Raging Storm Marching Band received several awards at the Cox Mill Charger Cup, including second place in Class 2A, second in music performance, second in visual performance, second in general effect, and second in 21. Stuart W. Cramer High School tennis player Olivia Michael won the Big South 3A 22. The East Gaston High School marching band received several awards in Class 3A at the North Gaston High School Wildcat Invitational competition, including first place overall and first place in general effect, music performance, visual performance, drum major, percussion, and color guard. Brandon Taylor is the band director. 23. The East Gaston High School JROTC won: first place in the unarmed squad competition at the Nation Ford High School Falcon Meet. Additionally, the JROTC collected and delivered several hundred pounds of donated food and clothing to benefit people affected 24. East Gaston High School's athletes and band members werei invited to greet students at Pinewood Elementary as part ofthe school's "Start the Day with a Hello!" program. 25. Aruzhan Suleimenova of East Gaston High School was chosen for the BigFuture  Gastonia Baseball Club game.  for people affected by Hurricane Helene.  percussion. Kameron Radford is the band director.  Conference tournament championship.  by Hurricane Helene.  Ambassadors program by the College Board.  26. Inj partnership with Keep Gastonia Beautiful, the Forestview High School AP (Advanced Placement) Environmental Science class picked up nearly 300 pounds of trash and debris 27. Forestview High School doubles players Olivia Hensley and Lily Cabe placed second int the Big South Conference tournament to advance to the regional tournament. 28. Gaston County Board of Education member Lee Dedmon visited Forestview High School at a student'si request for a biography project interview. He answered questions and gave the student a basketball trading card from his days as a player at UNC-Chapel 29. On September 11, the W.C. Friday Middle School band performed patriotic songs  around the school grounds. Sam Braxton is the teacher.  Hill.  before the start ofs school to commemorate Patriot Day.  7    30. Gaston Early College High School held a leadership luncheon to connect students with local professionals. Students were paired with experts in their chosen career fields, and both students and professionals enjoyed the chance to connect and learn from each other 31. Kiser Elementary received a $1,000 grant for being a finalist in the Carolina Panthers 32. Lingerfeldt Elementary received a donation of teacher supply bags from Loray Baptist Church. Additionally, Officer Jamar Kendrick with the Gaston County Police Department held a back-to-school drive and donated school supplies and other necessities to teachers. 33. The Mount Holly Middle School seventh-grade chorus performed the national anthem and "God Bless America" at a recent Gastonia Baseball Club game. The school chorus 34. New Hope Elementary School received a donation of school supplies from Seven Oaks Church. In addition, the church provided gift cards to teachers and served a delicious 35. The North Gaston High School JROTC collected supplies for people affected by Hurricane Helene and delivered them to the Linville Land Harbor distribution site. In addition to delivering their supplies, the cadets helped unload donations, load supplies, 36. Page Primary School raised more than $44,000 during its recent dance-a-thon fundraiser. The funds will be used to purchase books and science materials.  while enjoying lunch. spirit rock competition.  teacher is Amy Carpenter.  meal during parent-teacher conferences.  sort items, and interact with local residents.  37. Pinewood Elementary School celebrated a ribbon-cutting ceremony for the new outdoor mural created by artist Jake Summerour. The mural is a collaboration between Gaston County Schools and the City of Mount Holly and is inspired by students' artwork. In addition, the ceremony featured a musical performance by the fifth grade under the 38. Pinewood Elementary's assistant principal, Carmin Adams, was nominated for Assistant Principal of the Year by the North Carolina Principals and Assistant Principals 39. Sadler Elementary celebrated "Start With Hello Week,' 77 which is a national call to action dedicated to making new: social connections and creating a sense oft belonging 40. Sadler Elementary launched phase one ofits multilingual initiative by offering English as a Second Language opportunities to parents and foreign language classes to select  direction of Heather McKoy.  Association.  among youth.  fourth and fifth-grade students.  8    41. The South Point High School marching band received several awards at the North Gaston Wildcat Invitational. In Class IA, the band earned first place overall, along with first place for drum major, second place for color guard, and first place for percussion, 42. The following Stanley Middle School students placed in the "Design a Classroom" challenge: Martha Tobiasson, front office, first place; Abigail Summey, library, second place; Diego Summey, second place, auditorium; and Ailany Kaskay, science room, third place. The following teacher classrooms also plaçed in the competition: Renee Withers, first place; Kennedy Ballard, second place; anda a tie for third place: Kristy 43. York Chester Middle School hosted an International Music and Art Festival that showcased the school's band and chorus and included a display of student artwork. The program was designed to celebrate cultural awareness and diversity through the fine arts.  general effect, visual performance, and music.  Summey and Susan Tobiasson.    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: National Principals Month Proclamation  Type of Item: Consent  BA Action  Information  Main Points:  Each year, the month of October is designated National Principals Month. The theme for the nationwide observance is "Elevating Principals, Transforming Schools." See the  attached proclamation for consideration and approval.  Fiscal mplications: None  Recommendation:  The recommendation is for the Board to Education to approve the proclamation as an expression of recognition and appreciation for the principals, assistant principals, and  other school administrators in Gaston County Schools.  Policy Implications: None  Strategic Goal Alignment:  Goal 3. Every employee is capable and committed to the education of the whole child.  Submitted by: Todd Hagans, Chief Communications Officer  Department: Communcatons/PuDIc Information Superintendents Office)  10    PRIDE  PROCLAMATION  Gaston COUNTY/SCHOOLS  National Principals Month  WHEREAS, October is designated "National Principals Month" in recognition of principals, assistant principals, and other school administrators for their role inj providing the necessary vision and leadership to ensure an outstanding education for every child; and WHEREAS, the theme for National Principals Month is "Elevating Principals, Transforming Schools," andi iti isa a time to highlight the belief that the key to student success is a great school, and the key to WHEREAS, our school administrators in Gaston County deserve praise and recognition for the day-to-day operation of their school, which includes serving as the instructional leader, disciplinarian and motivator, relationship builder, and community liaison; and WHEREAS, we are very proud of our principals and assistant principals in Gaston County Schools, and we know that because of their dedication and determination, we will continue to fulfill our vision of inspiring success and a lifetime of learning. NOW, THEREFORE, BE: ITI RESOLVED that the Gaston County Board of Education is pleased to join other Boards of Education across the United States inj proclaiming October 2024 as  ag great school is a great principal; and  National Principals Month  and invites the citizens of Gaston County to join in acknowledging, supporting, and thanking our school administrators for the care and concern they show for the children in our schools and also for the commendable work they do to lift up and promote public education. BE ITFURTHER RESOLVED, that this proclamation be madea part oft the minutes of the Board of Education, adopted this the  twenty-first day of October, 2024.  Ghafing ourfalure  Jeffrey K. Ramsey; Chairman Gaston County Board of Education  Morgen. A. Houchard, Superintendent Gaston County Schools  11    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Classroom Moment  Type of Item: Consent  Action 3 Information  Main Points:  October's classroom moment highlights the impactful use of targeted small-group instruction at Grier Middle School. Our focus is on how this approach supports diverse student needs and fosters individualized learning experiences. By utilizing data-driven strategies and flexible grouping, teachers and staff at Grier Middle School are enhancing engagement, deepening understanding, and improving academic outcomes for all  students.  Fiscal Implications:  N/A  Recommendation: N/A  Policy Implications:  N/A  Strategic Goal Alignment: life-enhancing opportunities  GCS Goal !: Every student will graduate prepared for college, the workforce, and other  GCS Goal I: Every employee uses innovative practices to serve all students, parents,  and other stakeholders. Submitted by: Tonya Kales  Department: Academic Services  12    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Public Expression  Type of Item: Consent  Action R Information  Main Points:  The Board of Education agenda has been made available to the public for review. Citizens wishing to speak before the Board about an agenda item or other topic may do  sO during Public Expression. Fiscal Implications: None  Recommendation:  The Board of Education will establish time (30 minutes) at the beginning of the regular monthly meeting for Public Expression. Any citizen not heard during this time may be  heard at the end of the business session.  Policy Implications: None  Strategic Goal Alignment:  Goal 1. Every student will graduate prepared for post-secondary opportunities.  Submitted by: Todd Hagans, Chief Communications Officer  Department: Communications/Public Information Superintendents Office)  13    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Approva/Correction of Minutes  Type of Item: Consent  BA Action  I Information  Main Points: Approval of Minutes of: September 16, 2024  Efficient consideration of matters pertinent to the successful operation of the school  system.  Fiscal Implications: None  Recommendation:  The Board will approve the minutes presented.  Policy Implications: Validation of Board Proceedings. Strategic Goal Alignment:  Goal 1. Every student will graduate prepared for post-secondary opportunities.  Submitted by: Dr. Morgen A. Houchard  Department: Superintendent  14    Gaston County Schools Board of Education Monday, September 16, 2024 Meeting 5:30 p.m. Regular Meeting MINUTES  The Gaston County Board of Education met in a regular session on Monday, September 16, 2024 at 5:30 p.m. in the Board Room, 943 Osceola Street, Gastonia, NC. The meeting was live on Spectrum Cable Channel 21 and The Gaston County Board of Education YouTube page. Those Board Members in attendance were: Chairman Jeff Ramsey, Vice Chairman Dot Cherry, Josh Crisp, Lee Dedmon, Dot Guthrie, Tod Kinlaw (left the meeting at 6:00 p.m.), Robbie Lovelace, Brent Moore, and Additional attendees include: Superintendent Dr. Morgen A. Houchard, Attorney Sonya McGraw, Associate Superintendents Gary Hoskins and Tonya Kales, ChierCommunications Officer' Todd Hagans,  A.M. Stephens III.  Interim ChiefTechnology Officer Curtis Poplin and Board Clerk Dana Luoto. Chairman Ramsey called the meeting to order at 5:30 p.m. and welcomed everyone.  Invocation  Pastor, Ray Hardee, Pastor ofThe Pointe Church, led the invocation.  Pledge ofA Allegiance ofAllegiance.  Charlotte Witten, Samantha Witten and Nash Chapman, Hawks Nest STEAM Academy, led the Pledge  Agenda Adoption - Action  The Board considered Agenda Adoption - Action  Mrs. Robbie Lovelace made the Motion to an item to the agenda: add artificial turf at Cherryville High Motion to adopt the Agenda as amended was made by Mrs. Robbie Lovelace; seconded by Mr. Tod Kinlaw; motion carried unanimously. (9-0) This item willl be added to the agenda as item XII. Mr. Todd Hagans recognized staff from Hawks Nest STEAM Academy for once again being named a North Carolina STEM School of Distinction! Since 2014, the North Carolina Department of Public Instruction and the State Board of Education have honored schools for outstanding efforts in STEM education, which focuses on science, echnology/engneering and math. BeingaSTEAM: school, Hawks Nest also focuses on the arts. Hawks Nest first earned the North Carolina STEM School of Distinction award in 2020 - a school must go through a rigorous renewal process every four years, and Hawks Nest qualified to receive the honor again. There are only 21 schools in the state with the active model  School Baseball Field.  Good News - Information  STEM school designation, and Hawks Nest is one oft them.  Mr. A.M. Stephens presented a Recognition Plaque to Hawks Nest STEAM Academy.  15    Mr. Todd Hagans recognized Autumn Queen, Bannock Scott, Jozzy DaRosa, Amara Bailey, Alyssa Carpenter, Marissa LeMoine, Alexis Odell, and Sweet Win. These students are from the Gaston Early College High School and Gaston Early College of Medical Sciences, and they have been elected to serve on the Student Government Association at Gaston College for the 2024-2025 academic year. Autumn Queen will serve as president, Bannock Scott as vice president, Jozzyl DaRosa as treasurer, and Amara Bailey, Alyssa Carpenter, Marissa LeMoine, Alexis Odell, and Sweet Win as senators. Theirrole is to foster student leadership and involvement, address student concerns, and organize social and educational activities. They work to. supportindividual growth, promote good citizenship, build school  spirit, and enhance the college'si image and educational quality. Mr. Josh Crisp presented a Certificate of Recognition to each student.  Mr. Todd Hagans recognized Rori McCorkle from Forestview High School and McKinzley Turner from North Gaston High School. Both Rori and McKinzley are winners in the Gaston County Board of Elections "I Voted" sticker competition. Their designs will be used on the "I Voted" stickers given to voters in Gaston County in the upcoming general election. There were 68 entries from 12 schools in  the sticker design contest, so it was very competitive.  Mrs. Robbie Lovelace presented a Certificate of Recognition to each: student.  Mr. Todd Hagans recognized the recipients of the Glenn Sisters Legacy Fund for Educators Grant, Rebekah Stover of Springfield Elementary, Mary McCraw of Gaston Early College High School, and Jessica Blake,) Jenna Markwith, Dara Presnell, and' Taylor White Hawks Nest STEAM. Academy teachers. The Glenn Sisters Legacy Fund for Educators Grant program provides financial assistance fore educators in Gaston County Schools who are seeking continuing education, certification and recertification, and professional development courses that have a direct influence on classroom instruction. Ms. Stover reçeived a grant forthe Certified Trauma and Resilience Specialist in Education program. Ms. McCraw received a grant for the National Science Teachers Association Professional Development Institute. Teachers from Hawks Nest STEAM Academy are using the grant to fund Orton-Gillingham training, which is used for teaching students with dyslexia to help the students in mastering language skills  through structured, direct, multisensory, and individualized instruction. Ms. Dot Cherry presented a Certificate of Recognition to each teacher.  Classroom Moment - Information  Chairman Ramsey recognized Ms. Shannon Hullett, Elementary Director, who presented a PowerPoint  on New Science Standards that are beingimplemented in our classrooms thisyear.  (View PowerPoint) Public Expression - Information Stephanie Franks 1437 Georgetowne Drive Gastonia, NC 28054 RE: Campaign E-Mail meeting.  Although Stephanie Franks competed the Request to Speak form, Stephanie did not appear at the  16    Pamela Morgenstern 412 Major Run Cramerton, NC: 28032 RE: Funding for Public Schools Barbie Stokes 4013 Hanks Creek Lane Belmont, NC 28012 RE: Constitution Day  Approval/Correction of Minutes - Action  Motion to adopt minutes of August 19, 2024 as presented was made by Mr. Lee Dedmon; seconded by Ms. Dot Cherry; motion carried unanimously. (8-0) (Mr. Kinlaw left the meeting early)  Operations Committee Report - Information  Brent Moore is chair ofthe committee. and members are Dot Cherry,Lee Dedmon: and A.M.S Stephens III. Chairman Ramsey recognized Ms. Dot Cherry oft the Operations Committee who provided a summary  oftopics considered and discussed at the most recent meeting.  (View report)  Curriculum & Instruction Committee Report-I Information  Josh Crisp is chair of the committee and members are Dot Guthrie, Tod Kinlaw and Robbie Lovelace. Chairman Ramsey recognized Mrs. Robbie Lovelace of the Curriculum & Instruction Committee who  provided a summary of topics considered and discussed at the most recent meeting.  (View report)  2023-2024 State Results and Path Forward - Information who presented a PowerPoint on the End ofYear Results 2023-2024.  Chairman Ramsey recognized Ms. Tonya Kales and Ms. Kelly Cumningham,ChiefAtoountabilityOlier,  (View PowerPoint)  Artificial1 Turf at Cherryville High School Baseball Field - Discussion move this issue forward within thel bounds ofthe current GCS process.  The artificial turf at Cherryville High School was discussed. The Board sought guidance as to how to  Consent. Agenda - Action The Board considered the Consent. Agenda: A. Recommended Personnel B. BudgetAmendments & Budget Transfers C. construction/Repair Change Orders  D. Local Assessment Schedule and Local Testing Report 2024 -Hunter Huss High School - Cooling Tower Replacement  E. Contracts  -GoGuardian Software -Contract Transportation  17    Motion to adopt the Consent Agenda as presented was made by Mr. Lee Dedmon; seconded by  Mrs. Robbie Lovelace motion carried unanimously. (8-0)  Superintendent's Comments  Superintendent Houchard reported that tomorrow, Tuesday, September 17 is Constitution Day which marks the anniversary of the signing of the U.S. Constitution in 1787. We are planning to distribute a pocket-size paper copy of the Constitution to all eighth graders to commemorate the important occasion. We are also providing resources for all students and teachers to use for discussions and Superintendent Houchard reported that October is "Countdown to College" month when school counselors encourage students to complete the necessary steps to get their college applications, Superintendent Houchard reported that we had five high schools recognized today by the North Carolina High School Athletic Association for their outstanding sportsmanship and had zero ejections last year! The schools include: Ashbrook, East Gaston, Forestview, Hunter Huss and Highland School ofTechnology High Schools. East Gaston High School was the recipient ofthe Walls Fargo Cup. Superintendent Houchard reported that Thursday, October 10 is Parent-Teacher Conference Day. Students will be dismissed at lunchtime and parent conferences will be held in the afternoon. Friday, October 11 is an Optional Teacher Workday, which means no school for students. Report cards for the Superintendent Houchard shared information on school safety. In recent weeks, schools across North Carolina have experienced situations involving inappropriate, suspicious, and threatening messages on social media. These types of messages (even when they are determined to be non-credible) create safety concerns forthe scholandcommunity, have an adverse efedonstudemtatendine. and divert school personnel'sattention away from what is most important - the teaching and learning that takes place in our classrooms. Iti is important for everyone to know that we take all school-related threats seriously and involve law enforcement to investigate the situation. We are fortunate to have resource officers assigned toall schools, and they play a cruçial rolei in our ongoing efforts to ensure school safety for students, employees, and others. We want parents tol know thatv we are doing everything we can to ensure safe and secure schools in Gaston County. It is our top priority, and we value and appreciate  further study oft the Constitution.  financial aid and otherinformation completed.  first nine weeks of school will be distributed on Thursday, October17.  your trusti in us to provide a safe school environment for everyone. Chairman Ramsey wished Mr. Lee Dedmon a Happy Birthday.  Closed Session  Chairman Ramsey asked the Board to consider going into Closed Session under, N.C.G.S.$143- Motion to go into Closed Session was made by Ms. Dot Cherry; seconded by Mr. A.M. Stephens III;  318.11(a)(6) Personnel and N.CGSS1A33181IQ0) Consultation with Attorney.  motion carried unanimously. (8-0)  The Board went into Closed Session at 7:13 p.m.  18    The Board returned to Open Session at 7:48 p.m.  Motion  The Motion was made by Mr. Brent Moore; seconded by Mrs. Robbie Lovelace that the Board  Enter into a contract with the City of Cherryville (Local Government to Local Government) to engage a qualified vendor acceptable to Gaston County Schoolst toi install turf at Cherryville High School Baseball Field (specs to be approved by Gaston County Such project will be managed by Gaston County Schools using our normal contracting Gaston County Schools will not incur any cost for installation of or regular periodic  Schools).  procedures and requirements. maintenance of said field.  Av vote was taken and motion to approve the item as presented carried unanimously. (8-0)  Adjournment  All business having been conducted, Motion to adjourn was made by Mr. Josh Crisp; seconded by  Mr. A.M. Stephens III motion carried unanimously. (8-0) The Board Meetingadjourned at 7:49 p.m.  Approved:  Jeff K. Ramsey, Chairman [Corporate Seal] Date Approved:  Morgen A. Houchard,Secretary  19    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Operations Committee Report  Type of Item: DC Consent  JA Action R Information  Main Points:  The Gaston County Board of Education's Operations Committee meets regularly to discuss operations-related projects and issues. Brent Moore is chair of the committee and members are Dot Cherry, Lee Dedmon and A.M. Stephens III. The Committee met on October 7, 2024. A report of the Operations Committee's actions and discussions will  be made at the Board meeting by a member of the Committee.  Fiscal Implications: None  Recommendation: None  Policy Implications:  The Board will be informed of Operations Committee discussions and information.  Strategic Goal Alignment:  Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and  Department: Finance  Associate Superintendent  20    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Curriculum & Instruction Committee Report  Type of Item: Consent  DAction K Information  Main Points:  The Gaston County Board of Education's Curriculum & Instruction Committee meets regularly to discuss curriculum and instruction-related projects and issues. Josh Crisp is chair of the committee and members are Dot Guthrie, Tod Kinlaw, and Robbie Lovelace. The Committee met on October 7, 2024. A report of the Curriculum & Instruction Committee's actions and discussions will be made at the Board meeting by a member of  the Committee. Fiscal Implications: None  Recommendation: None  Policy Implications: information.  The Board will be informed of Curriculum and Instruction Committee discussions and  Strategic Goal Alignment:  Goal 1. Every student will graduate prepared for post-secondary opportunities.  Submitted by: Curriculum and Instruction Committee  Department: Curriculum and Instruction  21    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Adoption of the 2024-2025 GCS Budget Resolution  Type of Item: Consent  R Action  Information  Main Points:  On October 3, 2023, House Bill 259 (HB 259) = 2023 Appropriations Act became law. HB 259 is a comprehensive biennium State budget for the 2023-2025. Additional "mini" budgets were passed by the General Assembly in June 2024 and September 2024 that impacted the 2024-2025 fiscal year. The GCS Budget Resolution is based on the information presented in the State budget statutes. It also includes anticipated funding from local sources, federal grants, and other miscellaneous sources of income. Any changes to the GCS budget arising after the passing of the resolution will be reflected in  our monthly report of Budget Amendments and Transfers.  Fiscal Implications: 2024-2025 GCS Budget Recommendation:  Approve the 2024-2025 GCS Budget Resolution.  Policy Implications:  Policy Code: 8110 Budget Resolution Strategic Goal Alignment:  Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and  Department: Finance  Associate Superintendent  22    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Consent Agenda  Type of Item: R Consent Main Points:  3 Action OInformation  Approval of the Consent Agenda by the Board for the following items:  A. Recommended Personnel  B. Budget Amendments & Budget Transfers C. Construction/Repair Change Orders  D. Policy Revision - Policy Code 4315 Alcohol and Drug Abuse Policy for Athletes E. High School Exam Schedules - Fall2 2024-2025 Traditional High Schools and Gaston  Early Colleges F.C Contracts --Cisco SMARTNet Renewal -Cisco FLEX VolP Renewal -Lightspeed Systems Renewal --New Teacher Center Fiscal Implications: None Recommendation:  --New Grier Middle School Phase 2 - Materials Testing and Inspection  Consent items will be adopted with a single motion, second and vote, unless a request  for removal from the Consent Agenda is heard from a Board member.  Policy Implications: None  Strategic Goal Alignment:  Goal 1. Every student will graduate prepared for post-secondary opportunities.  Submitted by: Dr. Morgen A. Houchard  Department: Superintendent  23    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Recommended Personnel  Type of Item: B Consent  R Action Information  Main Points:  In accordance with the provisions of G.S. 115C-2760), "lt shall be the duty of the Superintendent to recommend and the Board of Education to elect all principals, teachers and other school personnel in the administrative unit." It is also within the powers of the Board to hear requests for approved leave, retirement and resignations or terminations in  accordance with employment and dismissal regulations.  Fiscal Implications:  NIA  Recommendation:  Approve personnel as recommended.  Policy Implications: ofschools.  Necessaryand: appropriate personnel willl be provided to assure successful administration  Strategic Goal Alignment: Other: Policy or Gen Statute. See above.  Submitted by: Dr. Morgen A. Houchard  Department: Human Resources  24    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Budget Amendments and Budget Transfers  Type of Item: R Consent  B Action  Information  Main Points;  Budget amendments are needed to adjust the approved budget to reflect actual changes in revenue and budget transfers are needed to transfer money to proper expenditure  codes as requested by fund managers.  Fiscal Implications:  Makes adjustments to the 2024-2025 budget.  Recommendation:  Approval of the attached listing of recommended budget amendments and transfers.  Policy Implications:  Policy Code: 8300 Fiscal Management Standards  Strategic Goal Alignment:  Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and  Department: Finance  Associate Superintendent  25    Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution- September Transfers Between Functions  State Public School Fund Function  Expense Increase 36,074  Expense Decrease 36,074  Description  51000 Regular Instructional Services 58000 School-Based. Support Services  36,074  36,074  Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals.  26    Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution September Transfers Between Functions  Local Current Expense Fund Function  Expense Increase 3,140 1,425 70,000  Expense Decrease 73,140 1,425  Description  51000 Regular Instructional Services 55000 Co-Curricular Services 58000 School-Based. Support Services 66000 Financial and Human Resource! Services 68000 System-Wide Pupil Support Services  74,565  74,565  Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals.  27    Gaston County! Schools Changes in Appropriations 2024-2025 Budget Resolution-: September Transfers Between Functions  Federal Grants Fund Function  Expense Increase 15,902 1,232  Expense Decrease 17,133  Description  53000 Alternative Programs and Services 65000 Operational Support Services 81000 Payments to Other GovernmentalUnits  17,133  17,133  Explanation: These transfers adjust budgeted amounts per requests from fund managers/principals.  28    Gaston County Schools Changes inA Appropriations 2024-2025 Budget Resolution- 5eptember Proposed Expenditures and! Sources of Revenue  State Public School Fund  Expense Increase (Decrease) (Decrease) (15,645,060)  Revenue Increase (15,645,060)  Function  Description  31000 Revenue State Public School Fund 51000 Regularl Instructional Services  This amendment budgets funds for the Classroom Teachers allotment- Burrough's' Wellcome & Restart Transfers- Allotment Revision #20&25-FY25  (PRC0001) 2  31000 Revenue- State Public School Fund 51000 Regular Instructional Services  (907,056)  (907,056)  This amendment budgetsf funds fort the Program Enhancement Teachers allotment- Restart Transfers Allotment Revision H25-FY25 (PRC0004) 31000 Revenue State Public School Fund 54000 School Leadership! Services  3  (1,208,592)  (1,208,592)  This amendment budgets funds fort the School Building Administrations allotment- Restart Transfers Allotment Revision #13- -FY25 (PRC000S) 31000 Revenue- State Public School Fund 58000 School-Based: Support Services This amendment budgets funds fort the School Health Personnel-Position allotment Restart Transfers- Allotment Revision #25. FY25 (PRC0006) 31000 Revenue State Public School Fund 53000 Alternative! Programs ands Services 58000 School-8ased: Support5 Services  (1,029,972)  (1,029,972)  (1,326,768)  (800,000) (526,768)  This amendment budgets funds fort thel Instructional Support) Personnel- Certified allotment- Restart Transfers- Allotment Revision #25-FY25 31000 Revenue State Public Schooll Fund 51000 Regulari instructional Services This amendment budgets fundsf fort thel Teacher Assistant allotment- Restart Tranfsers- Allotment Revision #25- FY25 (PRC0027) 31000 Revenue State Public School Fund 51000 Regularl Instructionalservices 54000 School Leadership Services 58000 School- Based! Support Services 65000 Operational: Support Services Allotment Revision #25- FY25 (PRC0037)  (PRC0007)  (2,061,559)  (2,061,559)  7  21,237,792  14,042,801 3,000,000 1,194,991 3,000,000  Thisa amendment budgets funds fort the Restart Schools Systems allotment-  Total State Public! 5chool Fund Amendments  (941,215) (941,215)  29    Gaston County Schools Changes in Appropriations 2024-2025 Budget Resolution- September Proposed Expenditures and Sources of Revenue  Restricted Grants Fund  Expense Increase (Decrease) 18,792  Revenue Increase (Decrease) 18,792  Function  Description  1  48000 Local Sources- Restricted 72000 Nutrition: Services (PRC0002)  This amendment budgets funds for the Central Office Administration allotment- FY25  2  48000 Local Sources Restricted 51000 Regular Instructional Services  297,880  297,880  This amendment budgets funds for the Foreign Exchange Teachers Program-FY25  (PRC0020)  3  48000 Local Sources- Restricted 53000 Alternative Programs and Services  61,374  61,374  This amendment budgets fundsf for the 21st Century ASPIRE Grant- FY25 (PRC0110)  4  37000 Local Sources- Restricted 52000 Special Population Services fund- FY25 (PRC0305)  2,152  2,152  This amendment budgets carryover funds for the Medicaid, Administration Outreach  5  48000 Local Sources Restricted 65000 Operational Support Services  60,338  60,338  This amendment budgets funds received for the Maintenance/FacilitesFund-FY25  (PRC0880) 6  48000 Loçal Sources- Restricted 65000 Operational Support Services  354  354  This amendment budgets funds received for the Facilities Remembrance Fund -FY25  (PRC0885)  TotalF Restricted Grants Fund Amendments  440,890  440,890  30    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Construction/Repair Change Orders  Type of Item: K Consent  R Action  Information  Main Points:  Attached is a listing of construction and repair change orders that were submitted since the last Board meeting. Any change orders that were less than $100,000 were approved by the Superintendent or his designee in accordance with Board Policy 9030 - Facility Construction. Change orders greater than $100,000 must be approved by the Board.  Fiscal Implications:  All change orders were prefunded prior to recommendation for approval.  Recommendation:  Approval of the attached listing of construction/repair change orders.  Policy Implications:  Policy Code: 9030 Facility Construction  Strategic Goal Alignment:  Other: Policy or Gen Statute. See above. Submitted by: Bessie Harvey, Assistant  Department: Facilities  Superintendent of Operations  31    32    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Policy Revision = Policy Code 4315 Alcohol and Drug  Abuse Policy for Athletes  Type of Item: R Consent  R Action  I Information  Main Points:  Recent review of this policy by staff and the Board of Education during Committee Meetings compels revisions to the policy. A draft of the proposed revised policy was  placed on the GCS website for general review. See attached for policy to be revised.  Fiscal implications: None  Recommendation:  Board of Education approval of proposed policy revision.  Policy Implications:  Board of Education Policy will be revised.  Strategic Goal Alignment:  Other: Policy or Gen Statute. See above. Submitted by: Rebekka Powers  Department: Student Support Services  33    ALCOHOL AND DRUG ABUSE POLICY FOR STUDENT-ATHLETES  Policy Code:  4315  I.  Publication of Policy and Rules  A. It will be the responsibility of the administrative staff to acquaint students, parents, guardians and the community with the provision oft this policy and rules. B. The policy will be reviewed with students atleastwiee-per-yeartemee-per  semester) at the beginning of a sports season.  C.  Principals, athletic directors and school administrative staff are encouraged to discuss the policy with local PTAS/PTOs, citizen advisory councils, community  organizations and news media. Responsibility of Schools to Parents  II.  A. The principal or the principal's designee will notifya student athlete's custodial parent(s)guardian() at any time the policy is violated ori is suspected ofhaving Staffmembers will be availableto: assist parents whose children are suspected of using prohibited substances byproviding informationfrom our health education  been violated.  B.  curriculum abeutand-referals.e-COmRRrees.  III. Resources A.  Assistantprineipals Administrators and guidance school counselors of each school staffwill be knowledgeable about the problems ofalcohol and drug abuse and the resources in the community which are available for the assessment, intervention and treatment of students who may: need it. The-System-wide Athetie-Piretierwilkeepané-makeavalableameppoeved-istefthese CemERiy-rEseMReswhishmaybeulladystaesaletssas-eguireaunde: Seutia-Hhersimle,"cwrsAb-alaio." Reasonable efforts should be made to assist students who are experiencing alcohol and drug-related problems before the student's behavior becomes a health or  B.  discipline problem.  GASTON COUNTY SCHOOLS  34    ALCOHOL AND DRUG ABUSE POLICY FOR STUDENT-ATHLETES IV. Responsibility of School Officials  Policy Code:  4315  A. The provisions of the Board's policy will be made available to all secondary B. All staff members, guidanee school counselors, in particular, have ai responsibility to assist students when they need counsel on drug-related matters and to refer  students.  students, when appropriate, to community agencies.  V. Drug Testing Rules and Procedures  Beginning with the winter/spring sport season of the 1998-99 school year, all athletic  programs will adhere to the following procedures:  A. Types ofTesting  - -  Mandatory Random/ Drug Testing Program - All high school students who participate in athletic programs willl be required toj participate ini random. AOD screening, Arefusal to participate in random screening will be considereda positive test'and a's substance usé violation with accompanying consequences. Permission Forms, Sign-ups, Data Collection and Record Keeping  B.  1.  All high school student athletes, prospective student athletes and the custodial parent(s)guardiants) will sign a form consenting to an AOD screening. Such consent form will be an-addendum-te part oft the required physieal participation form. No student will participate in any sport unless the physieal participation form with accompanying AOD screening consent form has been properly signed, acknowledged and recorded by the Method ofCollection of Samples The Superintendent will recommend a vendor who will have responsibility for all AOD screening. Said vendor will set forth procedures for on-site testing, in cooperation with the principal of each school. Every effort will be made to protect the privacy and to respect the dignity of the student(s) selected for testing. Ifurine cannot be collected from the student immediately, water can be provided to  athletic director of the appropriate high school.  2.  the student.  GASTON COUNTY SCHOOLS  35    ALCOHOL AND DRUG ABUSE POLICY FOR STUDENT-ATHLETES  Policy Code:  4315  VI. Duties of Medical Review Officer/Notification of Violation  A. The vendor responsible for all AOD screening will employ or provide by sub- contract aj physician licensed to practice medicine in North Carolina as a Medical  Review Officer (MRO).  B. Any confirming test reported by the laboratory as "positive" for the presence of alcohol or a controlled substance will be reported directly to the MRO. The MRO will notify the student and the student's custodial parent(s/guardiants) of the test results and will give them an opportunity toj present information, such as the documented use ofa a prescription medication or an over-the-counter drug,  C.  which would render the "positive" result invalid or  "negative."  D. The MROwill inform the student and the studentscustodial pareht(s)guardian() ofthe opportunity foran immediate additional confirming test from the remaining  sample efithestudent'swrine at the student's/parents expense.  E. Ifthe MRO determines that a positive" test result was the résult ofthe lawful use ofa prescription or non-prescription drug, the test results will be considered as  "negative."  -  F. Ifthel MRO determines that the test results are valid and "positive" for the presence ofalcohol or a controlled substance, the MRO will inform the Superintendent or his designee ofthe substance use violation.  VII. Substance Abuse Violation/Student Behavior Guidelines/Rules  In the event a student is found to be in violation of Substance Abuse and Drug Paraphernalia, Student Behavior Guidelmnes/Rules, the principal will invoke the penalties for violation oft this policy in accordance with Section VIII, next following.  GASTON COUNTY SCHOOLS  36    ALCOHOL AND DRUG ABUSE POLICY FOR STUDENT-ATHLETES  Policy Code:  4315  VIII. Consequences for Substance Abuse Violations  A. Self-Referral (Cannot Be a Self-Referral on Random Test Day)  1. 2.  An Administrator/Parent Conference will be required when a student After a self-referral, a student athlete will bei ineligible toj participate in games for five days beginning the day of the self-referral. Written notice will be provided to the Superintendent of the self-referral and days the  initiates a self-referral.  student athlete cannot participate in games.  3. There will be a mandatory approved drug education program and  assessment ytnecemRetegeNeyA Depending upon the outcome, there AmiimwamdswywainwweyaPayt The-duratien-wilbedetermiet-bythe-imeryentien-pregra: ** An athlete may self-refer only one time during their high school career. **  will be continued education or intervention.  4.  B. First Violation  1. 2.  An Administrator/Parent Conference will be required when a student A student athlete will bei ineligible to participate in games beginning the day after the MRO's determination of an AOD violation and notice to Superintendent. The athlete will not be allowed toj play in ene-football meaméwegansvamsNhsnaehergpess one game/match in sports with ten or less regular season games/matches, and two games/matches in sports with greater than ten regular season game/matches. In the event the student's season is over at the time ofthe positive test, the student will be penalized in the next sport he/she plays, or the following season in that sport ifno other sport is played by that student. A student athlete will be There will be a mandatory approved drug education program and assessment provided by our health education curriculum by-the-centraeted ageney. Depending upon the outcome, there will be continued education  athlete commits a first violation."  permitted to practice during this period.  3.  orintervention.  GASTON COUNTY SCHOOLS  37    ALCOHOL AND DRUG ABUSE POLICY FOR STUDENT-AI-ATHLETES  Policy Code:  4315  4.  Pheewilheamemlaeyuiyiwtawewgsedw-Thedamatien ilbedeteminedby-theimemesiempg-wielora  minimum,the-duratieneFtesperts-sease:  C. Second Violation  1. 2. 3. 4.  An Administrator/Parent Conference will be required when a student The student athlete will be ineligible for one calendar year. The student athlete will not participate inj practices.  athlete commits a second violation.  There will bear mandatory drug assessment and education program by-the contraeted-ageney, (a minimum ofa 16-week program of one-hour per week) and possible treatment referral. Depending upon the outcome, there Therewillbeamandaery-wnalyisaatlesteveys0days-Phederation  will be continued education orintervention, edeeiRbynteeNiepegem,  5,  -  D.  Third Violation 1.  The student athlete will be eliminated from the sports program for the rest oftheir high school career. Students and their custodial parent(s)! guardian(s) are encouraged to seek furherinterventions and counseling.  IX. Non-Punitive Nature ofPolicy  No student athlete will bej penalized academically for testing positive for illegal drugs. The results of drug tests pursuant to this policy will not be documented in any student's academic records. Information regarding the results of drug tests will not be disclosed to criminal or juvenile authorities, absent legal compulsion by valid and binding subpoena or other, legal process, which the school system will not solicit. In the event ofs service of any such subpoena or legal process, the student's custodial parent(s) or legal guardian(s) will be notified in writing in a language that they understand at least 72 hours before  response is made by the Gaston County Board of] Education.  GASTON COUNTY SCHOOLS  38    ALCOHOL AND DRUG ABUSE POLICY FOR STUDENT-ATHLETES  Policy Code:  4315  X. Definitions Drug  Any substance defined as illegal by North Carolina General Statutes or which is controlled by the Food and Drug  Administration.  Student Athlete Sports Season  Any student participating in high school interscholastic athletic programs sponsored by The Gaston County Board of Education. Fall, winter and spring seasons begin on the first day of practice allowed by the North Carolina Athletic Association and end when the team has completed its season. This policy will be in effect 24 hours a day, seven (7) days a week during an athlete's sport season.  -  Calendar Year A12-month periodfrom the date ofoccurrençe. PKATI  Adopted: 07/06/2001  GASTON COUNTY SCHOOLS  39    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: High School Exam Schedules - Fall 2024-2025  Traditional High Schools and Gaston Early Colleges  Type of Item: 3 Consent  B Action I Information  Main Points:  High Schools are required by the North Carolina Department of Public Instruction (NCDPI) to administer final exams for all courses. The NCDPIAccountabitly Department requires that exams be taken during the last five days of the semester. The exam schedule covers the administration of state End of Course tests, Career and Technical Education exams, and teacher-made exams. The fall semester for the Early College high schools ends on December 17, 2024. The fall semester for the traditional high schools  ends on December 19, 2024.  Early College High School exam schedule: December 11 - 17,2024 Traditional High School exam schedule: December 13 - 19,2024  Fiscal Implications:  N/A  Recommendation:  Approve the final exam schedule as presented.  Policy Implications:  N/A  Strategic Goal Alignment:  Goal 2. Every member of our diverse population has the opportunity for individualized  instruction.  Submitted by: Dr. Bryan Denton & Kevin Doran  Department: Academic Services  Executive Directors of Secondary Instruction  40    3 8  8  5 0  41    - A  42    -  & E 5 8  -  8 a  C 3 = C  C  43    AAA  44    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Contracts and Expenditures >$100,000  Type of Item: K Consent  K Action D Information  Main Points:  The attached listing of contracts and expenditures more than $100,000 was reviewed by staff and recommended for approval by the Board, or are contracts less than $100,000  but recommended to the Board for approval.  Fiscal implications: operational savings. Recommendation: Approval  All contracts and expenditures will be paid using bond funding, capital proceeds or  Policy Implications: Board Policy 8640  Strategic Goal Alignment:  Other: Policy or Gen Statute. See above. Submitted by: Gary F. Hoskins, CFO and  Department: Finance  Associate Superintendent  45    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Cisco SMARTNet Renewal  Type of Item: KI Consent  KA Action  JI Information  Main Points:  The Cisco SMARTNet renewal covers the District's licenses for the wired and wireless networki infrastructure, the firewalls, and the VPN, as well asmalware protection, intrusion detection, and intrusion prevention. It also includes other services such as software system updates and hardware failure replacement. Technical support for issues and upgrades is also included. It is included in the NC Department of Information Technology  ITS-400277, NC Statewide IT Contract 204X.  Fiscal Implications:  The renewal cost of $384,431 is included in the current TSS operational budget.  Recommendation:  The Operations Committee recommends the renewal of the Cisco SMARTNet licenses  and services described above. Policy Implications:  Policy Code: 3231/7371 Network Security  Strategic Goal Alignment: other stakeholders.  Goal 3: Every employee uses innovative practices to serve all students, parents, and  Submitted by: Curtis Poplin, Interim Chief Technology Officer  Department: TSS  46    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Cisco FLEX VoIP Renewal  Type of Item: K Consent  K Action OInformation  Main Points:  The Cisco FLEX renewal covers the District's licenses for the VolP phone systems. It also includes software system updates, technical support for issues, and upgrades. It is included in the NC Department of Information Technology TS-400277, NC Statewide IT  Contract 204X.  Fiscal Implications:  The renewal cost of $67,584 is included in the current TSS operational budget.  Recommendation:  The Operations Committee recommends the renewal of the Cisco FLEX VolP licenses  and services described above. Policy Implications:  Policy Code: 3231/7371 Network Security  Strategic Goal Alignment: other stakeholders.  Goal 3: Every employee uses innovative practices to serve all students, parents, and  Submitted by: Curtis Poplin, Interim Chief Technology Officer  Department: TSS  47    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Lightspeed Systems Renewal  Type of Item: R Consent  X Action Information  Main Points:  Lightspeed Systems is the hardware and software that Gaston County Schools uses to filter our Internet access. Internet filtering is necessary to remain compliant with the Children's Internet Protection Act (CIPA). The renewal is for one year. This is included in the NC Department of Information Technology Microcomputers & Peripherals Contract  Number: 204A C000000922001).  Fiscal Implications: operational budget. Recommendation:  The renewal cost is $179,118. We have this amount included in the current year's TSS  The Operations Committee recommends the renewal oft the Lightspeed Systems contract.  Policy Implications: Policy Code: 3226 Internet Safety Strategic Goal Alignment: other stakeholders.  Goal 3: Every employee uses innovative practices to serve all students, parents, and  Submitted by: Curtis Poplin, Interim Chief Technology Officer  Department: TSS  48    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: New Grier Middle School Phase 2 - Materials Testing  and Inspection  Type of Item: K Consent  X Action  Information  Main Points:  The BOE awarded ECS Southeast, LLC the contract to provide construction material testing and inspections for phase 1 of the new Grier Middle School during the August 2023 BOE meeting at ac costo of $230,275. Phase 2ofthe new Grier Middle School construction will require ECS Southeast, LLC to provide construction material testing and inspections at an additional cost of $84,500. The new contract total will be $314,775  ($230,275 + $84,500). Fiscal Implications:  The additional cost of $84,500 will be financed from School Bond money.  Recommendation:  The Operations Committee recommends approval of the contract for ECS Southeast to provide materials testing and inspection services for phase 2 of Grier Middle School.  Policy Implications:  Policy Code: 9030 Facility Construction Strategic Goal Alignment:  Goal 5. Every student has the opportunity to learn in a safe school environment.  Submitted by: Bessie Harvey, Assistant  Department: Operations  Superintendent of Operations  49    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: New Teacher Center  Type of Item: K Consent  B Action Information  Main Points:  The New Teacher Center will partner with our district and school leaders to provide professional development, both through direct instruction and ongoing coaching, in the area of mathematics, elementary through secondary. The support aligns to our K-12  pathway focused on math 3-8, math land math IlI.  Fiscal Implications:  Using Title Igrant funds that are designated for professional development, the district will  invest $128,400 for the partnership across the 2024-2025 school year.  Recommendation:  Approve New Teacher Center Contract  Policy Implications:  N/A  Strategic Goal Alignment: life-enhancing opportunities  GCS Goal :: Every student will graduate prepared for college, the workforce, and other  GCS Goal I: Every employee uses innovative practices to serve all students, parents,  and other stakeholders. Submitted by: Tonya Kales  Department: Academic Services  50    Agenda Item  Meeting Date: 10/21/2024  Agenda Item Title/Topic: Closed Session  Type of Item: Consent  Action  Information  Main Points:  Closed sessions shall be held when required to permit a public body to act in the public  interest as permitted by law.  N.C.G.S. $143-318.11(a)6) Personnel  N.C.G.S. $143-318.11(a)3) Consultation with Attorney and to receive advice with respect to the lawsuits captioned:  In order to consult with the Board's attorney and protect the attorney client privilege, -19-CVS-3893 McKinney et al. VS. Goins and The Gaston County Board of Education -21-CVS-5016 Bostic VS. Phroneberger and The Gaston County Board of Education -21-CVS-5017 Lukinoff VS. Barber and The Gaston County Board of Education -21-CVS-5018 Brittain VS. Beason and The Gaston County Board of Education -21-CVS-50191 Long VS. The Gaston County Board of Education -23-CVS-4209 Clanton VS. The Gaston County Board of Education  -3:23-CV-643-RJC-DCK Roger Perkins VS. The Gaston County Board of Education  --Any other legal matters. Fiscal Implications:  N/A  51    Recommendation: 318.11.  Board to consider information provided in Closed Session in accordance with G.S. $143-  Policy Implications:  N/A  Strategic Goal Alignment:  Other: Policy or Gen Statute. See above.  Submitted by: Sonya McGraw, Attorney Department: Legalsuperinendents Office  52